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Procedures

National Finance Center Office of the Chief Financial Of ficer U.S. Department of Agriculture

March 1997

FOCUS Reporting System (FOCUS)

PUBLICATION CATEGORY Reporting

PROCEDURE MANUAL FOCUS Reporting System (FOCUS)

Retired Systems

The following systems referenced in the FOCUS procedure have been retired:

Acronym System

BLCO Billings and Collections System

CETR Casual Employees Time Report System

MANLOG Manual Log System

MATS Mission Assigment Tracking System

PATS Planning and Tracking System

PROP Property System

TRAV Travel System

Systems Access Manual Report Generator Systems

FOCUS Reporting System

Title VI

Chapter 5

Section 4

1

(XX/95 Amend. X )

Table Of Contents

Page

About This Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

System Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5

Security And Remote Terminal Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Sign-On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Sign-Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Operating Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

7

System Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Help/Tutorial Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

System Edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Function Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

FOCUS Library Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

9

Batchfoc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Focusrpt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Payroll/Personnel Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Financial Information Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Property Management Information Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Administrative Information Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Data Base Test Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

TMGT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Development Systems (NFC Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Mission Assignment Tracking System (MATS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Printlist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

63

Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

VPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Edit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Documentation Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Foczip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Foccdrom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Logon Proc . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

75

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

77

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index–1



Title VI

Chapter 5

Section 4

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(X/95 Amend. X)

(reserved)



Title VI

Chapter 5

Section 4

1

(XX/95 Amend. X )

About This Procedure

This procedure provides instructions for accessing and

operating the FOCUS Reporting System. The following

information will help you to use the procedure more

effectively and to locate further assistance if needed.

How The Procedure Is Organized

Primary sections, page numbering, and the amendment

process are described below.

Overview describes what the system is used for and pro-

vides related background information.

System Access provides access security information and

instructions for accessing the system.

Operating Features describes the system’s design and

how to use its operating features.

FOCUS Reporting System Main Data Base Menu provides

the main system options.

FOCUS Library Name screen is a new screen featuring

options for all functions in the FOCUS Reporting Sys-

tem.

Instructions for using each submenu and option are pro-

vided under a separate heading. All options on a submenu

are covered before going to the next option on the main

menu. The screens are presented as figures within the

text.

The Appendix section contains information about the var-

ious FOCUS training courses that are available.

Pages are numbered consecutively at the bottom of each

page. If the procedure is amended, point pages (e.g., 3.1,

3.2, etc.) are used as needed to accommodate additional

pages. All amended pages are marked at the bottom with

the amendment number and date.

If you begin receiving this procedure after it has been

amended, you will receive the publication with all

amendments and bulletins. Remove and insert amended

pages according to the accompanying page control chart

so that your procedure is current.

What Conventions Are Used

This procedure uses the following visual aids:

Messages displayed by the system are printed in ital-

ics. Example: The system displays the message

Job NF923P (Job05360) Submitted.

Field specifications are also printed in italics. Exam-

ple=Enter User ID (required, alphanumeric field; max.

of 8 positions). Key in your assigned user ID (e.g.,

NF999). Press [Tab].

For date fields, (yymmdd) means that you should key

in the date in year/month/day order, using leading zeros

for single-digit months and days. Example: Key in the

date 96/05/15 (May 15, 1996).

Data that is system generated or that you must

key in exactly as shown is printed in bold italics.

Example=Key in 2.

Emphasized text within a paragraph is printed in bold.

Example: These options are authorized to be used by FS

personnel or NFC personnel only.

Figure and exhibit references link figures and exhibits

with the text. These references are printed in a bold font

as shown here. Example: The FOCUS Library Name

screen (Figure 4) is displayed.

References to sections within the procedure are

printed in bold as shown here. Example: See Payroll/Per-

sonnel Systems, Option 1 on the FOCUS Reporting

System Main Data Base Menu (Figure 11).

Keyboard references are printed in brackets. Example:

Press [Enter].

Important extra information is identified as a note.

Example: Note: Enter only one code.

The caret (>) prompt is used to indicate where to key

in the commands or data names associated with the

FOCUS system. Who To Contact For Help

For questions about the FOCUS Reporting System (help

with unusual conditions), including training and proces-

sing, contact Information Center personnel at

504–255–5230. For questions about obtaining access

authority, contact the agency’s security officer.

Note: FOCUS training is available to users on the various

interfacing systems. See the Appendix for a listing of the

various courses that are available in the Washington, DC

area or at the National Finance Center (NFC) in New

Orleans, Louisiana. Training is also conducted in other

areas based on request by an agency. For questions about this procedure, contact the Direc-

tives and Analysis Branch at 504–255–5322.



Title VI

Chapter 5

Section 4

11

(X/95 Amend. X)

(reserved)



Title VI

Chapter 5

Section 4

1

(XX/95 Amend. X)

Introduction



Title VI

Chapter 5

Section 4

2

(XX/95 Amend. X)



Title VI

Chapter 5

Section 4

3

(XX/95 Amend. X)

Overview

FOCUS Reporting System (FOCUSRPT), Version 7.0,

is an enhanced reporting system used to create reports.

FOCUS provides (1) report design/data retrieval from

one or more databases, (2) direct access to National

Finance Center (NFC) databases via remote terminals,

and (3) agency offices with ad hoc reporting capabilities

on an as-needed basis.

FOCUS is a tool for creating reports based on some or all

of the data in one or more databases. You can specify the

order in which columns appear and the sort order for the

rows. Headings, footings, totals and subtotals plus other

formatting features are available. FOCUS may also be

used to create extract files for subsequent reporting.

Programs to produce reports are prepared in FOCUS by

keying in an English statement consisting of one or more

verbs followed by verb objects. All statements follow

the general rules of English grammar. A request state-

ment contains all the information the user must provide

in order to retrieve the desired records, perform any cal-

culations, sort detail lines, accumulate totals, etc. To

produce a final report, the user must provide all the nec-

essary information on the request statement.

A FOCUS file consists of basic data elements each with

a given fieldname and another version of the fieldname

called an Alias. Either fieldnames, aliases or the short-

est unique name may be used in a request statement. A

validity check is performed on each name to ensure that

a valid match with a description is included in the data

dictionary.

System Interface

FOCUS Library Name screen is used to select the interfacing systems and functions listed below:

BATCHFOC

FOCUSRPT

PRINTLIST

MESSAGES

UTILITIES

LOGON PROC (NFC only)

FOCUSRPT interfaces with the main database systems

and subsystems listed below:

Payroll/Personnel Systems:

Salary/Personnel (SALPERS)

Payroll/Personnel (PAYPERS)

Statistical (Personnel Statistics)

Time & Attendance (T&A)

Position Management System Operation (PMSO)

Training (TRAI)

W2

Security Entry and Tracking System (SETS)

Personnel History Reporting (PERHIS)

Future

Personnel History (PERSHIST) (Prior to Conver-

sion) (DOC only)

HUD Extract Files

Unemployed Compensation Federal Employee sys-

tem (UCFE)

Locator Information (Locator)

Retirement Data Base (RETM)

Special Payroll Processing System (SPPS)

MANLOG

Financial Information Systems:

Central Accounting Systems (CAS)

Federal Assistance Award Data System (FAADS)

Management Accounting Structure Codes (MASC)

Budget and Operating Plans Subsystem (PLAN)

Billings & Collections (BLCO)

Administrative Billings & Collections (ABCO)

Standard Chart Of Accounts Process (SCAP)

Direct Premium Remittance System (DPRS)

Departmentwide Financial Information System

(DFIS)

Property Management Information Systems:

Personal Property (PROP)

Supply Property Inventory (SPIN)

Equipment Management Information System

(EMIS)

Property Education (PROPED)

Administrative Information Systems:

Travel (TRAV)

Transportation (TRAN)

Purchase Order System (PRCH)

Federal Procurement Data System (FPDS) (SF279)

Casual Employee Time Report System (CETR)

Planning & Tracking System (PATS) (PATSSPRJ)



Title VI

Chapter 5

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4

(XX/95 Amend. X)

Data Base Test Systems used for testing new systems or

to test conversion data for new clients that are being implemented into the various systems.

Table Management (TMGT) includes a listing of the NFC maintained management tables for the

Payroll/Personnel Database Systems.

Development/NFC Systems Menu (NFC Only):

OPAC (Online Payment And Collection System)

Planning And Tracking System (PATS)

Travel Suspense

Trouble Ticket Tracking (Info Center)

SF52 Tracking (for Human Resource Management

Office)

Inquiry Tracking System (ABCO)

Host Automated Time System (HATS)

Reporting External Distribution System (REDS)

ACQTRACK or ACQTRAC1 (for Financial and

Management Control Office)

Change Authorization Tracking System (CATS)

Name Employee

Document Tracking System (DOTS)

Scheduling Information Tracking System (SITS)

Mission Assignment Tracking System

(MATSTRAN)

Leave Data Transfer System (LDTS)

Imprest Fund

Personnel History (PHIS) Mission Assignment Tracking System (GAO only):

MATSPERS – Time & Personnel

Tables

MATSYDET – Staff Year Time

MATSYACT – Staff Year Act

MATSYPLN – Staff Year Plan

MATS, MATSFMS, MATSCOST – Jobs & Request

MATSDAY – Staff Daytime

MATSISSU – Issue

Report Against Archive Database

Perform Archive Restore

View JES Output

ISPF Edit

Note: For details on using the interfacing systems, see

the individual system procedures by their Title, Chapter, Section, and Subsection.



Title VI

Chapter 5

Section 4

5

(XX/95 Amend. X)

== NN NN FFFFFFFF CCCCCCCC == == NNN NN FFFFFFFF CCCCCCCC == == NNNN NN FF CC == == NN NN NN FFFFFFFF CC == == NN NNNN FFFFFFFF CC == == NN NNN FF CCCCCCCC == == NN NN FF CCCCCCCC == == ======================================================================== == == ========== National Finance Center ========== == == ========== Office of Finance and Management ========== ==

System Access

This section provides access security information and gives specific sign-on/sign-off instructions for FOCUS.

Security And Remote Terminal Usage

Access security is designed to prevent unauthorized use

of systems and databases. For information about access

security, including user identification numbers (user

ID’s), passwords, and obtaining access to a specific sys-

tem, see the Remote Terminal Usage procedure, Title

VI, Chapter 2, Section 1. For information about con-

necting and disconnecting from your telecommunica-

tions network, see the instructions that are provided with

your specific network.

To access the FOCUS System, you must (1) have autho-

rized security clearance and (2) use a terminal or person-

al computer that is connected through your telecommu-

nications network to the mainframe computer located at

NFC. FOCUS may be accessed by authorized personnel

only, using your user ID and your secret password. Each

agency is responsible for maintaining security controls

and assuring that no breach of security occurs.

Sign-On

To sign on, connect to your telecommunications net-

work to display the NFC banner screen (Figure 1) on

your terminal. Then respond to the prompts as

follows:

1 Enter User ID (required, alphanumeric field;

max. of 8 positions). Key in your assigned user ID (e.g.,

NFXXX). Press [Tab].

2 Password (required, alphanumeric field; 6 to

8 positions). Key in your password. Your password is not displayed on the screen. Press [Tab].

3 New Password (optional, alphanumeric field; 6 to

8 positions). If your current password expires, key in a new password. Press [Tab]. You may change your pass-

word at any time but not more than once a day.

4 Enter Application Name (required, alphanu-

meric field; max. of 9 positions). Key in FOCUSRPT

(FOCUS Reporting System) and press [Enter].

The NFC Menu (Figure 2) is displayed. Press [Enter]

again to display the FOCUS Library Name screen (Fig-

ure 4).

================================================================================ == 03/24/95 SNAMOD2 T3138E0D PF1=HELP == ================================================================================

== ========== United States Department of Agriculture ========== == == ================================================================ == == For Authorized Use Only == == ENTER USER ID = PASSWORD = NEW PASSWORD = ==

== 1 2 3 == == ENTER APPLICATION NAME = 4 OR PRESS ENTER FOR NFC MENU == ================================================================================

Figure 1. NFC Banner Screen

================================================================================ == 03/24/96 SNAMOD2 NFC MENU T3138E0D 10:49:06 CT == ================================================================================ == == == SELECT ONE: == == == == 1. PAYROLL/PERSONNEL SYSTEMS == == 2. FINANCIAL INFORMATION SYSTEMS == == 3. PROPERTY MANAGEMENT INFORMATION SYSTEMS == == 4. ADMINISTRATIVE INFORMATION SYSTEMS == == 5. DEVELOPMENT SYSTEMS <NFC ONLY> == == 6. DATA BASE TEST SYSTEMS <NFC ONLY> == == 7. MISSION ASSIGNMENT TRACKING SYSTEM <GAO ONLY> == == 8. DIRECTIVES BULLETIN BOARD == == ENTER APPLICATION NAME OR SELECTION NUMBER ==> focusrpt PF11 = EXIT == ================================================================================ == MESSAGE BOARD == ================================================================================ ================================================================================

Figure 2. NFC Menu



Title VI

Chapter 5

Section 4

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(XX/95 Amend. X)

Sign-Off

To exit FOCUS, key in bye at the Ready *** prompt

screen (Figure 3). Press [Enter]. The system displays a

message that you are logged off FOCUS. The NFC

Menu (Figure 2) is again displayed.

You are now disconnected from the system. However,

you are still connected to the mainframe and may select

another application from the NFC Menu.

To disconnect from the mainframe, press [PF11] or

a compatible function key. The NFC banner screen (Fig-

ure 1) is displayed. If you do not intentionally

disconnect from the mainframe, you are

automatically disconnected after your terminal is inac- tive for a prescribed time.

Ready

*** bye

Figure 3. FOCUS Ready *** Prompt Screen



Title VI

Chapter 5

Section 4

7

(XX/95 Amend. X)

Operating Features

This section describes the system’s design and operating features.

System Design

FOCUS is an online menu-driven database system.

Data can be retrieved from one or more databases to

create reports.

Writing a report in FOCUS uses the combined functions

of three separate and interacting systems. These systems

are listed below:

FOCUS Reporting System (FOCUSRPT).

Function Keys

Your keyboard includes :

Program function keys ([PA], [PF], [F], etc.), are used

to execute functions and display specific screens.

Other function keys are [Enter], [Clear], [Tab], etc.

For instructions on your equipment usage for these keys,

see the manufacturer’s operating guide. The special functions of these keys in ISPF are dis-

played at the bottom of each screen. Descriptions are

provided below:

Key Function(s)

Used to receive help with a system message FOCUSRPT provides the Main Data Base Menu options available to users for selecting the applicable

database(s) for testing FOCUS reports. Once a report

is written, users can submit the report in BATCH-

FOC. FOCUSRPT interfaces with ISPF, JES-Master,

and BATCHFOC.

Interactive Systems Productivity Facility (ISPF). ISPF provides instructions to set-up ISPF

Default parameters to edit, rename, move, copy, and

delete a FOCUS code. ISPF users can prepare,

browse, view, store, print reports and edit data files.

Job Entry System (JES-Master). JES-Master

stores FOCUS jobs and job lists in the output queue

waiting to be printed. JES-Master allows users to

check the status of jobs, view, browse, delete or can-

cel a job before it completes execution.

