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Presented by City Staff

FY 21-25 CIP Presentation

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Agenda

City Manager Capital Update to Planning Commission & Governing Body:– Summary of Project Changes

– CIP-5 Year Model General Fund Enterprise Funds

– Capital Budget General fund Enterprise Funds

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City Manager Overview• Summary of Changes• CIP- 5 Year Model• Capital Budget

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Summary of Changes- FY 21

IT– Pushed Cisco Switch Project back to FY 22 ($4K)– $23K reduction in IT Infrastructure costs (Blooms Facility)

Community Dev.– $50K reduction in Demolition in FY 21 (project, along with Conner center master plan,

canceled if no downtown due to lack of funding) Parks & Rec

– Playground Upgrade ($85K) pushed back to FY 23– $137K in fleet pushed back to FY 23

Total Reduction of $299K in FY 21

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Capital Improvement Plan• General Fund• Water & Sewer• StormWater

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Revenue Category FY 21 FY 22 FY 23 FY 24 FY 25TRANSPORTATION 3,106,352$ 1,183,269$ 4,234,435$ 1,856,372$ 1,386,696$ PROFFERS/ESCROW CASH -$ -$ -$ -$ -$ OTHER- TRANSFERS FROM FUNDS 1,303,979$ 1,129,409$ 2,735,763$ 2,050,324$ 1,623,822$ TOTAL REVENUES 4,410,331$ 2,312,678$ 6,970,198$ 3,906,696$ 3,010,518$

Expense Category FY 21 FY 22 FY 23 FY 24 FY 25TRANSPORTATION 3,105,381$ 1,185,418$ 4,243,430$ 1,867,711$ 1,403,308$ POLICE 217,459$ 224,116$ 620,400$ 407,174$ 507,174$ FIRE 239,112$ 303,434$ 389,482$ 336,942$ 376,974$ COMMUNITY DEVELOPMENT 182,030$ 68,944$ 94,724$ 378,131$ 67,079$

SOCIAL SERVICES -$ 26,316$ 21,690$ 22,738$ -$ PARKS & REC 186,000$ 48,000$ 702,000$ 479,000$ 173,000$ ADMIN. & GEN. SERVICES 480,349$ 456,450$ 898,472$ 415,000$ 482,983$ TOTAL EXPENSES 4,410,331$ 2,312,678$ 6,970,198$ 3,906,696$ 3,010,518$ NET INCOME (SURPLUS/DEFICIT) -$ -$ -$ -$ (0)$

Capital Improvement Plan- no Downtown

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Revenue Category FY 21 FY 22 FY 23 FY 24 FY 25TRANSPORTATION 3,106,352$ 1,186,340$ 4,244,429$ 1,868,530$ 1,403,948$ PROFFERS/ESCROW CASH -$ 270,573$ 1,432,461$ 1,694,205$ 4,697,908$ OTHER- TRANSFERS FROM FUNDS 1,303,979$ 930,765$ 2,321,208$ 1,907,511$ 2,058,712$ TOTAL REVENUES 4,410,331$ 2,387,678$ 7,998,098$ 5,470,246$ 8,160,568$

Expense Category FY 21 FY 22 FY 23 FY 24 FY 25TRANSPORTATION 3,105,381$ 1,185,418$ 4,243,430$ 1,867,711$ 1,403,308$ POLICE 217,459$ 224,116$ 620,400$ 407,174$ 507,174$ FIRE 239,112$ 303,434$ 389,482$ 336,942$ 376,974$ COMMUNITY DEVELOPMENT 182,030$ 143,944$ 119,724$ 378,131$ 67,079$

SOCIAL SERVICES -$ 26,316$ 21,690$ 22,738$ -$ PARKS & REC 186,000$ 48,000$ 702,000$ 479,000$ 1,263,000$ ADMINISTRATION & GEN. SE 480,349$ 456,450$ 1,901,372$ 1,978,550$ 4,543,033$ TOTAL EXPENSES 4,410,331$ 2,387,678$ 7,998,098$ 5,470,246$ 8,160,568$

Capital Improvement Plan- with Downtown

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CIP- No Downtown

Total $22.3M spending across 5 Years• $11.8M+ out of this total (53%) is for Transportation Projects

• $3.6M+ is for Police & Fire

• $1.675M is for Schools (4 year time period)

• $2.5M+ is for Community Development/Parks & Rec/DSS

• $2.7M+ for Administrative/Technology Overhead + Elections

• $2.3M+ for Fleet (included in numbers above as well)

