FY07 Town of SudburyTown Manager’s Budget Request

Protecting Public Safety, Public Assets and a Special Quality of Life

Tonight’s Goals

1. Give you data and information

2. Inspire you to determine FY07 is the year to seriously address Town budget needs and support my recommended budget.

a) Residents demand services

b) Board’s vision for Sudbury’s future

c) Historical lack of funding

d) Staff efforts to contain costs and enhance revenue

FY07 Budget Requests

Town Manager’s Recommended Budget• 5.9% NET over FY06 - $736,746

FinCom’s 3.5 % Budget• 3.5% NET over FY06 - $436,361

Level Staff Budget• 4.6% over FY06 - $575,501

Department Requests• 6.73% over FY06 - $839,351

Town Manager

GeneralGov’t

PublicSafety

Public Works

Human Services

Culture & Recreation

Unclassified

Admin

Finance

Licensing

Police

Fire

Building Dept

Dog Officer

Engineering

Streets & Transfer Station

Trees &Cemeteries

Parks & Grounds

Board of Health/Senior

Outreach

Council onAging

YouthCoordinator

Veterans Agent

GoodnowLibrary

Recreation &Atkinson

Pool

HistoricalCommission

HistoricDistricts

Commission

Town wideOperatingExpenses

Transfer Accounts,Reserves

Benefits & Insurance

Debt, Charges,

AssessmentsLand Use

Town Manager

GeneralGov’t

PublicSafety

Public Works

Human Services

Culture & Recreation

Unclassified

Admin

Finance

Licensing

Police

Fire

Building Dept

Dog Officer

Engineering

Streets & Transfer Station

Trees &Cemeteries

Parks & Grounds

Board of Health/Senior

Outreach

Council onAging

YouthCoordinator

Veterans Agent

GoodnowLibrary

Recreation &Atkinson

Pool

HistoricalCommission

HistoricDistricts

Commission

Town wideOperatingExpenses

Transfer Accounts,Reserves

Benefits & Insurance

Debt, Charges,

AssessmentsLand Use

Town Mgr Town Mgr

Appropriated Guideline Budget Recommended

FY06 FY07 FY07

General Government 2,011,226 2,059,810 2,091,735Public Safety 5,733,642 6,034,534 6,091,379Public Works 2,883,083 2,950,904 3,068,845Human Services 537,382 557,369 558,369Culture & Recreation 994,242 1,022,672 1,027,672Unclassified & Transfer 313,345 334,146 421,819total: Town Operating Depts. 12,472,920 12,959,435 13,259,819ADDITONAL OFFSET 0 -50,153 -50,153NET TOTAL TOWN OPER DEPTS12,472,920 12,909,282 13,209,666Increase over prior year 3.50% 5.91%Increase over prior year 436,361 736,746

Dollars Requested

Percent Growth

Percentage

Appropriated Recommended Increase

FY06 FY07 FY06-FY07

General Government 2,011,226 2,091,735 4.00%

Public Safety 5,733,642 6,091,379 6.24%

Public Works 2,883,083 3,068,845 6.44%

Human Services 537,382 558,369 3.91%

Culture & Recreation 994,242 1,027,672 3.36%

Unclassified & Transfer 313,345 421,819 34.62%

Total, Town Operating Departments 12,472,920 13,259,819 6.31%

ADDITIONAL OFFSET 0 -50,153

NET TOTAL TOWN OPER DEPTS 12,472,920 13,209,666 5.91%

Police Department

Goals of this budget – Protect current staffing levels– Add one patrol officer position to work on traffic– Continue cover 75% of open shifts– Retain same level of vehicles and equipment– Encourage prevention of problems, but be

prepared for ones that occur– Reflect total costs of department

Police Department

Looking for $185K (gross) over FY06– $62K for gasoline (NEW IN BUDGET)– $30K offset by the grant– $50K for one more police officer– $40K for salary adjustments– $3K for maintenance contracts

Police Department Patrol Officers/1000 population

2.111.81

1.58 1.54 1.54

0.00

0.50

1.00

1.50

2.00

2.50

1985 1990 1995 2000 2005

Police Dept 1985-2006Population up 25%, but fewer staff (1985 - 30 officers, 28 now)Police calls 6,307 in 1990, 14,487 last year – a 129 % increaseFY06 75% of open shifts covered

1.54

2.19 2.23

1.58

2.08

1.75

2.30

0.00

0.50

1.00

1.50

2.00

2.50

Sudbury Concord Weston Wayland Bedford Acton Lincoln

Officers/1000 population

Police Department

Fire Department

Goals of this Budget

• Protect current staffing levels

• Set overtime budget sufficient to keep all 3 stations open all year long IF no major long term illness or injury to employee

• Meet the increased costs of supplies, materials, and services.