Note: Instructions for creating reports using ISPF,

BATCHFOC, JES-Master, and the new CD–ROM are

included in this procedure.

Help/Tutorial Screens

Online help is provided in ISPF by pressing [PF1] at all

screens. Whenever you receive a system message or a

default error, press [PF1] and the message or error is

described.

The ISPF Program Development Facility tutorial pro-

vides information about ISPF functions. Topics are

presented in sequence or may be selected by keying in

the letter or number at the Option or Command prompts.

System Edits

If an error is detected in a report by the FOCUSRPT sys-

tem’s edits, the execution of the request stops and an

error message is displayed. The line and the error num-

ber are indicated to the left of the message,

e.g., (FOC002) A word is not recognized: Error message

descriptions can be found by keying in FOCUSRPT: at

the > ? 002.

PF1 PF2

PF3

PF4

PF5

PF6

PF7

PF8

PF9

PF10 PF11 PF12

or a default error.

Used to split or divide the display screen into

two logical screens, each of which you may

use independently. *See Note 1 on the fol-

lowing page.

Used to end a session in ISPF or switch from

one screen to another.

Used to return to the previous menu or screen.

Used to repeat a Find (RFind) command that

was entered while in the browse or the edit

function. *See Note 2 on the following page.

Used to repeat a Change (RChange) com-

mand that was entered while in the edit func-

tion. *See Note 3 on the following page. This

function key is also used to exit FOCUS on

other screens.

Used to scroll or browse Up.

Used to scroll or browse Down.

Used when you are in a split screen mode, the

Swap command jumps to the other

logical screen. *See Note 1 on the following

page.

Used to move the screen to the left side for reports that are spread out beyond the

screen’s normal viewing parameters.

Used to move the screen to the right side for reports that are spread out beyond the

screen’s normal viewing parameters.

Used to recall previously entered commands

(Retrieve) to the command line. The com-



Title VI

Chapter 5

Section 4

8

(XX/95 Amend. X)

Clear

Enter

Tab

Home

mands are displayed one at a time in last-in

first-out sequence. A command can be

retrieved, edited, and resubmitted for proces-

sing. *See Note 4 below.

Used to exit the system.

Used to enter (process) data.

Used to move the cursor from field to field.

Used to move the cursor back to the com-

mand line.

can return the cursor to the last position of the other log-

ical screen. If the split line is less than 5 lines from the

top or bottom of the logical screen, pressing [PF9]

moves the cursor to the other logical screen and moves

the split line from near the top of the first logical screen

to near the bottom of the screen. This allows you to jump

between the two logical screens with most of the display

being used for the active logical screen. Note 2: The RFind command [PF5] is used to repeat a

Find command that was entered while in a browse or

edit function. You can also use [PF5] to repeat part of an

edit Change command. This enables you to examine

each occurrence of a character string. When using

[PF5], ISPF starts the search at the current cursor posi-

tion. If no Find command was entered, ISPF displays the

message RFind Is Not Active.

Used to move the cursor up from line to line.

Used to move the cursor down from line to

line.

Used to move the cursor to the right from position to position within a field.

Used to move the cursor to the left from posi-

tion to position within a field.

Note 1: The Split command [PF2] functions indepen-

dently or with the Swap command [PF9]. The cursor’s

position determines where the display screen is split

when pressing [PF2]. The Swap command [PF9] func-

tions only in a split screen mode. If the split line is near

the middle of the display screen, by pressing [PF9] you

Note 3: The RChange command [PF6] is used to repeat

a Change command that was entered while in an edit

function. If you want to change the string, press [PF6]

and then press [PF5] to find the next occurrence of the

string. If you do not want to change the string, press

[PF5] to find the next occurrence. When using [PF6],

ISPF starts the search at the current cursor position. If no

Change command was entered, ISPF displays the mes-

sage RChange Is Not Active.

Note 4: The Retrieve command [PF12] is used to recall

previously entered commands on the command line.

The commands are displayed one at a time in last-in

first-out sequence. A command can be retrieved, edited,

and resubmitted for processing. Command chains are

stored in their entirety as a single stack element. There is

one stack for all logical screens. The Retrieve command

is not stored in the stack unless it is part of a command

chain or is entered as an operand to another command.



Title VI

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FOCUS Library Name

FOCUS Library Name screen (Figure 4) is the first

screen in FOCUS. This screen provides 6 options that

offer all the functions and features of FOCUS. Key in

your library name e.g., NFC at the blinking cursor. The

options on the menu are briefly described below:

Batchfoc is the first option on the FOCUS Library

Name screen. This option provides the set-up batch job

specifications for submitting a Batch job.

Focusrpt is the second option on the FOCUS Library

Name screen. This option provides the FOCUSRPT’s

Main Data Base Menu which interfaces with 8 database

systems.

Printlist is the third option on the FOCUS Library

Name screen. This option is used for printing databases

element dictionaries from the FOCUS library.

Messages is the fourth option on the FOCUS Library

Name screen. This option provides prior messages from the FOCUS bulletin board.

Utilities is the fifth option on the FOCUS Library Name

screen. This option displays a menu of 6 options for as-

sistance with report development using the functions

below:

VPS Primary Option Menu (VPS printer

command, etc.)

View (Job List on hold, etc.)

Edit (Edit–Entry Panel, ISPF Library, etc.)

Documentation Library (Listing of Documents in the

Library)

Foczip (Utility function to compress one of your

downward files, etc.)

Foccdrom (Utility function for CD–ROM use)

Logon Proc is the sixth option on the FOCUS Library

Name screen. This option is used by NFC personnel

only.

PF6=Exit FOCUS PF12=View Welcome to the National Finance Center's FOCUS Reporting System FOCUS Library Name * * * * * * * * * * * * * * * * * * * * * * * * * * * * Batch oc - Submit a Batch ob * * * * Focusrpt - Online reporting * * * * Printlist - Print a Listing or Dictionary * * * * Messages - Browse messages * * * * Utilities - Eg. VPS, View, Edit, Foczip, etc.* * * * Logon Proc - Logon to IDMS05, IDMS06, IDMS07 * * Payroll Databases (NFC only) * * * * * * * * * * * * * * * * * * * * * * * * * * * * Enter the FOCUS Library and tab to the option desired.

Figure 4. FOCUS Library Name Screen



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Title VI

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2 3 4 5

BATCHFOC

Batchfoc is the first option on the FOCUS Library

Name screen (Figure 4). Batchfoc is used to set-up the

batch job specifications for submitting a Batch job. This

also includes the new feature of CD–ROM environmen-

t. Note: See CD Utility screen

(Figure 83) for instructions to transfer the dataset jobs

created in Batchfoc to a CD.

Key in your FOCUS Library Name and tab to Batchfoc.

Press[Enter].

The Batch Job Specifications screen (Figure 5) is dis-

played. The screen displays partially completed data.

You may overlay this data, if applicable, except the Us-

erID field.

Complete the fields as described:

1 Jobname Character (required, alpha field;

1 position). Key in the jobname character. You have the

option to change the Jobname Character to A, B, or C.

Note: One user may have up to three jobs running at the

same time in the system.

2 Job Class (conditional, alpha field; 1 position).

Users within NFC are prompted for a Job Class. Users

outside of NFC default to Job Class X automatically.

Job Class X executes at NFC as the priority class.

3 Agency Acronym (required, alpha field; max. of

4 positions). Key in your FOCUS library name/names,

separated by a comma.

4 Focexec Name (required, alphanumeric field;

max. of 4 positions). Key in the name of the

FOCUS procedure that you are submitting in the batch

environment.

5 When Do You Want Your Report Run?

(optional, alpha field; 1 position). Key in either B (after

BEAR),

N (tonight), or leave the field blank for now.

6 If Submitting A Report For Another Agency,

Enter The Agency Number (optional, alphanumeric

field; 2 positions). Key in the agency’s code

Note: For NFC Use Only. Press [Enter].

The Batch Job Printing Specifications screen

(Figure 6) is displayed with partially completed data for

you.


1 Name To Appear On Report (required, alphanu-

meric field; max. of 12 positions). Key in your name,

user ID, or routing instructions for your job.

2 Destination Printer ID (required, alphanumeric

field; max. of 16 positions). Key in the printer ID. Note:

The Batch Job Printing Specifications

screen allows the option of batch printing to 10 different

printers. If you choose to use multiple printers, key in

many. Press [Enter].

FOCUS REPORTING SYSTEM PF5=HELP PF3=PREV SCREEN PF6=EXIT FOCUS

BATCH JOB SPECIFICATIONS

USERID . . . . . . . . . . . . . NFXXX JOBNAME CHARACTER. . . . . . . . A (A, B OR C) JOB CLASS. . . . . . . . . . . . X (ONE LETTER) AGENCY ACRONYM . . . . . . . . . NFC (EX.NFC,OP,DOC) FOCEXEC NAME . . . . . . . . . . WHEN DO YOU WANT YOUR REPORT RUN? (BLANK=NOW, B=AFTER BEAR,

N=TONIGHT) 6 IF SUBMITTING A REPORT FOR ANOTHER AGENCY, ENTER THE AGENCY

NUMBER (EX. 03 FOR ARS, 16 FOR SCS) (2 DIGITS)

CHECK ALL ENTRIES THEN HIT ENTER TO CONTINUE.

Figure 5. Batch Job Specifications Screen



Title VI

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FOCUS REPORTING SYSTEM PF5=HELP PF4=QUIT PF10=FOCUSRPT PF6=EXIT FOCUS

BATCH JOB PRINTING SPECIFICATIONS

1 NAME TO APPEAR ON REPORT . . . . DIANE (MAX 12 CHARS)

2 DESTINATION PRINTER ID . . . . . U1 OR MANY

3 NUMBER OF COPIES . . . . . . . . 1 (1 TO 5)

4 VIEW REPORT BEFORE PRINTING? . . YES (YES OR NO)

5 CREATE HOLD FILE FOR DOWNLOADING? YES (YES OR NO)

6 CREATE LABELS? . . . . . . . . . NO (YES OR NO)

7 DO YOU WANT TO SEE THE CODE? . . YES (YES OR NO)


Figure 6. Batch Job Printing Specifications Screen

The Multiple Printer Selection screen (Figure 7) is displayed.


1 Printer (required, alphanumeric field; max. of

16 positions). Key in the printer ID that will receive the

batch job.

2 Number Of Copies (required, numeric field;

1 position). Key in the amount of copies needed of the

report (1 to 5). Defaults to 1.

3 View Report Before Printing? (required, alpha

field; Yes or No). Key in your response, Yes or No.

Keying in Yes executes the job for viewing and requeing

from your computer terminal by using J.1

(JES-Master) at the ISPF menu command prompt. Key-

ing in No executes the job and routes it to your printer

destination upon completion. Defaults to yes.

4 Create Hold File For Downloading (optional,

alpha field; Yes or No). Key in Yes only if your procedure

is structured for a download file. If not, key in No. Note:

BATCHFOC now enables users to create an extracted

file of a report by specifying RPT in this field. When

RPT is keyed in this field the user will transfer extracted

files created by BATCHFOC from the mainframe and

prepare it to be cut to the CD through the new utility

known as Foccdrom.

Foccdrom will transfer datasets existing on the main-

frame through connect direct and download the file us-

ing CD Utility to the CD–ROM environment. The job

will abort if the specified dataset does not exist or if the

dataset name is not recognized.

5 Create Labels (optional, alpha field; Yes or No).

Key in Yes only if your procedure is structured for labels.

Defaults to no.

FOCUS REPORTING SYSTEM PF5=HELP PF4=QUIT PF6=EXIT FOCUS

MULTIPLE PRINTER SELECTION SCREEN ENTER THE PRINTER ID AND NUMBER OF COPIES YOU WISH TO RECEIVE

1 PRINTER U1 1 PRINTER U519 1 PRINTER U253

2 COPIES 1 2 COPIES 4 2 COPIES 5

PRINTER COPIES 1 PRINTER COPIES 1 PRINTER COPIES 1 PRINTER COPIES 1 PRINTER COPIES 1 PRINTER COPIES 1 PRINTER COPIES 1

Figure 7. Multiple Printer Selection Screen



Title VI

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6 Do you Want To See The Code? (optional, alpha

field; Yes or No). Key in No only if you have executed

this procedure previously and know that it will run suc-

cessfully. Suppressing the code also suppresses the error

message(s). Defaults to yes. Press [Enter].

7 Copies (required, numeric field; 1 position). Key

in the number of copies of the report you desire, max. of

5. Press [Enter].

The Preparing Files screen (Figure 8) is displayed.

The system creates the necessary information called Job

Control Language (JCL) to submit your job in the batch environment. When the job has been submitted, the sys-

tem responds with the job number. Press [Enter].

The system displays a message screen (Figure 9), asking

you Do You Want To Submit Another FOCEXEC?.

Complete the field as described below:

1 Do You Want To Submit Another FOCEXEC?

(required, alpha field; Yes or No). If you key in Yes, the

process starts over. If you are not submitting another

job, key in No and press [Enter].

DATE XX/XX/XX FOCUS REPORTING SYSTEM LOGON TIME 12.59.17

PREPARING FILES

JOB NFXXXB(JOB12790) SUBMITTED

***

Figure 8. Preparing Files Screen

FOCUS REPORTING SYSTEM PF5=HELP PF6=EXIT FOCUS

1 DO YOU WANT TO SUBMIT ANOTHER FOCEXEC? NO (YES OR NO)

Figure 9. Do You Want To Submit Another Focexec? Screen

When the > prompt screen (Figure 10) is displayed. Key in focusrpt and press [Enter]. The FOCUS

Library Name screen (Figure 4) is displayed.

> ocusrpt

Figure 10. Prompt Screen



Title VI

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Title VI

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FOCUSRPT

Focusrpt is the second option on the FOCUS Library

Name screen (Figure 4). Focusrpt is used to access the

FOCUSRPT’s Main Data Base Menu

(Figure 11) for online reporting.

Key in your FOCUS Library Name and tab to

Focusrpt. Press [Enter].

The FOCUSRPT Main Data Base Menu (Figure 11) is

displayed and provides 8 database options

available to users. Note: Depending on an individual’s

access authority, all options may not be displayed on the

menu. The menu options are briefly described as fol-

lows:

1. Payroll/Personnel Systems. Provides a menu of

17 options that are available for reports on the payroll

and personnel systems. Each option is described in this

procedure. Other submenus branch off from the main

menu options.

2. Financial Information Systems. Provides a menu

of 9 options that are available for reports on the financial

information systems. Each option is described in this

procedure. Other submenus branch off from the main

menu options.

reports on the property management information sys-

tems. Each option is described in this procedure. Other

submenus branch off from the main menu

options.

4. Administrative Information Systems. Provides a

menu of 6 options that are available for reports on the

administrative information systems. Each option is

described in this procedure. Other submenus branch off

from the main menu options.

5. Data Base Test Systems. Provides options that are

available for reports on the database test systems at the

time. This menu varies depending on which systems are

in test for a specific agency.

