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ACKNOWLEDGEMENT
We would like to gratefully acknowledge the contribution of several people who have helped
us to complete the assignment. We would like to convey our grateful thanks to our groups’
member for their valuable contribution in the preparation of this assignment. Second, we
would like to thank to all our colleagues in Information System Management courses for
their encouragement, support and valuable inputs. We would like to express our grateful
thanks to Mohd Jailani Paiman Lecturer of Management Of Information Systems Department
for giving us the freedom to complete the task, give good explanation, encourage and support
that we need. Her dynamic leadership is very much appreciated. Last but not least, we would
like to thank the one who is above all for giving us the strength, motivation and guidance to
successfully complete this assignment.
TRAINING MANAGEMENT SYSTEM (TMS)
ABSTRACT
Purpose – The purpose of this paper is to know The Training Management System (TMS) is
productivity software which helps organization meet its employee competency needs. TMS
facilitates Training Management System of organizations, with its convenient, easy-to-use, and
online features allowing organizations to allocate more resources in planning and decision
making than administrative work.
Design/methology/approach – The information of this project is based on the organization of
InstitutLatihanJabatanTenagaManusia (ILJTM).
Finding –The project shows the Training Management System is effectively and efficiently
coordinates and communicates training activities to managers and employees.
Originality/Value–The project provides the information of Training Management System
activities of IS, Type of IS and hardware and software configuration that using on this project.
Keywords–Training Management System (TMS)
TRAINING MANAGEMENT SYSTEM (TMS)
Table of ContentsACKNOWLEDGEMENT........................................................................................................................1
ABSTRACT...............................................................................................................................................2
1. INTRODUCTION OF PROJECT...................................................................................................5
1.1 ORGANIZATION BACKGROUND.......................................................................................5
1.2 CORPORATE VISION, MISSION, OBJECTIVE, GOAL....................................................7
1.3 ORGANIZATION STRUCTURE CHART.............................................................................8
1.4 FUNCTIONAL DESCRIPTION OF DEPARTMENTS/DIVISIONS/UNITS......................9
1.5 ROLE AND FUNCTION OF DEPARTMENTS/DIVISIONS/UNITS..................................9
2. DATA USED IN THE ORGANIZATION.....................................................................................10
2.1 MODULE OFFERED IN IJLTM TPS SYSTEM.................................................................10
2.1.1 Material Module.......................................................................................................................10
2.1.2 Inventory Module.....................................................................................................................11
2.1.3 Resource Module......................................................................................................................12
2.1.4 Accommodation Module..........................................................................................................12
2.1.5 Maintenance Module................................................................................................................13
2.1.6 Staff Module.............................................................................................................................14
2.1.7 Training Module.......................................................................................................................16
2.1.8. Facility module........................................................................................................................17
2.1.9 Student Module.........................................................................................................................18
2.2 LIST OF INFORMATION SYSTEMS..................................................................................19
2.3 TYPES OF IS...........................................................................................................................19
2.4 DETAILS OF SELECTED IS................................................................................................21
2.4.1Transaction Processing Systems................................................................................................21
2.5 INFORMATION SYSTEM BACKGROUND.......................................................................21
2.6 FUNCTIONAL DESCRIPTION OF IS.................................................................................21
2.7 IS COMPONENTS..................................................................................................................22
2.7.1 Components of IS – people, hardware, software, data, network...............................................22
2.8 IS ACTIVITIES.......................................................................................................................23
2.8.1 Input of Data Resources............................................................................................................23
TRAINING MANAGEMENT SYSTEM (TMS)
2.8.2 Processing data into Information..............................................................................................25
2.8.3 Output of Information Products................................................................................................25
2.8.4 Storage of Data Resources........................................................................................................25
2.8.5 Control of System Performance................................................................................................25
2.8.6 Security and Disaster Recovery................................................................................................25
3 HARDWARE AND SOFTWARE CONFIGURATION...............................................................26
3.1 HARDWARE CONFIGURATION FOR TMS...........................................................................26
3.2 SOFTWARE CONFIGURATION FOR TMS.................................................................................27
4 INFORMATION SYSTEM PROBLEM PERFORMANCE OF IS............................................27
5 STRENGTH AND WEAKNESSES OF IS....................................................................................28
5.1 STRENGTH OF INFORMATION SYSTEM.............................................................................28
5.2 WEAKNESSES OF INFORMATION SYSTEM........................................................................29
6 OPPORTUNITIES AND THREATS OF IS..................................................................................30
6.1 OPPORTUNITIES OF INFORMATION SYSTEM..................................................................30
6.2.THREATS OF INFORMATION SYSTEM................................................................................31
7 RECOMMENDATION AND ACTION PLAN.............................................................................31
8 CONCLUSION................................................................................................................................33
9 REFERENCES................................................................................................................................34
TRAINING MANAGEMENT SYSTEM (TMS)
1. INTRODUCTION OF PROJECT
1.1 ORGANIZATION BACKGROUND
ADTECSA Background
Advanced Technology Training Centre, ADTEC) Shah Alam, was established by the Manpower Department (JTM), Ministry of Human Resources in 2000, to cater to the needs of training skilled workers. One of the 26 training institutes managed by JTM, ADTEC Shah Alam specialises in providing technical and formal training for semi-skilled and skilled workers for the nation’s industries.
