First-Time Students’ Guide

What You Need to Know

First-Time Students’ Flowchart

Orientation: Including In-Person Schedule

Assessment: Including Schedule

Navigating Self-Service Banner

How to Register for Classes

Paying for Your Classes

In-Person Orientation ScheduleReserve your seat today: call 408-848-4723 or complete the online registration form.

http://www.gavilan.edu/orientation/inperson.html

You may choose to not participate in orientation. Doing this will prevent you from participating in priority (early) registration and prevent you from meeting with a counselor for registration assistance..

Complete the Gavilan College Orientation anytime after submitting your application and before meeting with a counselor.

Complete the Placement Assessment no sooner than 3 business days after submitting your application. Wait 2 business days* after taking the test, then...

See a Counselor for assistance with course registration.

Establish your Self-Service Banner Account no sooner than 3 business days after submitting your application. Directions on previous page.

* Students who apply in Morgan Hill or Hollister must allow 3 business days.

APPLY to Gavilan College. Allow 3 business days for your application to be processed.

First-Time Students’ Flowchart

Continuing Students No new application requiredPriority Registration available if Orientation has been completed

Returning Students New application requiredPriority Registration not available

New students MUST participate in an orientation session prior to meeting with a counselor.

Orientation is completed online or in person. Visit www.gavilan.edu/orientation.

Onlythose students

who complete anorientation are eligible

to participate in “priority” (early)

registration.

Date Time Location

Saturday, June 12 10 am-1 pm Library, room 171

Friday, June 18 9 am-12 pm Library, room 171

Wednesday, June 30 12-3 pm Library, room 171

Wednesday, July 14 1-4 pm Library, room 171

Monday, July 19 6-9 pm Humanities building, room 101

Saturday, July 31 10 am-1 pm Library, room 171

Monday, August 2 6-9 pm Library, room 171

Saturday, August 14 10 am-1 pm Library, room 171

Friday, August 20 9 am-12 pm Humanities building, room 101

Monday, August 23 6-9 pm Library, room 171

“Everything you ever wanted to know about Gavilan but were afraid to ask.”

l How do I plan for my education goals? l How do I prepare to transfer to a 4 year college

or university? l How do I know if my classes will transfer? l What are the expectations of college students?

Online: Click on the Orientation link on the Gavilan homepage - www.gavilan.edu/orientation to complete the orientation or contact the Counseling Office at 408-848-4723.

In Person: In person orientations are generally offered during registation periods prior to the start of the Spring and Fall semesters. Check with the Counseling Department for a schedule.

Due to the current overwhelming influx of applications, students must submit applications for admission six (6) business days prior to signing up for an assessment test and establishing a SSB account.

New students who plan to take the Placement/Assessment, please submit your Gavilan Application for Admission at least 72 hours prior to your assessment date.

Visit www.gavilan.edu/admit/assess.html to view the most current assessment schedule. The easiest way to sign up for an assessment test is by filling out and submitting the online

sign-up form at www.gavilan.edu/admit/assess.html. Computers available for student use are located in the Career/Transfer Center and Library.

If necessary you may still sign up at the Admissions and Records Office on the main campus.

w Students are required to reserve a seat for the date and time they wish to assess.w Please arrive 1/2 hour before the testing time to check-in. Doors will close 5 minutes prior to scheduled testing time.w A valid picture ID is required for admission to testing room. (Valid picture ID includes current California Driver’s License or

Identification Card, Military ID, Passport, or current Student Body Card. (Contact the Assessment Office if you do not have valid ID. Call 408-846-4992 for further direction.)

w Calculators and/or dictionaries of any kind are not allowed for testing. w Cell phones, watches, pagers or any other wireless devices are not allowed in the testing room.w Social Security number is required for scoring of exam at the present time.w Your GAVILAN ID number is REQUIRED for the Assessment/Placement session.w The Assessment staff will provide pencils for students.

Students must have cvompleted the eighth grade to be eligible for assessment services.