6. TMGT (Tables). Provides a listing of NFC main-

tained management tables available for reports on the

payroll/personnel database systems.

7. Development Systems (NFC Only). Provides a


development systems for NFC only. Each option is

described in this procedure. Other submenus branch off

from the main menu options.

8. Mission Assignment Tracking System. Provides a


mission assignment tracking system for GAO only.

Each option is described in this procedure. Other sub-

3. Property Management Information Systems. menus branch off from the main menu

Provides a menu of 4 options that are available for options.

FOCUS REPORTING SYSTEM PF3=PREV SCREEN P5=HELP PF6=EXIT FOCUS

MAIN DATA BASE MENU

1 PAYROLL/PERSONNEL SYSTEMS 2 FINANCIAL INFORMATION SYSTEMS 3 PROPERTY MANAGEMENT INFORMATION SYSTEMS 4 ADMINISTRATIVE INFORMATION SYSTEMS 5 DATA BASE TEST SYSTEMS 6 TMGT (TABLES) 7 DEVELOPMENT SYSTEMS (NFC ONLY) 8 MISSION ASSIGNMENT TRACKING SYSTEM

ENTER SELECTION NUMBER

Figure 11. Main Data Base Menu



Title VI

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Payroll/Personnel Systems

Payroll/Personnel Systems is Option 1 on the Main Data

Base Menu (Figure 11). This option is used to create reports from the payroll/personnel database systems.

To select this option, key in 1 at the Enter Selection

Number prompt. Press [Enter].

The Payroll/Personnel Data Base Menu (Figure 12) is displayed.

Payroll/Personnel Data Base Menu provides 17 data-

base options available for payroll and personnel reports.

Note: Depending on an individual’s


menu. The menu options are briefly described below:

1. Salary/Personnel (Salpers). Provides reports on

current data for the salary and personnel records by ei-

ther the organizational agency code or the organiza-

tional level codes 2, 3, and 4.

2. Payroll/Personnel (Paypers). Provides reports on

current data for salary and personnel records with all

associated records, bonds, taxes, allotments, allow-

ances, etc., by either the organizational agency code or

organizational level codes 2, 3, and 4.

3. Statistical (Personnel Statistics). Provides reports

for statistical data that summarizes minorities by either

the organizational structure code, occupational series,

pay plan, or grade.

4. Time & Attendance. Provides reports from the

time and attendance records stored in the payroll/personnel database for a specific pay period.

5. PMSO. Provides reports on position data

established for specific position descriptions by either department code, servicing agency, for the submitting

office number (SON), personnel office identifier (POI)

or employing office.

6. Training. Provides reports on training needs for

either owner by organizational structure, trainer by

organizational structure, owner by POI, or trainer by

POI.

7. W2. Provides reports for the W2 database by either organizational agency code or organizational level

codes 2, 3, or 4.

9. SETS. Provides reports for the Security Entry and

Tracking System by either department code, agency, or

the POI.

10. Personnel History Reporting (PERHIS).

Provides reports for the personnel history reporting

system by either organizational agency code,

organizational level codes 2, 3, or 4, for the SON.

11. Future. Provides reports for either the future

inquiry system or the future type 63 inquiry system.

12. Personnel History (Prior To Conversion)

(PERSHIST) (DOC Only). Provides reports for the

Department Of Commerce personnel history system,

prior to conversion.

13. HUD Extract Files (HUD Only). Provides reports

for the Housing and Urban Development (HUD)

payroll/personnel system files by either a specific pay

period, or year-to-date file.

14. UCFE. Provides reports for the Unemployed Compensation Federal Employee system by either

organizational structure or SON.

15. Locator Information (LOCATOR). Provides reports on the location of employees by either

department code, servicing agency, SON, agency, organizational level codes 2, 3, or 4, or the employee’s

last name.

FOCUS REPORTING SYSTEM PF5=HELP PF4=MAIN MENU PF9=SUBMIT PF6=EXIT FOCUS PAYROLL/PERSONNEL DATA BASE MENU

1 SALARY/PERSONNEL (SALPERS) 2 PAYROLL/PERSONNEL (PAYPERS) 3 STATISTICAL (PERSONNEL STATISTICS) 4 TIME & ATTENDANCE 5 PMSO 6 TRAINING 7 W2 9 SETS

10 PERSONNEL HISTORY REPORTING (PERHIS) 11 FUTURE 12 PERSONNEL HISTORY (PRIOR TO CONVERSION) (PERSHIST) 13 HUD EXTRACT FILES 14 UCFE 15 LOCATOR INFORMATION (LOCATOR) 16 RETIREMENT DATA BASE 17 SPECIAL PAYROLL PROCESSING SYSTEM (SPPS) 18 MANLOG


Figure 12. Payroll/Personnel Data Base Menu



Title VI

Chapter 5

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(XX/95 Amend. X)

16. Retirement Data Base. Provides reports for the retirement database by either department code, agency,

or SON.

17. Special Payroll Processing System (SPPS). Provides reports for identifying payroll electronic

transactions by either department code, servicing

agency, employing office, or agency.

18. MANLOG. Provides reports for manually

processed payroll/personnel payments by either

department, agency, or SON.



Title VI

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(XX/95 Amend. X)

1

2

3

4

Salary/Personnel (SALPERS)

SALPERS is an option on the Payroll/Personnel Data

Base Menu (Figure 12). This option is used to create

reports on current salary and personnel records.



The Payroll/Personnel Data Base Organizational Struc- ture Selection screen (Figure 13) is displayed.


1 Organizational Agency Code (optional, alpha-

numeric field; 2 positions). Key in your organizational

agency code. Press [Enter].

2 Organizational Level 2 Code (optional, numeric

field; 2 positions). Key in your organizational level 2

code. Press [Enter].







5 Submitting Office Number (optional, numeric

field; 4 positions). Key in your submitting office num-

ber. Press [Enter].

Note: If you do not enter an Organizational Structure

Code and press [Enter], the system defaults to your high-

est level access authority.

Payroll/Personnel (PAYPERS)

PAYPERS is an option on the Payroll/Personnel Data


reports on the current data for all associated payroll

records by either bonds, taxes, allotments, allowances,

etc.



The Payroll/Personnel Data Base Organizational Struc-

ture Selection screen (Figure 13) is displayed. Follow the

instructions for completing the fields described above.


PAYROLL/PERSONNEL DATA BASE

ORGANIZATIONAL STRUCTURE SELECTION

ENTER THE ORGANIZATIONAL STRUCTURE YOU WANT. OTHERWISE, PRESS THE ENTER KEY TO ACCESS ALL RECORDS FOR YOUR ACCESS AUTHORITY.

ORGANIZATIONAL AGENCY CODE ORGANIZATIONAL LEVEL 2 CODE ORGANIZATIONAL LEVEL 3 CODE ORGANIZATIONAL LEVEL 4 CODE

SUBMITTING OFFICE NUMBER 5

Figure 13. Payroll/Personnel Data Base Organizational Structure Selection Screen



Title VI

Chapter 5

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19

(XX/95 Amend. X)

Statistical (Personnel Statistics)

Statistical is an option on the Payroll/Personnel Data


reports on statistical data that summarizes

minorities.



The Statistical Data Base table file screen (Figure 14) is

displayed.

Key in your request at the >prompt, e.g., ED to activate

Editor (ISPF=2), EX to execute a FOCEXEC online, or

HELP FOCUSRPT for a listing of FOCUSRPT com-

mands. Press [Enter].

Time And Attendance (T&A)

Time And Attendance is an option on the Payroll/Per-

sonnel Data Base Menu (Figure 12). This option is used

to create reports on time and attendance records.



The Time And Attendance Data Base Pay Period Entry

Screen (Figure 15) is displayed.

Complete the field as described:

1 Pay Period (required, numeric field; 2 positions). Key in the number of the pay period you want to report

against (1 through 27) at the cursor’s position. Press

[Enter].


STATISTICAL DATA BASE

THIS DATA BASE CONTAINS SUMMARIZED INFORMATION FROM THE PAYROLL/PERSONNEL DATA BASE. IT GROUPS MINORI TIES BY ORGANIZATIONAL STRUCTURE CODE, OCCUPATIONAL SERIES, PAY PLAN AND GRADE.

TABLE FILE NAME IS STATDB1

TO ACCESS INFORMATION IN THIS DATA BASE YOU MUST CODE A VALUE FOR THE ENTRY POINT. AN EXAMPLE IS

IF CUR_QTR_YR GE 00

TYPE HELP FOR INFORMATION ON FOCUS COMMANDS

WAIT FOR A �>� TO APPEAR THEN ENTER YOUR REQUEST

>

Figure 14. Statistical Data Base Screen

FOCUS REPORTING SYSTEM PF5=HELP PF4=MAIN MENU PF9=SUBMIT PF6=EXIT FOCUS

TIME AND ATTENDANCE DATA BASE PAY PERIOD ENTRY SCREEN

ENTER THE NUMBER OF THE PAY PERIOD 1 YOU WANT TO REPORT AGAINST (1 THRU 27)

Figure 15. Time And Attendance Data Base Pay Period Entry Screen

20



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1 2 3 4

PMSO (Position Management System Operation)

PMSO is an option on the Payroll/Personnel Data Base

Menu (Figure 12). This option is used to create reports on

vacant and abolished position descriptions.



The PMSO Data Base Organizational Structure Selec-

tion screen (Figure 16) is displayed.


1 Department Code (optional, alphanumeric field;

2 positions). Key in your department code. Press

[Enter].

2 Servicing Agency (optional, alphanumeric field;

2 positions). Key in the servicing agency’s code. Press

[Enter].



ber. Press [Enter].

4 Organization Agency Code (optional, alphanumeric field; 2 positions). Key in your organization

agency code. Press [Enter]. Note: Depending on your selection, an organizational

structure data entry screen is displayed by department

code, servicing agency, submitting office number, or

organization agency code. Training

Training is an option an the Payroll/Personnel Data Base Menu (Figure 12). This option is used to create reports on

employee’s training. To select this option, key in 6 at the Enter Selection

Number prompt. Press [Enter]. The Training Data Base Menu (Figure 17) is

displayed. Owner By Organizational Structure is Option 1 on the

Training Data Base Menu. To select this option, key in 1

at the Enter Selection Number prompt. Press [Enter].


PMSO DATA BASE ORGANIZATIONAL

STRUCTURE SELECTION


DEPARTMENT CODE . . . . . . SERVICING AGENCY. . . . . . SUBMITTING OFFICE NUMBER. . ORGANIZATION AGENCY CODE. .

Figure 16. PMSO Data Base Organizational Structure Selection Screen


TRAINING DATA BASE MENU SELECT

YOUR DESIRED ACCESS METHOD. 1 OWNER BY ORGANIZATIONAL STRUCTURE 2 TRAINER BY ORGANIZATIONAL STRUCTURE 3 OWNER BY PERSONNEL OFFICE IDENTIFIER (POI) 4 TRAINER BY PERSONNEL OFFICE IDENTIFIER (POI)


Figure 17. Training Data Base Menu

21



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

Trainer By Organizational Structure is Option 2 on the

Training Data Base Menu. To select this option, key in 2

at the Enter Selection Number prompt. Press [Enter].

Owner By Personnel Office Identifier (POI) is Option 3

on the Training Data Base Menu. To select this option,

key in 3 at the Enter Selection Number prompt. Press

[Enter].

Trainer By Personnel Office Identifier (POI) is Option 4

on the Training Data Base Menu. To select this option,

key in 4 at the Enter Selection Number prompt. Press

[Enter].

Note: After your selection, a screen is displayed

for Owner By Organizational Structure (1), Trainer By

Organizational Structure (2), Owner By Personnel Of-

fice Indentifier (POI) (3), or Trainer By Personnel Of-

fice Identifier (POI) .

22



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1 2

3 4

W2

W2 is an option of the Payroll/Personnel Data Base


the W2 database by organizational structure selection.



The W2 Data Base Organizational Structure Selection





agency code. Press [Enter].












ber. Press [Enter].

Note: If you do not enter an Organizational Structure

Code and press [Enter], the system defaults to your high-

est level access authority.


W2 DATA BASE



ORGANIZATIONAL AGENCY CODE ORGANIZATIONAL LEVEL 2 CODE ORGANIZATIONAL LEVEL 3 CODE ORGANIZATIONAL LEVEL 4 CODE

SUBMITTING OFFICE NUMBER 5


Figure 18. W2 Data Base Screen



Title VI

Chapter 5

Section 4

23

(XX/95 Amend. X)

SETS (Security Entry And Tracking System)

SETS is an option on the Payroll/Personnel Data Base


the security entry and tracking system.



The SETS Data Base selection screen (Figure 19) is dis-

played.



2 positions). Key in your department code.

2 Agency (optional, alphanumeric field; 2 posi-

tions). Key in your agency code.

3 POI (optional, numeric field; 4 positions). Key in

you POI number. Press [Enter].


SETS DATA BASE

SELECTION SCREEN

ENTER VALUES FOR THE FOLLOWING FIELDS.

DEPARTMENT CODE. . . . 1 AGENCY . . . . . . . . 2 POI. . . . . . . . . .

3

Figure 19. SETS Data Base Selection Screen

24



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1 2

3

4

5

Personnel History Reporting (PERHIS)

PERHIS is an option on the Payroll/Personnel Data


reports from the payroll/personnel database on person-

nel history.



The PERHIS Data Base Organizational Structure Selec-





agency code.



code.



code.



code.



ber.

6 Access Method Selection (optional, numeric

field; 1 position). Key in 1 for owner or 2 for action.

Note: The 2 is system generated.

7 Date Selection (required, numeric field; 6 posi-

tions). Key in the start date (yymmdd) and key in the end date (yymmdd).

8 Y Or N (yes or no) (required, alpha field; 1 posi-

tion). Key in a Y if the action effective date is within the

date selection range or N if the effective date is not with-

in the date selection range. Press [Enter].

FOCUS REPORTING SYSTEM PF5=HELP PF4=QUIT PF6=EXIT FOCUS PERHIS DATA BASE

ORGANIZATIONAL STRUCTURE SELECTION ENTER THE ORGANIZATIONAL STRUCTURE YOU WANT OR LEAVE THE ENTRIES BLANK TO ACCESS ALL RECORDS FOR YOUR ACCESS AUTHORITY.

ORGANIZATIONAL AGENCY CODE ORGANIZATIONAL LEVEL 2 CODE ORGANIZATIONAL LEVEL 3 CODE ORGANIZATIONAL LEVEL 4 CODE SUBMITTING OFFICE NUMBER

ACCESS METHOD SELECTION 1 FOR OWNER, 2 FOR ACTION 2 6

DATE SELECTION 7 START 19 YY / MM / DD END 19 YY / MM / DD

SHOULD THE ACTION EFFECTIVE DATE BE WITHIN THE DATE SELECTION RANGE?

PERHIS was last updated 05/21/1996 at 14 46 8 (Y OR N)

Figure 20. PERHIS Data Base Organizational Structure Selection Screen

25



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

Future (FINQ)

Future is an option on the Payroll/Personnel Data Base


documents entered into payroll/personnel system with

future effective dates. It also provides a detailed display

of all personnel action input documents (SF–50’s) that

are held in the Future System.