• $900K+ for Facilities and Grounds (included in numbers above)

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CIP- With Downtown

Total $29.9M+ spending across 5 Years• $11.8M+ out of this total (39%) is for Transportation Projects

• $3.6M+ is for Police & Fire

• $1.675M is for Schools (4 year time period)

• $3.6M+ is for Community Development/Parks & Rec/DSS

• $9.3M+ for Administrative/Technology Overhead + Elections

• $7.7M+ for Facilities (Community Dev. Facility Acquisition- $2.5M; Signal Bay Water Park Renovations- $1.1M; & City Hall Lease $4.1M)

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Revenue Category FY 21 FY 22 FY 23 FY 24 FY 25Tap Fee Revenue 189,800$ 1,648,900$ -$ -$ -$ Transfer in for WS Capital Maintenance 358,945$ 362,345$ 363,095$ 363,845$ 364,595$ Transfer from W&S Operating Budget 3,688,388$ 2,778,927$ 3,970,475$ 3,962,244$ 3,334,846$ TOTAL REVENUES 4,237,133$ 4,790,172$ 4,333,570$ 4,326,089$ 3,699,441$

Expense Category FY 21 FY 22 FY 23 FY 24 FY 25UOSA Debt 1,779,438$ 1,814,731$ 1,867,174$ 1,867,164$ 1,867,599$ Water Debt 1,413,544$ 1,419,802$ 1,094,471$ 1,092,949$ 1,095,460$ Capital Maintenance - Repair, Replace, Upgrades and Maintenance

642,500$ 488,375$ 510,231$ 250,000$ 250,000$

Water System Improvements -$ 725,000$ 800,000$ 550,000$ 450,000$ Equipment 130,550$ -$ 24,000$ 78,400$ -$ Vehicles 178,311$ 25,264$ 37,694$ 487,575$ 36,382$ Facilities 75,000$ 155,000$ -$ -$ -$ Miscellaneous -$ 150,000$ -$ -$ -$ Information Technology 17,791$ 12,000$ -$ -$ -$ Capital Leases -$ -$ -$ -$ -$ TOTAL EXPENSES 4,237,133$ 4,790,172$ 4,333,570$ 4,326,089$ 3,699,441$

W&S Capital Improvement Plan-No Downtown

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Revenue Category FY 21 FY 22 FY 23 FY 24 FY 25Tap Fee Revenue 189,800$ 2,304,400$ 3,545,400$ 584,000$ 3,618,400$ Transfer in for WS Capital Maintenance 358,945$ 362,345$ 363,095$ 363,845$ 364,595$ Transfer from W&S Operating Budget 3,688,388$ 2,173,427$ 475,075$ 3,378,244$ 2,216,446$ TOTAL REVENUES 4,237,133$ 4,840,172$ 4,383,570$ 4,326,089$ 6,199,441$

Expense Category FY 21 FY 22 FY 23 FY 24 FY 25UOSA Debt 1,779,438$ 1,814,731$ 1,867,174$ 1,867,164$ 1,867,599$ Water Debt 1,413,544$ 1,419,802$ 1,094,471$ 1,092,949$ 1,095,460$ Capital Maintenance - Repair, Replace, Upgrades and Maintenance

642,500$ 538,375$ 560,231$ 250,000$ 250,000$

Water System Improvements -$ 725,000$ 800,000$ 550,000$ 450,000$ Equipment 130,550$ -$ 24,000$ 78,400$ -$ Vehicles 178,311$ 25,264$ 37,694$ 487,575$ 36,382$ Facilities 75,000$ 155,000$ -$ -$ 2,500,000$ Miscellaneous -$ 150,000$ -$ -$ -$ Information Technology 17,791$ 12,000$ -$ -$ -$ Capital Leases -$ -$ -$ -$ -$ TOTAL EXPENSES 4,237,133$ 4,840,172$ 4,383,570$ 4,326,089$ 6,199,441$

W&S Capital Improvement Plan-with Downtown

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W&S CIP Summary

No Downtown

• $21.3M+ in spending over 5 years

• $15.3M+ of which (72%) is for Debt

• $2.1M (10%) for infrastructure maintenance

• $2.5M (12%) for infrastructure improvements

• $1.4M (6%+) for other categories

With Downtown

• $24M in spending over 5 years

• $15.3M+ of which (64%) is for Debt

• $2.2M (9%+) for infrastructure maintenance (Conner Center Rehab Plan)