TRAINING MANAGEMENT SYSTEM (TMS)
ADTEC Shah Alam’s ground-breaking ceremony was officiated on October 15, 1998. The campus, which is located on a sprawling 40-acre area, was first constructed on February 22 1999. When it first opened its door in January 2001, 107 students enrolled for the Electrical/Electronics and Mechanical/Production courses. The launching ceremony was officiated by the-then Deputy Prime Minister, Y.A.B. Dato’ Seri Abdullah b. Ahmad Badawi on January 11, 2003.
It is currently home to 1,000 students pursuing courses in Electrical Power, Electronics, Mechatronics, Computer, Machineries, Quality Assurance, Welding, Refrigeration & Air-Conditioning, and Aviation Maintenance Technology. The campus has fully-equipped training facilities, administration offices, hostel, and sports facilities to meet the needs of its students. Plans are afoot to increase the intake of students to 2,000 by the 10th Malaysian Plan.
TRAINING MANAGEMENT SYSTEM (TMS)
1.2 CORPORATE VISION, MISSION, OBJECTIVE, GOAL
Goali. To produce skilled manpower for the technology sector. ii. To improve the quality of skilled manpower in the industrial sector to enable them to contribute effectively to the country’s growth. iii.To create opportunities for school leavers in acquiring skills training systematically. Vision
To enhance and provide industrial training by optimizing the utilization of available resources that include the latest technology and sophisticated facilities
Mision
To become a leading organization in developing competitive workforce, to generate information on labour market,and to provide employment services.
TRAINING MANAGEMENT SYSTEM (TMS)
1.4 FUNCTIONAL DESCRIPTION OF DEPARTMENTS/DIVISIONS/UNITS
Improving the effectiveness and efficiency.
Capabilities of the information system and characteristics .
Its used system, people and its develop and also implement methodologies together
determine the goal .
Capture: Compiling detailed records of activities.
Converting, computing and synthesizing all forms of data and information.
Organizing information of the organization into useful form or report
Retaining information for future reference and l
Retrieval Locating and copying stored data or information for further processing or for
transmission to another user.
1.5 ROLE AND FUNCTION OF DEPARTMENTS/DIVISIONS/UNITS
To collect, store , organize and to distribute the information of an ILJTM Its is also responsible for designing, building and maintain an organizations information system To reduce manual manpower in office The system utilizes computer hardware and software, manual procedures, models for
analysis, planning, control and decision making and a data base.
TRAINING MANAGEMENT SYSTEM (TMS)
2. DATA USED IN THE ORGANIZATION
2.1 MODULE OFFERED IN IJLTM TPS SYSTEM
2.1.1 Material Module Material Module is a Stock Control equivalent business process that keeping track the
movement and stock level of the consumable stock items. This module can perform the
followings:
Ensure no excessive stock is kept and critical stock level can be tracked, such as
minimum level and reorder level.
Allows to generate barcodes to verified items which can be used to update stock balance
Request of consumable materials by user and approval of request by superior is done via
the system.
Allows adjustment of stock if there are variances between the book quantity and physical
quantity.
The required data must be created before using the Material module. There are eight types of
table need to be created and this can be done using the Administration sub-module. The
setups are UOM, Adjustment Reason, Location, Stock Item Details, Stock Balance,
Category, Stock Level and Stock Year. The figure below shows the process flow of Material
Module table setup.