The Future System menu (Figure 21) is displayed.

Future is the first option on the Future System menu. To select this option, key in 1 at the Enter Selection Number

prompt. Press [Enter].

Future Type 63 is the second option on the Future

System menu. To select this option, key in 2 at the Enter Selection Number prompt. Press [Enter].

Future Type 125 is the third option on the Future System

menu. To select this option, key in 3 at the Enter Selec-

tion Number prompt. Press [Enter].

Future Type 180 is the fourth option on the Future Sys-

tem menu. To select this option, key in 4 at the

Enter Selection Number prompt. Press [Enter].

Note: After your selection, an organizational

structure screen is displayed by department code,

agency code, or fund code. Note: All selections display

the same Future Data Base Selection Screen.


FUTURE SYSTEM

1 FUTURE 2 FUTURE TYPE 63 3 FUTURE TYPE 125 4 FUTURE TYPE 180


Figure 21. Future System Menu



Title VI

Chapter 5

Section 4

26

(XX/95 Amend. X)

Personnel History (Prior To Conversion DOC Only)(PERSHIST)

Personnel History (Prior To Conversion DOC Only)

(PERSHIST) is an option on the Payroll/Personnel Data


reports on personnel history for DOC only, prior to con-

version.



The Department of Commerce (DOC) History Data Base (Prior To Conversion) table file screen

(Figure 22) is displayed.

Key in your request at the > prompt, e.g., ED to activate




HUD (Housing And Urban Development) Extract Files

HUD Extract Files is an option on the Payroll/Person-

nel Data Base Menu (Figure 12). This option is used to

create reports on HUD extract files by pay period.



The Payroll/Personnel Data Base HUD Extract Files

Menu (Figure 23) is displayed.


1 Biweekly, Biwkfyr, or Biwkcyr (required, alpha

field; 1 position). Key in X at the cursor for reports from

HUD Extract Files on biweekly, biwkfyr (biweekly fis-

cal year), or biwkcyr (biweekly calendar year) cycles of

pay.


DEPARTMENT OF COMMERCE PERSONNEL HISTORY DATA BASE

(PRIOR TO CONVERSION)

TABLE FILE NAME IS

PERSHIST

WAIT FOR A �>� TO APPEAR THEN ENTER YOUR REQUEST


>

Figure 22. Department Of Commerce Personnel History Data Base (Prior To Conversion) Screen


PAYROLL/PERSONNEL DATA BASE HUD EXTRACT FILES MENU

(PPFILE, YTDFILE, BIWEEKLY, BIWKFYR & BIWKCYR) PUT AN �X� NEXT TO THE FILE OR PAY PERIODS YOU WANT TO REPORT AGAINST. REMEMBER, ONLINE ACCESS IS LIMITED TO ONE PPFILE AND/OR ONE YTDFILE. WHEN YOU SUBMIT YOUR FOCEXEC VIA BATCHFOC YOU CAN SELECT MULTIPLE PAY PERIODS.

BIWEEKLY, BIWKFYR OR BIWKCYR 1

PPFILE

2 CURRENT

3 01 02

4 03 04 05 06 07 08 09 10 11 _ 12 _ 13 _ 14 _ 15 _ 16 _ 17 _ 18 _ 19 _ 20 _ 21 _ 22 _ 23 _ 24 _ 25 _ 26 _ 27 _

5 6 7 YTDFILE CURRENT _ 01 _ 02 _ 03 _ 04 _ 05 _ 06 _ 07 _

08 _ 09 _ 10 _ 11 _ 12 _ 13 _ 14 _ 15 _ 16 _ 17 _ 18 _ 19 _ 20 _ 21 _ 22 _ 23 _ 24 _ 25 _ 26 _ 27 _

Figure 23. Payroll/Personnel Data Base HUD Extract Files Menu



Title VI

Chapter 5

Section 4

27

(XX/95 Amend. X)

2 PPFile (optional, alpha field; 1 position). Key in

X next to PPFile (pay period file) for reports from the

pay period file.

3 Current PPFile (optional, alpha field;

1 position). Key in X next to current for reports from a

current pay period file.

4 Specific Pay Period (optional, alpha field; 1 posi-

tion). Key in X next to one of the pay periods from 01

through 27 for a specific pay period report.

5 YTDFile (optional, alpha field; 1 position). Key

in X next to the YTDFile (year-to-date file) for reports

from a year-to-date file.

6 Current YTDFile (optional, alpha field; 1 posi-

tion). Key in X next to current prompt for reports from a

current year-to-date file.

7 Specific Pay Period (optional, alpha field; 1 posi-

tion). Key in X next to one of the pay periods from 01

through 27 for reports from a specific year-to-date pay

period. Press [Enter].



Title VI

Chapter 5

Section 4

28

(XX/95 Amend. X)

1

2 3 4 5 6 7

8

UCFE (Unemployment Compensation Federal Employee)

UCFE is an option on the Payroll/Personnel Data Base


unemployment compensation for Federal employees.



The UCFE Access Selection screen (Figure 24) is displayed.

Organizational Structure is Option 1 on the UCFE

Access Selection screen. To select this option, key in 1 at

the Enter Selection Number prompt. Press [Enter].

Employing Office is Option 2 on the UCFE Access

Selection screen. To select this option, key in 2 at the


Note: After your selection, an organizational structure

data screen is displayed by department or agency. Both

selections (1 or 2) display the same UCFE Organization -

al Structure Selection screen.

Locator Information (LOCATOR)

LOCATOR is an option on the Payroll/Personnel Data

Base Menu (Figure 12). This option is used to create reports on the location of employees.



The Locator Data Base Selection Screen (Figure 25) is displayed.





UCFE ACCESS SELECTION

INDICATE IF YOU WANT TO REPORT AGAINST UCFE BY ORGANIZATIONAL STRUCTURE OR BY EMPLOYING OFFICE (SON)

1 ORGANIZATIONAL STRUCTURE 2 EMPLOYING OFFICE


Figure 24. UCFE Access Selection Screen


LOCATOR DATA BASE SELECTION SCREEN


DEPARTMENT CODE . . . . . . SERVICING AGENCY. . . . . . SUBMITTING OFFICE . . . . . AGENCY. . . . . . . . . . . LEVEL 2 CODE. . . . . . . . LEVEL 3 CODE. . . . . . . . LEVEL 4 CODE. . . . . . . . EMPLOYEE LAST NAME. . . . .

Figure 25. Locator Data Base Selection Screen

29



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

2 Servicing Agency (optional, alphanumeric field; 2 positions). Key in your servicing agency code.

3 Submitting Office (optional, numeric field;

4 positions). Key in your submitting office number.



5 Level 2 Code (optional, numeric field; 2 posi-

tions). Key in your level 2 code.





8 Employee Last Name (optional, alpha field; max.

of 17 positions). Key in the employee’s last name. Press

[Enter].

RETM (Retirement Data Base)

RETM is an option on the Payroll/Personnel Data Base


retired Federal employees.



The RETM Data Base Selection Screen (Figure 26) is

displayed.








Press [Enter].


RETM DATA BASE

SELECTION SCREEN


DEPARTMENT CODE. . . . 1 AGENCY . . . . . . . . 2 SUBMITTING OFFICE. . .

3

Figure 26. RETM Data Base Selection Screen

30



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1

2

3

4

Special Payroll Processing System (SPPS)

SPPS is an option on the Payroll/Personnel Data Base


payroll electronic transactions.



The SPPS Data Base Selection Screen (Figure 27) is dis-

played.





2 positions). Key in your servicing agency code.

3 Employing Office (optional, numeric field;

4 positions). Key in your employing office number.


tions). Key in your agency code. Press [Enter].

MANLOG

MANLOG is an option on the Payroll/Personnel Data


reports on manually processed

payroll/personnel payments.



The MANLOG Data Base screen (Figure 28) is

displayed.








Press [Enter].


SPPS DATA BASE

SELECTION SCREEN


DEPARTMENT CODE. . . . SERVICING AGENCY . . . EMPLOYING OFFICE . . . AGENCY . . . . . . . .

Figure 27. SPPS Data Base Selection Screen


MANLOG DATA BASE


DEPARTMENT. . . . . . . . . 1 AGENCY. . . . . . . . . . . 2 SUBMITTING OFFICE . . . . . 3

Figure 28. MANLOG Data Base Screen

31



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

Financial Information Systems

Financial Information Systems is Option 2 on the Main

Data Base Menu (Figure 11). This option is used to create

reports from the financial information database sys-

tems.



The Financial Information Systems Menu (Figure 29) is

displayed.

Financial Information Systems Menu provides

9 options that are available for financial information

system reports. Note: Depending on an individual’s ac-

cess authority, all options may not be displayed on the


1. Central Accounting Systems. Provides a menu of 8

options for reports from the central accounting

systems.

2. FAADS (Federal Assistance Award Data System).

Provides reports from the FAADS system for domestic

financial assistance programs of the Federal Govern-

ment by either the department code, servicing agency

code, agency code, or state code.

3. MASC (Management Accounting Structure

Codes). Provides reports from the MASC tables.

4. PLAN. Provides a menu of 10 PLAN documents for reports from the Budget and Operating Plans

system.

5. BLCO (Billings & Collections System). Provides

reports from the BLCO system for billings on inspection

services and processed collections by either the depart-

ment, agency, division, or office.

6. ABCO. Provides reports from the ABCO system for

billing and collecting debts from Federal employees,

other individuals, or vendors having outstanding debts

with the Government by either the department code or

agency code.

7. SCAP. Provides reports from the standard chart of

accounts processed by either the department code, servicing agency, agency, or accounting station.

8. DPRS. Provides reports from the direct premium re-

mittance system that collects premiums from individu-

als who are not Federal employees but are eligible to

participate in the Federal Employees Health Benefits

Program (FEHBP).

10. DFIS. Provides reports from the departmentwide

financial information system that supplies the specific

current data essential for generating external reports by

either the report number, sub report number, sort

sequence number, or DFIS key.


FINANCIAL INFORMATION SYSTEMS MENU

1 CENTRAL ACCOUNTING SYSTEMS 2 FAADS (FEDERAL ASSISTANCE AWARD DATA SYSTEM) 3 MASC (MANAGEMENT ACCOUNTING STRUCTURE CODES) 4 PLAN 5 BLCO (BILLINGS & COLLECTION SYSTEMS) 6 ABCO 7 SCAP 8 DPRS 10 DFIS


Figure 29. Financial Information Systems Menu

32



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

Central Accounting Systems

Central Accounting Systems is an option on the Finan-

cial Information Systems Menu (Figure 29). This option

is used to create reports from the financial information

database systems on central accounting system data.



The Central Accounting System menu (Figure 30) is dis-

played with 8 options to select. Key in your selection at

the Enter Selection Number prompt. Press [Enter].

Note: After your selection, the screens that are dis-

played may require specific data. Follow the instruc-

tions on the screen for completing the required or

optional fields. Press [Enter].

Note: Options 4, 5, 6, 7, and 8 are exclusively FS related

data. These options are authorized to be used by FS per-

sonnel or NFC personnel only.

CADI (Master Records) (Central Accounting Data Base

Inquiry) is Option 1 on the Central Accounting Systems

menu. This option is used for reports on the CADI sys-

tem. To select this option, key in 1 at the Enter Selection


CADP (Detail Transactions) (Central Accounting

Detail Transaction Process CADI-3) is Option 2 on the

Central Accounting Systems menu. This option is used

for reports on CADP. To select this option, key in 2 at the


CAOH (Overhead Records) (Central Accounting Over-

head Records) is Option 3 on the Central Accounting

Systems menu. This option is used for reports on CAOH

records. To select this option, key in 3 at the Enter Selec-

tion Number prompt. Press [Enter].

CADI4 (FS Analysis Data) (Central Accounting Data

Base Inquiry 4 FS Analysis Data) Option 4 on the Cen-

tral Accounting Systems menu. This option is used by

FS only. To select this option, key in 4 at the Enter Selec-

tion Number prompt. Press [Enter]. TPIR (FS Timber Sales) (Timber Sale Program Informa-

tion Reporting System) is Option 5 on the Central

Accounting Systems menu. This option is used by FS

only. To select this option, key in 5 at the Enter Selection


CADIFIRE (FS Analysis Data) (Central Accounting

Data Base Inquiry Fire) is Option 6 on the Central



Number prompt. Press [Enter]. CASF (DB Status Of Funds) (Central Accounting Status

Of Funds) is Option 7 on the Central Accounting Sys-

tems menu. This option is used by FS only. To select this

option, key in 7 at the Enter Selection Number prompt.

Press [Enter].

CADI4Y95 (FS FY 95 Analysis Data) (Central Account-

ing Data Base 4 For Year 95) is Option 8 on the Central





CENTRAL ACCOUNTING SYSTEMS

1 CADI (MASTER RECORDS) 2 CADP (DETAIL TRANSACTIONS) 3 CAOH (OVERHEAD RECORDS) 4 CADI4 (FS ANALYSIS DATA) 5 TPIR (FS TIMBER SALES) 6 CADIFIRE (FS ANALYSIS DATA) 7 CASF (DB STATUS OF FUNDS) 8 CADI4Y95 (FS FY 95 ANALYSIS DATA)


Figure 30. Central Accounting Systems Menu

33



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

FAADS (Federal Assistance Award Data System)

FAADS is an option on the Financial Information Sys- tems Menu (Figure 29). This option is used to create

reports on Federally assisted awards.



The FAADS Department, Servicing Agency, and

Agency Code Selection screen (Figure 31) is

displayed.


1 Department Code (optional, alphanumeric

field;2 positions). Key in your department code.

2 Servicing Agency Code (optional, alphanumeric

field; 2 positions). Key in your servicing agency code.

3 Agency Code (optional, alphanumeric field;

2 positions). Key in your agency code.

4 State Code (optional, numeric field; 2 positions).

Key in your state code. Press [Enter].

MASC (Management Accounting Structure Codes) MASC is an option on the Financial Information Sys-

tems Menu (Figure 29). This option is used to create

reports on management accounting codes.



The MASC Data Base table file screen (Figure 32) is dis-

played.

Key in your request at the > prompt, e.g., ED to

activate Editor (ISPF=2), EX to execute a FOCEXEC

online, or HELP FOCUSRPT for a listing of

FOCUSRPT commands. Press [Enter].


FAADS

DEPARTMENT, SERVICING AGENCY AND AGENCY CODE SELECTION


DEPARTMENT CODE. . . . 1 SERVICING AGENCY CODE. 2 AGENCY CODE. . . . . . 3 STATE CODE . . . . . . 4

Figure 31. FAADS Department, Servicing Agency And Agency Code Selection Screen


MASC DATA BASE

TABLE FILE NAME IS

MASCNOAP OR MASCMANG OR MASCFMHA OR MASCNEW OR MASCAPRN OR MASCTB17 OR MASCTB53 OR MASCTB54 OR MASCTB72 OR MASCTB39 OR MASCTB45 OR MASCTB31

WAIT FOR A ’>’ TO APPEAR THEN ENTER YOUR REQUEST


>

Figure 32. MASC Data Base Table File Screen

34



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

PLAN

PLAN is an option on the Financial Information

Systems Menu (Figure 29). This option is used to create

reports on PLAN documents.



