FOLLOWING

DOCUMENTS

(SAMPLE), WHICH

WILL BE

AUTHENTICATED BY

MINISTRY-HRD, GOVT.

OF INDIA

ATTESTED

DOCUMENT

(SAMPLE)

FOR DOCUMENTS

AUTHENTICATION

Home Useful Links More Links Attestation/Apostile of Documents and

Implementation of the Apostille Convention

LINK=>

http://mea.gov.in/apostille.htm

http://mea.gov.in/index.htmhttp://mea.gov.in/more-links.htm#51http://mea.gov.in/more-links.htmhttp://mea.gov.in/apostille.htm

AUTHENTICATION,

ATTESTATION AND

LEGALIZATION PROCESS

WITH GOVT. SEAL AND

SIGNATURE OF ALL

EDUCATIONAL

DOCUMENTS BY

MINISTRY OF EXTERNAL

AFFAIR, GOVT. OF INDIA Process of Attestation/Apostile of Documents and Implementation of the Apostille Convention

Implementation of the Apostille Convention With Indias accession to the Hague Convention of October 5, 1961 abolishing the

requirement of legalization of foreign public documents (www.hcch.net)

Government of India, Ministry of External Affairs at CPV Division, Patiala House will

start issuing Apostilles w.e.f. August 29, 2007. Apostille stickers will be issued on

the documents personal like birth, death, affidavits, power of attorneys, marriage

etc and educational documents like degree, diplomas, matriculation and secondary

level certificates. However, commercial documents are excluded from the purview

of the Convention.

Procedure: All documents should be first authenticated by the designated

agencies in the State from where thedocument has been issued. In case of

personal documents, Home Department/General Administration Department arethe

designated authorities. In case of educational documents, State Governments have

now opened Regional Authentication Centers (RACs) (see list) at various States

from where the document should first be attested. Documents attested by these

authorities then need to be presented to MEA for issue of Apostilles.

Fee: A fee of Rs. 50/- in form of Postal/Pay Order drawn in favour of PAO, MEA,

New Delhi is payable for each Apostille sticker.

For further information the following may be contacted:

1. Section Officer (OI) Ministry of External Affairs,

CPV Division, Patiala House Annexe,

Tilak Marg, New Delhi 110001

Email: sooi@mea.gov.in

2. Under Secretary (Ext. & OI) MEA, CPV Division

Telefax: 23070486

Email:usexoi@mea.gov.in

3. Joint Secretary (Consular) MEA, CPV Division

Telephone No: 23388015

Fax:23388385

Email: jscons@mea.gov.in

4. Joint Secretary (CPV) MEA, CPV Division

Telephone No.: 23387104

Fax: 23782821

Email:jscpv@mea.gov.in

Regional Authentication Centers (RACs)

1. Kerala (i). Shri K.S. Gopinathan Nair, Regional Authentication officer,

Lotus villa, Sasthamangalam,

Thiruvananthapuram

Tel: 0471-5575212 (O)

(ii). Shri N.K. Raveendran,

Additional Secretary, Govt. of Kerala,

40/9210-A, Dorai Swami Iyer Road, Ernakulam,

Tel: 0484-5583832, 5583834 (O)

(iii). Shri. P.A. Esak,

Joint Secretary, GAD, Govt. of Kerala,

2nd Floor, CDA Building, Zamorin's Square,

http://www.hcch.net/http://www.mea.gov.in/onmouse/apostille.htm#see#seemailto:sooi@mea.gov.inmailto:usexoi@mea.gov.inmailto:jscons@mea.gov.inmailto:jscpv@mea.gov.in

Railway Station Link Road, Kozhikode

Tel: 0495-2304882, 2304885 (O) 2. Karnataka Shri. H.C Nagendra,

Deputy Secretary / Shri M.S. Mahanteshaiah,

Under Secretary, Home Department,Passport and Foreigners,

Room No.220, IInd Floor, Vidhana Soudha, Bangalore,

Tel: 080-22092540, 22092371 (O) 3. Maharashtra Smt. Seema Dhanderi, Joint Secretary, Shri. Kotwal,

Tel: 25375529

School Education and Sports Deparment,

4th Floor Mantralaya Annexe, Mumbai-400032

Tel: 02222024237 (O), 24367773 4. Andhra

Pradesh Shri.K. Bikshamaiah, Joint Secretary (GPM & AR)

