First Student User’s GuideReviewing an Incident Report

October 2013

This guide focuses on this step

2

First ACTS: High-Level Process

Parent notification:

E-mailLetter

Informational E-mail sent to

District/ School staff

E-mail notification sent back to

FS User

1. Easy-to-use, intuitive tool for FS & schools2. Flexibility to support a variety of local processes from

diverse schools/districts, large and small

Design based on two key principles:

First ACTSSystem

FS Writer Creates

Incident Report (IR)

If required, IR viewed at FS,

approved

Email Notification to

School Reviewer

Reviewer reads IR, takes

action

1 2

3 4

5

First ACTS: Creating an Incident Report

First Student users who can create Incident Reports in First ACTS are called Writers. First ACTS supports two types of Writers (outlined below). Locations can have one or both of the following types of Writers:

Incident Reports are released directly to the

schools

Incident Reports require FS review before they are released to the schools

FS Writer creates Report

Report sent to School for

review

FS Writer creates Report

Report reviewed at FS

Report sent to School for

review

This guide focuses on this scenario

First ACTS: Reviewing an Incident Report - 1

When an Incident Report is created that requires a FS review, the FS Reviewer(s) will receive an email notification from the system like the following:

• As the above message outlines, to open the Incident Report, the School Reviewer can simply click on the link in the message. This will take the Reviewer to the First ACTS login screen

• Using you First ACTS Username and Password, log into system

First ACTS: Reviewing an Incident Report - 2

1. Once logged into the system and the Incident Report requiring review is open, FS Reviewer can update or modify any incident information as needed

To edit any fields, click on the pencil icon. To save edits, click on save icon.

2. When review is complete, FS Reviewer has three options:

• Approve and close – will complete the incident but not submit to school

• Reject – will remove Incident Report from system

• Approve – will submit Incident Report to school for review

1.

2.

First ACTS: Acknowledging an Incident Report

School Reviewer, after reviewing the Incident Report and deciding any Disciplinary Actions, may check a box (see 1.) to notify FS of any decisions.

Again, FS Reviewer will receive an email notification and, once logged into the system, will be able to view the school’s Disciplinary Action for the incident

FS Reviewer can enter any Closing Notes (see 2.) and close the incident

2.

1.