• Better reflect actual costs

Fire Department

Looking for $75K (gross) over FY06– $15K for billing service contract– $18.7K for gasoline (NEW IN BUDGET)– $8.5K for heating utilities– $29K for salary adjustments– $4K for general increases– REMEMBER $20K additional offsets in

ambulance fees

Sudbury Fire Department Call Volume1987 - 2005

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1,325 Total Calls 1987

409 Ambulance Calls 1987

988 Ambulance Calls 2005

1,817 Total Calls 2005

Public Works

Goals of this Budget• Protect current staffing levels• Keep up with rising cost contracts, and materials• Pay existing lease purchase agreements• Keep up with cost of snow and ice removal• Keep up with costs of gasoline and diesel fuel• Keep up with costs of road work accounts• Add one mechanic position• Address public grounds – schools and town

Streets & Roads Division

Looking for $153K $98K for salary adjustments $39 for new Assistant Mechanic $2.8K for building maintenance $2.5K for vehicle maintenance $49K for roadwork $50K for snow and Ice $-27K gasoline $-9K for street lighting account $-52K for vehicle leases

Trees & Cemetery Division

Looking for $18,323K $9.9K for salary adjustments $2.1K for materials $6.2K tree contractors

Parks & Grounds Division

Looking for $35,267K $6.6K for salary adjustments $28.6K for contracting for maintenance of

school and town grounds, including sprinkler maintenance and repair

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Highway Park & Rec Engineering

Highway had 28 employees in 1981, 20 today!

Engineering had 7 employees in 1981, 4.5 today!

All Other Departments

• General Government: $80K over FY06

• Culture & Recreation $33K over FY06

• Human Services $20.9K over FY06

• Unclassified/Transfers $118 over FY06– Reserve Fund up $10K– Salary Adjustment up $108K

Those are the Numbers, Now…

FY07 is the year to seriously address Town resource needs and support the Town Manager’s recommended budget.

a) Expectations for servicesb) Board’s vision for Sudbury’s futurec) Historical lack of fundingd) Staff efforts to contain costs and enhance

revenue

# 1 EXPECTATIONS – Residents Demands

• Roads & walkways cleared of snow and ice• Potholes filled, roads maintained• Library open at hours similar to other Towns• Walkways constructed, maintained and repaired• Playing fields and conservation areas maintained• Environmental issues addressed• Information instantly available to them on the website, or via email• Traffic and speeding dealt with• Recreation programs – lots of them!• Trees! Removal and replacement• Historical Assets preserved

EXPECTATIONS Board of Selectmen

• Wants to be able to achieve the goals they set for the staff and committees of the Town

• Particularly wants to address issues of Route 20, Town Center, housing, traffic, economic sustainability that are part of Master Plan, important for our Town’s future

• Wants to continue the good processes and approaches they have contributed to achievement of goals thus far

EXPECTATION Town Staff

• Want to meet these service demands from residents

• Want equipment and proper staff to perform our mission

• Want to work in buildings that are repaired and maintained

• Want not to be embarrassed by our public grounds• Want to have relief from workloads that appears to

be higher than our peer towns

EXPECTATIONS Town Manager

• Want to be able to recognize the outstanding work of many of our staff

• Want to give them the tools and resources to succeed

• Want to reward them for the many cost savings and revenue enhancement efforts they have made to the Town

Budget Initiative: Add part-time planner

What this will cost: Net $18,000

What this will achieve: Movement on goals, leveraging of other funds. Example HOME program funds for FY07: $24K

Reason #2: Board of Selectmen Goals

Reason #2: Board of Selectmen Goals

Budget Initiative: Restore Assistant Building Inspector to full-time

What this will cost:$18,500

What this will accomplish: Keep up with workload of office that generates $500K each year

Reason #2: Board of Selectmen Goals

Budget Initiative: Add one Patrol Officer

What this will cost: $50,000

What this will accomplish: Allow attention to be given to traffic on weekday afternoon and evenings

Reason #2: Board of Selectmen Goals

Budget Initiative: Add an assistant mechanic

What this will cost: $39,171

What this will accomplish: Keep our key vehicles in usable condition when most needed

Reason #2: Board of Selectmen Goals

Budget Initiative: Contract for maintenance of grounds of school and town buildings

What this will cost: $28,000

What this will accomplish: Get this work done right

Reason #2: Board of Selectmen Goals

Budget Initiative: Add funds for a voucher based taxi service

What this will cost: $5,000

What this will accomplish: Add a transportation option for seniors/disabled residents not present now, and leverage more funds and services