Shri M.A. Ghaffar, Joint Secretary(AIS),General Administration

Department,

Old Reception Hall, Near Old Gate, A.P.Secretariat Buildings,

Hyderabad

Tel: 040-23454823 (O) 5. Tamil Nadu Public (Foreigners) Deparment,

Near Chief Secretary Officer,

Old Building, Third Floor, Chennai-9 6. Punjab (i) Smt. Joginder Kaur/Shri. Bakshi Ram,

Under Secretary, Department of Non- Resident Indian Affairs,

Government of Punjab, Ground Floor, Mini Secreetariat,

Sector-9, Chandigarh.

(ii)Dr. Atamjit Singh, Deputy Director ( Colleges ),

Director of Public Instruction Punjab, Chandigarh. 7. West Bengal Shri. A.K. Barua, Section Officer, Home (Foreigner & NRI),

Shri.C. Raychaudhuri, Joint Secretary, (Home Deptt.)

Department Writers Building,

Kolkata-700001

Fax: 22145479 8. Goa (i) Dr. Bhaskar G. Nair,

Director of Higher Education.Government of Goa,

Junta House, 2nd Lift, 5th Floor, Panaji, Goa.

Tel: 2425582/85, Fax: 2425582, Mobile: 9822802572

(ii) Dr. Colsa Pinto,

Director of Education, Government of Goa, Panaji-Goa.

(iii) Shri. Aleixo F da

Costa state Director of Craftsmen Training,

Sharma Shakti Bhavan, 3rd floor, Patto Plaza, Panaji, Goa

403001

(iv) Dr. Chandrasekhar,

Director, Directorate of Technical Education, Alto Prvorim Goa,

Tel: 0832-2413571, Fax: 2413571 9. Rajasthan (i) Dr. O.P. Gupta, Officer on Special Duty (OSD),

Department of Higher Education,

Room No 203, 2nd Floor,

Main Building, Government Secretariat, Rajasthan, Jaipur

Tel:0141-2227017(o) 9829132131(Mobile), 0141-2227017

Residence Address

Dr.O.P.Gupta, F-40, Vaishali Nagar, Jaipur(Rajasthan)

(ii)Shri Madhusudan Sharma

Tel: 0141-22227724(O),9950999703(Mobile), 0141-2227395

(Fax)

(iii) Shri K.K. Singhal

Tel: 0141-2227399 (O), 0141-2351535(R), 10. UT of

Chandigarh (i) Smt Kamla Bains,

District Education Officer, UT, Sector-42, Chandigarh

(ii) Sh. Gulzar Singh, Deputy Director Adult Education, UT,

Sector-42, Chandigarh 11. Meghalaya Smt. R V Suchiang, IAS,

Commissioner & Secretary,

Education Department,Government of Meghalaya, Shillong 12. Bihar Sri Gopal Ji, Dy. Director, Higher Education, Human Resource

Development Deptt.

Govt of Bihar, Patna (for Magadh Univeristy, Bodh Gaya)

(ii) Veer Kunwar Singh University, Ara

(iii)Tilka Manjhi Bhagalpur University,Bhagalpur.

2. Sri Vijay Kumar Himanshu, Dy. Director,

Higher Education for Patna University

3. Sri Sunil Kumar, Dy. Dir. Higher Education for

(a) Baba Saheb Bhim Rao Ambdekar Bihar University,

Muzaffarpur

(b) Jai Prakash University, Chapra.

4. Sri Suryadeo Kumar Paswan, Asstt. Dir. Higher Education for

(a) Lalit Narain Mithila Univeristy, Darbhanga

(b) Bhupendra Narain Mandal University, Madhepura

(c) Kameshwar Singh Darbhanga Sanskrit University,

Darbhanga 13. M.P Smt. S. Khandate, Under Secretary,

Higher Education Deptt. Direcotorate of Higher Education,

Satpura Bhwan, Bhopal, Madhya Pradesh-462004 14. Mizoram Shri R.Malsawrna, Under Secretary,

Higher & Technical Education Department, Govt of Mizoram. 15. Jammu &

Kashmir (i) Shri R.K.Sharma, Special Secretary to Government,

Technical Education Department, J & k, Civil

Sectt.Jammu/Srinagar.