Figure 1.1: Process Flow of table setup for Material Module
TRAINING MANAGEMENT SYSTEM (TMS)
Material
Administration
UOM Setup
Stock Balance Setup
Stock Item Details
Location Setup
Adjustment Reason Setup
Category Setup
Stock Level Setup
Stock Year
2.1.2 Inventory Module The purpose of Inventory Module is to request, update and manage the assets of individual
Institutions. Individual departments are to keep track of their own asset information and a
master copy of all assets is kept in the store.
There are two types of assets categories knows as Fixed Asset (“Harta Modal”) and Current
Asset (“Inventori”). Asset which is equal or above RM500 is considered as Fixed Asset and
this is excluding furniture, carper, curtains, dishes and etc. Asset which is below RM500 is
considered as Current Asset and this is including furniture, carpet, curtain and dishes. All
staffs are allowed to access the assets but only the authorized personal is allowed to update
the data into the system. Each asset has its own categories and each of the categories have
their own asset types which need to be setup before using this module.
The required data must be created before using Inventory module. There are two types of
setup need to be created and this can be done using the Administration sub-module. The
setups are Category Setup and Asset Type Setup. The figure below shows the setup
relationship of Inventory module.
Figure1.1: Inventory Module Table Setup
TRAINING MANAGEMENT SYSTEM (TMS)
Inventory
Administration
Category Setup Asset Type Setup
2.1.3 Resource Module The purpose of Resource Module is to enable the student, staff and public to facilitate the
library facilities in the institution.
Modules that can be found under the Resource are Administration, Business Rule,
Circulation Maintenance, Accession, Circulation Enquiry, Journal, Merit Point, Reader
Advisor, Database Statistics, Print Utility, Web Opac and Patron Maintenance.
The required table structure needs to create for Resource module. The table setups are
Administration and Business Rule. The figure below shows the setup relationship of
Resource Module.
Administration Table Setup: Accession Category, Accession Status, Accession Condition,
SMD, Class Range, Patron Category, Patron Status, Vendor, Location and Reservation
Priority.
Business Rule Table Setup: Patron Eligibility, Patron Setting, Operation Hours, Holiday and
Block Student From Borrow Books.
Figure 1a: Resource Module Table Setup
2.1.4 Accommodation Module
The purpose of Accommodation Module is to enable the student, staff and public to facilitate
the accommodation facilities in the institution.
TRAINING MANAGEMENT SYSTEM (TMS)
The main modules for Accommodation are Administration, Charges, Tenant, On-hold and
Services.
The required setup modules for Accommodation are located under Administration module.
The required table structure must be created using Accommodation module. The table setup shall be created under sub-modules Administration, Charges and On-Hold. The figure below shows the setup relationship of Accommodation module.
Charges Table Setup: Tenant Deposit, Room Rate, Room Monthly Rate, Late Charges and Utility Rate
On-Hold Table Setup: On-Hold Reason, On-Hold Block, On-Hold Floor and On-Hold Room
Figure1.1: Accommodation Module Table Setup
2.1.5 Maintenance Module
Maintenance module allows the users to ensure and keep track of all the assets maintenance information, such as computers hardware or software, tools, training facilities and infrastructure. These assets can be tracked and analyzed so that preventive steps can be taken in reducing downtime and maintenance costs.
TRAINING MANAGEMENT SYSTEM (TMS)
Accommodation
Administration Charges On-Hold
Maintenance Module allow users to ensure any malfunction or faulty of all the assets can be reported , acquired necessary service , obtained approval and perform necessary services.
Beside, this Maintenance Module also allows users to record all the maintenance tasks, including maintenance cost for future review and for Preventive Maintenance Planning Purposes.
Users have to setup the data required before using this Maintenance Module. There are three tables setup under this Maintenance Module:
1) Service Type Setup2) Policy Setup3) Category Setup
Figure 1.1: Process Flow of Maintenance Module Table Setup
2.1.6 Staff Module
Staff module allows users to keep track of all staff related information, such as:
Staff Particulars information which covers Staff Personal Information, Contact Information,
Academic Information, Service Information, Working Experience, Skills, Spouse
Information and Family Information.
Staff Mobility information which consists of Staff Attendance, Staff working hour, Staff
working days, Ad hoc activities, Staff Transfer.
TRAINING MANAGEMENT SYSTEM (TMS)
Registered Assessors and External Trainers information which covers Assessor or
External Trainers Personal Information, Training Experience Information and their Academic
Records Information.
Staff Development information covers activities related to staff training process which
includes the Training Program Application, Rejection, Replacement as well as training
eligibility criteria.
