FIVE RIVERS METROPARKS Hazard Tree Removal Project … · 2016-10-28 · 2 ADVERTISEMENT REQUEST FOR PROPOSAL INVITATION TO BIDDERS Five Rivers MetroParks (FRMP) will receive sealed

FIVE RIVERS METROPARKS

Hazard Tree Removal Project

November, 2016

409 E MONUMENT AVENUE

3RD FLOOR

DAYTON, OH 45402

(937) 275-7275

2

ADVERTISEMENT

REQUEST FOR PROPOSAL

INVITATION TO BIDDERS

Five Rivers MetroParks (FRMP) will receive sealed request for proposals for Hazard Tree Removal

Project until November 4, 2016 at 10:00 a.m. EST., at 409 E. Monument Ave., 3rd Floor, Dayton,

Ohio, 45402, Attention: Jennifer Grusenmeyer – Hazard Tree Removal Project.

Copies of the proposal and bid forms are on file at the above address or at:

www.metroparks.org/AboutUs/DoBusinessWithUs.aspx

Provide two (2) complete copies of proposals in a sealed envelope labeled Hazard Tree Removal

Project. Each proposal shall be signed by the full name and business address of each person of

company interested in the same; shall be accompanied by a 100% Bid Guaranty or by a certified

check, cashier’s check or letter of credit in the amount of ten percent (10%) of the bid, made

payable to Five Rivers MetroPark as a guarantee that if the proposal is accepted, a contract will

be entered into and its performance properly secured by a satisfactory bond in amount of one

hundred percent (100%) of the contract price.

The proposals must be made on the forms provided in the Contract Documents, or a copy

thereof.

Questions concerning the Contract Documents should be directed to: Jennifer Grusenmeyer at

937.277.3418, [email protected] or to Ben Crusoe at 937.275.7275,

[email protected]

The Owner reserves the right to accept or reject any or all proposals; to waive any informalities or

irregularities in the bids received or to accept any proposal which is deemed most favorable to

FRMP, an equal opportunity employer.

http://www.metroparks.org/AboutUs/DoBusinessWithUs.aspx

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INFORMATION FOR BIDDERS

Five Rivers MetroParks (FRMP) is requesting competitive bids from Contractors with the ability and

resources to remove marked hazardous trees under specified guidelines for Shiloh Woods

Conservation Area and Great Miami Mitigation Bank.

The Contractor shall take out and maintain during the life of this agreement, Workers’

Compensation Insurance for its employees and shall furnish a certificate of Workers’

Compensation for its employees before the execution of this agreement. No contract between

FRMP and the Contractor shall be created hereby or otherwise exist until a fully executed copy

thereof has been serviced upon FRMP.

The successful bidder shall be required to purchase and maintain a policy of insurance to protect

the successful bidder and FRMP from claims which may arise from this bid solicitation and

contract. Such insurance policy shall be written for not less than one million dollars

($1,000,000.00) for any person injured in any accident and with a total liability of two million

dollars ($2,000,000.00) for all persons injured in any one accident and in the amount of one million

($1,000,000.00) for each accident or occurrence as compensation for damage caused to

property of others.

The selected bidder shall furnish its’ own support staff and neither the contractor nor its personnel

shall, at any time or for any purpose, be considered as employees or agents of FRMP for whose

benefit, either directly or indirectly, the work hereunder is being performed. The successful bidder

must provide documentation to FRMP that their staff is bonded and have been cleared to pass a

drug screening and background check before work can proceed.

Each bidder must furnish satisfactory evidence that it is presently operating a tree removal

company of a similar type and to the extent comparable to that outlined in these specifications.

Each bidder may be required to demonstrate, furnish information and/or proof of sufficient

experience, adequate equipment, financial resources, facilities, experienced personnel and

expertise to perform the services called for by this contract. The selected contractor shall not

commence work under this contract until they have obtained proof of all document

requirements.

FRMP reserves the right to reject any and all bids for any and all items covered in the proposal

form; to waive formalities or defects in bids; to reject the proposal of a bidder, who in FRMP

opinion, is not qualified to perform the contract; or to accept any proposal that it deems to be in

the best interest of FRMP.

PRICING: The successful contractor will quote prices for furnishing each service as requested for

each location they wish to bid on. Prices quoted will include one whole cost for the entire work

at the particular site bid on. Failure to include all costs will result in the expense being borne by

contractor.

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Contract Length: The contract period for Hazard Tree Removal Project will be from the time of

contract acceptance until December 31, 2016. The total contract per site will be awarded to

one primary contractor or one contractor could win the bid for each site. The services shall be

conducted through one contractor per site although a different contractor could be awarded

the bid for each site. If the primary contractor(s) plans on subcontracting a portion of the bid, the

subcontractor must be approved by FRMP. FRMP reserves the right to award whatever is in the

best interest of FRMP.

