FINANCIAL MANAGEMENT & BUDGET

BUDGET DEVELOPMENT,

MANAGEMENT &

FORECASTING

TAX RATE PREPARATION &

ANALYSIS

FINANCIAL REPORTING &

AUDITS

INTERNAL AUDITING

GRANTS & DONATIONS

BUSINESS

PROCUREMENT

CONTRACT MANAGEMENT

RECORDS MANAGEMENT

FLEET MANAGEMENT

RISK MANAGEMENT

FINANCIAL

ACCOUNTING

FEDERAL GRANTS

MANAGEMENT

PRIVATE GRANTS

& DONATIONS

INTERNAL

ACCOUNTS

FUNDRAISING

PAYROLL & BENEFIT

MANAGEMENT

PAYROLL

ADMINISTRATION

BENEFIT

ADMINISTRATION

CHILD NUTRITION

SERVICES

CNS MANAGEMENT &

OPERATIONS

STUDENT ACCOUNT

MANAGEMENT

CNS FINANCIAL

ACCOUNTING

INFORMATION

TECHNOLOGY

MANAGEMENT

DATA MANAGEMENT

NETWORK

MANAGEMENT

HARDWARE/SOFTWARE

MANAGEMENT

DIRECTOR OF

BUSINESS

OPERATIONS

OLIVER GUMBS

BUSINESS/FINANCE

Oliver Gumbs

INFORMATION

TECHNOLOGY SUPERVISOR

Randy Reynolds

CHILD NUTRITION

SERVICES SUPERVISOR

CHERYLE

LORD-GORDON

CHHS

MANAGER

CHRISTINE

LAMBERT

SC

MANAGER

MARIE LEPPO-

TURNER

BMS

MANAGER

VERONICA

KIMMEL

RSE

MANAGER

LINDA

BETINS

MMS

MANAGER

PATRICIA

HICKMAN

MES

MANAGER

CYNDI

CLENDANIEL

HOB

MANAGER

DANELLE

NOWELL

RES

MANAGER

TRACY

HARP

LCE

MANAGER

JAMIE

ANDREWS

•# ACCOUNTS PAYABLE

•# ACCOUNTS RECEIVABLE

•# CURRICULUM BUY DOCUMENT PROCESSING

•# CASH RECEIPTS (CR) AND INTERGOVERMENTAL VOUCHERS (IV’S) FOR LIAISON OPERATING UNITS

•# PCARD VERIFICATION

FINANCIAL SECRETARY RESPONSIBILITIES

CROSS-TRAINED FUNCTIONS

•FSF COORDINATOR

•INTERNAL AUDITS AND RECONCILIATIONS

•AUDIT COORDINATOR

•DATA SERVICE CENTER COORDINATOR

•MONTHLY RECONCILIATION-STATE/LOCAL COORDINATOR

•STUDENT ACCOUNT RECONCILIATION/AFFILIATED ORGANIZATION ACCOUNT COORDINATOR – QUICKBOOKS

•MONTHLY REVENUE TRACKING

•PAYROLL AND BENEFIT REVIEW

•E –SECURITY

•PCARD COORDINATOR

•PAYPAMS COORDINATOR

•DAILY VALIDITY DISTRIBUTION

REGINA MCGIRK

FINANCIAL SECRETARY

•LIAISON – ELEMENTARY AND TECHNOLOGY

•GAAP COORDINATOR

•VENDOR LIAISON/SUPERUSER

•PETTY CASH MANAGEMENT

•INVENTORY CONTROL

•ARCHIVES COORDINATOR

•STUDENT ACCIDENT INSURANCE REPORTING

KATHY STREETT

FINANCIAL SECRETARY

•LIAISON –SECONDARY, ATHLETICS AND CHILD NUTRITION,

•VOCATIONAL (509) - DOCUMENT PROCESSING, RECONCILIATION AND REPORTING

•EXTRA-TIME PROGRAMS (EXCLUDING FEDERAL GRANTS)

•FUNDRAISER MANAGEMENT

•INTERNAL ACCOUNT CERTIFICATION FORM TRACKING

•FLEET DRIVER AUTHORIZATION TRACKING

•DISTRICT CONTRACT TRACKING

•CITIZEN’S BUDGET OVERSIGHT COMMITTEE

REBECCA (BECKIE) SMITH

FINANCIAL SECRETARY

•LIAISON - FACILITIES, TRANSPORTATION, DISTRICT OFFICE AND SUSSEX CONSORTIUM

•FEDERAL GRANTS

•TIME AND EFFORT REPORTING

•SPECIAL EDUCATION

AMANDA (MANDY) WAGNER

FINANCIAL SECRETARY

•# PAYROLL ADMINISTRATION

•# BENEFIT ADMINISTRATION

•# WORKER’S COMPENSATION CLAIMS PROCESSING/MONITORING

•# FUNDING CHANGES AND PFA’S

•# OPEN ENROLLMENT

•# NEW HIRES

•# TERMINATIONS/RESIGNATIONS/RETIREMENTS

•# BACKUP COVERAGE FOR P&B FUNCTIONS

FINANCIAL SECRETARY RESPONSIBILITIES

CROSS-TRAINED FUNCTIONS

•PHRST COORDINATOR

•PARAEDUCATORS, TEACHERS AND SPECIALISTS (500)