Staff External Activities which includes information about staff external activities that have
carried out.
Committee Profile covers the External Committee particular and their Profile information.
Staff Leave covers the leave application, verification and approval process. Is also includes
the leave categories, leave type and entitlement.
Staff Competency Profile generates staff performance history reports which consist of Staff
skill, Staff qualification and Staff training history.
Staff module requires the following data to be setup before using the module. There are sixteen
types of table need to be created and this can be done using the Administration sub-module. The
setups are:
Figure1.1: Staff Module Table Setup Process Flow
TRAINING MANAGEMENT SYSTEM (TMS)
2.1.7 Training Module
The purpose of Training Module is to enable the users to facilitate the training facilities in the institution.
Modules that can be found under the Training are Administration, Assessment Registration, Certification, Course Assessment, Course Profile, Finance, Institute Profile, Learning Guide, Promotion Activities, Enrolment, Evaluation, Training Research, Scheduling, Syllabus, WIM, Company Profile, Lesson Delivery and Training Information Kiosk.
The required setup modules for Training are located under Administration, Finance, Syllabus and Company modules.
Application module enables the users to apply for desired (short & long term) courses offered by the ILJTM through manual and online process. It allows the user to manage the applicant application, create quotations for short-term courses for company application and generate offer letters for successful applicants.
The required table structure shall be created for Training module. The required table setups are Administration (General), Administration (Academic), Finance, Syllabus and Company. The figure below shows the setup relationship of Training Module.
Administration (General) Table Setup: Title, Ethnic, Religion, Marital Status, Occupation, Industry Type, Education Level, Pre-College Subject, School/Dept, Level, Country Nationality & Currency Maintenance, State, Institution Information Maintenance, Campus Maintenance, Session Enrolled Maintenance, Setup Withdrawal Reason and Seat Maintenance.
Administration (Academic) Table Setup: Special Subject Group Maintenance, Program Maintenance, Subject Assessment Maintenance and Course Year of Study Maintenance.
Finance Table Setup: Bank Maintenance.
Syllabus (Administration Syllabus) Table Setup: Subject by Intake and Course, Subject by Course, Duty, Subject and Task.
Company Profile (Administration) Table Setup: Head, Grade, Domain, Class, Category, Product Type, Registration Category.
TRAINING MANAGEMENT SYSTEM (TMS)
Figure 1: Training Module Table Setup
2.1.8. Facility module
Facility module is applicable for those facilities inside the institutes, for example, laboratories, vehicles, general purpose hall, sport facilities, classroom, and etc. Facilities inside Hostel are not included in this system. There are 2 main types of facility, which are equipments and venue/infrastructure. All the facility will be setup accordingly based on the types. Not all the facility can be booked.
This table setup allows users to setup the details information of the facilities within the institutes. For example: the type, code and name of the facility, the department, division and unit in charge, capacity of the facility, the facility booked by staff , student or public, the deposit have to pay for booking the facility, the room type of the facility.
Figure 1.2: Table setup for facility module.
TRAINING MANAGEMENT SYSTEM (TMS)
Training
Administration
(General)
FinanceAdministration
(Academic)
Syllabus Company Profile
Code
Name
DepartmentDivision/
Unit Unit
Capacity
Booked By
DepositRoom Type
Facility
Type
Student
Administration
Questionnaire Setup
Committee Title Setup
Evaluation Type Setup
Discipline Setup
Manage Insurance Package Setup
Manage OJT CompanySetup
Penalty Setup
Activity Type Setup
Activity Fund Setup
Activity EventSetup
Job Level Setup
Interview CommentSetup
Manage Insurance Agent Setup
Salary Range Setup
2.1.9 Student Module
Student module allows users to ensure and keep track of the entire student related information.
The required data must be created before using the Student module. There are fourteen types of table need to be created and can be performed by using the Administration sub-module. The setups are:
Questionnaire Setup Manage Insurance Agent Setup Manage Insurance Package Setup Penalty Setup Discipline Setup Activity Type Setup Committee Title Setup Evaluation Type Setup Activity Fund Setup Activity Event Setup Salary Range Setup Job Level Setup Manage OJT Setup Interview Comment Setup The figure below shows the process flow of Student Module table setup.