Reason # 3: To Change Historical Spending Choices

• Go back to 1987

• Compared Sudbury to a recent state study, which shows spending for DPW down over the 18 year period in inflation adjusted dollars

• Hope to open eyes to the changes over time

ACTUAL SUDBURY SPENDINGFY87-04

General Governmen

Public Safety Education Public Works

Human Services

Culture & Recreation Debt Services Unclassified

Total Expenditures

FY87 927,162 2,450,650 12,034,293 1,383,671 158,387 489,357 340,448 2,051,933 19,835,901FY88 1,231,802 2,750,526 13,109,060 1,567,144 273,350 528,813 209,174 2,240,098 21,909,967FY89 1,133,888 2,887,539 14,629,922 1,285,526 365,573 558,772 136,377 2,247,486 23,245,083FY90 1,202,802 2,982,702 14,678,742 1,447,588 241,625 545,341 405,727 2,418,821 23,923,348FY91 1,390,159 2,943,149 14,831,959 1,133,587 255,353 529,422 495,113 2,710,938 24,289,681FY92 1,231,058 3,040,680 15,553,962 1,366,904 256,234 546,901 630,042 2,996,136 25,621,917FY93 1,197,155 3,109,350 16,058,249 1,550,745 262,892 514,274 1,046,653 3,245,674 26,984,992FY94 1,178,897 3,229,360 17,204,836 1,764,739 273,003 585,101 1,146,402 3,372,655 28,754,993FY95 1,234,401 3,490,537 18,769,699 1,624,370 285,788 633,067 1,152,169 3,225,691 30,415,722FY96 1,217,589 3,539,791 19,954,319 1,953,334 312,830 665,317 1,795,869 3,685,959 33,125,008FY97 1,307,697 3,725,813 21,423,412 1,695,650 338,919 676,649 1,724,550 3,625,298 34,517,988FY98 1,401,674 3,839,260 22,898,866 1,635,573 354,487 683,540 3,451,970 3,408,918 37,674,288FY99 1,476,081 3,962,324 24,483,965 1,834,379 379,928 738,615 3,185,040 3,855,630 39,915,962FY00 1,522,515 4,261,373 27,296,063 1,756,776 458,614 823,129 4,314,986 4,235,060 44,668,516FY01 1,733,812 4,677,450 29,766,584 2,242,707 474,997 914,262 5,709,262 4,708,677 50,227,751FY02 1,861,347 4,965,361 32,430,858 2,106,448 507,686 982,502 10,680,712 5,324,523 58,859,437FY03 1,897,280 5,091,501 34,268,471 2,461,156 453,898 1,047,749 9,623,683 6,153,412 60,997,150FY04 1,936,091 5,379,066 35,128,731 2,293,988 475,805 1,036,341 7,900,686 6,995,589 61,146,297

REAL SPENDING, FY87- FY04(Inflation Adjusted)

Gen GovPublic Safety Public Works

Human Services

Culture & Recreation Education Unclassified

Debt Services

Total Expenditures

FY87 927,162 2,450,650 1,383,671 158,387 489,357 12,034,293 2,051,933 340,448 19,835,901

FY88 1,011,332 2,258,232 1,286,654 224,425 434,165 10,762,775 1,839,161 209,174 21,909,967

FY89 881,717 2,245,365 999,631 284,271 434,504 11,376,300 1,747,656 136,377 23,245,083

FY90 882,467 2,188,336 1,062,060 177,274 400,103 10,769,437 1,774,630 405,727 23,923,348

FY91 975,550 2,065,368 795,500 179,195 371,524 10,408,392 1,902,413 495,113 24,289,681

FY92 835,749 2,064,277 927,973 173,954 371,284 10,559,377 2,034,037 630,042 25,621,917

FY93 790,723 2,053,732 1,024,270 173,641 339,679 10,606,505 2,143,774 1,046,653 26,984,992

FY94 760,088 2,082,115 1,137,807 176,017 377,241 11,092,738 2,174,504 1,146,402 28,754,993

FY95 775,865 2,193,926 1,020,974 179,628 397,905 11,797,422 2,027,461 1,152,169 30,415,722

FY96 744,248 2,163,686 1,193,969 191,216 406,673 12,197,017 2,253,031 1,795,869 33,125,008

FY97 780,249 2,223,039 1,011,724 202,219 403,729 12,782,465 2,163,066 1,724,550 34,517,988

FY98 824,514 2,258,388 962,102 208,522 402,082 13,469,921 2,005,246 3,451,970 37,674,288

FY99 850,767 2,283,760 1,057,279 218,979 425,715 14,111,795 2,222,265 3,185,040 39,915,962

FY00 848,671 2,375,347 979,251 255,638 458,823 15,215,197 2,360,680 4,314,986 44,668,516

FY01 940,245 2,536,578 1,216,219 257,591 495,804 16,142,399 2,553,512 5,709,262 50,227,751

FY02 989,026 2,638,343 1,119,260 269,759 522,052 17,232,124 2,829,183 10,680,712 58,859,437

FY03 980,506 2,631,267 1,271,915 234,573 541,472 17,709,804 3,180,058 9,623,683 60,997,150FY04 967,078 2,686,846 1,145,848 237,665 517,653 17,546,819 3,494,300 7,900,686 61,146,297