Termination of Contract: Either party may terminate this contract by submitting a written notice

thirty (30) days prior to annual contract renewal date. FRMP may also terminate contract

immediately should the successfully bidder not comply or live up to the standards as stated in this

contract.

Evaluation Criteria: Bids will not only be evaluated on price, but on past service experience with

FRMP, ability to perform service as stated in bid and agreement to contract extension options.

Submission Requirements: Proposers must provide the following information in their submittal:

Name, position, and contact information of the account representative

A list of client references, preferable from similar-size entities and any other additional

information that you believe would be useful in evaluating your business’ qualifications

Statement of payment terms including any late payment penalty

A copy of the contract you would propose to use if selected. (MetroParks reserves the

right to use another contract)

FRMP Responsibility

1. On behalf of the contractors, notify property owners in writing of presence of contractors

and details of work to be performed.

2. Provide specifications to contractors detailing manner in which work is to be done.

3. Provide to contractors any maps, data points and other information useful in assisting with

locating and assessing hazard trees.

4. Reserves the right to change specifications at any time. In this event, Contractor and

FRMP shall negotiate to determine what price adjustment, if any, are to be made.

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Contractor’s Responsibility

1. Contractor will be held responsible for satisfactory work in accordance with the pre-

arranged specifications.

2. Please see the attached “Specifications” section for details of how work is required to be

performed.

3. Contractor will be held responsible for any breakage, damage or loss incurred through

carelessness of any of its employees.

Schedule of Payments: FRMP agrees to pay the Contractor, in exchange for marked hazardous

tree removal services based on the preferred terms of the contractor. The Contractor agrees to

provide to FRMP on a monthly basis a breakdown of services provided for that period. The

invoice received must provide the contractors complete name, address and an amount due. All

invoices should show FRMP as the bill to.

Upon final approval, all original invoices are to be mailed to:

Five Rivers MetroParks

Attn: Accounts Payable

409 E. Monument Ave., 3rd Floor

Dayton, OH 45402

Contractors can also submit invoices electronically to: [email protected]. Fax

copies will not be accepted.

FRMP is a political sub-division of the State of Ohio and therefore tax exempt. A certificate will be

provided to the selected bidder. A purchase order will be issued by Five Rivers MetroParks for the

contract year. This purchase order number shall appear on all invoices submitted. Invoices will be

reviewed and payments will be processed.

mailto:[email protected]

6

BID FORM

The following prices are firm prices for each site listed.

FRMP reserves the right to award the bid by location or as a total package.

Shiloh Woods Conservation Area (SWCA) $ Total Amount

Great Miami Mitigation Bank (GMMB) $ Total Amount

Total amount for both locations $ (If vendor chooses to bid on both locations)

Vendor Name:

Vendor Address:

Authorized Signer:

Vendor Phone:

Contact Name (Print):

Contact Phone:

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SPECIFICATIONS

PART 1 - CONDITIONS

1.1 PROJECT CONDITIONS

A. A majority of trees to be removed are Ash which may or may not have current evidence

of Emerald Ash Borer infestation. As such, removal of wood from both the Great Miami

Mitigation Bank and Shiloh Woods Conservation Area site is prohibited.

B. Traffic: Minimize interference with adjoining roads, streets, walks, and other adjacent

occupied or used facilities during tree removal operations. The Contractor shall be

responsible for maintaining safe and continuous traffic throughout the work site and

protecting the public from hazards and inconveniences.

1. Do not close or obstruct streets, walks, or other adjacent occupied or used facilities

without permission from the Owner and authorities having jurisdiction.

2. Provide alternate routes around closed or obstructed traffic ways if required by

authorities having jurisdiction.

3. Provide traffic control for work area protection in compliance with the USDOT

Manual on Uniform Traffic Control Devices (MUTCD), 1988 edition or latest revision

and per local and state regulations.

C. Utility Locator Service: Notify utility locator service OUPS (800)362-2764 for marking of

utilities for all areas where tree removals are located before commencing with work.

D. Protection of Property: The Contractor shall take necessary precautions against damage

to adjacent trees, shrubs, pavements, curbs, lawns or other real property. Any damage

shall be repaired or rectified within (10) days of an occurrence. Vegetation surrounding

a tree marked for removal shall be disturbed as little as possible.

E. Access: Tree removal areas shall be accessed only from FRMP’s property or public road

right-of-ways, subject to the governing jurisdiction’s requirements. Vehicular or skid

access inside of naturalized or wooded park areas and via trails is prohibited. Access

beyond paved or lawn areas will be by foot only.