Figure 1.1: Process Flow of Student Module Table Setup
TRAINING MANAGEMENT SYSTEM (TMS)
2.2 LIST OF INFORMATION SYSTEMS
2.2.1 Management Information System (MIS)
A combination of hardware and software used to process information automatically. MIS are used within organizations to allow many individuals to access and modify information. MIS always integrated collection of people, procedures, databases, and devices. It also can provides managers and decision makers with information to help achieve organizational goals. MIS can give the organization a competitive advantage. Providing the right information to the right people in the right format and at the right time
2.3 TYPES OF IS
Information systems differ in their business needs. Also depending upon different levels in
organization information systems differ. Three major information systems are
1. Transaction processing systems
2. Management information systems
3. Decision support systems
Figure 1.2 shows relation of information system to the levels of organization. The information
needs are different at different organizational levels. Accordingly the information can be
categorized as: strategic information, managerial information and operational information.
Strategic information is the information needed by top most management for decision making.
For example the trends in revenues earned by the organization are required by the top
management for setting the policies of the organization. This information is not required by the
lower levels in the organization. The information systems that provide these kinds of information
are known as Decision Support Systems.
TRAINING MANAGEMENT SYSTEM (TMS)
Figure 1.2 - Relation of information systems to levels of organization
The second category of information required by the middle management is known as managerial
information. The information required at this level is used for making short term decisions and
plans for the organization. Information like sales analysis for the past quarter or yearly
production details etc. fall under this category. Management information system (MIS) caters to
such information needs of the organization. Due to its capabilities to full fill the managerial
information needs of the organization, Management Information Systems have become a
necessity for all big organizations. And due to its vastness, most of the big organizations have
separate MIS departments to look into the related issues and proper functioning of the system.
The third category of information is relating to the daily or short term information needs of the
organization such as attendance records of the employees. This kind of information is required at
the operational level for carrying out the day-to-day operational activities. Due to its capabilities
to provide information for processing transaction of the organization, the information system is
known as Transaction Processing System or Data Processing System. Some examples of
information provided by such systems are processing of orders, posting of entries in bank,
evaluating overdue purchaser orders etc.
TRAINING MANAGEMENT SYSTEM (TMS)
2.4 DETAILS OF SELECTED IS
2.4.1Transaction Processing Systems
TPS processes business transaction of the organization. Transaction can be any activity of the
organization. Transactions differ from organization to organization. For example, take a railway
reservation system. Booking, cancelling, etc are all transactions. Any query made to it is a
transaction. However, there are some transactions, which are common to almost all
organizations. Like employee new employee, maintaining their leave status, maintaining
employees accounts, etc.
This provides high speed and accurate processing of record keeping of basic operational
processes. These include calculation, storage and retrieval.
Transaction processing systems provide speed and accuracy, and can be programmed to follow
routines functions of the organization.
2.5 INFORMATION SYSTEM BACKGROUND
Training Management System (TMS) is a one integrated training management system to improve
efficiency human resource development on the whole organization. TMS will provide facilities
to support industrial training management function and administration at all JTM Training
Institution. Among TMS function was training resource management, training curriculum
planning, selection trainees, registration, assessment and akriditasi. JTM and KSM can gain
operational data by real time of ILJTM by provide facilities to increase JTM-KSM strategic
planning and provide facilities access progress of initiative k employee in Malaysia.