•ADMINISTRATORS (600)

•HARTFORD AND DISABILITY LIAISON

• DONATED LEAVE BANK MONITORING

•SALARY SCHEDULE MAINTENANCE – IN CONJUNCTION WITH THE DIRECTOR

• COMBO CODE LIST MAINTENANCE

•RETIREMENT PROCESSING (N – Z)

ROSA GILLESPIE

FINANCIAL SECRETARY

•CAFETERIA MANAGERS, CAFETERIA WORKERS AND SUBSTITUTES (400)

•NURSES, SECRETARIES AND JROTC (600)

•TRANSPORTATION STAFF (700)

•COACHES AND ATHLETIC STAFF (800)

•TECHNOLOGY STAFF & SUBSTITUTES (200)

•FILEMAKER B/U FOR PAYROLL DATABASES

•RETIREMENT PROCESSING (A – F)

CYNTHIA (CINDI) CLAVETTE

FINANCIAL SECRETARY

•PARA AND TEACHER SUBSTITUTES (50/100)

•CUSTODIAL STAFF AND SUBSTITUTES (300)

•NURSES & SECRETARIES SUBSTITUTES (600)

•TRANSPORTATION SUBSTITUTES (700)

•SUMMER SCHOOL DATABASE AND MANAGEMENT

•AESOP SUBSTITUTE IMPORT TO FILEMAKER

•ACA REPORTING

•PAYROLL AND BENEFIT DOCUMENT SCANNING

•DOCK LETTER DISTRIBUTION

•RETIREMENT PROCESSING (G – M)

ABBIE LOBLEY

FINANCIAL SECRETARY

•SERVE AS THE DISTRICTS INFORMATION SECURITY OFFICER

•MANAGE DISTRICT TECHNOLOGY PROGRAMS AND RESOURCES (DATA, NETWORK, HARDWARE AND SOFTWARE)

•ALERTNOW MANAGER

•SUPERVISION OF BUILDING TECHNOLOGY SPECIALISTS

•BUSINESS CONTINUITY AND DISASTER RECOVERY MANAGEMENT

•TRAINING COORDINATION/MANAGEMENT FOR TECHNOLOGY SPECIALISTS

•REPRESENT THE DISTRICT ON TECHNOLOGY RELATED MATTERS AND COMMITTEES

RANDY REYNOLDS

INFORMATION TECHNOLOGY SUPERVISOR

•OFFICE MANAGER

•ACCOUNTS PAYABLE/RECEIVABLE

•TELEPHONE COVERAGE AND SUPPORT

•TICKET TRACKING AND FACILITATION

•PURCHASING

•E-MAIL ADMINISTRATION

•ALERTNOW MANAGEMENT

•PROCEDURE/POLICY DOCUMENTATION

•BOARD POLICY UPDATE

•BACKUP ESCHOOL ADMININSTRATOR

•BACKUP FOR COGNOS REPORTING

SHELLY SOUDER

SENIOR SECRETARY

•APPLE HARDWARE REPAIRS

•APPLE SERVER MANAGEMENT

•DISTRICT LEVEL/BUILDING TECH SUPPORT

•JAMF CO-ADMINISTRATOR

•LIBRARY MANAGEMENT SOFTWARE

•PRIMARY APPLE TECHNOLOGY SPECIALIST

•WIRELESS POINT PERSON

ROB JENNINGS - TECHNOLOGY SPECIALIST

•FILEMAKER PRO DATABASE MANAGEMENT AND REPORTING

•DISTRICT IPAD COORDINATOR/APP DISTRIBUTION

•JAMF CO-ADMINISTRATOR

•AESOP DATA COORDINATOR

MICHELE RITTER – TECHNOLOGY SPECIALIST

•COGNOS

•BLACKBOARD CONNECT MANAGEMENT

•ESCHOOL PLUS ADMINISTRATOR

•FILEMAKER DATABASE SUPPORT

•IEP PLUS

•PERFORMANCE PLUS

•DISTRICT INFORMATION SECURITY OFFICER (ISO)

•TECHNOLOGY ASSET TRACKING (FILEMAKER)