• $2.5M (10%+) for infrastructure improvements

• $3.9M (16%+) for other categories (Facility Acquisition)

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Revenue Category FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30

Transfer from Operating Fund 442,785$ 516,195$ 456,708$ 3,007,136$ 2,991,713$ 2,985,270$ 2,675,291$ 2,380,490$ 1,961,845$ 1,977,713$ SLAF Grant Reimb. (50%) -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Debt Proceeds -$ -$ -$ 2,000,000$ 2,000,000$ 2,000,000$ 1,700,000$ 1,000,000$ 1,000,000$ 1,000,000$ TOTAL REVENUES 442,785$ 516,195$ 456,708$ 3,007,136$ 2,991,713$ 2,985,270$ 2,675,291$ 2,380,490$ 1,961,845$ 1,977,713$

Expense Category FY 21 FY 22 FY 23 FY 24 FY 25 FY 26 FY 27 FY 28 FY 29 FY 30Debt -$ -$ -$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ Infrastructure Repair, Replace, Upgrade, and Maintenance

327,500$ 377,563$ 427,752$ 2,418,070$ 2,423,522$ 2,429,110$ 2,134,838$ 1,440,709$ 1,446,727$ 1,452,895$

Equipment 50,500$ 80,000$ 12,000$ 39,200$ -$ 6,000$ -$ -$ -$ -$ Vehicles 27,940$ 12,632$ 16,957$ 49,866$ 18,191$ 50,159$ 40,453$ 429,781$ 15,118$ 24,818$ Facilities 30,000$ 40,000$ -$ -$ -$ -$ -$ 10,000$ -$ -$ Miscellaneous -$ -$ -$ -$ 50,000$ -$ -$ -$ -$ -$ Information Technology 6,845$ 6,000$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL EXPENSES 442,785$ 516,195$ 456,708$ 3,007,136$ 2,991,713$ 2,985,270$ 2,675,291$ 2,380,490$ 1,961,845$ 1,977,713$

Storm Water CIP- 10 Year Model

• $7.4M in spending over 5 years:

• $4M of which (54%) is for Stream Restoration

• $700K for additional TMDL projects

• $1.2M+ for Infrastructure Maintenance

• $1M+ for Debt

• $440K+ for Other categories

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City CIP Summary- No Downtown

Not counting Enterprise Debt payments, the City will be spending over $34.7M+ in Capital Expenditures across all funds over the next 5 years.• $11.8M+ out of this total (33%) is for Transportation Projects

• $6M+ for Water & Sewer Infrastructure Maintenance and Improvements

• $6.4M+ in Storm Water Infrastructure Maintenance and TMDL Projects

• $3.6M+ is for Police & Fire

• $1.675M is for Schools

• $2.5M+ is for Community Development/Parks & Rec/DSS

• $2.7M+ for Administrative/Technology/General Services Overhead + Elections

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City CIP Summary- with Downtown

Not counting Enterprise Debt payments, the City will be spending over $45M+ in Capital Expenditures across all funds over the next 5 years.• $11.8M+ out of this total (33%) is for Transportation Projects

• $8.6M+ for Water & Sewer Infrastructure Maintenance and Improvements

• $6.4M+ in Storm Water Infrastructure Maintenance and TMDL Projects

• $3.6M+ is for Police & Fire

• $1.675M is for Schools

• $3.6M+ is for Community Development/Parks & Rec/DSS

• $9.3M+ for Administrative/Technology/General Services Overhead + Elections

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Capital Budget• General Fund• Water & Sewer• StormWater

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Revenue Category FY 20 A1 FY 21 Comment

TRANSPORTATION 4,898,465$ 3,106,352$ VDOT and NVTA revenue needed for Connor Drive and Culvert Projects. Hesitancy to use PRTC funds due to weak PRTC fund balance.

PROFFERS/ESCROW CASH 109,000$ -$ Use of Proffer Fund for NVTA contributions. This fund will be depleted in the future. City will need to tap into Operating Cash Fund Balance or issue the original tax.

