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A presentation i put together for one of our teams that wanted a general overview about how to better manage their time. I'll be putting more resources on my website - http://parisalaw.com
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FIVE PRINCIPLES FOR STAYING ORGANIZED AND MANAGING
YOUR TIME
ME.INTJ MBTI Personality
Aquarius
Idea Generator/Team Inspirer
Positive ChangeAgent
ME.INTJ MBTI Personality
Aquarius
Idea Generator/Team Inspirer
Positive ChangeAgent
Former Master Procrastinator which is why started researching tools and techniques to get better
1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
1. HAVE A SYSTEM
Time Management Systems
Getting things Done (GTD)
• One Inbox• 43 Folders• Quick Decision
Making• Project = More
than 2 minutes
Check out 43folders.com
What GTD looks like
“Stuff” goes in one inbox
What GTD looks like
“Stuff” goes in
one inbox
IS IT ACTIONABLE?
YES or NO
What GTD looks likeIS IT ACTIONABLE?
YES or NO
CAN I DO IT IN 2 MINUTES?
WHAT IS THE NEXT ACTION?
YES
DO IT
NOPLAN IN
CALENDAR OR TASK LIST
What GTD looks likeIS IT ACTIONABLE?
YES or NOTRASH
OR FILE FOLDER
FRANKLIN COVEY SYSTEM
Franklin Covey System
Prioritize Tasks Appointments Take Notes
POMODORO TECHNIQUE
Pomodoro Technique
Materials Required-Task Inventory List
-To-do list-Pencil/Pen
-Timer
focused Timeno interruption
one task at a time
take a REAL break
longer break every 4 Pomodoros
Pomodoro worksheets
1. INVENTORY LIST
2.PRIORITIZE ON TO DO LIST
3.Set timer
http://e.ggtimer.com/pomodoro and GO
REMEMBER
MS OUTLOOK CAN HELP YOU
Reflection
In your notebook, write one technique that you want to try next week.
2. ALIGN AND PRIORITIZE
What criteria do we use to allocate our time?
How do we decide what our priorities are?
Move big rock first
URGENT VS IMPORTANT
URGENT VS IMPORTANT
1
URGENT VS IMPORTANT
1 23 4
URGENT VS IMPORTANT
1 23 4
HOW DO YOU KNOW IF SOMETHING IS IMPORTANT?
HOW DO YOU KNOW IF SOMETHING IS IMPORTANT?
• WHAT WILL HAPPEN IF I DON’T FINISH?
• DOES IT MATCH MY PERFORMANCE GOALS?
AND SOMETHING I ALSO STRUGGLE WITH.
1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
3. KNOW YOUR DISTRACTIONS
Exercise
Each person write one “time wasters” that YOU do. Take a picture of the list and send to me on wechat
BE AWARE
Coffee breaksBathroomLong LunchTaobao.comWechatWeibo….and more
4. CONTROL YOUR ENERGY
QUICK FACTS
70%ARE DISENGAGEDORACTIVELY DISENGAGED
59%
69%
WAKE UP FEELING TIRED
HAVE TROUBLE FOCUSING
HIGH LEVEL – NEGATIVE ENERGY-IMPATIENT-IRRATABLEFRUSTRATED-DEFENSIVEFEARFUL
LOW LEVEL – NEGATIVE ENERGY- 累死了-FEEL EMPTY-DEPRESSED-SAD
LOW LEVEL – POSITIVE ENERGY- 轻松- RELIEVED- PEACEFUL
HIGH LEVEL – POSITIVE ENERGY- CALM- CONFIDENT- CHALLENGED- ENGAGED
Think
Which zone are you in right now?
Think
What time of day are you usually in Performance zone?
5. Keep Manager Informed
5. Keep Manager Informed
Have a regular check-in
Prepare your updates B4 you get there
Speak early if you have competing priorities
1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
1. HAVE A SYSTEM
2. ALIGN & PRIORITIZE
3. KNOW YOUR
DISTRACTIONS
4. CONTROL YOUR
ENERGY
5. KEEP MANAGER &
TEAM INFORMED
?
Thanks
http://www.twitter.com/parislaw http://weibo.com/imparislaw
http://parisalaw.com