The PLAN Data Base Menu (Figure 33) is displayed with

10 options. Key in your selection at the Enter Desired Selection prompt. Press [Enter].

Note: After your selection, the screens that are dis-

played may require specific data. Follow the instruc-

tions on the screen for completing the required or

optional data fields. Press [Enter].

SF–1151, Non-Expenditure Transfer Authorization is

Option 1 on the PLAN Data Base Menu. This option is

used for reports on SF–1151 initial authorized docu-

ments. To select this option, key in 1 at the Enter Desired

Selection prompt. Press [Enter].

OMF–35, Advice Of Financial Action is Option 2 on the

PLAN Data Base Menu. This option is used for reports

on OMF–35 financial action documents. To select this

option, key in 2 at the Enter Desired Selection prompt.

Press [Enter].

AD–706, Statement Of Estimated Reimbursements Or

Receipts is Option 3 on the PLAN Data Base Menu. This

option is used for reports on AD–706 estimated reim-

bursements or receipts documents. To select this option,

key in 3 at the Enter Desired Selection prompt. Press

[Enter].

SF–132, Apportionment And Reapportionment is


used for reports on SF–132 apportionment and reappor-

tionment documents. To select this option, key in 4 at

the Enter Desired Selection prompt.

Press [Enter]. AD–704, Allotment Advice is Option 5 on the PLAN

Data Base Menu. This option is used for reports on

AD–704 allotment advice documents. To select this


Press [Enter]. AD–705, Advice Of Allotment Of Funds is Option 6 on

the PLAN Data Base Menu. This option is used for

reports on AD–705 advice of allotment of funds docu-

ments. To select this option, key in 6 at the Enter Desired

Selection prompt. Press [Enter]. AD–703, Operation PLAN is Option 7 on the PLAN


AD–703 operation PLAN documents. To select this


Press [Enter]. FS–6500–43, Allocation And Obligation Authorization

Advice is Option 8 on the PLAN Data Base Menu. This

option is used by FS only. To select this option, key in 8

at the Enter Desired Selection prompt. Press [Enter]. AD–739, Allocation Of Funds is Option 9 on the PLAN

Data Base Menu. This option is used by FS only. To

select this option, key in 9 at the Enter Desired Selection

prompt. Press [Enter]. ARS–437, Annual Resource Management PLAN is


used by ARS only. To select this option, key in 10 at the

Enter Desired Selection prompt. Press [Enter].


PLAN DATA BASE MENU

SELECT THE DOCUMENT TYPE YOU WANT TO ACCESS. 1 SFu1151 NONuEXPENDITURE TRANSFER AUTHORIZATION 2 OMFu35 ADVICE OF FINANCIAL ACTION 3 ADu706 STATEMENT OF ESTIMATED REIMBURSEMENTS OR RECEIPTS 4 SFu132 APPORTIONMENT AND REAPPORTIONMENT 5 ADu704 ALLOTMENT ADVICE 6 ADu705 ADVICE OF ALLOTMENT OF FUNDS 7 ADu703 OPERATION PLAN 8 FSu6500u4 3 ALLOCATION AND OBLIGATION AUTHORIZATION ADVICE 9 ADu739 ALLOCATION OF FUNDS 10 ARSu437 ANNUAL RESOURCE MANAGEMENT PLAN

ENTER DESIRED SELECTION

Figure 33. PLAN Data Base Menu

35



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1

2

3

4

BLCO (Billings & Collections System)

BLCO is an option on the Financial Information

Systems Menu (Figure 29). This option is used to create reports on billings and collections data.



The BLCO Department, Agency, Division, and Office

Selection screen (Figure 34) is displayed.


1 Department (optional, alphanumeric field;




3 Division (optional, numeric field; 2 positions).

Key in your division.

4 Office (required, numeric field; 4 positions). Key in your office code. Press [Enter].

ABCO (Administrative Billings & Collections System)

ABCO is an option on the Financial Information Sys-

tems Menu (Figure 29). This option is used to create

reports on administrative billings and collections data.



The ABCO Data Base Organizational Structure Selec-





2 Agency Code (optional, alphanumeric field;

2 positions). Key in your agency code.


BLCO

DEPARTMENT, AGENCY, DIVISION AND OFFICE SELECTION


DEPARTMENT . . . . . . AGENCY . . . . . . . . DIVISION . . . . . . . OFFICE . . . . . . . .

Figure 34. BLCO Department, Agency, Division, And Office Selection Screen


ABCO DATA BASE



DEPARTMENT CODE . . . . . . 1 AGENCY CODE . . . . . . . . 2

Figure 35. ABCO Data Base Organizational Structure Selection Screen

36



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1

2

3

4

SCAP (Standard Chart of Accounts Process)

SCAP is an option on the Financial Information


reports on standard chart of accounts data.



The SCAP Data Base Selection Screen (Figure 36) is dis-

played.





2 positions). Key in your servicing agency code.



4 Accounting Station (optional, numeric field;

4 positions). Key in your accounting station. Press

[Enter].

DPRS (Direct Premium Remittance System)

DPRS is an option on the Financial Information Systems


remittance of premiums by individuals in the Federal

Employees Health Benefits Program (FEHBP). To select this option, key in 8 at the Enter Selection

Number prompt. Press [Enter]. The DPRS Data Base table file screen (Figure 37) is dis-

played. Key in your request at the > prompt, e.g., ED to





SCAP DATA BASE

SELECTION SCREEN


DEPARTMENT CODE. . . . SERVICING AGENCY . . . AGENCY . . . . . . . . ACCOUNTING STATION . .

Figure 36. SCAP Data Base Selection Screen


DPRS DATA BASE

TABLE FILE NAME IS

DPRS


TYPE HELP FOR INFORMATION ON FOCUS COMMAMDS

>

Figure 37. DPRS Data Base Table File Screen

37



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

1 2 3 4

DFIS (Departmentwide Financial Information System)

DFIS is an option on the Financial Information

Systems Menu (Figure 29). This option is used to create reports on departmentwide reporting data.



The DFIS screen (Figure 38) is displayed.


1 Report Number (optional, numeric field; 1 position). Key in the report number.

2 Sub Report Number (optional, numeric field;

1 position). Key in the sub report number.

3 Sort Sequence Number (optional, numeric field;

1 position). Key in the sort sequence number.

4 DFIS Key (optional, numeric field; max. of

32 positions). Key in the DFIS key number. Press

[Enter].


DFIS

ENTER VALUES FOR THE FOLLOWING FIELDS

REPORT NUMBER. . . . . SUB REPORT NUMBER. . . SORT SEQUENCE NUMBER . DFIS KEY. . . . . . .

Figure 38. DFIS Screen

38



Title VI

Chapter 5

Section 4

(XX/95 Amend. X)

Property Management Information Systems (PMIS)

PMIS is Option 3 on the Main Data Base Menu

(Figure 11). This option is used to create reports from

PMIS database on property management data.



The Property Management Information Systems Menu


Property Management Information Systems Menu pro-

vides 4 options available for reports. Note: Depending

on an individual’s access authority, all options may not

be displayed on the menu. The menu options are briefly

described below:

1. Personal Property (PROP). Provides reports from

the property database submenu. The submenu options

are (1) Property Management Officer (PMO) Control,

(2) Accountable Officer (AO) Control, (3) Custodian

(CUST) Control, (4) Federal Supply Classification

Codes (FSC) Control, (5) Organizational Structure,

(6) Excess, (7) GSA, (9) Feeder Master. 2. Supply Property Inventory (SPIN). Provides

reports from the SPIN system which inventories and

manages personal property by your organizational ID.

Note: Agencies are restricted to access only data from

their master files. 3. Equipment Management Information System

(EMIS). Provides reports from the EMIS system which

is the mechanism for assisting agencies with fleet man-

agement activities, including automated tracking of

equipment and/or motorized vehicles. 4. Property Education. Provides reports from the

Department of Education (Ed only) personal property

master files.


PROPERTY MANAGEMENT INFORMATION SYSTEMS MENU

1 PERSONAL PROPERTY 2 SUPPLY PROPERTY INVENTORY 3 EQUIPMENT MANAGEMENT INFORMATION SYSTEM 4 PROPERTY EDUCATION


Figure 39. Property Management Information Systems Menu



Title VI

Chapter 5

Section 4

39

(XX/95 Amend. X)

Personal Property (PROP)

PROP is an option on the Property Management

Information Systems Menu (Figure 39). This option is

used to create reports from the PMIS database on PROP

data.



The Property Data Base menu (Figure 40) is displayed with 8 options to select.

PMO Control (Property Management Officer) is Option

1 on the Property Data Base menu. This option is used for reports on PMO control. To select this option, key in

1 at the Enter Desired Selection prompt. Press [Enter].

AO Control (Accountable Officer) is Option 2 on the

Property Data Base menu. This option is used for reports

on AO control. To select this option, key in 2 at the Enter

Desired Selection prompt. Press [Enter].

Cust Control (Custodian) is Option 3 on the Property

Data Base menu. This option is used for reports on

CUST control. To select this option, key in 3 at the Enter


FSC Control (Federal Supply Classification Code) is

Option 4 on the Property Data Base menu. This option is

used for reports on FSC control. To select this option,


[Enter]. Organizational Structure is Option 5 on the Property

Data Base menu. This option is used for reports on Orga-

nizational Structure. To select this option, key in 5 at the

Enter Desired Selection prompt. Press [Enter]. Excess (Excess Property) is Option 6 on the Property

Data Base menu. This option is used for reports on

Excess. To select this option, key in 6 at the Enter

Desired Selection prompt. Press [Enter]. GSA (General Services Administration) is Option 7 on

the Property Data Base menu. This option is used for

reports on GSA activities. To select this option, key in 7

at the Enter Desired Selection prompt. Press [Enter]. Feeder Master is Option 9 on the Property Data Base

menu. This option is used for reports on Feeder Masters

records. To select this option, key in 9 at the Enter


Note: After your selection, an organizational

structure screen is displayed by department code,

agency code, or fund code.


PROPERTY DATA BASE

SELECT YOUR DESIRED ACCESS METHOD. 1 PMO CONTROL 2 AO CONTROL 3 CUST CONTROL 4 FSC CONTROL 5 ORGANIZATIONAL STRUCTURE 6 EXCESS 7 GSA 9 FEEDER MASTER


Figure 40. Property Data Base Menu



Title VI

Chapter 5

Section 4

40

(XX/95 Amend. X)

Supply Property Inventory (SPIN)

SPIN is an option on the Property Management


used to create reports on SPIN data.



The SPIN Organizational Identifier Office Selection



1 Organizational ID (optional, numeric field;

5 positions). Key in the SPIN organizational identifier

number. Press [Enter].

Equipment Management Information System (EMIS)

EMIS is an option on the Property Management


used to create reports from the PMIS database on EMIS

data.



The EMIS Data Base table file screen (Figure 42) is displayed.






SPIN

ORGANIZATIONAL IDENTIFIER OFFICE SELECTION

ENTER YOUR ORGANIZATIONAL IDENTIFIER.

ORGANIZATIONAL ID. . . 1

Figure 41. SPIN Organizational Identifier Office Selection Screen

DATE: XX/XX/XX FOCUS REPORTING SYSTEM LOGON TIME: 08.07.49

EMIS DATA BASE ––––––––––––––

TABLE FILE NAMES ARE

EMIS

AND

EMIS2

NOTE: YEAR–TO–DATE FILES ARE AVAILABLE VIA BATCHFOC


DON’T FORGET TO SCREEN ON AGENCY_KEY (EG. IF AGENCY_KEY EQ 11$*)


>

Figure 42. EMIS Data Base Table File Screen



Title VI

Chapter 5

Section 4

41

(XX/95 Amend. X)

Property Education (PROPED)

PROPED is an option on the Property Management


used to create reports on PROPED data.



The PROPED Data Base table file screen







PROPED DATA BASE

TABLE FILE NAME IS

PROPED



>

Figure 43. PROPED Data Base Table File Screen



Title VI

Chapter 5

Section 4

42

(XX/95 Amend. X)

Administrative Information Systems

Administrative Information Systems is Option 4 on the

Main Data Base Menu (Figure 11). This option is used to

create reports from the administrative information data-

base on the payment processing systems.



The Administrative Information System Menu


Administrative Information Systems Menu provides 6

options that are available for administrative information

systems reports. Note: Depending on an individual’s



1. Travel. Provides the reports by originating office or

employee from the travel database.

The originating office provides reports by organiza-

tional structure of the sending department, sending

servicing agency, sending agency, or sending office

number.

• The employee provides reports by organizational

structure of the department code, servicing agency, agency, organizational levels 2, 3, 4, 5, and 6.

• The employee provides reports by organizational

structure of the department code, servicing

2. Transportation. Provides reports from the trans-

portation system for common carrier transportation ser-

vices provided by vendors and payments for commer-

cial bills of lading.

3. PRCH (Purchase Orders). Provides reports from

the PRCH system for processing payments on pur-

chases, vendor payments, billings from the

OPAC system, and voucher transfers between appropri-

ations and/or funds.

4. FPDS (Federal Procurement Data System)

(SF279). Provides reports from the FPDS SF279 which

collects, processes, and disperses official statistical data

on Federal contracting.

5. CETR (Casual Employees Time Reports). Pro-

vides reports from the CETR system which processes

payments for casual employment to combat forest fires

for the Forest Service.

6. PATS (Planning And Tracking System)

(PATSSPRJ (Special Projects)). Provides reports from

the PATSSPRJ which tracks employee’s time for proj-

ects that have been previously set-up in PATS.


ADMINISTRATIVE INFORMATION SYSTEMS MENU

1 TRAVEL 2 TRANSPORTATION 3 PRCH 4 FPDS (SF279) 5 CETR 6 PATS (PATSSPRJ)


Figure 44. Administrative Information Systems Menu



Title VI

Chapter 5

Section 4

43

(XX/95 Amend. X)

Travel

Travel is an option on the Administrative Information

Systems Menu . This option is used to create reports on processing travel payment data.



The Travel Data Base menu (Figure 45) is displayed.

Originating Office is Option 1 on the Travel Data Base

menu. This option is used for reports on the Originating

Office travel. To select this option, key in 1 at the Enter


Employee is Option 2 on the Travel Data Base menu.

This option is used for reports on Employee travel. To



Note: After your selection, an organizational structure

screen is displayed by the sending department or orga-

nizational structure by department code, agency code,

or organizational levels codes 2, 3, 4, 5, and 6.

Transportation (TRAN)

TRAN is an option on the Administrative Information


reports on TRAN payment data.



The TRAN Data Base table file screen (Figure 46) is dis-

played.






TRAVEL DATA BASE

SELECT YOUR DESIRED ACCESS METHOD. 1 ORIGINATING OFFICE 2 EMPLOYEE


Figure 45. Travel Data Base Menu


TRAN DATA BASE

TABLE FILE NAME IS

TRANGTR OR

TRANGBL



>

Figure 46. TRAN Data Base Table File Screen



Title VI

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Purchase Order (PRCH)

PRCH is an option on the Administrative Information


reports on PRCH payment data.