2.6 FUNCTIONAL DESCRIPTION OF IS
Training Management System (TMS) is develop to improve efficiency human resource
development and facilitate work process in Institut Latihan Jabatan Tenaga Manusia (ILJTM)
and also to streamline work process at all Institut Latihan JTM; and provide information and Key
Performance Indexes statistics (KPI). The Training Management System (TMS) is a productivity
TRAINING MANAGEMENT SYSTEM (TMS)
system which helps organization meet its employee competency needs. TMS facilitates Training
Management System of organizations, with its convenient, easy-to-use, and online features
allowing organizations to allocate more resources in planning and decision making than
administrative work. This is a system that helps this organization to track and manage training
activities. Among other things, it is used to create training schedules, enable paperless request for
training and track your training budgets, revenues and costs
2.7 IS COMPONENTS
2.7.1 Components of IS – people, hardware, software, data, network
1. Training
2. Student
3. Staff
4. Material
5. Inventory
6. Maintenance
7. Resource Centre
8. Accommodation
9. Facility
People
1. End users: Student and Staff
2. IS specialists: Information System Department
Systems Analyst,
Database administrators,
Other managerial-level positions
Network specialists
TRAINING MANAGEMENT SYSTEM (TMS)
Hardware Resources
1. All physical devices used in information processing
2. Machines, data media, peripherals
Software Resources
1. All information processing instructions including programs and procedures
2. System software, application software and procedures
2.8 IS ACTIVITIES
2.8.1 Input of Data Resources
Data entry activities
Processing of data into information
Hospitality Category
Accommodation Management System
Inventory Management System
Maintenance Management System
Material Management System
Resource Centre Management System
Facilities Management System
Staff Category
Staff Particulars
Registered Assessors and External Trainers
Staff Mobility
Staff Development
Staff Competency Profile
Staff Leave
Staff External Activities
Committee Profile
TRAINING MANAGEMENT SYSTEM (TMS)
Training Category
Application and Admission System
Assessment Registration
Certification System
Course Assessment
Course’s Profile
Fee Management System
Institute Profile
Learning Guides
Promotion Activities
Registration and Enrolment System
Training Evaluation System
Training Research
Training Scheduling System
Training Syllabus
Written Instructional Materials
Training Information Kiosk
Company Profile
Lesson Delivery
Student Category
Extra Curricular Activities
Student Activities
On the Job Training
Student Discipline
Student Allowance
Student Alumni
Student Attendance
Insurance
Student Particulars
Training Agreements
Student Mobility
Student Representative Council Online Voting
Career Opportunity
Training Credit Transfer
TRAINING MANAGEMENT SYSTEM (TMS)
2.8.2 Processing data into Information
calculate, compare, sort, classify, summarize
Processing involves transformation process that convert input into output
2.8.3 Output of Information Products
Messages, reports, forms and graphic images
Output involves transferring elements that have been produced by the transformation
process to their ultimate destination
2.8.4 Storage of Data Resources
Data elements and databases
2.8.5 Control of System Performance Monitoring and evaluating feedback
The TMS system are control by database administrator.
2.8.6 Security and Disaster Recovery Recovery requirements. The Training Management System provide Recovery policy, and
strategy. Recovery technical team. Execution of recovery plans will be doing Documentation
TRAINING MANAGEMENT SYSTEM (TMS)
operation and backup all the system. This team also will make loss appraisal in case any disaster
happen.
3 HARDWARE AND SOFTWARE CONFIGURATION
3.1 HARDWARE CONFIGURATION FOR TMS
HARDWARE TYPE SPECIFICATIONWeb/Application and Database
Server Quad Core Intel Xeon 3.0 GHz – 2
CPU (64-bit)
Red Hack Linux Enterprise Server 10
X86
Integrated Dual Broadcom Gigabit
Network Card(TOE)
Integrated ATI ES1000 with 16MB
Video Memory
PERC 6/I Integrated Controller Card
8 GB DDR 2 667 Fully Buffered
Memory
2 x 250 G SATA Hard disk
8 x IDE Slim DVD Rom
Network Hardware LAN Network CableAccess PointModemRouter
Personal Computer Pentium® 90MHz or higher microprocessor.VGA 640x480 or higher-resolution screen supported by Microsoft Windows.Microsoft Windows NT 4.0 or later, or Microsoft Windows 95 or later.24 MB RAM for Windows 95/98, 32 MB for Windows NT.Microsoft Internet Explorer version 4.01 or
TRAINING MANAGEMENT SYSTEM (TMS)
later (version 4.01 Service Pack 1 or later for DHTML application developers, and 4.x for end-users of these applications).Disk space requirements: Standard Edition: typical installation 48 MB, full installation 80 MB.Professional Edition: typical installation 48 MB, full installation 80 MB.Enterprise Edition: typical installation 128 MB, full installation 147 MB.Additional components (if required): MSDN (for documentation): 67 MB, Internet Explorer 4.x: approximately 66 MB.CD-ROM (no MS-DOS support assumed).
3.2 SOFTWARE CONFIGURATION FOR TMS
SOFTWARE SPECIFICATIONMICROSOFT VISUAL BASIC The software that used to create
Training Management System.
Microsoft SQL Server 2008 The Software that used for
database storage management
system.
4 INFORMATION SYSTEM PROBLEM PERFORMANCE OF IS
Though information has become one of the most valuable assets of modern corporations,
development of Training Management System (TMS) faces many problems. Among the most
important are low productivity, a large number of failures, and an inadequate alignment of
Training Management System (TMS) with business needs. The first problem, low productivity,
has been recognized in the term “software crisis”, as indicated by the development backlog and
TRAINING MANAGEMENT SYSTEM (TMS)
maintenance problems. Simply, demands for building new or improved Training Management
System (TMS) have increased faster than our ability to develop them. Some reasons are, the
increasing cost of software development (especially when compared to the decreasing cost of
hardware), the limited supply of personnel and funding, and only moderate productivity
improvements.