1. The Contractor may obtain exceptions to foot only traffic only as reviewed and

approved by the Owner on a case by case basis. Contractors will be required to

use tracked equipment when working off lawn and paved areas. This off-road

access will be closely monitored and allowed only when ground conditions are

acceptable and can support such activity. Machinery equipped with pneumatic

or solid wheels will not be permitted off road.

2. Equipment or Contractor’s personnel shall not enter private property adjacent to

tree removal areas except to clear limbs and only after notifying FRMP and getting

landowners permission.

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F. Wildlife Considerations: Notify FRMP immediately of any bats, owls, songbirds or birds

protected by the Migratory Bird Treaty Act encountered hibernating or nesting in trees

identified for removal.

PART 2 - PRODUCTS

2.1 SOIL MATERIALS

A. Satisfactory Soil Materials: Satisfactory soil materials are clean topsoil fill material obtained

from either on or off site.

PART 3 - EXECUTION

3.1 PREPARATION

A. Refer to the maps and spreadsheets which were emailed or otherwise provided for

location of identified trees.

B. All trees considered for removal at are marked by MetroParks with orange or green

marking paint. The color difference does not distinguish any particular requirement or

characteristic of the tree. Any other color does not pertain to this project.

C. Assess site conditions at each removal location for electrical or other hazards. An

inspection will be made by a Certified Arborist to determine if an electrical hazard exists

at any of the tree removal locations.

D. The Contractor shall plan and prepare for the use and positioning of equipment,

personnel and management of the work area to accomplish the safe, effective and

efficient removal of trees, while minimizing the risk to the public and impacts on

improved property. Protect existing improvements from damage during tree felling and

removal operations.

1. Restore damaged improvements to their original condition, as acceptable to

Owner.

E. Existing Utilities: The Contractor shall protect all existing utilities from damage, shall

immediately contact the appropriate utility should damage occur. Should damage

occur Contractor shall be responsible for all claims for damage due to their operation.

1. The Contractor shall make arrangements for and coordinate with the utility for

removal of any limbs and branches that may conflict with or create a hazard for an

identified tree needing removed.

2. Allow for sufficient time to make arrangements with utilities for the required work to

avoid delays in the work.

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F. Permits: Contractor to obtain all necessary local and State permits prior to the start of

mobilization. Provide Owner with copies of permits and any required inspection

schedule.

3.2 TREE REMOVAL

A. Electrical Hazard: Only qualified line-clearance arborists may perform tree removal work

where an electrical hazard exists.

B. Felling: Where space in naturalized park areas and work area safety will allow, trees may

be felled and left in-place whole inside of naturalized areas within the boundaries of

MetroPark’s property.

1. Felled trees shall be limbed with trunk in contact with the ground. Slash and felled

trunks to be distributed within naturalized areas to minimize density of material.

2. Felled trees shall not be left in-place outside of MetroParks property, within trail

corridors, over or obstructing any waterways, on neighboring agriculture land,

within lawn or developed areas or beyond densities stated above.

3. Drop trees in a manner to minimize damage to adjacent trees and vegetation.

C. Wood Removal: Where space or conditions do not allow felled trees to be left in-place,

section wood into 10’ lengths and relocate further into the interior of MetroParks property

or other suitable location within the Conservation Area.

1. Temporary stockpiling of wood and branches shall not obstruct any park use areas

or roadways.

2. In relation to the Great Miami Mitigation Bank (GMMB) site only: The section of trees

(tree numbers 6-58) along N. Lutheran Church Rd. that cannot be dropped and left

in place, please do not place them in the agricultural field that is right next to the

trees. Please section them into 24 inch pieces and stack them along the road.

Other debris should be chipped.

D. Dead Standing Trees: No climbing of dead Ash trees will be allowed unless the

Contractor can provide information to demonstrate climbing can be accomplished

safely and within ANSI Z133.1-2006 standards.

E. Stumps: All stumps shall be cut flush or no higher than 6” above surrounding grade.

3.3 CLEAN UP

A. Fill depressions caused by tree removal operations with satisfactory soil material.

1. Depressions filled within mown lawn areas will be reseeded with an approved turf

grass lawn seed mixture.

B. Remove soil, chips, sawdust, twigs and branches from all adjacent properties and FRMP’s

paved and mown lawn areas.