The PRCH Data Base table file screen (Figure 47) is displayed.





Federal Procurement Data System (FPDS SF279)

FPDS (SF279) is an option on the Administrative


used to create reports on FPDS (SF279) payment data.



The SF279 Data Base table file screen (Figure 48) is dis-

played.






PRCH DATA BASE

TABLE FILE NAME IS

PRCHOBLG OR

PRCHPAY



>

Figure 47. PRCH Data Base Table File Screen


SF279 DATA BASE TABLE

FILE NAMES ARE

FPDS AAAPS OSDBU

OSDBUPSC OSDBUSIC


DON’T FORGET TO INCLUDE ORG_LEVEL IN YOUR REQUEST


>

Figure 48. SF279 Data Base Table File Screen



Title VI

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CETR (Casual Employees Time Reports)

CETR system is an option on the Administrative


used to create reports on CETR payment data.



The CETR Data Base table file screen (Figure 49) is dis-

played.





PATS (Planning And Tracking System)

PATS (PATSSPRJ Special Projects)) is an option on the

Administrative Information Systems Menu

(Figure 44). This option is used to create reports on

PATSSPRJ data.



The Planning And Tracking System (PATS) Data Base







CETR DATA BASE TABLE

FILE NAMES ARE

CETRADO, CETRPLAN, AND CETRPAY



>

Figure 49. CETR Data Base Table File Screen


PLANNING AND TRACKING SYSTEM (PATS) DATA BASE

TABLE FILE NAME IS

PATSSPRJ SUPER PROJECTS


TYPE HELP TO GET INFORMATION ON FOCUS COMMANDS

>

Figure 50. Planning And Tracking System (PATS) Data Base Screen



Title VI

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Data Base Test Systems

Data Base Test Systems is Option 5 on the Main Data

Base Menu (Figure 11). This option is used for systems

that are in the testing status or conversions for specific

agencies entering the NFC systems.


Number Prompt. Press [Enter].

The Data Base Test Systems screen (Figure 51) is

displayed.

Note: The Data Base Test Systems menu varies from

time to time depending on which systems are being tested for a specific agency.

FOCUS REPORTING SYSTEM PF5=HELP PF4=MAIN MENU PF6=EXIT FOCUS

DATA BASE TEST SYSTEMS


Figure 51. Data Base Test Systems Screen



Title VI

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TMGT (Table Management System)

TMGT is Option 6 on the Main Data Base Menu (Figure

11). This option is used to create reports from TMGT data.



The Tables Data Base screen (Figure 52) is displayed.

TMGT provides reports on active, deleted, and history

table records. TMGT also provides direct access to table records containing selected data elements

by agency or bureau codes, addresses, etc., from pay-

roll/personnel, financial, and administrative systems.

Key data elements are identified with an asterisk (*) and

are used to access table records. The number of data ele-

ments in a record and the table record format are based

on the requirements for the specified table.

Selected data elements in some tables are validated

against other tables within TMGT. Therefore, before

processing an update or delete, the user must verify that

the data elements are contained in the applicable tables.






TABLES DATA BASE

TABLE FILE NAME IS

TABLEXX

WHERE XX IS THE TABLE NUMBER

EXAMPLE FOR TABLE 1 ENTER TABLE1

TO SEE A LIST OF TABLES ENTER HELP TABLES


TYPE HELP TO GET INFORMATION ON FOCUS COMMANDS

>

Figure 52. Tables Data Base Table File Screen



Title VI

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Development Systems (NFC Only)

Development Systems (NFC Only) is Option 7 on the

Main Data Base Menu (Figure 11). This option is used to

create reports from the different systems that are in

development or redesign for NFC only.



The Development/NFC System Menu (Figure 53) is dis-

played.

Development/NFC Systems Menu provides 17 system

options that are available for reports on the NFC internal

systems. Note: Depending on an individual’s access

authority, all options may not be displayed on the menu.

The menu options are briefly described below:

1. OTRS (OPAC Tracking System). Provides statis-

tical about the Online Payment And Collection System

(OPAC) system that tracks all OPAC charges for various

NFC systems used by participating agencies. The

charges are processed by NFC for each agency and re-

flected in the agency’s reporting and the U.S. Depart-

ment of the Treasury’s reporting.

2. PATS (Planning And Tracking System). Provides

reports from PATS. PATS provides the NFC manage-

ment with information on the status and scheduling of

projects and the staffing resources used in a project’s

development.

3. Travel Suspense. Provides reports from the NFC

travel suspense system that lists the travel documents that are in suspense.

4. Trouble Ticket Tracking (Information Center).

Provides reports from the Trouble Ticket Tracking sys-

tem on Help Desk call from agency representatives hav-

ing trouble with system access and navigating through

the various systems.

5. SF52 Tracking (HRMO). Provides reports from the SF52 tracking system for tracking the progress of SF52

documents.

6. Inquiry Tracking (ABCO). Provides reports from

the Inquiry Tracking system for ABCO ’s billing and

collecting of debts from Federal employees, individu-

als, or vendors that are outstanding with the

Government.

7. Host Automated Time System (HATS). Provides

reports from HATS, the automated time clock system

that tracks the time employees clock in and out at the

work site.

8. REDS (Reporting External Distribution System).

Provides reports from REDS on name and address files

for the distribution of procedures, bulletins, amend-

ments, and revisions.

9. ACQTRACK Or ACQTRAC1 (FMCO). Pro-

vides reports on ACQTRACK or ACQTRAC1 that do-

cuments FMCO information tracking activities.

10. Change Authorization Tracking System (CATS).

Provides reports on CATS which documents the

changes of authorization transactions.


DEVELOPMENT/NFC SYSTEMS MENU

1 OTRS 2 PATS 3 TRAVEL SUSPENSE 4 TROUBLE TICKET TRACKING (INFO CENTER) 5 SF52 TRACKING (PERSONNEL OFFICE) 7 INQUIRY TRACKING SYSTEM (ABCO) 8 HOST AUTOMATED TIME SYSTEM (HATS) 9 REDS 10 ACQTRACK OR ACQTRAC1 (FMCO) 11 CHANGE AUTHORIZATION TRACKING SYSTEM (CATS) 12 NAME EMPLOYEE 13 DOCUMENT TRACKING SYSTEM (DOTS) 14 SCHEDULING INFORMATION TRACKING SYSTEM (SITS) 15 MISSIONS ASSIGNMENT TRACKING SYSTEM (MATSTRAN) 16 LEAVE DATA TRANSFER SYSTEM (LDTS) 18 IMPREST FUND 19 PERSONNEL HISTORY (PHIS)


Figure 53. Development/NFC Systems Menu



Title VI

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11. Name Employee (NEMP). Provides reports on NEMP which documents an employee’s current and su-

perseded information stored in the database.

12. Document Tracking System (DOTS). Provides

reports from DOTS on all recorded telephone or written

inquiries received at NFC. DOTS also tracks Depart-

ment of Treasury documents, and monitors all proces-

sing steps in the recertification of checks.

13. Scheduling Information Tracking System (SITS).

Provides reports on SITS which documents

scheduling and tracking program run information.

14. Missions Assignment Tracking System (MAT-

STRAN). Provides reports on MATSTRAN which doc-

uments mission assignments and tracks the statistical

data.

15. Leave Data Transfer System (LDTS). Provides

reports on LDTS which documents the transfer of leave from prior military, governmental, or Federal service.

16. Imprest Fund. Provides reports on imprest fund

transactions activities.

17. Personnel History (PHIS). Provides reports on

PHIS which documents the history files for personnel

action(s).



Title VI

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OTRS (OPAC Tracking System)

OTRS is an option on the Development/NFC Systems

Menu (Figure 53). This option is used to create reports from OTRS data.



The OTRS Data Base screen (Figure 54) is displayed.


activate Editor (ISPF=2), EX to execute a FOCEXEC online, or HELP FOCUSRPT for a listing of


PATS (Planning And Tracking System)

PATS is an option on the Development/NFC Systems

Menu (Figure 53). This option is used to create reports

from PATS data.



The PATS Division And Branch Selection screen (Fig-

ure 55) is displayed.


1 Division (optional, alphanumeric field; 2 posi-

tions). Key in your division.

2 Branch (optional, alphanumeric field; 2 posi-

tions). Key in your branch. Press [Enter].


OTRS DATA BASE --------------

TABLE FILE NAME IS

OTRS


---- WAIT FOR A '>' TO APPEAR THEN ENTER YOUR REQUEST

>

Figure 54. OTRS Data Base


PATS

DIVISION AND BRANCH SELECTION


DIVISION . . . . . . . 1 (2 CHARS) BRANCH . . . . . . . . 2 (2 CHARS)

Figure 55. PATS Division And Branch Selection Screen



Title VI

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Travel Suspense

Travel Suspense is an option on the Development/NFC Systems Menu (Figure 53). This option is used to create

reports from travel suspense data.



The Travel Data Base table file screen (Figure 56) is dis-

played.





Trouble Ticket Tracking (Information Center)

Trouble Ticket Tracking is an option on the Develop-

ment/NFC Systems Menu (Figure 53). This option is

used to create reports from the trouble ticket tracking

data.



The Trouble Ticket Data Base table file screen







TRAVEL DATA BASE

TABLE FILE NAME IS

TRAVSUSP



>

Figure 56. Travel Data Base Table File Screen


TROUBLE TICKET DATA BASE

TABLE FILE NAME IS

TROUBLE

NOTE ONLY ONE LINE OF NOTEPAD INFORMATION IS AVAILABLE ONLINE. SUBMIT YOUR FOCEXEC FOR BATCH EXECUTION TO SEE ALL OF THE NOTEPAD LINES FOR A SUBJECT.



>

Figure 57. Trouble Ticket Data Base Table File Screen



Title VI

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SF52 Tracking (Human Resource Management Office)

SF52 Tracking is an option on the Development/NFC


reports on the SF52 tracking data for the personnel

office.



The SF52 Data Base table file screen (Figure 58) is dis-

played.





Inquiry Tracking System (Administrative Billings & Collections System (ABCO)

Inquiry Tracking System is an option on the Develop-

ment/NFC Systems Menu (Figure 53). This option is

used to create reports on the inquiry tracking data for

ABCO.



The Inquiry Data Base table file screen (Figure 59) is dis-

played.






SF52 DATA BASE

TABLE FILE NAME IS

SF52



>

Figure 58. The SF52 Data Base Table File Screen


INQUIRY DATA BASE

TABLE FILE NAME IS

INQUIRY



>

Figure 59. Inquiry Data Base Table File Screen



Title VI

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1

2

3 4 5 6 7 8

Host Automated Time System (HATS)

HATS is an option on the Development/NFC Systems


HATS data.



The HATS Organizational Structure Selection screen





3 Division (optional, numeric field; 2 positions).

Key in your division code.

4 Branch (optional, numeric field; 4 positions). Key

in your branch code.

5 Section (optional, numeric field; 2 positions). Key

in your section code.

6 Unit (optional, numeric field; 2 positions). Key in

your unit code.

7 Sub-unit (optional, numeric field; 2 positions).

Key in your sub-unit code.

2 Office (optional, numeric field; 2 positions). Key

in your office code.

8 Group (optional, numeric field; 2 positions). Key

in your group code. Press [Enter].


HATS ORGANIZATIONAL STRUCTURE SELECTION


AGENCY . . . . . . . . : 90 OFFICE . . . . . . . . : 70 DIVISION . . . . . . . : BRANCH . . . . . . . . : SECTION. . . . . . . . : UNIT . . . . . . . . . : SUBUNIT. . . . . . . . : GROUP. . . . . . . . . :

Figure 60. HATS Organizational Selection Screen



Title VI

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REDS (Reporting External Distribution System)

REDS is an option on the Development/NFC Systems


REDS data.



The REDS Data Base table file screen (Figure 61) is dis-

played. Key in your request at the > prompt, e.g., ED to

activate Editor (ISPF =2), EX to execute a FOCEXEC

online, or HELP FOCUSRPT for a listing of FO-

CUSRPT commands. Press [Enter].


REDS DATA BASE

TABLE FILE NAME IS

REDS OR

REDSADDR OR

REDSDESI OR

REDSRPT



>

Figure 61. REDS Data Base Table File Screen



Title VI

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ACQTRACK Or ACQTRAC1 (Financial And Managment Control Office (FMCO)

ACQTRACK or ACQTRAC1 is an option on the Devel-

opment/NFC Systems Menu (Figure 53). This option is

used to create reports on ACQTRACK or ACQTRAC1

data.



The ACQTRACK Data Base table file screen






Change Authorization Tracking System (CATS) CATS is an option on the Development/NFC Systems


CATS data.



The CATS Data Base table file screen (Figure 63) is displayed.






ACQTRACK DATA BASE

TABLE FILE NAME IS

ACQTRACK OR ACQTRAC1



>

Figure 62. ACQTRACK Data Base Table File Screen


CATS DATA BASE

TABLE FILE NAME IS

CATS



>

Figure 63. CATS Data Base Table File Screen



Title VI

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Name Employee

Name Employee is an option on the Development/NFC

Systems Menu (Figure 53). This option is used to create reports on name employee data.



The Name Employee Data Base table file screen (Figure

64) is displayed.





Document Tracking System (DOTS)

DOTS is an option on the Development/NFC Systems


DOTS data.



The Document Tracking System (DOTS) Data Base


DOTS is option 1 on the Document Tracking System

(DOTS) Data Base Menu. To select this option, key in 1

at the Enter Desired Selection prompt. Press [Enter].


NAME EMPLOYEE DATA BASE

TABLE FILE NAME IS

NEMP OR NEMP2

OR NEMPSSNO



>

Figure 64. Name Employee Data Base Table File Screen


DOCUMENT TRACKING SYSTEM (DOTS) DATA BASE MENU

1 DOTS 2 DOTSLOG MANLOG RECORDS 3 DOTSRECN RECN RECORDS 4 DOTSAGCY SF1081 AGCY & AGCY RMK RECORDS 5 DOTSCLK CLERK RECORD 6 DOTSRPLY REPLY RECORD 7 DOTSTREA TREASURY RECORDS 8 DOTSFP FOURuPHASE RECORDS 9 DOTSGRP GROUP & SECTION RECORDS

10 DOTSINQY INQUIRY RECORD 11 DOTSHIST DOTS HISTORY RECORDS


Figure 65. Document Tracking System (DOTS) Data Base Menu



Title VI

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DOTSLOG – MANLOG RECORDS is Option 2 on the

Document Tracking System (DOTS) Data Base Menu.

This option is used for reports on DOTSLOG data. To



DOTSRECN – RECN RECORDS is Option 3 on the


This option is used for reports on DOTSRECN data. To



DOTSAGCY – SF1081–AGCY & AGCY–RMK

RECORDS is Option 4 on the Document Tracking Sys-

tem (DOTS) Data Base Menu. This option is used for

reports on DOTSAGCY data. To select this option, key

in 4 at the Enter Desired Selection prompt. Press

[Enter].

