Files Matter … to Users and Administrators. Files Matter … IT Directors and Administrators

Files Matter … to Users and Administrators

Files Matter …IT Directors and Administrators

© Novell, Inc. All rights reserved.3

Trending Now

Data management shift from “ugly stepchild” to “pillar of operations” especially in financial organizations

Majority of IT organizations are understaffed in the number of people they have on hand to manage data governance, while the number of sensitive documents and the requests to access that information appear to be increasing exponentially.

Majority of IT organizations are overwhelmed when it comes to managing requests for access, depend too much on manual systems to manage the process, and don’t really know who in the organization should have access to what type of information."

A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised


DataGovernance

Data LossPrevention

Manage, monitor access

Access based on role

Enforce policiesconsistently

Employee role changes

Out of scope entitlements

Evidence of compliance

Data at rest

Data in use

Data identification

FileManagement

Find

Govern

Relocate


“Find” – Novell® File Reporter What does it do?

Data Loss Prevention

Data Governance

NFR: Get a handle on “What” you have

• Data in Use• Data at Rest• What, who, and where• Department, Line of Business• Unstructured data: Novell,

Microsoft, Linux

Find,Identifyand Track

Description:

Inventories file systems, delivers detailed storage intelligence so you can optimize your environment for efficiency, and compliance.


Storage Resource

Reports

• Summary

• Access Date

• Modified Date

• File Extension

• Duplicate

• Owner

• Storage Costs

Novell File Reporter v2.0

• Web Console: Cross Empire

• Storage Resource Reports

• Security Based Reports

• eMail Notifications

Novell® File Reporter: Find, Identify, TrackData in Use, Data at Rest


For a Given User, Group:

• Current access rights

• “Inherited via”

• Path or Volume

• Multiple storage resources

Object Security Reports




For a Given Path, Volume:

• List Trustees (User, Group, Container)

• Access rights

• “Inherited from”

Path Security Reports



Visual Improvements

Enhanced Graphical Reports:

• Storage Resources

• Object Security

• Path Security


“Govern” – Novell® Storage MangerWhat does it do?

NSM: Identity and Data Meet

• “ZEN” for your File systems

• Identity & Storage Relationship

• Novell or Microsoft Environments

Identity Data

Description:

Automates the complete life cycle management of user and group file storage. Implement Access Governance over your existing unstructured data

Event Driven Policy

Data Governance



Ensure Data Governance

Vault Files

Automate transfers, moves, and renames

Provision, manage and enforce file rights and ownership

File grooming

Role based access (users, groups)

Employee role changes; address out of scope entitlements

Manage quota

Home Folder

Profile Path

Additional File Resources

Remote Desktop

Groups & Projects

Application Paths,

VDI Resources Policies provide consistent file access

Remediate out of compliant file access


“Relocate” – Novell® Dynamic File ServiceWhat does it do?

NDFS: Capability

• Tier or Archive data• On-Prem, cloud• Storage vendor agnostic

Description:

Software based file tiering and archiving.

Policy controls file storage relocation.

Working at the file system level to optimize file storage resources.

Data at Rest

Data Governance


Note: Novell Dynamic File Services is for Windows environments only. Similar functionality is included in OES as Dynamic Storage Technology (DST)


DLP: Data at Rest Challenges

Corporate Data Centers Servers and File Storage

• 80% unstructured data• 60% CAGR• Information rot problem

– 41 % Active Frequent Access– 21% Active Non-Frequent Access– 18% Inactive Obsolete– 19% Don’t Know: Dark Data

• How do you?– “Identify” – “Restore”– “Remind”

What to move, hold, and discard?


DLP: Managing Data at Rest

Admin UI• Create policies• Define targets (pairs)• Create schedules,

reviews• Usage reports

Identify Data• Age, size, type, ownership• File Contents• Custom filter

Tier Files• On-Prem• User access: merged view• No stubs

Archive Files• On-Prem, cloud• “Reviewers”: access, restore, discard

• NAS, SAN, iSCSI• Storage vendor

agnostic

• eMail, Twitter• Event driven• Web console review: hold,

restore, discard, track

Notify, Remind, Review


Files Matter – What’s the Situation?

Upgrading NetWare to OES

Migration

Identity management

meets file systems

Deal with high turnover

Archive: Target what you need to keep and for how

long

Audit Failures: You don’t know

who has access, lack resources to

enforce

Assessment Time:

What files are you hosting?