Tel: (J) 0191-2546284,

(K) 0194-2485765, 941940855(M)

(ii)Prof. (Dr) Ali Mohammad Mir, Principal, SP. College,

M.A.Road,Srinagar (J&K),

Fax: 0194-2476828, Mob-9419010839,

Residental Address-

Chandpora, Harwan, Srinagar, Kashmir191123,

Tel: 0194-2462156.

(iii) Prof. Vijay Kotwal,

Principal C.G.M. Sc. College, Jammu 16. Dadra and

NagarHaveli,

UT

(i) Shri V C Pandey, Director of Education, and

(ii) Shri D Balalah, Assistant Director of Education,

(Admin) of the Administration of Dadra and Nagar Haveli, UT,

Silvassa. 17. Sikkim Mr G.B.Niraula,

Joint Director (Examination) and Miss Diki Topeden,

Deputy Director (Examination) Human Resource Development,

Govt. of Sikkim, Gangtok, Sikkim

18. NCT of Delhi Shri. D.M Khaneta, Addl. D.E (Co-ordination)

Tel: 23814541(0) 19. U.P Mr.P.N. Batham

Tel: 00522-2237918,2238113/3135

Shavkar Aggarwal,

Tel:2238414, 0522-2238113, (M)9337349739 Fax: 0522-

2235594 20. Orrisa (i) Shri B.C. Jena, Spl. Secy, Home Deptt.

(ii) Sh. Tarun Kanti Mishra, Prin. Secy

Asstt. To Spl. Secy.

Tel: 0674-2322512 Fax: 2238113, Mobile:09839077600 21. Himachal

Pradesh Secy (Edu)- Himachal, Mr. P. Mishra

Tel: 0177-2621894 22. Haryana Higher Education Commissioner/Director Higher Education,

Haryana in respect of Certificate(s)/degree(s) issued by

Universities situated outside the State of Haryana

(ii) Registrar of the concerned University in the State which

has issued the certificate (s)/diploma(s)/degree(s).

(iii) Director Secondary Education, Haryana in respect of

certificate(s)/diploma(s)/degrees issued by National Open

School, Central Board of Secondary Education, ICSE or any

other State Board of Education in the country

(iv) The Secretary Board of School Education, Haryana,

Bhiwani in respect of Matriculation and 10+2 certificates issued

by it or by the Haryana Open School. 23. Uttrakhand (i) K.S. Bisht, Under Secy. GED

(ii) Shri N.S. Dungariyal

Tel: 0135/2712802-Secy, GAD, Mr. M.s.Khan Ramesh Rawat

Fax: 2712096 (ARO) 24. Puducherry Dr. Jayanta Kumar Ray, Director,

Fax: 0412-2254590, (0) 0413-2257831 25. Gujarat Shri.J.L.Patel, D.S

Shri.S.M.Mistry, U.S. GAD, Sachivalaya, Gandhinagar, Gujarat.

Apostille

Ministry of External Affairs, New Delhi

MINISTRY OF HUMAN RESOURCE DEVELOPMENTDEPARTMENT OF SECONDARY & HIGHER EDUCATION

NATIONAL SCHOLARSHIP DIVISIONA-1/W-3, CURZON ROAD BARRACKS, K.G.MARG, NEW DELHI-110001

TEL NO. 23382458, 23382549/EXT:23

APPLICATION FORM FOR AUTHENTICATION OF ORIGINAL EDUCATIONAL QUALIFICATION

NOTE 1 This form should be filled in Capital Letters only.

2 Furnishing Wrong Information or Fake Documents for Authentication is Punishable Offence.

AFFIX PASSPORT SIZE PHOTOGRAPH WITH

NAME OF THE QUALIFICATION

HOLDER

IMPORTANT: PLEASE READ THE INSTRUCTIONS CAREFULLY BEFORE FILLING UP.

PART- I1. A) Name of the Qualification Holder

(As per Educational Documents)

B) Male/FemaleC) NationalityD) Date of Birth of the Qualification

HolderE) Passport NumberF) Name of Father/MotherG) Present Full Postal Address

H) Permanent Full Postal Address of the Qualification Holder (Including Tel. No. if any)

I) Details of Present Employment i.e., Designation, Name and full address of the office, etc.