OTHER- TRANSFERS FROM FUNDS 857,140$ 1,303,979$ Transfer from General Fund Operating Budget to balance Capital Budget.TOTAL REVENUES 5,864,605$ 4,410,331$ Increase in Revenue from Transportation Funds and Operating budget

Expense Category FY 20 A1 FY 21 CommentTRANSPORTATION 4,713,465$ 3,105,381$ Conner Drive (VDOT/NVTA 50/50) 1,413,102$ 587,946$ Construction to carry over into FY 21

Upper Kent Drive Reconstruction (VDOT/NVTA 50 564,000$ 459,000$ Complete design and reconstruction of Kent Drive between Cabbel Drive and Manassas Drive. Upper Kent Drive is in need of complete restoration

Moseby Ct. Culvert Replacement (VDOT/NVTA 50 1,594,470$ -$ Manassas Drive Russia Brance Culvert Replacement (VDOT/NVTA 50/50)

-$ 534,189.00$ Loss of structural integrity requires replacement

Street Improve Resealing (NVTA) 256,250.00$ 262,656.25$ Annual milling and paving of streets throughout the City.

Additional Street Projects (NVTA) 172,125.00$ 89,303.13$ Funding for maintenance/replacement of curb/gutter, sidewalk, drop inlets and minor pavement repairs.

Sign Installations (PRTC) 15,000.00$ 15,000.00$ Program to install No Parking signs and other sign replacementUpgrade Traffic Signals (PRTC or NVTA) -$ 11,500.00$ Traffic signals are outdated and need to be upgraded.VRE Garage Site Demolition (NVTA) -$ 350,000.00$ Mathis Ave Signal Battery Backup (PRTC) 10,000$ -$ POLICE 250,000$ 217,459$

Vehicle Leases 250,000$ 217,459$ Annual Vehicle Lease program to try to keep a healthy life cycle for our fleet.FIRE 175,280$ 239,112$

Radio Communications Upgrade 17,445$ -$ (Capital Lease - Cardiac Monitors) 22,000$ 22,000$ 3rd Year of 5 year existing lease contract.

(Capital Lease - Administrative Vehicles) 18,000$ 9,968$ Start of new 5 year cycle(Capital Lease - Tactical Response Vehicles) -$ 15,140$ Start of new 5 year cycle

(Capital Lease/Fire Engine) 97,835$ 97,835$ 3rd Year of 5 year existing lease contract.

(Capital Lease - Personal Protective Equipment) 20,000$ 19,169$ Ensures compliance with NFPA 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting

(Capital Lease - Ambulance) -$ 65,000$ FY 19 was final year of existing contract for Breathing Apparatus.

City of Manassas Park General Fund Capital Budget

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COMMUNITY DEVELOPMENT $ 430,687 $ 182,030 Vehicle Replacement 79,217$ -$ No new vehicles in FY21.Equipment 44,000$ 166,750$ Replacement of Vibratory Asphalt Roller, Backhoe and Leaf Collection Equipment.

New purchase of Sign Manufacturing Machine and Two-Way Radios.Miscellaneous $ 307,470 $ 15,280 Property Demolition. FY21 is the last year on the lease for the Sweeper Truck.

PARKS & REC 150,000$ 186,000$ Accelerator Pump Replacement-SBWP $ 12,000 $ - Wellness Center Equipment Purchase $ 88,000 $ - Signal Hill Park Trails $ - $ 116,000 Many of the trail segments are in significant decline presenting a safety concern.Playground Upgrade - SHP $ - $ - Replacement of Playground Equipment at Signal Hill ParkParks & Recreation Fleet $ - $ - Pickup Truck w/Snow Plow and Replacement of 15-Passenger Van to transport

Teens.Blooms Park - Library Establishment $ 50,000 $ 70,000 Final step for establishing Transitional Neighborhood library. Materials will be used to

reduce cost of moving to final downtown library.CITY ADMIN & GENERAL SERVICES 145,174$ 480,349$ Information Technology - Software $ 100,000 $ 115,503 Strategic Financial Software & Operational Software requirements.Information Technology - Hardware $ - $ 29,000 New Laptops and Purchase of Leased EquipmentInformation Technology - Infrastructure $ - $ 40,846 Phone System Upgrades, Blooms Facilities IT, Dark Fiber.Information Technology - Security $ - $ 95,000 Surveillance Cameras for City Buildings

(Capital Lease - Computers ) $ 35,874 $ - Completed in FY 20, with new lease or purchase in FY 21Microsoft Visio 2016 $ 1,800 $ - Software tool needed for Fre Department to submit preformed state documents

CyberSecurity Assessments $ 7,500 $ - Assessments needed to minimize the risks of a CMP network breachFacilities Repair across all City Buildings $ - $ 165,000 HVAC for Fleet Maintenance Shop, Public Works Fencing, & Rugby Storage YardRegistrar Projects $ - $ 35,000 Electronic Poll Book acquisition for updated Election IT Requirements

TOTAL EXPENSES 5,864,605$ 4,410,331$

$1.8M decrease in Transportation Projects; $422K+ increase in other GF Capital Projects- Ambulance, Park Improvements, Technology improvements, Facility Repairs (ignored for over a decade), and election requirements.