VACANT – TECHNOLOGY SPECIALIST

•MARCUS WALKER– CHHS

•JAMES (JAY) KING– CHHS

•BEVERLY MARVEL – BMS

•JOHN (LES) PROCTOR – MMS

•ROBERT KUTAY– HOB

•ANDREW HOCKER - LCE

•PAT MANHARD – MES

•BARBARA (JEANNIE) MORRIS – RSE

•MARY BETH D’AMICO -RES

•TOM JACKSON – SC

BUILDING STAFF

•TECH SUPPORT/HELP DESK & ASSET TRACKING

•REPAIR, MAINTAIN, UPGRADE INSTRUCTIONAL TECHNOLOGY (COMPUTERS, SMARTBOARDS, PRINTERS, TABLETS, PROJECTION & SOUND

SYSTEMS)

•SOFTWARE/APP INSTALLATION AND MAINTENANCE

•TESTING AND TROUBLESHOOTING

•NETWORK ADMINISTRATION FOR INITIAL APPLE SERVER TROUBLESHOOTING

•APPLE SERVER ACCOUNT CREATION/MODIFICATION/PASSWORD CHANGES

•WINDOWS ACTIVE DIRECTORY ACCOUNT CREATION/MODIFICATION/PASSWORD CHANGES

•SECURITY CAMERA/SERVER SUPPORT

•MULTI-FUNCTION DEVICE SUPPORT

FUNCTIONS

•CNS FINANCIAL & OPERATIONS MANAGEMENT

•STUDENT ACCOUNT MANAGEMENT

•CNS FINANCIAL ACCOUNTING

•MARKETING AND COMMUNICATIONS

•PERSONNEL MANAGEMENT OF ALL CNS STAFF

•AESOP RECONCILIATION

•RESPONSIBLE FOR THE REVIEW, DEVELOPMENT AND MANAGEMENT OF CNS RELATED PROCEDURES, AND POLICIES

•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS (FEDERAL, STATE, LOCAL AND DISTRICT)

CHERYLE LORD-GORDON, CHILD NUTRITION

SUPERVISOR

•ASSISTS WITH CNS MANAGEMENT & OPERATIONS

•MARKETING, EDUCATION AND COMMUNICATIONS

•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS

•PRIMARY CNS CUSTOMER SERVICE CONTACT AND OFFICE MANAGER

•ADMINISTRATIVE ASSISTANT TO THE SUPERVISOR

•DATABASE AND WEBSITE MANAGEMENT

•MENU PLANNING AND NUTRITION MANAGEMENT

•FEDERAL COMPLIANCE MANAGEMENT

•CNS PROGRAMMATIC, COMMITTEE AND TECHNOLOGY LIAISON

•CNS PROGRAM AUDIT LEAD

•RESPONSIBLE FOR COORDINATING ALL PROGRAM REPORTS

STACY DAVIS-SMITH, CHILD NUTRITION SPECIALIST

•CNS FINANCIAL REPORTING

•CNS INTERNAL AUDIT AND RECONCILIATIONS

•CNS FINANCIAL AUDIT LEAD

•ACCOUNTS PAYABLE

•ACCOUNTS RECEIVABLE

•PAYROLL REPORTING

•PCARD VERIFICATION

•STUDENT ACCOUNT/PCS FINANCIAL ACCOUNTING

•MEAL BENEFIT FORM PROCESSING

•FEDERAL REIMBURSEMENT PROCESSING

•PAYPAMS COORDINATION

•PROCUREMENT AND INVENTORY MANAGEMENT

DEBBIE DUKES, FINANCIAL SECRETARY

•CHRISTINE LAMBERT – CHHS

•MARIE LEPPO-TURNER – SC

•VERONICA KIMMEL – BMS

•LINDA BETINS – RSE

•PATRICIA HICKMAN – MMS

•CYNTHIA (CYNDY) CLENDANIEL – MES

•DANELLE NOWELL – HOB

•TRACY HARP – RES

•JAMIE ANDREWS - LCE

CAFETERIA MANAGERS

•CAFETERIA OPERATIONS

•CAFETERIA FINANCIAL MANAGEMENT

•MENU PLANNING AND NUTRITIONAL MANAGEMENT

•INVENTORY CONTROL

•STAFF AND PRODUCTION MANAGEMENT

FUNCTIONS

•DIANE BETTS – STUDENT RECORD MANAGEMENT – CHHS ONLY

•VICTORIA (VICKI) HURD – SPECIAL EDUCATION RECORDS MANAGEMENT – DISTRICT-WIDE

DOCUMENT MANAGEMENT SPECIALIST

(CASUAL/SEASONAL)

•SERVES AS LIAISONS TO STATE ARCHIVES FOR THE PROCESSING AND TRANSMITTAL OF STUDENT DOCUMENTS

•SERVES AS LIAISONS TO SCHOOLS FOR DOCUMENTS MANAGED AT THE DISTRICT-LEVEL

•ASSIST IN THE REVIEW OF SCHOOL RECORDS TO MEET STATE ARCHIVING REQUIREMENTS

•ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF DISTRICT DOCUMENT MANAGEMENT POLICIES AND PROCEDURES

•SPECIAL PROJECTS

FUNCTIONS