Second, Training Management System (TMS) efforts have resulted in a large number of
outright. These failures are sometimes due to economical mismatches, such as budget and
schedule overruns, but surprisingly often due to poor product quality and insufficient user
satisfaction.
Third, from the business point of view, there has been growing criticism of the poor
alignment of ISs and business .While an increasing part of organizations’ resources are spent on
recording, searching, refining and analyzing information, the link between ISs and organizational
performance and strategies has been shown to be dubious. For example, most managers and
users are still facing situations where they cannot get information they need to run their units.
Fourth, Training Management System (TMS) has been limitation to user to access through
the system. They can only access the system within the InstitutLatihanJabatanTenagaManusia
(ILJTM) and InstitutLatihan JTM area. They cannot access and get the information if they not in
this place. The system should be not within the intranet access and should be in online system
that can give a user accessibility to the system everywhere and anywhere.
Five, For the performances, Training Management System will become slow if a lot of user
login in the same time. Suddenly, the system will be hang and IS person should restart the
system and reboot the system to get the system running to the normal.
5 STRENGTH AND WEAKNESSES OF IS
5.1 STRENGTH OF INFORMATION SYSTEM
Management information systems have changed the dynamics of running businesses efficiently. Decentralization is one of the biggest advantages; it allows monitoring of operations at low levels and frees up resources for departmental managers to devote time to strategic activities. Coordination of specialized projects and activities is much better and decision makers in the organization are aware of issues and problems in all
TRAINING MANAGEMENT SYSTEM (TMS)
departments. Another advantage of MIS is that it minimizes information overload, which can be quite common with conventional businesses in the modern era.Information systems easily to manage, order, organize and manipulate the gigabytes and masses of information generated for various purposes. IS helps businesses optimize business processes, address information needs of employees and various stakeholders and take informed strategic decisions. However, budget allocation and monitoring issues can affect the efficacy of MIS. IS has been designed and managed in such way that it aggregates information, monitors the company's activities and operations and enhances communication and collaboration among employees. This ensures better planning for all activities and better ways to measure performance, manage resources and facilitate compliance with industry and government regulations. Control helps in forecasting, preparing accurate budgets and providing the tools and vital information to employees, top management and business partners. The purpose of IS is able to generate synthesized and processed information from computerized/automated and certain manual systems. Information distribution to all levels of corporate managers, professionals and key executives becomes quite seamless with streamlined MIS. Managers are able to make quick, timely and informed decisions. Top management and board members can take strategic decisions, plan future growth and business expansion activities based on the data and information generated by MIS.
5.2 WEAKNESSES OF INFORMATION SYSTEM
Depending on organization deployment, usage and extraneous factors, some weaknesses related to Management Information Systems can come to the fore. Allocation of budgets for MIS upgrades, modifications and other revisions can be quite tricky at times. If budgets are not allocated uniformly or as per immediate requirements, key functionalities might get affected and benefits might not be realized consistently. Integration issues with legacy systems can affect the quality of output and vital business intelligence reports.Lack of constant monitoring is necessary thing that effected of effectiveness. Quality of inputs into MIS needs to be monitored; otherwise consistency in the quality of data and information generated gets effected. Managers are not able to direct business, operational and decision-making activities with the requisite flexibility.The limitation to user to access through the system. They can only access the system within the network area. They cannot access and get the information within the place that has network . The system should be not within the intranet access and should be in online system that can give a user accessibility to the system everywhere and anywhere.
TRAINING MANAGEMENT SYSTEM (TMS)
6 OPPORTUNITIES AND THREATS OF IS
6.1 OPPORTUNITIES OF INFORMATION SYSTEM
Development of platform independent coding languages
If a Java Virtual Machine is installed in any system then many other high-end coding languages can be used parallely along with Java. Additionally, upgradations are easily made in Java or any other present-day platform-independent coding languages.
Efficiently networked servers as an alternative to mainframes
Servers provide easy and speedy real-time access to data and are easily maintained. Software upgradation is also easily accomplished. Hence, there is a need for having a properly connected multiple server infrastructure, which will aid in storing bulky data (similar to the bulk of data handled by mainframes) while rendering easy access to that data end users.
