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Sustainability & Environmental Management System (SEMS)

Contract Specialist FocusWednesday, July 18, 2012

Colorado Room

Call-In #: ______________Passcode _______________

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AGENDA• GSA Mission: How SEMS Fits in with Contracting• Environmental Policy• SEMS Overview• Responsibilities of Contract Specialists

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“…use expertise to provide innovative solutions for our customers in support of their missions and by so doing foster an effective, sustainable and transparent Government for the American People.”

GSA Mission

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The GSA commits to:• Compliance with

regulations• Pollution prevention• Promoting awareness• Continual improvement

GSA Environmental Policy

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What is an SEMS?

It’s a system to maintain environmental compliance and IMPROVE environmental performance

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Economic (lower utility bills and O & M costs, smart use of space)

Social (improve work space, enhance

communities, environmental justice)

Environmental (conserve natural resources,

emit less GHG)

Sustainable Real Estate

Environmental Footprint

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Introductions

THE TEAM!• SEMS Core Team• SC Representatives• Program Managers• Project Managers• Property Managers• Contracting Officers

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SEMS Objectives• Improve regional engagement • Improve SEMS planning for environmental program

areas• Improve tracking of performance metrics and reporting

to R8 leadership• Improve internal awareness of environmental programs

and procedures • Support DFC pursuit of Gold Rating from CDPHE• KISS

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What's in it for me & Region 8?Program Managers:• Help me track my requirements• Align my program with the Region and Central Office• Provide tools for managing my program• Support my metrics trackingProject Managers and COs:• Integrate sustainability into my projects Property Managers: • Improve the economic and environmental performance

of my building

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• Incorporate text of procedures directly into contract document

– Environmental Procedures are stored on the ARC• Ensure that SEMS requirements in contracts are met• Enforcement under contract requirements• Report project metrics

Mechanism: Environmental Procedure Clauses

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Procedure / Parameter

(Repair and Alteration

(R&A) -Construction)

90-DAY STORAGE AREA: EMERGENCY HAZARDOUS WASTE SPILL RESPONSE

ASBESTOS

MANAGEMENT

BOILER

EMISSIONS

BUILDING

DESIGN

and

SPECS.-ENERGY

USE

CHEMICAL

STORAGE and

DISPOSAL

CHILLER

EMISSIONS

PROGRAM

CONSTRUCTION and

DEMOLITION

WASTE

MANAGEMENT

CROSS-CONNECTION

CONTROL

AND

BACKFLOW

PREVENTION

DRINKING

WATER-

LEAD

TESTING

EXCAVATION

PERMIT

FACILITY

SOLID

WASTE

MANAGEMENT

FUGITIVE

DUST

MANAGEMENT

MAINTENANCE-

GREEN

PURCHASING

GROUNDS

MAINTENANCE-

CHEMICAL

USAGE

GROUNDS

MAINTENANCE-

WATER

USE

HAZARDOUS

WASTE

MANAGEMENT

PCB

MANAGEMENT

PRE-DEMOLITION INSPECTION

RECYCLING

and

UNIVERSAL

WASTE

SANITARY

SEWER

DISCHARGE

SPILL

RESPONSE

STORMWATER

MANAGEMENT

SUSTAINABLE

NEW

CONSTRUCTION

and

MAJOR

RENOVATIONS -

HPGB

UTILITY

METERING-

ENERGY

USE

WATER INCLUSION / INTRUSION

WATER

METER

MEASUREMENTS

Asbestos Removal ☼ ☼ ☼ ☼ ☼ ☼ ☼

Boiler ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Carpeting / Flooring ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

Chiller ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Concrete ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Drains ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Drywall ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Electric ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Elevators ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼HVAC / Refrigeration ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

Infrastructure ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Painting ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Paving (Roads / Parking Lots) ☼ ☼ ☼ ☼ ☼ ☼ ☼

Plumbing ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Roofing ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

NOTES: (☼ Insert the entire procedure into the Statement or Scope of Work)90-Day Storage Area: Old construction material being demoed may contain hazardous materials (e.g. dry wall: asbestos, paint: lead, electrical: PCB ballasts)Asbestos Management may only require Asbestos Awareness training. Infrastructure, non-surface features.Electrical projects outdoors may require excavations and therefore a dig permit. Pre-Demolition is conducted by the GSA PM, report of findings given to contractor.Facility Solid Waste Management pertains to the removal of trash from office areas. Roofing: Old roofing may contain asbestos and the flange or trim heavy metals.