Assessment/Placement TestDue to the current overwhelming influx of

applications, students must submit applications for

admission to the college six (6) business days prior

to signing up for an assessment test.

Re-Assessment Sessions are usually administered at the Gilroy Campus in the Assess-ment Center MP-101

DATE DAY TIME ROOM

June 16 Wednesday 1:00pm - 3:00pm Gilroy MP-100

June 23 Wednesday 8:00am - 10:00am Gilroy MP-100

June 23 Wednesday 12Noon - 2:00pm Gilroy MP-100

Assessment SessionsDATE DAY TIME SITE ROOM

June 9 Wednesday 4:00 pm - 7:00 pm Gilroy MP-100

June 9 Wednesday 12Noon to 3pm Hollister RM 2

June 9 Wednesday 4pm - 7pm Hollister RM 2

June 16 Wednesday 8:30am - 11:30am Gilroy MP-100

June 17 Thursday 4pm - 7pm Gilroy MP-100

June 21 Monday 8:30am - 11:30am Gilroy MP-100

June 22 Tuesday 1:00pm - 4:00pm Gilroy MP-100

June 24 Thursday 8:30am - 11:30am Gilroy MP-100

Creating Your Self-Service Banner Student AccountPlease set up your Banner Self-Service account before meeting with a counselor for registration assistance.

• Register/Add/Drop Classes• Check Class Availability and Fees• Choose Pass/No Pass Options and Prerequisites• Search for classes by time, day, part of term, method of instruction• View and print your semester schedule• Viewyourfinancialaccountandpayyourbillwithacreditcard.• Viewandprintgradesandunofficialtranscripts• Update personal information

Newstudentsmustfileanapplication72hourspriortoregistering.

If you have already received your nine digit “G-Number” (ID) and temporary PIN, start at step #3 (below).

1. Get Your “G” Number: Go to the Gavilan homepage (www.

gavilan.edu). Click on the Self Service Banner icon.

2. Click the link that says Get Your Gavilan ID and PIN.

a. Enter your name exactly as it appears on your school records.

b. Enter your social security number.c. Enter your date of birth. (mm/dd/yyyy)

d. Click on Get Gavilan ID and PIN.

e. Write down your ID (‘G-number”). Write down your PIN. This is a temporary PIN. In the next step you will create your permanent PIN. If you are unable to access your Gavilan ID# and PIN call the help line at 408-848-4736, Mon-Thur, 9 am - 5 pm.

f. Click on Close Browser Window. You will then return to the main menu.

3. From the main menu, click on Login to Gavilan Self-Service Banner and enter your ID number and temporary PIN.

You will then receive a message that your PIN has expired. Enter the old/temporary PIN number first,thenchooseanewsixdigitnumber that you will remember and enter it on the next two lines.

4. On the next screen, enter a security question. It should be something that has an answer that does not change and you will always know (for example,

‘What is my mother’s maiden name?” or ‘What town was my sister born in?’) On the next line, enter the answer. Once you submit this question and answer, you will be welcomed to your personalized Banner account!

Login Verification Change PIN

Re-enter Old PIN:

New PIN:

Re-enter new PIN:

(First-time users: enter your temporary PIN)

(Pin must be 6 digits long)

Login

x

How to Register for ClassesGo to the Gavilan homepage (www.gavilan.edu). Click on the Self Service Banner icon.

1. Go to the Gavilan homepage (www.gavilan.edu). Click on the Self Service Banner icon.

2. Click on Login to Gavilan Self-Service Banner. Enter your “G” number and PIN. Click Login.

3. On the Main Menu page, select Student.

4. On the Student Menu page, select Registration.

5. On the Registration page, Click on Add or Drop Classes.

6. On the Registration Term page, select the term from the drop down list for which you will enroll (e.g. Fall 2010).

7. On the Registration page, select Add or Drop Classes.

8. On the Add or Drop Classes page, enter the CRNs of the courses you wish to register for and select Submit Changes.

9. If Status=**Web Registered** then you have successfully registered for the class(es).

10. To pay for the class(es) you have registered for, go to the bottom of the page and select Registration Fee Assessment and you will see your account balance information and payment instructions.

