Free Toast Host 2.0

What is FTH 2.0?

FreeToastHost 2.0 is the replacement for FreeToastHost

1.0. It is not a competitor of FTH, or a alternative for FTH. It

is a complete rebuild using the latest web technology and

Toastmasters branding guidelines. When you create your

new FTH 2.0 website, you are starting a NEW website

while your OLD FTH 1.0 website is still live. Once your new

website is complete, you can move over your custom

domain (if you have one) or simply start using the new

domain, as well as redirect your old domain.

Check out the Sample Club Website

Check out what Admin and Member Access

Look Like on the Club Demo site

Getting Started Guide

Getting Started $

Step 1:

Request Your FreeToastHost 2.0 Website

� Visit http://www.toastmastersclubs.org

� Follow the instructions on the

homepage to request your

website.

� Once confirmed, you will

receive an e-mail with the

details of your new website.

Email the Club Contact Receives

Email confirmation you receive

Step 2: Login To Your FreeToastHost 2.0 Website

�Once you receive your

welcome e-mail, you can

login by clicking the "login

as site admin" link in the

"Members Only" left menu

section.

�Enter your club number

and temporary password

as listed in your welcome

e-mail.

May take several

tries 0

Tip:

take the leading zero

off the club number.

Login as Site Administrator

Step 3: Launch the Admin Console

To Setup Your Site

�Once you are logged in,

the links at the bottom of

the "Members Only" menu

will change to show that

you are logged in, and

show the link to launch

the admin console.

�Click the "launch admin

console" link.

Step 4:

Club Website Settings

� Go through the options in your

club website settings and

customize the settings.

� Each field has an explanation

under it, if you are not sure

what to enter.

� If you require more information

or details, check the FAQ.

When you are done, click the

"Save" button at the bottom of the

admin console window.

Change Your Admin Password

Web Settings: Alias

A. Website Alias - This is what you will use if you are NOT using a custom

domain. An alias is what comes before the

toastmastersclubs.org/toastmastersdistricts.org domain -- it is what replaces

your club number in the URL. Example:

http://12345.toastmastersclubs.org

would become

http://myclub.toastmastersclubs.org

Once you establish an alias, your site will still be accessible by the club number

in the URL as well, but each URL will require the member/admin to login again,

since they are recognized as two separate URLs by the browser.

You can change your alias at any time. As more clubs register, fewer aliases

will be available. It is first come, first serve, so all of you "talk of the town" ers

better hurry up! When you change your alias, the old one goes back in the pool

of available aliases.

Change Your Website Name –Website Alias

(replaces the club number in the web address)

Club Settings: Color Themes

� Your Club Website Color Theme - This allows for you to use one of the

three approved club/district templates. This changes all colors and the base

header. You can switch these as many times as you like -- it does not

affect any of your content.

� Note: Your club name is automatically added to the banner at the top of the

website -- there is no need for, or no ability to, upload your own header.

Describe your website and

Pick your Color Theme

Theme 1

Themes

Theme 2

Theme 3

Step 5:

Administrator Information

� Using the pulldown menu at the top center

of the admin console, select the

"Administrator Information". This will

automatically take you to the "Administrator

Information" screen, within the admin

console.

� Go through the options and customize the

settings. Each field has an explanation

under it, if you are not sure what to enter. If

you require more information or details,

check the FAQ.

� When you are done, click the "Save" button

at the bottom of the admin console window.

This will take you back to the main screen -

- the Club Website Settings.

Step 6:

Membership Management

�Using the pulldown menu at the top center of the

admin console, select the "Membership

Management". This will automatically take you to

that screen, within the admin console.

�Go through the options and customize the

settings. Each field has an explanation under it,

if you are not sure what to enter. If you require

more information or details, check the FAQ.

Add Members—Drop Down Box

“Membership Management”

Name - email - phone

Example: Joan Smith, DTM toastmasterjoan@gmail.com 612-306-1234

(no spaces in phone number)

Get Member Roster from TI site

Export to Excel or Do “Manually”

Note:

Highlight the three

columns needed

Paste into the Member

Screen

Name - email - phone

Example: Joan Smith, DTM toastmasterjoan@gmail.com 612-

306-1234

(no spaces in phone number)

Membership – assignments

� Now that you have entered members, you will be able to choose

which members will be the club contacts.

� Select the member(s) from the list of available members, and

choose to include their phone numbers or not (get permission first

from them!)

� Select the member in charge of your club's mentor program.

� When you are done, click the "Save" button at the bottom of the

admin console window. This will take you back to the main screen --

the Club Website Settings.

Hit save after each person (unless

you are just adding a member)

Assign Officer, Guest, Former Member

Status (Member Status is default)

Inactive Members

� Make them "Former Members" by changing

their membership status using the pull

down.

� When you do this, it will be as if they are no

longer members, but all their historical data

will be preserved. They will NOT get any e-

mails*, be on any lists, or be

inconvenienced in any way.

� * Do make sure if the member you are now

making a former member is listed as one of

the contacts in the contact / mentor form,

you remove them from there as well, or they

will get e-mail still from those forms.If you delete a member from your

website, all their data will be removed.