Who has access, and where?

Find GovernRelocate


Identity Management Meets File Systems

Problems:

• The customer is implementing an Identity Management Solution to automate provisioning and de-provisioning access to systems

• Wants to ensure the consistent provisioning and management of resources

• Wants to reduce costs in the provisioning of resources

• They want to extend that automation to the File system

Solution:

• Novell® Storage Manager

– Connects file system to IDM processes (independent of IDM vendor)

– Manages and enforces access based on Role for user and group/shared data

– Consistently applies access policies

– Reduces human errors

– Remediates existing access controls


Deal with High Turnover/Relocation

Problems:

• The customer has high turnover in users (school, call-center, temp agency, etc)

• The customer needs to relocate data (role change, personnel transfers, vault on termination)

• The burden of managing all of these account changes is too high

• Looking to cut costs associated with administration

Solution:

• Novell Storage Manager

– Manage and enforce access

– Automate organizational policies for managing user and group/shared storage

– Consistently applies access policies

– Overcomes network problems to get the job done

– Works in the background, reducing staff overtime


Audit FailuresYou don’t know who has access and lack resources to enforce

Problems:

• The customer deals with regulatory compliance (HIPAA, SOX, etc.) and, has too many people managing the file system. Regulatory compliance demands they:

• Remediate out of compliance file system access rights

• Manage and enforce consistent access to file systems

• Prove consistent application and enforcement of rights

Solution:

• Novell Storage Manager– Remediates existing access controls– Manages and enforces role-based

access to user and group/shared storage– Proves consistent application of access

policies

• Novell File Reporter– Identifies: What, Who, and Where– Provides usage metrics and security

reports: across the department and LOB– Works with unstructured data: Novell,

Microsoft, Linux


Upgrading NetWare to OES

Problems:• The customer has accumulated

terabytes of data over the years and wants to minimize system upgrade costs. However, they don’t know where to start, because they:

• Are concerned about years of accumulated, inconsistent access rights

• Face sensitive data location issues

• Feel that migrating obsolete or inappropriate data is a waste of time

Solution:

• Novell File Reporter– Identifies: What, Who, and Where

– Provides usage metrics and security reports: across the department and LOB

– Works with unstructured data: Novell, Microsoft, Linux

• Novell Storage Manager– Enforce consistent access policies on OES

– Restructures the data before/after the move

– Vaults obsolete or inappropriate data for risk management reviews


Assessment Time:What files are you hosting? Who has access to them, and where?

Problems:• The customer has too many files,

adding to backup times and management cost. They want to understand:

– What type of files they have

– Who owns them

– Where they are located

– When was the last time they were accessed or modified

– Are they critical to the success of the organization

Solution:

• Novell File Reporter

– Identifies: What, who, and where

– Usage metrics

– Security reports

– Across the department, or LOB

– Unstructured data: Novell, Microsoft, Linux


Migrating to Windows

Problems:• The customer wants to migrate file

system data to Windows; however, they:

– Need to transfer access right assignments along with the data

– Don’t clearly understand the data or associated rights

– Don’t want a throw-away tool

Solution:

• Novell File Reporter– Identifies: What, Who, and Where– Provides usage metrics and security reports:

across a department and LOB– Works with unstructured data: Novell,

Microsoft, Linux

• Novell Storage Manager– Performs data migration via Cross-Empire

Data Migration subsystem– Converts Novell trustee assignments to

Microsoft rights assignments– Provides consistent access rights and

management via policies moving forward– Cheaper than competing throw-away tools


Archive:Target what you need to keep and for how long

Problems:• Over time, the customer has

accumulated too much data, and regulatory policies demand a data hold. In addition, the customer wants to simplify backups by:

• Stopping “the backup everything” approach

• Reducing the amount of data backed up daily

• Dramatically shortening time needed to backup data

Solution:

• Novell Dynamic File Services – Works with Data at Rest:

Automate tiering, archive and retention, notify

– Identify, move, and track what you need to keep, and for how long

– On-Prem, or to the Cloud

– Windows Infrastructures Only

• Dynamic Storage Technology– Data at Rest: Automate tiering

– Novell Infrastructures (OES)

– Available Only with OES

This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time. Copyright © 2012 Novell, Inc. All rights reserved. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.

Appendix

Documents

Files Matter … to Users and Administrators. Files Matter … IT Directors and Administrators