FILE MANAGEMENT

FOR THE GENEALOGISTS

• Open Windows Explorer

• Open Windows Explorer

• Searching

• Open Windows Explorer

• Searching

• Creating folders/files

• Open Windows Explorer

• Searching

• Creating folders/files

• Renaming

• Open Windows Explorer

• Searching,

• Creating folders/files

• Renaming,

• Copying and Moving

• Open Windows Explorer

• Searching,

• Creating folders/files

• Renaming,

• Copying and Moving

• Deleting Files

Windows Explorer

Windows Explorer

Windows Explorer

• Open My Computer

Windows Explorer

Windows Explorer

• Open My Computer

• or Windows E

Windows Explorer

Windows Explorer

• Open My Computer

• or Windows E keys

• Hold down Windows key

Windows Explorer

Windows Explorer

• Open My Computer

• or Windows E

• Hold down Windows key then tap E one time

Windows Explorer

Searching for Files

Searching for Files

Searching for Files:

• Open Windows Explorer

Searching for Files

Searching for Files:

• Open Windows Explorer

• Activate Search tab/field

Searching for Files

Searching for Files:

• Open Windows Explorer

• Activate Search tab/field

Searching for Files

Searching for Files:

• Open Windows Explorer

• Activate Search tab/field

Search tab/field is located in different places according to the OS (Operating System) (XP, Vista, Windows 7)

Searching for Files

Creating a New Folder or File

Creating a New Folder

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space• Select New

Creating a New Folder

Create a New Folder• Locate where you want to create the folder.• Right click in blank space• Select New• Select Folder

Creating a New Folder

• Name New Folder

Creating a New Folder

• New Folder Named

Creating a New Folder

Creating a New File

Creating a New File

Create a New File• Locate where you want to create a file.

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space• Select New

Creating a New File

Create a New File• Locate where you want to create a file.• Right click in blank space• Select New• Select File (Microsoft WordDocument)

Creating a New File

• Name New File

Creating a New File

• New File Name

Creating a New File

• Open File (double click on file name)

Creating a New File

• Opening file in Microsoft Word

Creating a New File

Renaming Folders or Files

Renaming Files or Folder

Renaming Folders or Files• Right click on a Folder or File name

Renaming Files or Folder

Renaming Folders or Files• Right click on a Folder or File name• Select Rename

Renaming Files or Folder

Save/Save As

Save/Save As

Save• Saves the changes of an existing document.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As• Select where to save the file

Save/Save As

Save• Saves the changes of an existing document.

• If document does not already exist,• Will automatically do a Save As.

Save As• Saves a new document.

• Select Save As• Select where to save the file

• Name the file.

Save/Save As

Copying and Moving Files

Copying and Moving Files

Copying and Moving Files

Copying and Moving Files

• Drag and Drop from one location to another

Copying and Moving Files

Copying and Moving Files

• Drag and Drop from one location to another

Copying and Moving Files

Copying and Moving Files

• Drag and Drop from one location to another

• When you move a file from one location to another on the same computer or drive,

Copying and Moving Files

Copying and Moving Files

• Drag and Drop from one location to another

• When you move a file from one location to another on the same drive

• The computer recognizes that you just want to move the location.

Copying and Moving Files

Copying and Moving Files

• Drag and Drop from one location to another

• When you move a file from one location to another on the same computer or drive,

• The computer recognizes that you just want to move the location.

• The file or folder is moved to the new location and no longer exists where it was.

Copying and Moving Files

Copying and Moving Files

• When you move a file from one drive to another drive

Copying and Moving Files

• When you move a file from one drive to another drive

• (computer to a flash drive, external hard drive, or CD),

Copying and Moving Files

• When you move a file from one drive to another drive

• (computer to a flash drive, external hard drive, or CD),

• The computer automatically copies it from one to the other.

Copying and Moving Files

• When you move a file from one drive to another drive

• (computer to a flash drive, external hard drive, or CD),

• The computer automatically copies it from one to the other.

• (It doesn't delete it from the one it was on – it leaves it there)

Deleting Files or Folders

Deleting Files or Folders • Right click on the file or folder

Deleting Files or Folders

Deleting Files or Folders • Right click on the file or folder• Select Delete

Deleting Files or Folders

Boise Family History Conference Spring 2011 handout: File Management for the Genealogist: by Sandy Stewart

How to Organize Computer Files By an eHow Contributorwww.ehow.com/how_138482_organize-computer-files.html#ixzz1wCG5umQi

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