J) If Qualification Holder is a student, Indicate the Course studying, name of the College and address

K) Purpose for which authentication is sought including Country of destination and whether got employment or not

2. Details of original certificates of Diploma/Degree sought to be authenticated: -S.No. Name of the Examinations Year Roll/

Registration No.

Name of the University/ Board /Council/ Institutions

PART-IIPARTICULARS OF POSTAL ORDERS (EACH DENOMINATION TO BE GIVEN)

S.No I P O No. Date Value

TOTAL AMOUNT IN RUPEES

PART-IIIFOR PERSONS PRESENTING FORM ON BEHALF OF QUALIFICATION HOLDER

1 Name

2 Relationship with Qualification Holder3 Name of the Father/Mother4 Occupation and office address

Including Tel No., if any

5 If student, name of the course studying, College and address etc

6 Nationality7 Residential Address (with Telephone No, if

any

8 Permanent address in home country9 Passport Number

PART IVUNDERTAKING (TO BE FURNISHED BY ALL)

1. I solemnly declare that the documents presented for authentications are original and genuine and the information given by me above are true to the best of my knowledge and belief. If the documents submitted by me are found to be fake or information furnished by me false, I am responsible for the same and action may be taken against me as is considered necessary.

2. Received back all documents in original.

Signature with date

Name in full (in block letters).

Government of IndiaMinistry of Human Resource Development

Department of Higher EducationA-1/W-3 Curzon Road Barracks, Kasturba Gandhi Marg

New Delhi

INSTRUCTIONS FOR FILLING UP OF APPLICATION FORM FOR AUTHENTICATION OF EDUCATIONAL CERTIFICATES/DIPLOMAS/DEGREES (FOR USE OF THE APPLICATION)

1. Timing for Authentication: 9.30 A.M to 1.30 P.M. on all working days.

2. The form can be downloaded from the website of the Department viz., http://www.education.nic.in/circulars/attestation.asp got photocopies/printed for use.

3. Normally, it is not necessary to get Board/University Certificates Degrees authenticated. This application needs to be made only in respect of such foreign countries as require authentication of certificates/degrees issued by Indian Boards/Universities/Government bodies for purposes of Higher Education/Employment abroad.

4. The authentication needs to be done only prior to departure and getting visa. It is not advisable to get authentication done either for searching for employment or in anticipation of getting jobs abroad.

5. (a) As a rule the prescribed application form should be completed, signed and presented by the applicant himself/herself, to whom the documents belong, during the specified timings and he/she should be ready to give any clarification/produce relevant documents as may be sought by the Authenticating Officer.

(b) In special circumstances, this form maybe filled in for outstation candidates by another person provided he/she is the applicants spouse/close relative (to be established by means of the Passport/ Electoral Photo Identity Card (EPIC)/PAN Card/Photo Identity Card issued by Central / State Government and produces the photocopy of the passport duly attested by the Indian Mission /Post abroad in respect of the person staying abroad. In this case, guidelines at S. No. 10 are also required to be complied with.

(c) In case, where spouse/close relative is not available for submitting the form for authentication, then the form for authentication of educational certificates, in question, may be accepted from any other person also for authentication, subject to the condition that the same would be got verified by the Ministry from the University/Board/Institution concerned and only, thereafter, the authentication would be done.

6. Passport size photograph of the candidate to be affixed in the application form should be a recent one.

7. The proof of identification of the candidate should be enclosed with the application form (only the Passport alongwith its photocopy is acceptable). Copies of the following pages are to be attached:

(i) Photo page(ii) Address page(iii) Page containing parents name(iv) Page showing validity

In case of persons applying on behalf of certificates holder who is staying abroad, the photocopy of the relevant pages of his/her Passport as mentioned above duly attested / certified by the respective Indian Mission/ Post only will be accepted. If the qualification holder is in India, his/her Passport in original needs to be produced, by the person applying on behalf of certificate holder.

8. The Ministry of Human Resource Development authenticates only in the back of original certificates/ degrees/ diplomas. A fee of Rs.50/- per certificate is to be paid in the form of postal

http://www.education.nic.in/circulars/attestation.asp

order. Postal orders are to be endorsed in the name of Secretary, Department of Secondary and Higher Education, payable at the Post-Office at New Delhi.Wrongly filled postal orders will not be accepted.