GREAT MIAMI MITIGATION BANK

Section Tree # DBH Approx. Hazard Nearest/ Approximate

Distance From (Road/ House/ Address

Hazard Utility)

A1 1 5 15 ft R/U 8950 Post Town Rd Dayton, OH 45426

A1 2 7.5 5 ft R/U 8950 Post Town Rd Dayton, OH 45426




D1 6 8 10 ft R 2112 N. Lutheran Church Rd. Trotwood, OH 45426



D1 9 2.5 5 ft R 2112 N. Lutheran Church Rd. Trotwood, OH 45426





































GMMB Page 1 of 3




Hazard Utility)














D2 58* 10.5 20 ft R 2112 N. Lutheran Church Rd. Trotwood, OH 45426

A1 62 11.5 15 ft R/U 8592 Post Town Rd. Dayton, OH 45426

A1 63 11 20 ft R/U 8592 Post Town Rd. Dayton, OH 45426

A1 64 8.5 5 ft R 8592 Post Town Rd. Dayton, OH 45426

A1 65 7 5 ft R 8592 Post Town Rd. Dayton, OH 45426








A2 73 12 5 ft R 8444 Post Town Rd. Dayton, Oh 45426

A2 74 25 5 ft R 8444 Post Town Rd. Dayton, Oh 45426














A2 88 16.5 10 ft R/U 8288 Post Town Rd. Dayton, OH 45426





GMMB Page 2 of 3




Hazard Utility)













GMMB Page 3 of 3

987

6

54

32 1 9998

979695949392

919089

888786

84838281

7877

767473726871

7069676665

6362

58595857

514443343332312524

2217

POST TOWN RD

N SN

YDER

RD

LITTLE RICHMOND RD

N LU

THER

AN C

HURC

H RD

MILLARD RD

´0 800400 Feet

Larch Tree and Great Miami Mitigation Bank

SHILOW WOODS CONSERVATION AREA (SWCA)

Section Tree # DBH Approx. Hazard Nearest/Approximate

Distance From (Road/House/ Address

Hazard Utility)

C 1 20.5 15 ft R 6351 Frederick Pike Dayton, OH 45414

C 2 7 15 ft R 6351 Frederick Pike Dayton, OH 45414

C 3 7.5 20 ft R 6351 Frederick Pike Dayton, OH 45414



B1 9 12 10 ft R 6510 Frederick Pike Dayton, OH 45414

B1 10 7.5 10 ft R 6510 Frederick Pike Dayton, OH 45414

B1 11 10.5 10 ft R 6510 Frederick Pike Dayton, OH 45414




B2 15 22.5 20 ft R 6389 Philadelphia Dr. Dayton, Oh 45414

B6 16 22 10 ft U 6400 Dog Leg Rd. Dayton, OH 45414

B6 17 15.5 20 ft R/U 6172 Dog Leg Rd. Dayton, OH 45414

B5 18 9 5 ft R 6050 Dog Leg Rd. Dayton, OH 45414

B5 19 12 7 ft R 6050 Dog Leg Rd. Dayton, OH 45414

B5 20 14.5 10 ft U 125 Bethpolamy Ct. Dayton, OH 45415

B5 21 12 10 ft U 125 Bethpolamy Ct. Dayton, OH 45415


















B4 39 10.5 7 ft R/U 6006 Lynnaway Dr. Dayton, OH 45415

B4 40 12.5 15 ft U 6006 Lynnaway Dr. Dayton, OH 45415

B4 41 8.5 15 ft U 6006 Lynnaway Dr. Dayton, OH 45415

B4 42 15 30 ft U 6006 Lynnaway Dr. Dayton, OH 45415




B4 46 11.5 7 ft U/H 6006 Lynnaway Dr. Dayton, OH 45415


SWCA Page 1 of 2

SHILOW WOODS CONSERVATION AREA (SWCA)

Section Tree # DBH Approx. Hazard Nearest/Approximate

Distance From (Road/House/ Address

Hazard Utility)

B4 48 7 20 ft U/H 6006 Lynnaway Dr. Dayton, OH 45415



B4 51 21 10 ft U/H 6006 Lynnaway Dr. Dayton, OH 45415


B3 56 13.5 5 ft U 265 Burgess Ave. Dayton, OH 45415

B3 57 7.5 3 ft U 265 Burgess Ave. Dayton, OH 45415

B3 58 21 3 ft U 265 Burgess Ave. Dayton, OH 45415




A3 201 9.7 10 ft R 8482 Meeker Rd. Dayton, OH 45414

A3 202 43 20 ft R 8482 Meeker Rd. Dayton, OH 45414





















A1 223 8 10 ft H/U 1150 Old Country Dr. Dayton, OH 45414

A1 224 16.5 40 ft H 1149 Old Country Dr. Dayton, OH 45414

A1 225 21 30 ft H 1149 Old Country Dr. Dayton, OH 45414

A1 226 16 30 ft H 1149 Old Country Dr. Dayton, OH 45414

A1 227 1 20 ft H 945 Wild Cherry Dr. Dayton, OH 45414

A1 228 10 25 ft H 945 Wild Cherry Dr. Dayton, OH 45414

A1 229 25.3 10 ft H/U 945 Wild Cherry Dr. Dayton, OH 45414

SWCA Page 2 of 2

0

9543

21

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