FY10 Bidders ConferenceIllinois State Board of Education

Kay Henderson Early Childhood Division Administrator

FY09 Preschool for All

• Services to 5,000 new preschoolers • Total of 95,000 preschoolers in PFA• 11% Birth to Three set aside• Monitoring• Training and Technical Assistance• Teacher Supply• State-wide Program Evaluation• Social/Emotional Consultation

Competitive Grant Process

• Average $3,000/child for 180 day program• Additional funds for hard to reach families• Funds to supplement not supplant• Head Start letter of support• Funds to add a new PFA program to existing

agencies/organizations, or to expand existing PreK or PFA

• …NOT start-up funds for a new center

Application Submission

• 4:00 p.m. on Tuesday, April 21, 2009

• Mail to ISBE Springfield office, or

• Deliver to ISBE Chicago or Springfield office

• One Original (original signatures) and

• 5 copies

What is Preschool for All Children?

• Preschool education classroom experience for 3 and 4 year olds (by Sept 1)

• Certified (Type 04) teacher, teacher assistant• 20 children – 1-10 adult/ child ratio • 180 days- half-day sessions (2 1/2 hours/day)• Approved curriculum/assessment• Parent education and involvement• Community collaboration• Professional development • Program evaluation• Reporting requirements

Who can apply?

• School districts and other educational entities, public or private not-for-profit or for- profit entities with successful experience in providing educational, health, social and/or child development services to young children and their families

• Appropriate licensure requirements apply

Where is Preschool for All Children?

• Public education entities• Child care centers• Community agencies, including Head Start• Faith-based organizations (program guidelines

apply)• Park districts• Community colleges and 4 year institutions• Collaborations

What are funding priorities?

#1. Applicants serving primarily children identified as at risk of academic failure-

• 51% of children to be served are at risk– Low income working families– Children who are wards of the state– Homeless families– Teen parents– English language learners– Parents not completed high school– Active duty military

Funding priorities (continued)

#2. Applicants proposing to serve primarily children whose family income is less than four times the poverty guidelines (HHS)

• Must collect evidence of family income• 51% or more meeting income guidelines with less than

51% also identified as at risk

Five Program Components

#1- ScreeningAll children must be screened to determine eligibility– Measure child development– Parent interview – Written parental permission– Vision and hearing screening– Immunizations

#2-Educational Program

• Curriculum and instruction aligned with Illinois Early Learning Standards

• Individual assessment profile for each child

• Plan for reporting progress to parents

• Address all domains of development, including social/emotional

• Emphasis on language and literacy

#3-Parent Education and Involvement

• Communication

• Parent Education

• Student Learning

• Program involvement

• Decision-making and advocacy

#4-Community Collaboration

• Clear collaboration and implementation plan

• Written kindergarten transition procedures

• Shared services ie transporting homeless children

• Understanding childrens’ home, community and cultural experiences

#5-Staff Requirements

• Type 04 certified teacher

• Written personnel policies and job descriptions on file

• Opportunities and resources for staff to share and consult with others regularly

• Professional development plan for all staff

WRITING YOUR PROPOSAL

Narrative Requirements

• Statement of Need– Educational and income level of parents– Employment conditions– Rates of infant mortality, low birth weight– Drop out, teen pregnancy– Families where a language other than English

is spoken– Rates of poverty, child abuse and neglect– Homelessness, drug/alcohol abuse

Narrative Requirements

• Population to be Served– Recruitment efforts– Geographic area to be served– Estimated number of children by category

• At risk• Income eligible• Neither of above

– Indicate which category applies• Serving primarily at risk• Serving primarily income eligible• Other

Program DescriptionFive Components

Screening– Instrument to be used– Parent interview process/parental permission– Point at which child qualifies

Education– Curriculum to be used– Assessment– Provisions for continued participation of homeless children

whose families have moved outside service area– Proof that parents will not be charged fees for participation in

PFA

Staff Requirements

• Certified teacher

• Qualified staff

• List and description of roles of full and part-time staff to be paid by the program

• Evidence of written job descriptions and personnel policies on file

Professional Development(Inservice, not tuition)

• Assessing need

• Planning inservice

• Provisions for other opportunities (provided free of charge but staff must be allowed to attend)

Program Evaluation

• Describe process to determine whether progress is being made toward successfully implementing the required components of Preschool for All

• Procedures to determine the success of the program

• Procedures to show measurable outcomes for family participation

• Procedures to show measurable child outcomes

Criteria for Review

• Separated into 3 categories

• Only “Qualified programs” funded– At least 60 out of 100 points

• Qualitative Criteria– Population to be Served (30 points)– Quality of Program (40 points)– Experience and Qualification (20 points)– Cost effectiveness (10 points)

Budget Information

PRESCHOOL FOR ALLEXAMPLES OF ALLOWABLE BUDGET ITEMS

Function ExpenditureAccount

Salaries(Obj. 100s)

Benefits(Obj. 200s)

Purchased Services

(Obj. 300s)

Supp. & Mat.(Obj. 400s)

Capital Outlay(Obj. 500s)

Other(Obj. 600s)

Transfers(Obj. 700s)

1000 Instruction(Student Use)

TeachersSubstitutesAidesHome-Based Teachers

Employee-share TRS onlyLife InsuranceFICA*Medicare-Only*IMRF*Medical/Health Insurance

Workman's Comp.*Unemployment Comp.*Classroom Equip. Maintenance & RepairIn-District TravelField Trip Fees

SoftwareChartsConsumable SuppliesBooksEquipment <$500/unit

Equipment & Furniture >$500/unit

Equipment & Furniture >$5900/unit but less than capitalized threshold set by District

(Must have a BOARD APPRPVED threshold for equipment costs to use this object.)

2210 Improvement of Instruction(Staff Use)

Stipends for StaffSubs for Staff to Attend Training

Related Benefits Registration fees MealsMileageHotel

Supplies & Materials for Inservice Workshops

2300 General Administration

Secretary/Clerical Related Benefits Audit Fee (prorated)Workman's Comp*.Unemployment Comp.*Office Equip. Repair & Maint.

Administrative Supplies & MaterialsConsumable Administration Supplies & Materials

2540 Operation & Maintenance of Plant Services

Janitor Related Benefits Custodial (contractual)Prorated phone service

Cleaning SuppliesUtilities

2550 Pupil Transportation Services

Bus DriverTransportation Aides

Related Benefits Contractual Bus ServiceField Trip Trans. Costs

GasOilOther Related Supplies

2560 Food Services Catering Svcs-for

student meals

and snacks

only

FoodSnacksOther Related Supplies- for student meals and snacks only

IELC Toolkits

• Engaging Hard to Reach Families• Preschool For All Outreach

Rebecca Bunn Deanna DuricaOunce of Prevention Fund

www.isbe.net/earlychi217/524-4835