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W&S Capital BudgetRevenue Category FY 20A1 FY 21 Comment

Tap Fee Revenue 128,700$ 189,800$ Slowdown in development. Potential Tap Fee remaining for downtown development is still a few years away.

Transfer in for WS Capital Maintenance 358,945$ 358,945$ Contributions from W&S Asset Management Fund

Transfer from W&S Operating Budget 3,272,424$ 3,688,388$ With declining Tap Fees City will need to use operating revenues to cover W&S Debt and Capital Projects.

TOTAL REVENUES 3,760,069$ 4,237,133$ Nearly 5% decline in revenue due to decrease in spending. Expense Category FY 20 A1 FY 21 Comment

UOSA Debt 1,752,576$ 1,779,438$ Annual Debt Payment to UOSAWater Debt 1,418,738$ 1,413,544$ Combined Debt taken for WaterWater/Sewer Repair, Replace, Upgrade and Maintena 432,997$ 642,500$ Water and Sewer Lining, Valve Improvements, Meters, Tanks work, Gravel

Easements Roads and Master Plan - Water System.Water System Improvement Phase VI 32,000$ -$ Equipment 15,000$ 130,550$ Shared spending Vibratory Asphault Roller, Backhoe, Mowing Equipment and

Towable JetterVehicle Replacement 108,758$ 178,311$ W&S Portion of PW Fleet and FY21 last year of lease for Sweeper Truck and TV

Truck.Facilities -$ 75,000$ W&S portion for Facilities ImprovementsInformation Technology -$ 17,791$ W&S portion for IT Software, Hardware, Infrastructure and Security.

TOTAL EXPENSES 3,760,069$ 4,237,133$ $477K increase in Capital Spending due to infrastructure maintenance and improvements requirements, and share for equipment, fleet, faciltiies, and IT

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Storm Water Capital BudgetRevenue Category FY 20A1 FY 21 Comment

Transfer from Operating Fund 922,958$ 442,785$ Increased revenue allocation to Capital Spending as City begins to ramp up Storm Water Capital Projects to meet EPA/DEQ mandates

TOTAL REVENUES 922,958$ 442,785$ Increase revenue funded by increase in Storm Water Fees Expense Category FY 20A1 FY 21 Comment

Infrastructure Repair, Replace, Upgrade, and Mainten888,068$ 327,500$

Replacement / Rehabilitation of existing storm sewers and appurtenances. Also projects that are included in the City’s mandatory Total Maximum Daily Load (TMDL) Plans for the various receiving waters in it’s water shed.

Equipment -$ 50,500$ Shared spending Vibratory Asphault Roller, Backhoe, Mowing Equipment and Towable Jetter

Vehicle Replacement 27,940$ 27,940$ Stormwater Portion of PW Fleet and FY21 last year of lease for Sweeper Truck and TV Truck.

Facilities -$ 30,000$ Stormwater Portion of Facilities ImprovementsMiscellaneous 6,950$ -$ Information Technology -$ 6,845$ Stormwater Portion of IT Software, Hardware, Infrastructure and Security.TOTAL EXPENSES 922,958$ 442,785$ Reduced spending due to Conner Center Pond in FY 20

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COVID-19- Meeting Participation

Please email your comments/questions about the budget to City Clerk Lana Conner at l.conner@manassasparkva.gov and she will provide it to our Mayor, Jeanette Rishell, to read aloud at our public meeting. Please provide your name and address when sending your comments so that your message can be read into the record.

We will record the meeting in case you can’t listen in and we will post it on YouTube with a link from our City Website. Feel free to email us comments and questions even after the meeting.

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COVID-19 Helpful Numbers

For questions related to COVID-19, please call the Prince William Health District Call Center at 703-872-7759 or Virginia Department of Health at 703-ASK-VDH3.

For food support to senior citizens, residents with underlying health conditions per the CDC (see last page of the CDC guideline-https://www.cdc.gov/coronavirus/2019-ncov/downloads/community-mitigation-strategy.pdf), and the unemployed, please call our City COVID-19 Hotline at 703-335-8802 or email us at cmp-food@manassasparkva.gov

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Thank You!