Finding The 25th Hour: Technology & Time Management Tools To Ease Your Pain

Our Agenda

Why Talk About Time Management & Technology

Is Your Bar’s Website Doing All It Can For You

Maximizing What You Get Out Of The Web

Remote Connectivity

Maximizing PDAs/Laptops

Managing Phones Managing Meetings Managing Paper Managing Your Day Managing Email Selecting and

Managing Tech Vendors

Why Talk About Time Management & Technology?

How Many Of Us Could Use More Time? How Many Of Us Have Missed A Deadline? How Many Of Us Have Forgotten A Task –

Perhaps Right After The Phone Call? How Many Of Us Feel Out Of Control Some

Days? How Many Of Us Could Provide Better

Service & Be More Professionally Satisfied?

Think Of The Most Productive People You Know

Are They Really Smarter? Do They Work Harder Than You, Or Just

More Efficiently? Or Are They Just Better Organized,

Better Time Managers, And Maximizers Of Proven Technologies?

But Who Is This Guy From Indiana?

Lessons From Managing Technology At My Firm

Lessons From Managing My Own dot.com

Lessons From Service As 2002 President of Indianapolis Bar Associations

Is Your Bar’s Website Doing All It Can For You?

Do You Have A Site? Is It Current? Do Members Use It? Who Is Responsible For Upkeep? Is It A Stale Brochure Or A Daily News

Source Can Members Join/Renew On-Line Can Members Register & Pay For Events

On-Line Is The Back-End Automated?

Your Website

How Is Your Traffic? Do You Even Know? If Not You Can And Should – Webtrends IBA Statistics: 15,000 indybar.org Pages

Viewed In December, 1900 Visitors Who Hit The Site More Than Once

Is Your URL A Logical & Easy One? Are You Pushing Your URL As A Brand? Are You Posting Your Own Digital Photos?

Getting The Most Out Of The Web Otherwise

Do You And Your Staff Use The Web Otherwise?

What Connectivity Do You All Have: T-1? DSL? Cable? Dial-Up?

Do You Open Several Browsers Each Day?

To Your Website? To Google? To Others?

Is Your Staff Using Bookmarks

Remote Connectivity

Do You Have Access To Office Email Today Remotely?

How About From Home? How About Your Staff? What Happens When Someone Is

Out Sick? What Are Your Options For Remote

Connectivity?

Maximizing PDAs& Laptops

Paper Is The Evil Of Time Management & Productivity – Laptops & PDAs Are The Solution

Never Take A Paper Note Again – NEVER!!!!!!!!!!!!! ALWAYS Have A PDA With Keyboard Or Laptop Take Organized, Brief Notes – But Use TASK As

Your Keyword, And Assign DATE And STAFF or VOLUNTEER For Accountability

Immediately After Meeting, Get Notes To PC, Calendar Dates & Tasks, & Email To Whomever Needs Them

More PDA Tips

UltraLight Laptops For Exec. Staff

PDAs For All Others w/Keyboard

Get A PDA With Combined Cell, Email, Contact Dbase

Sync Daily Include Contact Info &

Details In Appt Box

Managing Phones

Phone Calls Can Impede Good Time Management – But Sometimes There’s Still No Substitute For The Phone Call

But Most Bar Management Can Be Done By Email

Know Who Uses Email & Who Doesn’t

Force Your Leadership To Email Make Daily Voice-Mail Messages

More Phone Tips

Invite Email Instead Of Voice-Mail Try Emailing In Response To Phone

Calls Keep Vmail Box Clean – Don’t Store

Things There Listen To Vmail Only 1x Check Vmail Over The Weekend

Managing Meetings

Meetings, Like Paper, Are A Time Management Black Hole

Avoid Meetings When Possible Ensure Start & Stop Time and Agenda Get Meetings Started On Time Ensure Reminders Go Out 5 Days & 1 Day

Prior Consider PowerPoint For Your Agenda

Managing/Eliminating Paper

Avoid Paper Like The Plague Stop Generating Paper Don’t Paper File Things You Have

Electronically And Convert Paper To Electronic Medium

When Keeping Something Never Touch Paper More Than 1x, Certainly

Not More Than 2x Create Customized Post-It Notes

Managing Your Day, Week Month, Year, Life

At End Of Each Day Spend At Least One Minute Planning Next Day

Manage Others’ Expectations Of You Through Email Rule & Vmail Message

Schedule Workouts, Vacations, Doctors’ Appointments, etc. Well In Advance

Protect Your Mondays & Fridays So You’ll Keep Your Weekends

Managing Email

More On This From Me At 10 a.m., But For Now: Use Multiple Folders Use Multiple Rules Subject Lines Teach Staff Email Protocol

Selecting & Managing Tech Vendors

Big Is Not Always Better Importance Of Relationships Managing Costs

My 5 Closing Tips

Rid Your Office Of Paper Let Your Bar Website Be Your Main

Communication & Registration Vehicle Don’t Give Out Your Bar’s Address Or

Fax # Unless Asked (& Then Still Resist!)

Equip All Staff With PDAs With Keyboards

Learn How To Manage Email Before It Manages You

Questions?