Environmental Procedures

Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011

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Procedure / Parameter (Services)

90-DAY

STORAGE

AREA:

EMERGENCY

HAZARDOUS

WASTE

SPILL

RESPONSE

ASBESTOS

MANAGEMENT

BOILER

EMISSIONS

BUILDING

DESIGN and

SPECS.-ENERGY

USE

CHEMICAL

STORAGE

and

DISPOSAL

CHILLER

EMISSIONS

PROGRAM

CONSTRUCTION

and

DEMOLITION

WASTE

MANAGEMENT

CROSS-CONNECTION

CONTROL

AND

BACKFLOW

PREVENTION

DRINKING

WATER-

LEAD

TESTING

EXCAVATION

PERMIT

FACILITY

SOLID

WASTE

MANAGEMENT

FUGITIVE

DUST

MANAGEMENT

MAINTENANCE-

GREEN

PURCHASING

GROUNDS

MAINTENANCE-

CHEMICAL

USAGE

GROUNDS

MAINTENANCE-

WATER

USE

HAZARDOUS

WASTE

MANAGEMENT

PCB

MANAGEMENT

PRE-DEMOLITION INSPECTION

RECYCLING

and

UNIVERSAL

WASTE

SANITARY

SEWER

DISCHARGE

SPILL

RESPONSE

STORMWATER

MANAGEMENT

SUSTAINABLE

NEW

CONSTRUCTION and

MAJOR

RENOVATIONS -

HPGB

UTILITY

METERING-

ENERGY

USE

WATER INCLUSION / INTRUSION

WATER

METER

MEASUREMENTS

Custodial / Janitorial ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

Elevator Maintenance ☼ ☼ ☼ ☼ ☼ ☼

Environmental ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Fire Protection ☼ ☼ ☼ ☼Grounds Maintenance ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

High Voltage ☼ ☼ ☼ ☼ ☼ ☼ ☼Locksmith ☼ ☼ ☼ ☼Operation and Maintenance ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼

Pest Control ☼ ☼ ☼ ☼ ☼ ☼ ☼Pipeline Repair ☼ ☼ ☼ ☼ ☼ ☼ ☼ ☼Snow Removal ☼ ☼ ☼ ☼Trash Removal ☼ ☼ ☼ ☼

NOTES: (☼ Insert the entire procedure into the Statement or Scope of Work)Environmental pertains to investigative and cleanup (remediation) workGrounds Maintenance: Landscaping, sprinkler repair

Environmental Procedures

Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011

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Sample pages of Environmental Procedures

• Make sure you are using the most current version of the Environmental Procedures Clauses

• Choose the clauses that apply to your project, remove extraneous clauses, check formatting and save

• Insert to body of Contract document or save as PDF and attach as an Appendix (with SOW, wage determination document etc.)

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Practical Considerations

• Be thoroughly familiar with the Environmental Procedures• When problems come up:

– Review the Contract– Contact the appropriate person to report problems

(Environmental Program Group) per the Environmental Procedure clause

– Report to the Contracting Officer (if you are not the C.O.)– Interface with the Project Manager and COR

• Report project metrics as required

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Practical Considerations

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• SEMS Introductory Training Slide Show• R8SEMS.com• Sustainable Federal Laws, Policies, and Executive Orders• GSA Strategic Sustainability Performance Plan• SEMS Core Teams

Resources