DOTSCLK – CLERK RECORD is Option 5 on the Doc-

ument Tracking System (DOTS) Data Base Menu. This

option is used for reports on DOTSCLK data. To select

this option, key in 5 at the Enter Desired Selection


DOTSRPLY – REPLY RECORD is Option 6 on the Doc-

ument Tracking System (DOTS) Data Base Menu. This

option is used for reports on DOTSRPLY data. To select

this option, key in 6 at the Enter Desired Selection


DOTSTREA – TREASURY RECORDS is Option 7 on the


This option is used for reports on DOTSTREA data. To


prompt. Press [Enter]. DOTSFP – FOUR–PHASE RECORDS is Option 8 on

the Document Tracking System (DOTS) Data Base

Menu. This option is used for reports on DOTSFP data.

To select this option, key in 8 at the Enter Desired Selec-

tion prompt. Press [Enter]. DOTSGRP – GROUP & SECTION RECORDS is

Option 9 on the Document Tracking System (DOTS)


DOTSGRP data. To select this option, key in 9 at the

Enter Desired Selection prompt. Press [Enter]. DOTSINQY – INQUIRY RECORD is Option 10 on the


This option is used for reports on DOTSINQY data. To

select this option, key in 10 at the Enter Desired Selec-

tion prompt. Press [Enter]. DOTSHIST – DOTS HISTORY RECORDS is Option 11

on the Document Tracking System (DOTS) Data Base

Menu. This option is used for reports on DOTSHIST

data. To select this option, key in 11 at the Enter Desired




Title VI

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(XX/95 Amend. X)

Scheduling Information Tracking System (SITS)

SITS is an option on the Development/NFC Systems


from SITS data.



The SITS Data Base screen (Figure 66) is displayed.


1 Run Year (optional, numeric field; 2 positions).

Key in the desired run year.

2 Run Month (optional, numeric field; 2 positions).

Key in the desired run month.

3 Run Day (optional, numeric field; 2 positions).

Key in the desired run day.

4 Run Version (required, numeric field; 2 posi-

tions). Key in the desired run version. Press [Enter].

Mission Assignment Tracking System (MATS) (MATSTRAN) (GAO only)

MATS is an option on the Development/NFC Systems


from MATSTRAN data.



The MATS Data Base table file screen (Figure 67) is dis-

played.






SITS DATA BASE

ENTER THE VALUES YOU DESIRE BELOW.

RUN YEAR. . . . . . . . . . 1 RUN MONTH . . . . . . . . . 2 RUN DAY . . . . . . . . . . 3 RUN VERSION . . . . . . . . 4

Figure 66. SITS Data Base Screen


MATS DATA BASE

TABLE FILE NAME IS

MATSTRAN



>

Figure 67. MATS Data Base Table File Screen



Title VI

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(XX/95 Amend. X)

Leave Data Transfer System (LDTS)

LDTS is an option on the Development/NFC Systems


the LDTS.



The LDTS Data Base table file screen (Figure 68) is dis-

played.





Imprest Fund

Imprest Fund is an option on the Development/NFC


reports on imprest fund data. To select this option, key in 18 at the Enter Selection

Number prompt. Press [Enter]. The Imprest Data Base table file screen (Figure 69) is

displayed. Key in your request at the > prompt, e.g., ED to





LDTS DATA BASE

TABLE FILE NAME IS

LDTS



>

Figure 68. LDTS Data Base Table File Screen


IMPREST DATA BASE

TABLE FILE NAME IS

CASHMAST OR

IMPFMAST



>

Figure 69. Imprest Data Base Table File Screen



Title VI

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(XX/95 Amend. X)

Personnel History (PHIS)

PHIS is an option on the Development/NFC Systems


from PHIS data.



The PHIS Data Base Access Method Selection screen


Owner is Option 1 on the PHIS Data Base Access

Method Selection screen. To select this option, key

in 1 at the Enter Selection Number prompt. Press

[Enter]. Action is Option 2 on the PHIS Data Base Access

Method Selection screen. To select this option for

reports by Action, key in 2 at the Enter Selection Num-

ber prompt. Press [Enter]. Note: Both selections (1 or 2) display the PHIS Orga-

nizational Structure And Fiscal Year Selection screen.

You have the option to key in the specific organizational

structure and fiscal year you want or you may press

[Enter] to display all records for your access authority.


PHIS DATA BASE ACCESS METHOD SELECTION

1 OWNER 2 ACTION


Figure 70. PHIS Data Base Access Method Selection Screen



Title VI

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(XX/95 Amend. X)

Mission Assignment Tracking System (MATS)

MATS is option 8 on the Main Data Base Menu

(Figure 11). This option is used to create reports on

MATS data.



The IDMS60 Mission Assignment Tracking System


MATSPERS – Time & Personnel is Option 1 on the Mis-

sion Assignment Tracking System Menu. This option is

used for reports on MATSPERS data. To select this


Press [Enter].

Tables is Option 2 on the Mission Assignment Tracking

System Menu. This option is used for reports for Tables

data. To select this option, key in 2 at the Enter Desired


MATSYDET – Staff Year Time is Option 3 on the Mission

Assignment Tracking System Menu. This option is used

for reports on MATSYDET data. To select this option,


[Enter].

MATSYACT – Staff Year Act is Option 4 on the Mission


for reports on MATSYACT data. To select this option,


[Enter].

MATSYPLN – Staff Year Plan is Option 5 on the Mission


for reports on MATSYPLN data. To select this option,


[Enter].

MATS, MATSFMS, MATSCOST – Jobs & Request is

Option 6 on the Mission Assignment Tracking System

Menu. This option is used for reports on MATS,

MATSFMS, MATSCOST data. To select this option,


[Enter].

MATSDAY – Staff Daytime is Option 7 on the Mission


for reports on MATSDAY data. To select this option, key

in 7 at the Enter Desired Selection prompt. Press

[Enter].

MATSISSU – Issue is Option 8 on the Mission Assign-

ment Tracking System Menu. This option is used for

reports on MATSISSU data. To select this option, key in


Report Against Archive Data Base is Option 9 on the

Mission Assignment Tracking System Menu. To select

this option to Report Against Archive Data Base, key in


Perform Archive Restore is Option 10 on the Mission

Assignment Tracking System Menu. To select this

option to Perform Archive Restore, key in 10 at the

Enter Desired Selection prompt. Press [Enter].


IDMS60 MISSION ASSIGNMENT TRACKING SYSTEM MENU

1 MATSPERS TIME & PERSONNEL 2 TABLES 3 MATSYDET STAFF YEAR TIME 4 MATSYACT STAFF YEAR ACT 5 MATSYPLN STAFF YEAR PLAN 6 MATS, MATSFMS, MATSCOST JOBS & REQUEST 7 MATSDAY STAFF DAYTIME 8 MATSISSU ISSUE 9 REPORT AGAINST ARCHIVE DATA BASE

10 PERFORM ARCHIVE RESTORE V VIEW JES OUTPUT E ISPF EDIT


Figure 71. IDMS60 Mission Assignment Tracking System Menu



Title VI

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(XX/95 Amend. X)

View JES Output is option V on the Mission Assignment

Tracking System Menu. To select this option to View

JES Output, key in V at the Enter Desired Selection


ISPF Edit is option E on the Mission Assignment Track-

ing Menu. To select this option to activate the ISPF Edit

feature, key in E at the Enter Desired Selection prompt.

Press [Enter]. When the > prompt screen (Figure 10) is displayed. Key

in focusrpt and press [Enter]. The FOCUS

Library Name screen (Figure 4) is displayed.



Title VI

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(XX/95 Amend. X)

Printlist

Printlist is the third option on the FOCUS Library Name

screen (Figure 4). Printlist is used to print element List-

ings or Dictionaries from the NFC library.

Key in the FOCUS Library Name and tab to Printlist.

Press [Enter].

The Listings Print Utility Job Specifications screen (Fig-

ure 72) is displayed.


1 User ID (no entry, system generated).

2 Jobname Character (optional, alpha field;

1 position). This is a no entry field that is system gener-

ated from the print specifications previously set-up. You

may change, if applicable.

3 Job Class (required, alpha field; 1 position). Key

in the job classification.

4 Listing Name (required, alphanumeric field; max.

of 8 positions). Key in the name of the listing or dictio-

nary you want printed. Press [Enter].

Press [PF3] to return to the FOCUS Library Name

screen (Figure 4).

FOCUS REPORTING SYSTEM PF3=PREV SCREEN PF5=LISTINGS PF6=EXIT FOCUS

LISTINGS PRINT UTILITY

JOB SPECIFICATIONS ----------------------

1 USERID . . . . . . . . . . . . . NFXXX 2 JOBNAME CHARACTER. . . . . . . . P (ONE LETTER)

3 JOB CLASS. . . . . . . . . . . . (ONE LETTER)

4 LISTING NAME . . . . . . . . . .


Figure 72. Listings Print Utility Job Specifications Screen



Title VI

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(reserved)



Title VI

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Section 4

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(XX/95 Amend. X)

Messages

Messages is the fourth option on the FOCUS Library

Name screen (Figure 4). Messages is used to view and

browse prior messages that were displayed on the FO-

CUS bulletin board.

Key in the FOCUS Library Name and tab to Messages. Press [Enter].

The Message Board screen (Figure 73) is displayed.

Press [Tab] to the message you want to view and press

[Enter]. To display the next screen with messages, press

[PF8]. To return to the previous screen, press [PF7]. Press [PF3] to return to the FOCUS Library Name screen (Figure 4).

Welcome to FOCUS Reporting System Message Board

Messages 07/23/96 The new USEFILE command. 07/23/96 The new PPCAL procedure. 07/23/96 The new ZIP utility or compression iles. 04/29/96 FOCUS version 7.0 in production. 01/19/96 Report developed by DOJ or urlough special pay.

TAB to a message and press ENTER

PF3=PREV SCREEN

more (PF8)

Figure 73. Message Board Screen



Title VI

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(reserved)



Title VI

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Utilities

Utilities is the fifth option on the FOCUS Library Name

screen (Figure 4). The Utilities selection screen provides

six options including the new functions in FOCUS.

Key in the FOCUS Library Name and tab to Utilities.

Press [Enter].

The Utilities selection screen (Figure 74) is

displayed.

VPS

A brief description with instructions for using each op-

tion is provided below:

VPS is the first option on the menu. To select this option, tab to VPS and press [Enter].

The VMCF Primary Option Menu (Figure 75) is dis-

played. This menu is used to key in the applicable selec-

tion at the Option prompt. The options on the menu are described below:

1 Enter VPS printer command (optional, numeric

field; 1 position). Key in 1 at the Option prompt and

press [Enter]. The cursor moves to the Printer prompt.

Key in the printer name (required, alphanumeric field;

max. of 8 positions) at the Printer prompt. Press [Enter].

2 Display VPS printer list (optional, numeric field;

1 position). Key in 2 at the Option prompt and press [En-

ter]. The VPS Printer Selection Menu (Figure 76) is dis-

played.


1 Printer (required, alphanumeric field; 8 posi-

tions). Key in full or partial printer name.

2 Group (optional, alphanumeric field; 8 posi-

tions). Key in full or partial group name.

PF3=PREV SCREEN PF5=HELP PF6=EXIT FOCUS

Welcome to the National Finance Center's FOCUS Reporting System

VPS View Edit Documentation Library Foczip Foccdrom

TAB to a selection and press ENTER

Figure 74. Utilities Selection Menu

-------------------------- VMCF PRIMARY OPTION MENU --------------------------- OPTION ===>

USERID - NFXXX PRINTER ===> TERMINAL - TESTMULT

VPS NAME - VPS61 1 - Enter VPS printer command PROFILE - NFXXX 2 - Display VPS printer list

S - Display VPS printer summary T - VMCF Tutorial

X - Terminate VMCF

Enter END command to terminate VMCF.

Figure 75. VMCF Primary Option Menu



Title VI

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(XX/95 Amend. X)

------------------------- VPS PRINTER SELECTION MENU -------------------------- COMMAND ===> ENTER PRINTER LIST SELECTION CRITERIA

1 PRINTER ===> (Speci y ull or partial printer name) 2 GROUP ===> (Speci y ull or partial group name) 3 VPS NAME ===> (Limit search to speci ic VPS STC name)

4 PRINTER STATUS (Speci y printer status; null de aults to any status)

_ ABENDED (Scheduler subtask abended) _ BUSY (Utility unction) _ DRAINED (Stopped) _ DRAINING (Printing but will stop when complete) _ EDRAINED (Stopped due to error condition) _ FORMWAIT (Waiting or orm mount) _ IDLE (Waiting or work) _ INTVREQD (Intervention required) _ MISSRESP (Missing response detected) _ POWEROFF (Printer is powered o ) _ PRINTING (Currently printing) _ QUEUEING (Queueing work) _ WCONNECT (Waiting or connection)

Figure 76. VPS Printer Selection Menu

3 VPS Name (optional, alphanumeric field; 8 posi-

tions). Key in specific VPS STC name.

4 Printer Status allows you select the printer

status from the list provided. To select a printer status

category, [Tab] to the status category of your choice and

press [Enter]. A listing of the printer jobs status is dis-

played. The screen allows you to key in Commands at

the prompt using C–Command,

H–Held Queue, Q–Output Queue, or S–Summary. Press

[Enter].

S Display VPS printer summary (optional, alpha

field; 1 position). Key in S at the Option prompt and

press [Enter]. The cursor moves to the Printer prompt.

Key in the printer name (required, alphanumeric field;

max. of 8 positions) at the Printer prompt. Press [Enter]. T VMCF Tutorial (optional, alpha field; 1 position).

Key in T at the Option prompt and press [Enter]. The

VMCF Tutorial screen (Figure 77) is displayed. X Terminate VMCF (optional, alpha field; 1 position).

Key in X at the Option prompt to exit the VMCF

Primary Option Menu. Press [Enter]. The system

returns to the Utilities selection screen (Figure 74). Note: Keying in End at the Option prompt terminates

the VMCF Primary Option Menu and returns to the Uti-

lities selection screen (Figure 74).

TUTORIAL ----------------------- VMCF TUTORIAL ----------------------- TUTORIAL COMMAND ===>

Welcome to the VMCF tutorial. This tutorial provides online in ormation about the eatures and operation o VPS and VMCF. You may access the tutorial rom any VMCF screen by entering the HELP command.

The ollowing commands may be used while viewing the tutorial

UP - display the previous screen DOWN - display the next screen (same as pressing ENTER)

PREV - display the previous topic NEXT - display the next topic

END - end the tutorial

TOC - display the tutorial table o contents

You may view the tutorial sequentially by repeatedly pressing the ENTER key. Alternatively, speci ic topics may be selected rom lists that are displayed on many o the tutorial screens.

Figure 77. VMCF Tutorial Screen



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1 2 3

4

View

View is the second option on the Utilities selection

screen (Figure 74). To select this option, tab to View and

press [Enter].

The Job List NFXXX screen (Figure 78) is displayed.

This option is used to view a job(s) in a queue, waiting

for execution. Press [PF3] three times to return to the Utilities selection screen (Figure 74).

Edit

Edit is the third option on the Utilities selection screen

(Figure 74) To select this option, tab to Edit and press

[Enter].