Speech info, agenda info, photo, etc.

Step 7:

Default Website Pages / Forms

Club Contacts for the "Contact Us" Form

� Select up to 3 contacts for your club.

� The order in which you select the members, will be the order in

which they are listed.

� Generally speaking, this means that the first contact will be called

the most, if the phone number option is checked.

� Otherwise, the contact form submissions will go to all the contacts.

� The club contact who responds is encouraged to "reply-all", so the

other contacts can see the reply and know the prospect is not

waiting for an answer.

Contact Us

More Default Pages - Mentors

Mentor / Mentee Requests

�Select the member of your club who will

be handling these requests.

�This is traditionally the VPED, but does

not have to be.

�Unlike the contact form, this form is seen

by members only.

More Default Pages – Meeting Info

Meeting Information / Directions

�This is the page where you want to tell

prospects all about your club.

�You use the custom HTML editor to

design an attractive page for that purpose.

�Follow the on screen directions to get the

Google maps iframe code and paste it into

the area below the text area.

Step 8:

Social Networking Links

� You might find it beneficial to your club

to start social networking accounts.

� If you do, enter in the URLs in this

section, the logos/links will appear in the

bottom left menu.

� There’s a place to record the password

information – which is very helpful when

transitioning responsibility.

� When you are done, click the "Save"

button at the bottom of the admin

console window. This will take you back

to the main screen -- the Club Website

Settings.

Social Networking – Which to Use

�Facebook is great for hosting discussions

�Twitter is ideal for short notices and updates

�YouTube is for club videos

�Flickr is for photos

�LinkedIn is for contacts and networking

Step 9:

Custom Webpages

� Create as many custom webpages

as you like.

� It is a requirement that the

webpages you create are linked to

either the public or members only

menu (this is done automatically).

� When you are done, click the "Save"

button at the bottom of the admin

console window. This will take you

back to the main screen -- the Club

Website Settings.

Custom Webpage – process

�Visuals make pages

more interesting

�Add Photos

� Select from the

Toastmasters Library

� Or Upload your own

Add Content—hover over the buttons

for a description of what they do

Step 9:

Floater Messages

� You can enter messages

that appear at the top of

the browser window for

both members and

guests (two different

messages).

� These messages show

up only once per session

-- as to not annoy

members and guests.

When you are done, click the

"Save" button at the bottom of the

admin console window. This will

take you back to the main screen --

the Club Website Settings.

Step 10:

File Manager

� Upload files that you would like

guests and/or members to have the

ability to download. By default, the

file is member only, but it can be

made public by clicking the lock

icon.

� By default, the file name is used for

the description. You can change

these, then click the "save" button.

You don't need to save for just

uploading files, changing to or from

private, or removing.

Step 11:

Meeting Agenda Settings

�There are two primary

types of Agendas:

� Templates

� Custom

�This template will be used

as the basis for all your

future meetings.

When you are done, click the "Save" button at

the bottom of the admin console window. This

will take you back to the main screen -- the

Club Website Settings.

Agenda Tips � 1) Make sure you are logged

in as administrator or logged

in as a member, if you are

VPED.

� 2) Click the "Create New" link

in the Members Only menu.

� 3) Click the "+" button to

create the new agenda.

� 4) Select the template you

would like to use as a starting

point for your new agenda.

Tip:

Use the Default templates to get

started quickly.

Edit / Role Assignment an Agenda

�Use the pencil Button

To assign roles, click on the drop down box

Custom Agendas

� Use this to set up a

custom agenda –

specific to your

club

� This can also be

used for special

event agendas –

such as Speak-a-

thons

Note:

This can be very time

consuming

How do I $

Get Agendas on the Calendar

�When you create a new agenda and

assign a date the meeting is automatically

entered on the calendar.

Step 12:

Notify Your Members!

�Notify your members!

Let them know your

URL.

�Once a member visits

the site, they will be able

to authorize their

account and create a

custom password.

Let Your Members Know!

You have to send each welcome

message one at a time. Click

“Save” to send.

Update your Club Meeting

information at TI

Put in Your New Website

Check Your Listing in “Find a Club”

(give it a little time)

Once Your FTH 2.0 Site Is

Complete and Live...

�Log into your admin console on your OLD FTH 1.0 site. At

the top, you will see where you redirect to your new site:

� Enter in your club number or alias (it does not matter which), then

click the arrow to save. The server will check to make sure you have

entered a valid FTH 2.0 site, and redirect all web traffic going to your

old FTH 1.0 URL to your new FTH 2.0 URL.

Before You Forward:

�If you copied and pasted your website

from FTH 1.0 to 2.0, make sure you have

corrected all your links (pictures), as the

redirect will cause them not to be seen.

�Updated your contact list

�Downloaded your historical data (post

as a file sharing item if appropriate)

Where to get help

www.freetoasthost.org

Next Steps

�Claim your site:

� http://www.toastmastersclubs.org

� www.freetoasthost.org

�Keep this manual!