Real Growth in Spending FY87-04

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

FY87 FY88 FY89 FY90 FY91 FY92 FY93 FY94 FY95 FY96 FY97 FY98 FY99 FY00 FY01 FY02 FY03 FY04

Overall Budget (Town and Schools) 36.4%

Unclassified 70%

Education

Town Departments 2.7%

45.8%

Real Growth in Town Services Spending FY87-04

Gen Gov, 4.31%

Public Safety, 9.64%

Culture & Recreation, 5.78%

Town Svcs, 2.70%

Public Works, -17.19%

Human Services, 50.05%

-30.00% -20.00% -10.00% 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00%

1

• Concord – 103 road miles, 24 employees• Sudbury - 150 road miles, 20 employees

Real Spending DPW FY87-FY04

-20.00% -15.00% -10.00% -5.00% 0.00% 5.00% 10.00%

1

SUDBURY

CONCORD

Reason # 4: Town Staff Contributions

• The C.A.R.E. Program– Cost Avoidance and Revenue Enhancement

• Summary, Over 5 year period– Cost avoidance - $3.1 Million– Revenue enhancements - $1.5 Million

• Gravel and cell towers $1.1 Million

The 3.5% Budget Increase

If the Town departments were limited to the 3.5% increase, this shows how much would be cut from each functional area

Gen Gov 31,925 Public Safety 56,845 Public Works 117,941 Human Services 1,000 Culture & Rec 5,000 Unclassified 87,673 TOTAL 300,384

SUMMARY

Goals for presentation & budget book1. To provide details, data and transparency on Town

programs and budgets2. To ask for and inspire support of the Town

Manager’s Recommended Budget Level, for these reasons:

– Service demands we face– Board’s vision for future of the town– Bring up DPW to at least a positive growth from FY87– Recognize and give credit for the work of the C.A.R.E.

efforts to the Town employees

Thank You

Protecting Public Safety, Public Assets and a Special Quality of Life

Addendum:

Additional Detailed Information

On Utilities and Gasoline Budgeting for FY07

Utilities – Town Side Only

1. Natural Gas – FY05 $117,796

2. Electricity – FY05 $95,098

3. Heating Oil – FY05 $9,800

4. FY05 Total of $222,694

5. FY06 still in progress

Natural Gas

FY05 $117,796• Supply contract - $.684/therm/Aug 06• If no new contract, we will go to Keyspan’s

default, currently at $1.86/therm• We used 110,000 therms in FY05• FY07 budget is based on assumption Town

does not sign a new supply contract, thus based on default rate and same usage,

• FY07 budget is $204,600

Electricity

FY05 $95,098• Town’s current supply contract is with

Transcanada- 5.5 cents per kwh, expires December 2006

• Town signed contract for at 9.725 cents per kwh, beginning January 2007

• FY05 usage was approximately 693,814 kwh• Developed FY07 budget based on FY05 usage

data and ½ year at old supply rate, ½ at new• FY07 budget is $142,500

Oil

FY05 $9,800• FY05 usage was approximately 6,028 gallons• Three Town owned buildings use oil – Loring

Parsonage, Hosmer House, Frost Farmhouse • Developed FY07 based on FY05 usage, and

no longer paying for Loring Parsonage• FY07 budget is $9,280

Gasoline Account

GasolineBudgeted

FY05Expended

FY05Budgeted

FY06Proposed

FY07DPW 109,000 141,952 141,240 114,104Police 0 0 0 62,140Fire 0 0 0 18,756TOTAL 109,000 141,952 141,240 195,000Difference 32,952 -712 53,760

Utilities and Gas Combined

Gasoline

Budgeted FY06

Proposed FY07

DPW 141,240 114,104Police 0 62,140Fire 0 18,756TOTAL 141,240 195,000Difference 53,760

UtilitiesBudgeted

FY06Proposed

FY07Natural Gas 142,900 204,600Electricity 103,700 142,500Heating Oil 9,200 9,280TOTAL 255,800 356,380Difference 100,580

TOTAL 154,340$