The Edit – Entry Panel screen (Figure 79) is

displayed.


1 Project (required, alphanumeric field; max. of

8 positions). Key in the project, e.g., nfcp.

2 Group (required, alphanumeric field; max. of

8 positions). Key in the group, e.g., focs.icd. Note: The

group, e.g., icd, represents your agency library acronym

name. The maximum amount of characters that repre-

sent the library name is established on this screen. It will

remain until you change it.

3 Type (required, alphanumeric field; max. of

8 positions). Key in the type, e.g., exec.

4 Member (optional, alphanumeric field; max. of

8 positions). Key in the member name, e.g., newname.

-- (1)==> - Job List NFXXX Q=ALL C=ALL O=ALL D=ALL ------- NO SYSOUT FILES COMMAND ===> SCROLL ===> PAGE SEL JOBNAME JOBID MC ----QUEUE--- -RECORDS MAXRC ADDITIONAL INFO DEST STEP S NF313 T14285 Z EXEC SYSB 2295 TESTMULT 0 03.89 US05PROC ****************************** BOTTOM OF DATA ********************************

F1=HELP F2=SPLIT F3=END F4=RETURN F5=RFIND F6=RCHANGE F7=UP F8=DOWN F9=SWAP F10=LEFT F11=RIGHT F12=RETRIEVE

Figure 78. Job List NFXXX Screen

--------------------------- EDIT - ENTRY PANEL ------------------------------ COMMAND ===> ISPF LIBRARY

PROJECT ===> GROUP ===> ===> ===> ===> TYPE ===> MEMBER ===> (Blank or pattern or member selection list)

OTHER PARTITIONED OR SEQUENTIAL DATA SET DATA SET NAME ===> 5 VOLUME SERIAL ===>

6

DATA SET PASSWORD ===> 7

PROFILE NAME ===> 8

(I not cataloged)

(I password protected)

(Blank de aults to data set type)

INITIAL MACRO ===> 9

FORMAT NAME ===> 11

LMF LOCK ===> YES

MIXED MODE ===> NO

10 (YES, NO or NEVER)

12 (YES or NO)


Figure 79. Edit – Entry Panel Screen



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Note: Complete the following data fields as

applicable.

5 Data Set Name (optional, alphanumeric field;

max. of 35 positions). Key in the data set name,

e.g., ’nfcp.focs.ics.exec(newname)’ . Note: Use single

quotes before and after the data set name. Use this

option when the agency Library name is more than 3

characters.

6 Volume Serial (optional, alphanumeric field;

max. 8 positions) Key in the volume serial, if not cata-

loged).

7 Data Set Password (optional, alphanumeric field;

6 to 8 positions). Key in the data set password, if pass-

word protected.

8 Profile Name (optional, alphanumeric field; max.

of 8 positions). Key in the profile name, if left blank, the

system defaults to data set type.

10 LMF Lock (optional, alpha field; max. of 5 posi-

tions). Key in yes, no, or never. The system defaults to

yes.

11 Format Name (optional, alphanumeric field;

max. of 8 positions). Key in the format name.

12 Mixed Mode (optional, alpha field; max. of

3 positions). Key in yes or no. The system defaults to no.

Press [Enter].

FOCUS displays a blank input screen (Figure 80) with

newname in parenthesis after the data set name on the

Edit line. Press [Tab] to the first input line and begin

keying in your FOCUS code to the right of the asterisks.

Press [Tab] to move to the additional lines. Continue

keying in as many lines as needed. After your last input

line, key in end.

Press [Home] to move the cursor to the Command line

on the input screen. Key in =X and press [Enter]. The

9 Initial Macro (optional, alphanumeric field; max. Utilities selection screen (Figure 74) is

of 8 positions). Key in the initial macro. displayed.

EDIT NFCP.FOCS.NFC.EXEC(newname) 01.00 COLUMNS 001 072 COMMAND ===> SCROLL ===> PAGE ****** ***************************** TOP OF DATA ****************************** ****** ****** ****** ****** ****** ****** ****** ******

****** **************************** BOTTOM OF DATA ****************************


Figure 80. Blank Input Screen



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Documentation Library

Documentation Library is the fourth option on the Utili-

ties selection screen (Figure 74). To select this option,

tab to Documentation Library and press [Enter].

The FOCUS Document Library screen (Figure 81) is dis-

played.

This screen provides a listing of documents in the FO-

CUS library. Press [PF8] to scroll to the next page. Press

[PF7] to return to the previous page. To select a docu-

ment from the library, tab to select the document and

press [Enter]. You may print documents from the library

by pressing [PF5].

Press [PF3] twice to return to the Utilities selection

screen (Figure 74).

Welcome to the National Finance Center's FOCUS Reporting System

Documents 12/21/96 Listings o iles de ined to the CD ROM environment. 12/03/96 Index o members in the Admin. FYI library. 10/10/96 Index o members in the P/P FYI library. 07/30/96 Reusing DOWNLOAD iles. 07/24/96 Using PPCAL or pay period date in ormation. 06/20/96 New eatures o FOCUS release 7.0. 06/10/96 Joining iles to Table Management. 02/26/96 Payroll/Personnel FY96 FOCUS training schedule. 11/14/95 How to display time and date in reports. 09/21/94 Option to request obs be run at night. 09/07/94 Using the ZIP command to compress iles. 05/20/94 Using variables in FOCUS procedures.

more (PF8)

TAB to a document and press ENTER or press PF3 to return to the previous screen

Figure 81. FOCUS Document Library Screen



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Foczip

Foczip is the fifth option on the Utilities selection screen

(Figure 74). The Zip Utility is used to compress down-

load files. To select this option, [Tab] to Foczip and

press [Enter].

The Zip Utility screen (Figure 82) is displayed.


1 Do You Want to Zip or Unzip the File? (optional,

alpha field; max. of 5 positions). Key in unzip if you do

not want to zip or compress your downward files. The system defaults to Zip.

2 Enter the Filename (required, alphanumeric

field; max. 30 positions). Key in the filename.Note: Use

single quotes before and after the filename.

3 Enter a Password (optional, alphanumeric field;

6 to 8 positions). Key in the password. Press [Enter].

Press [PF3] to return to the Utilities selection screen

(Figure 74).

FOCUS REPORTING SYSTEM PF5=HELP PF3=EXIT

ZIP UTILITY -----------

ZIP will submit a PKZIP ob to compress one o your download iles. The name you enter below is the same as the name you

speci ied in BATCHFOC or USEFILE. It is the third string in the download dataset name. For example, i your ilename is 'YOURID.FOCS.DOWNLOAD.DATA' enter 'DOWNLOAD' or the ile name. ZIP will create 'YOURID.FOCS.DOWNLOAD.ZIP' .

1 Do you want to zip or unzip the ile? ZIP (Zip or Unzip)

2 Enter the ilename .................

3 Enter a password (optional).........

Figure 82. Zip Utility Screen



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Foccdrom

Foccdrom is the sixth option on the Utilities selection

screen (Figure 74). CD Utility is used to submit a job to

transfer or download file(s) onto a CD that has been set-

up through BATCHFOC.

Note: See BATCHFOC instructions beginning on page

11 for setting-up and submitting jobs for CD–ROM en-

vironment which creates extracted files and stores these

files on the mainframe.

To select this option, [Tab] to Foccdrom and press [En-

ter].

The CD Utility screen (Figure 83) is displayed.


1 Enter the Filename (required, alphanumeric

field; max. of 8 positions). Key in the filename.

2 Enter the Header Label on the Following Line

(required; alphanumeric field; max. of 40 positions).

Key in the header label of the filename. Press

[Enter].

A screen is displayed stating that the following datasets

will be transferred onto a CD. The screen also displays

the job namefile, and asks you Do you want to contin-

ue?........Yes (Yes or No). Respond to this question and

press [Enter]. Press [PF3] to return to the Utilities selection screen

(Figure 74).

FOCUS REPORTING SYSTEM PF5=Help PF3=Quit

CD UTILITY -----------

FOCCDROM will submit a ob to trans er your download ile(s) onto a CD. The ilename you enter below is the unique ilename assigned by the CDROM administrator at NFC or a CD product. The header you enter would be used to identi y this ile run. ie., AS OF DATE, PAY PERIOD, FISCAL YEAR, QUATER, etc., You can speci y up to 40 characters. For example, PAY PERIOD 01.

Enter the ilename ................. 1 Enter the header label on the ollowing line.

2

Figure 83. CD Utility Screen



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Logon Proc

Logon Proc is the sixth option on the FOCUS

Library Name screen (Figure 4). This option is used by

NFC personnel only and allows NFC personnel

to logon to the various IDMS applications.

Key in your FOCUS Library Name and [Tab] to

Logon Proc. Press [Enter].

The Logon Proc Utility screen (Figure 84) is

displayed.


1 Enter the Logon Proc (required, alphanumeric

field; max. of 8 positions). Key in the logon proc of your

choice. Press [Enter].

When the FOCUS Library Name screen is displayed,

press [PF6]. At the Ready *** prompt, key

in bye. The FOCUS Reporting System displays the FO-

CUS Session Ended screen (Figure 85). You are now

logged off FOCUS. Note: See sign-off instructions on

page 6.

PF3= PREV SCREEN PF6=EXIT FOCUS

Logon Proc Utility

Logon Proc o ers the capability o alternating between procs. The name you enter below is the speci ic proc you want to logon to. For example, i you were working in IDMS05 and suddenly need to switch to IDMS06, you will enter US06PROC on the line below.

Enter the Logon Proc................. US06PROC

Figure 84. Logon Proc Utility Screen

XX/XX/XX FOCUS REPORTING SYSTEM LOGON TIME 12.54.17

FOCUS SESSION ENDED. HAVE

A NICE DAY, NFXXX

LOGGING OFF TSO ... NFXXX LOGGED OFF TSO AT 12.55.08 ******

Figure 85. FOCUS Session Ended Screen



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Appendix



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Course Short Number Title

Schedule Of FOCUS Courses

Appendix A

Page 1

2002 BASIC FOCUS–PAY/PERS

2029 ADVANCED FOCUS

2038 BASIC FOCUS–ABCO

2039 BASIC FOCUS–BLCO

2040 BASIC FOCUS–PLAN 2041 BASIC FOCUS–CADI

2042 BASIC FOCUS–CADP

2043 BASIC FOCUS–CASF

2044 BASIC FOCUS–DFIS

2045 BASIC FOCUS–EMIS 2046 BASIC FOCUS–FAAD

2047 BASIC FOCUS–MASC

2048 BASIC FOCUS–PROP

2049 BASIC FOCUS–SPIN

2050 BASIC FOCUS–TRAI 2051 BASIC FOCUS–TRVL

2052 BASIC FOCUS–TYPE 60 PRCH

2059 BASIC FOCUS–CETR

Courses are offered at the Washington, DC area and at the NFC in New Orleans, LA. Call the appropriate NFC training

contact for the current price for each training course. Prices are based on a minimum class of 12 students.

Note: Consult the FOCUS Bulletin Board for dates and locations of FOCUS training courses or contact

Information Center personnel at 504–255–5230.

Consult the NFC Training Catalog for course descriptions and important information on class scheduling, registration,

cancellation, and other policies.



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Title VI, Chapter 5, Section 4 FOCUS Reporting System

1 – 1

Heading Index

This index provides an alphabetical list of all headings in the procedure. When a heading is referenced, you can use this index to locate the page number.

A

ABCO (Administrative Billings & Collections System),

35

About This Procedure, i

ACQTRACK Or ACQTRAC1 (Financial And

Managment Control Office (FMCO), 55

Administrative Information Systems, 42

Administrative Information Systems:, 3

Appendix, 77

B

BATCHFOC , 11

BLCO (Billings & Collections System), 35

C

Central Accounting Systems, 32

CETR (Casual Employees Time Reports), 45

Change Authorization Tracking System (CATS), 55

D

Data Base Test Systems, 46

Development Systems (NFC Only), 48

Development/NFC Systems Menu (NFC Only):, 4

DFIS (Departmentwide Financial Information System),

37

Document Tracking System (DOTS), 56

Documentation Library, 71

DPRS (Direct Premium Remittance System), 36

E

Edit, 69

Equipment Management Information System (EMIS), 40

F

FAADS (Federal Assistance Award Data System), 33

Federal Procurement Data System (FPDS SF279), 44

Financial Information Systems, 31

Financial Information Systems:, 3

Foccdrom, 73

FOCUS Library Name, 9

FOCUSRPT, 15

Foczip, 72

Function, 7

Function Keys, 7

Future (FINQ), 25

H

Help/Tutorial Screens, 7

Host Automated Time System (HATS), 53

How The Procedure Is Organized, i

HUD (Housing And Urban Development) Extract Files, 26

I

Imprest Fund, 59

Inquiry Tracking System (Administrative Billings & Collections System (ABCO), 52

K

Key, 7


L

Leave Data Transfer System (LDTS), 59

Locator Information (LOCATOR), 28

Logon Proc, 75

M

MANLOG, 30

MASC (Management Accounting Structure Codes), 33

Messages, 65

Mission Assignment Tracking System (GAO only):, 4

Mission Assignment Tracking System (MATS), 61

Mission Assignment Tracking System (MATS) (MATSTRAN) (GAO only), 58

N

Name Employee, 56

O

Operating Features, 7

OTRS (OPAC Tracking System), 50

Overview, 3

P

PATS (Planning And Tracking System), 45, 50

Payroll/Personnel (PAYPERS), 18

Payroll/Personnel Systems, 16

Payroll/Personnel Systems:, 3

Personal Property (PROP), 39

Personnel History (PHIS), 60

Personnel History (Prior To Conversion DOC Only)(PERSHIST), 26

Personnel History Reporting (PERHIS), 24

PLAN, 34

PMSO (Position Management System Operation), 20

Printlist, 63

Property Education (PROPED), 41

Property Management Information Systems (PMIS), 38

Property Management Information Systems:, 3

Purchase Order (PRCH), 44

R

REDS (Reporting External Distribution System), 54

RETM (Retirement Data Base), 29

S

Salary/Personnel (SALPERS), 18

SCAP (Standard Chart of Accounts Process), 36

Schedule Of FOCUS Courses, 79

Scheduling Information Tracking System (SITS), 58

Security And Remote Terminal Usage, 5

SETS (Security Entry And Tracking System), 23

SF52 Tracking (Human Resource Management Office),

52

Sign–Off, 6

Sign–On, 5

Special Payroll Processing System (SPPS), 30

Statistical (Personnel Statistics), 19

Supply Property Inventory (SPIN), 40

System Access, 5

System Design, 7

System Edits, 7

System Interface, 3

T

Time And Attendance (T&A), 19

TMGT (Table Management System), 47

Training, 20

Transportation (TRAN), 43

Travel, 43

Travel Suspense, 51

Trouble Ticket Tracking (Information Center), 51

U

UCFE (Unemployment Compensation Federal Employee) , 28


3 – 1

Index – 2


Index – 3

Utilities , 67

V

View, 69

VPS, 67

W

W2, 22 What Conventions Are Used, i Who To Contact For Help, i