9. Ministry of External Affairs, Consular Section, Patiala House, New Delhi further endorses the authentication.

10. Proof of identification of persons submitting the forms on behalf of an applicant viz., Passport/ Electoral Photo Identity Card (EPIC)/PAN Card/Photo Identity Card issued by Central / State Government alongwith a photocopy should be submitted. In case of passport, pages as mentioned in Sl. No.7 should be photocopied and submitted.

11. Foreigners applying for authentication should submit their original passport with a photocopy for verification. In case, a foreigner is applying on behalf of the applicant, he/she should attach his/her passport with photocopy besides that of the applicant.

12. If a certificate is in a language other than English or Hindi, Translated English version of the same duly attested by a Gazetted Officer only should be submitted.

13. One photocopy of the certificate to be authenticated is to be attached with the application for record. Original Mark-sheet(s) should be shown and photocopies should be attached along with the application form for authentication of the degree/ diploma certificate(s).

14. Before submission of documents for authentication the applicant should remove the lamination on the back of the certificate.

15. The individuals coming personally for getting their educational certificates authenticated, will have to collect the authenticated certificates the same day. This Ministry is not responsible for certificates not collected.

16. Ministry is not responsible for any delay in authentication and the consequences arising out of that.

17. Do not contact any outsiders. Contact only the staff at the counter for any information/ clarifications.

18. The Ministry of Human Resource Development reserves the right to refuse authentication without assigning any reason, whatsoever.

19. (a) Prior to May, 2005, the certificates/ degrees/ diplomas issued in Andhra Pradesh were requested to be got attested from the General Administration Department (GAD) of the State Government of Andhra Pradesh, Hyderabad.(b) After May 2005, the State Government of Andhra Pradesh has started authentication of educational documents/ qualifications issued in Andhra Pradesh. Hence, such authenticated certificates need not be submitted to Department of Secondary & Higher Education, MHRD for authentication again and, instead, should be submitted to Ministry of External Affairs, Consular Section, Patiala House, New Delhi for counter signature.(c) All the State Governments/UT Administrations have been delegated the powers of authentication.

20. All certificates / degrees / diplomas issued by Karnataka University, Dharwad should be got reconfirmed about its genuineness from the Registrar of that University, before submission to this Ministry for authentication.

21. In case of Doctors/ Nurses/ Pharmacists, it is necessary to submit photocopy of the Registration Certificate, original of which should be shown for verification of the photocopy.

22. Normally, mark-sheets are not authenticated. Only the final qualification is authenticated. In the case of students going abroad for higher studies final qualification/ certificate(s) along with mark-sheets/ transcripts can be authenticated if proof is submitted for having got admission/ call letter from an educational institution abroad.

23. Before authenticating any document, the Department reserves the right to get it verified from the authority concerned.

24. In case, fake certificates are presented, the fake certificates will be seized and action will be taken against all concerned under the CrPC. Similarly, the certificates submitted for authentication, in violation of these guidelines, will also be seized.

THE FOLLOWING DOCUMENTS ARE NOT AUTHENTICATED

1. Documents, which have already been authenticated earlier by the Ministry.

2. Mutilated documents/ Certificates.

3. Degree certificates in English unaccompanied by Hindi/ vernacular version or vice-versa where certificates are issued in more than one language.

4. Provisional certificates other than those issued by University/ Board/ Council are not authenticated. Provisional certificates, which are awarded by University/ Board/ Council, which are for courses completed more than two years earlier, are not authenticated. However, this can be authenticated, if:

(i) a letter/ certificate is produced from the University/ Board concerned that it has not issued the original certificate(s) for that particular course so far, and the provisional certificate is genuine.

(ii) the mark-sheet in original is also produced with such provisional certificate.

5. Mark-sheets.

6. Certificates issued in Andhra Pradesh, not attested by the General Administration Department (GAD) of State Govt. of Andhra Pradesh, Hyderabad.