More efficient and more user-friendly interfaces
Developing the front end and adding more and more features to the front end of any information system is critical for any industry, and healthcare is no exception.
Development of better and more effective security protocols
Security is both a need and a threat to any modern society or industry, which largely rely on digital or electronic modes of operation. Security concerns need to be addressed to prevent the invasion of privacy and malpractices using an individual's personal data.
TRAINING MANAGEMENT SYSTEM (TMS)
6.2.THREATS OF INFORMATION SYSTEM
Security concerns
As already mentioned, malpractices using any other person's data is the biggest threat to the educational information systems industry. Hence, the threat to digital security due to hacking needs to be tackled.
7 RECOMMENDATION AND ACTION PLAN
Recommendation 1: In general, the Institut Latihan Jabatan Tenaga Manusia (ILJTM) should encourage telecommunications providers to deploy new infrastructure and capabilities to serve to all ILJTM needs and its users to be wide accessing , while protecting the security . it’s would be greater access into the system since now are limit from LAN (local Area Network) to alternative and advanced capabilities will best be served by cultivating an open, effective, and cooperative environment with telecommunications providers.
Accomplishment/Outcome Date Responsible
Conduct study and make recommendations for incentives for development of multi-user infrastructure for networking and system supported.
ISP Provide & & Is Department
Complete a study of future needs of user and business based on growth projections and existing capabilities.
ISP Provider & Is Department
Encourage providers to deliver quality and competitively priced service through partnerships or other mechanisms. Provide periodic status reports.
ISP Provider& Is Department
Provide forums for public input. Encourage user participation to develop a plan that identifies future needs.
Admin.& Is Department
Develop an action plan that incorporates:
1. Study of business and user future needs.2. Incentives for infrastructure development.3. Encouragement of telecom providers to provide
quality and competitively priced service.
ISP Provider, Is Department &
Admin.
TRAINING MANAGEMENT SYSTEM (TMS)
Recommendation 2: IS staff should formulate a specific strategy for outsourcing the database to ensure the database are safety and extra backup if anything matter that premature happened to our store warehouse
Accomplishment/Outcome Date Responsible
Review other company were is available service for outsourcing and good reputation..
Is Department
Legal review of ordinances. Administrators department
Present selected company are available for outsourcing
Recommendation 3: ILJTM Local Area Network (LAN) bandwidth capacity should be actively managed to anticipate and meet future need. Interconnect between ILJTM facilities should be considered in negotiations for cable license renewal and with other potential providers for in-kind service.
Accomplishment/Outcome Date Responsible
Monitor deep fiber deployment. Provide periodic status reports.
IS Department
Agreement with ISP provider to monitor frame relay use and project future network capacity needs.
ISP Provider& Is Department
Monitor wireless opportunities for institutions interconnect.
IS Department
TRAINING MANAGEMENT SYSTEM (TMS)
8 CONCLUSION
The existing of Information systems department is important to the organization. Nowadays, technology has rapidly growth up. With all the advantages of high technology, the company is equipped with several of intelligent features, systems and activity such as Strategic ICT Planning, Architecture office, Programs management office, and governance structure.
The performance of ICT communication activity as backbones to the company and it can make the process of getting information very easy and effective. Without this system it can reduce and give biggest problem to the company because all the activities in the company depend to system.
The key to creating a successful IT strategy is maintaining customer focus, whilst supporting business goals, and realizing that IT strategy is a process, not a document. When companies follow these principals, they incorporate IT into their organizational framework much more successfully than those operating with no clear IT strategy.
TRAINING MANAGEMENT SYSTEM (TMS)
9 REFERENCES
Portal Rasmi HRMIS Sistem Maklumat Pengurusan Sumber Manusia ,8 October
2009<http://www.eghrmis.gov.my/docs/pdf/dialog_penang/DIALOG%20HRMIS%20PENANG
%20%20%20PERANAN%20HELPDESK%20AGENSI%20HRMIS.pdf >
Pusat Latihan Teknologi Tinggi (ADTEC) Shah Alam, retrieve on 12 October l 2009<
http://www.adtecsa.gov.my/>
Unit Sains Teknologi dan ICT Teknologi Negeri Johor ,10 October
2009<http://www.johordt.gov.my/USTJ/index.php?scr=ustict&sec=bahagian&isi=tmdk>
TRAINING MANAGEMENT SYSTEM (TMS)