Login Verification Security Question and Answer

If you forget your PIN, you can reset it yourself without calling for assistance.

Enter your personal Security Question, along with the Answer. This will enable you to reset your PIN and gain access to yourinformation. To help you to remember your answer, limit it to 30 characters, limit spaces, and do not use special characters.

You can change your security question and answer, as often as you would like, after you have successfully logged into GavSSB.

Enter Question:

Answer:

Submit

Navigating Self-Service Banner

1. Go to the Gavilan website http://www.gavilan.edu and click on

the Self-Service Banner link.

2. Log in to Self-Service Banner. Enter your Gavilan ID and your Personal IdentificationNumber(PIN).

Whenfinished, select Login.

3. Click on Student Tab or button.

Then select Student Account - the 4th option on the page.

Then, on the next screen, click on Account Detail for Term.

4. On the Select Term window, select a term.

e.g. if you want to see if you owe money for the fall, select Fall 2010 and click the Submit button.

5. Account Detail for Term (view your balance due). Click on the Pay Now button to make a payment online.

• Net Term Balancemeanswhatyouoweforthatspecificterm.• Net Balance for Other Terms means what you owe for any other terms.• Account Balance is the total amount that you owe.• Click on the Pay Now button to make a payment online.

6. You can pay with American Express, Discover, Mastercard or Visa (including debit cards) to make an online payment.

Enter data and click on the Submit Payment button.

Don’t let this happen to you!FAILuRe TO PAY BY THe DeADIneS BeLOw wILL

ReSuLT In YOuR BeIng AuTOmATICALLY DROPPeD (DeRegISTeReD) FROm ALL OF YOuR CLASSeS!

Studentswhoreceivefinancialaidwillbeexpectedtopayanyfeesthatarenotcovered by grants and other aid. If you are unsure if you qualify for aid or the amount youwillbeexpectedtopayinfeesuponregistration,visittheFinancialAidOfficeonthemaincampusorviewyourfinancialaidstatusonSelfServiceBanner.

To check your registration status, go to www.gavilan.edu and log in to Self Service Banner. Go to:

• Student Menu and • click on Registration• Select Active Registration (if you do not see your classes listed, return to the

Student Menu and select Student Account to view your account balance.)

PAYMENT DEADLINES

Students who register between the following dates must pay their bill in full before the drop date/time in order to remain in classes.

Last Day to Pay

May 10 - June 17 Thursday, June 17, 4 pmJune 18 - July 1 Thursday, July 1, 4 pmJuly 2 - July 15 Thursday, July 15, 4 pmJuly 16 - July 29 Thursday, July 29, 4 pmJuly 30 - August 12 Thursday, August 12, 4 pmAugust 13 - August 26 Thursday, August 26, 4 pmAugust 27 and after Day of Registration

De-Registration will occur and Registration (Self-Service Banner and In-Person) will be closed from 4-9 pm on each deadline day.

We are anticipating that more students than ever will apply to Gavilan College and weexpectclassestofillquickly.Forbestselection,registerearly,butbepreparedto pay by the payment deadline.

Payment of fees can be made in the following ways:Self-Service Banner You can pay with American Express, Discover, Mastercard or Visa (including debit cards.)

In Person at the main campus or at the Hollister or Morgan Hill sites.

By Mail Include your Gavilan ID number on the check and mail to:

GavilanCollegeAdmissionsandRecordsOfficeAttn: Diane Sousa, Student Accounts5055 Santa Teresa Blvd.Gilroy, CA 95020

How to make a Payment in Self-Service Banner

User ID:

PIN:

G00 (i.e. G00xxxxxx)

Forgot PIN?Login

All students, upon registration, will be required to pay in full within a short period of time in order to stay registered for classes.

Gavilan College5055 Santa Teresa Blvd.

Gilroy, CA 95020

Main Campus Gilroy: 408-848-4800Hollister Briggs Site: 831-636-3783

Morgan Hill Site: 408-782-2873

www.gavilan.edu