7. Certificates of Degrees/ Diplomas issued by unrecognized Private Educational Institutions.

8. Certificates obtained from foreign Universities/ Institutions.

9. Thesis.

10. Translations of Educational qualifications expressed in foreign languages.

11. Certificates issued by Schools/ Colleges including transfer certificates.

12. Migration certificate, Special Certificate, Syllabus.

13. Registration Certificates, Training Certificates.

14. Date of birth certificate other than school leaving certificate etc.

15. Bona-fide students certificate.

16. Service/ Experience certificates.

17. Marriage Certificate.

18. Correspondence between University/ Board/ Council etc.

19. Doctors House Surgeon Certificates/ Internship Certificates.

20. If more than one version of a degree/ certificate has been issued by a university/ Board/ Institution in original, only one version will be authenticated.

Note: Authentication is done at the sole discretion of the authenticating officer. If any supporting document(s) required by him viz. Registration Certificate for Doctors/ Nurses/ Pharmacist, Mark-sheets/ Master Degree certificates for MS/ MD/ M.Phil/ Phd. etc., cannot be produced, authentication will be refused.

SAUDI EMPLOYMENT VISA - PROCESS & REQUIREMENTS

1. Electronic Visa Authorization Slip (E-Wakala) in the Name of ACS. (click for Sample)

2. Medical Report from GCC Panel of Doctors. (The addresses of various GCC approved Medical Centers in India can be obtained at the website

www.gamcaindia.org/index.htm)

3. Passport (Should have minimum 8 months validity & should contain at least 4 continuous empty pages i.e. 2 continuous empty sheets)

4. Photos 15 Nos. (Colour, White Background, Size 4x6 cm) 5. Educational Certificate Attestation: Professional Applicant such as Engineer, Technician, Accountant, Systems Analyst, Finance Analyst, Banking Expert, all

Senior/professional positions must be holding relevant degree certificates which has to

be attested / authenticated from HRD, MEA (Govt. of India) Saudi Culture Attach

and Saudi Embassy, New Delhi. (for sample of certificate attestation click)

Note : 1. The HRD attestation of the Certificate has to be done by the candidate

themselves or by his blood relations. Details can be found at the websites: http://education.nic.in/circulars/attestation.asp http://education.nic.in/circulars/archival_auth.htm

2. For the Attestation of the certificate by Saudi Cultural, the Original Saudi Offer Letter or Employment Contract duly attested by the Saudi Chamber of Commerce and Saudi Ministry of Foreign Affairs (click for sample) is needed.

3. The visa endorsement needs only 2 to 3 working days the employment visa

submission days are only Mondays and Wednesdays in a week. The Certificate

attestations take about 3 to 4 weeks to complete all the 4 attestations.

4. If it is a Group Visa (containing more than one visa) then for doing the Emigration

Clearance (in case ECNR is not there), original Power of Attorney (Click for Sample)

and Demand Letter (Click for Sample) in ACS name is needed.

5. For Saudi Returned Candidates, the Final Exit Paper (Click for Sample) from the

previous Saudi Employer is a must.

In case of candidates who have come on Exit-Reentry visa (Click for Sample) and did

not go back, they have to complete 2 years after their exit date from Saudi Arabia,

before the new Saudi Employment visa can be endorsed in their passport. Their

previous Residence Permit (Aqama) also has to be expired.

6. If the place of endorsement in the visa is New Delhi (not Mumbai) then the E-

Wakala (Visa Authorization Slip) is to be made on our Delhi Associates name.

http://www.gamcaindia.org/index.htmhttp://education.nic.in/circulars/attestation.asphttp://education.nic.in/circulars/archival_auth.htm

Electronic Visa Authorization (E-Wakala) Sample. (Back)

(in Advanced Consultancy Services name; for the visas which have to be endorsed at

Mumbai)

Certificate Attestation Sample (Back)

Offer Letter Sample (Back)

Demand Letter (Sample) (Back)

Power of Attorney (Sample) (Back)

Final Exit Paper (Sample) (Back)

Exit Re-Entry Visa (Sample) (Back)

NOTE TOTAL AMOUNT IN RUPEESPART-III

FOR PERSONS PRESENTING FORM ON BEHALF OF QUALIFICATION HOLDERPART IVUNDERTAKING (TO BE FURNISHED BY ALL)

THE FOLLOWING DOCUMENTS ARE NOT AUTHENTICATED