General Meeting of Council - Central Highlands Region · Minutes of Meeting – Springsure Work Camp – 11 March 2014 Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That

General Meeting of Council

MINUTES

Meeting held in the Central Highlands Regional Council Chambers, Emerald Office

Wednesday 23 April 2014

Commenced at 2.00pm

CENTRAL HIGHLANDS REGIONAL COUNCIL

GENERAL MEETING OF COUNCIL

WEDNESDAY 23 APRIL 2014

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 3

APOLOGIES ................................................................................................................................................ 3

LEAVE OF ABSENCE ................................................................................................................................. 3

CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3

General Council Meeting : 9 April 2014 ........................................................................................................ 3

CONFLICT OF INTEREST , PERSONAL GIFTS AND BENEFITS .............................................................. 3

COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 4

Minutes of Meeting – Springsure Work Camp – 11 March 2014 ................................................................... 4

Minutes of Meeting – New Blackwater Aquatic Centre Project Steering Group Meeting – 7 April 2014 ......... 4

Minutes of Meeting – Central Highlands Community Planning Advisory Committee Meeting – 17 March 2014 ..................................................................................................................................................... 4

INFRASTRUCTURE, ASSETS AND PUBLIC FACILITIES’ SECTION ........................................................ 4

$47M Grant Funding ..................................................................................................................................... 4

Raising New Street, Emerald ........................................................................................................................ 5

Park Avenue Wastewater Treatment Reuse Water - A & L Romeo Pty Ltd................................................... 5

Sprinsgsure Creek Coal Pty Ltd Proposed Accommodation Village Water and Wastewater Services. ......... 5

Permanent Road Closure Section of Shakespeare and Tolmie Road, Comet ............................................... 6

Willows Water Supply and Drought Relief Water Supply Policy for the Willows Township ............................ 6

ORGANISATIONAL SUPPORT SERVICES’ SECTION .............................................................................. 9

March Financial Report................................................................................................................................. 9

COMMUNITY AND DEVELOPMENT SERVICES’ SECTION ...................................................................... 9

Delegated Approvals .................................................................................................................................... 9

SBS Digital Television Service in Springsure .............................................................................................. 10

CLOSED SESSION .................................................................................................................................... 10

Timber Pedestrian Bridge – Nogoa River - Vince Lester Bridge .................................................................. 11

Submission of Proposed Central Highland Regional Council Planning Scheme for State Interest Review .. 11

Procurement of Specialist Engineering Services – Demolition and decommissioning of Pool Shells at the Blackwater Aquatic Centre ................................................................................................................. 12

Motion for Western Queensland Local Government Association Annual Conference ................................. 12

CLOSED SESSION .................................................................................................................................... 12

Performance Review - Chief Executive Officer ........................................................................................... 13

CLOSURE OF MEETING ........................................................................................................................... 13

MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 23 APRIL 2014 – PAGE 3

MINUTES – GENERAL MEETING HELD AT 2.00pm WEDNESDAY 23 APRIL 2014 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE PRESENT Councillors Councillor (Cr) P. Maguire (Mayor) Councillors (Crs) P. Bell AM, C. Brimblecombe, K. Cracknell, G. Godwin-Smith, P. Maundrell, G. Nixon, K. Pickersgill, G. Sypher Officers Chief Executive Officer S. Mason, General Manager Community and Development Services B. Duke, General Manager Organisational Support Services M. Lyons, General Manager Infrastructure, Assets and Public Facilities G.Brayford, Executive Manager Corporate Communications and Strategy M. Sidhu, , General Manager Central Highlands Development Corporation S. Hobbs , M. Wills (Minute Secretary) APOLOGIES Cr P. Maundrell LEAVE OF ABSENCE Resolution:

Cr Nixon moved and seconded by Cr Bell “That a leave of absence be granted for Cr P. Maundrell for today’s meeting.”

2014/04/23/001 Carried (6-0) CONFIRMATION OF MINUTES OF PREVIOUS MEETING General Council Meeting : 9 April 2014 Resolution:

Cr Godwin-Smith moved and seconded by Cr Nixon “That the minutes of the previous General Meeting held on 9 April 2014 be confirmed.” 2014/04/23/002 Carried (6-0) Business Arising Out Of Minutes Cr Brimblecombe raised that one of the motions carried at the end of the meeting should be 6-0 CONFLICT OF INTEREST , PERSONAL GIFTS AND BENEFITS Nil


COMMITTEE RECOMMENDATIONS / NOTES Minutes of Meeting – Springsure Work Camp – 11 March 2014 Resolution:

Cr Nixon moved and seconded by Cr Brimblecombe “That the minutes of the Springsure Work Camp meeting held in Springsure on 11 March 2014 be received”. 2014/04/23/003 Carried (6-0)

Minutes of Meeting – New Blackwater Aquatic Centre Project Steering Group Meeting – 7 April 2014 Resolution:

Cr Bell moved and seconded by Cr Nixon “That the minutes of the New Blackwater Aquatic Centre Project Steering Group meeting held on 7 April 2014 be endorsed ”. 2014/04/23/004 Carried (6-0) Minutes of Meeting – Central Highlands Community Planning Advisory Committee Meeting – 17 March 2014 Resolution:

Cr Sypher moved and seconded by Cr Brimblecombe “That the minutes of the Central Highlands Community Planning Advisory Committee Group meeting held on 17 March 2014 be endorsed ”. 2014/04/23/005 Carried (6-0) Attendance Crs Cracknell and Pickersgill attended the meeting at 2.06pm

INFRASTRUCTURE, ASSETS AND PUBLIC FACILITIES’ SECTION $47M Grant Funding Executive Summary An opportunity has arisen for Council to apply for funds for flood mitigation projects. Council has a significant flood risk and is currently defining a project that would mitigate much of that risk. Whilst the funding opportunity is welcome the requirements of the program and the application process will make it difficult to comply at this stage. Resolution:

Cr Pickersgill moved and seconded by Cr Bell “That Central Highlands Regional Council submit a funding applications under the for the following flood mitigation projects under the Department of Local Government, Community Recovery and Resilience Royalties for the Regions Flood Mitigation Projects, Local Government Floods Response Subsidy and the Natural Disaster Resilience Program:

1. Raising of Codenwarra Road to act as levee protection and evacuation route; 2. Establishment of a levee to protect Riverview Estate residential development area; 3. Excavation and stockpiling of material from the Nogoa River for the construction of levee banks

in accordance with the Emerald Flood Mitigation Project; 4. Sourcing of stockpiling of other material for the construction of levee banks in accordance with

the Emerald Flood Mitigation Project; 5. Prospective levee structures to protect the communities of Bluff and Rolleston in accordance

with the Emerald Floodplain Management Report.”

2014/04/23/006 Carried (8-0)


Raising New Street, Emerald Executive Summary Raising New Street will increase the time access is maintained for Emerald’s southern areas during a flood. Two options are examined: (1) the level recommended by C&R in their December 2011 report; and (2) the maximum height allowed by the feeder roads. However the site is constrained and a number of compromises on serviceability and cost are needed. Resolution:

Cr Sypher moved and seconded by Cr Brimblecombe “That Council request KBR to model the impacts of flooding on Fysh Street and other residences on the raising of New Street as high as possible.” 2014/04/23/007 Carried (8-0) Attendance Manager Water Utilities D. Karol attended the meeting at 2.50pm Park Avenue Wastewater Treatment Reuse Water - A & L Romeo Pty Ltd Executive Summary The Park Avenue Wastewater Treatment plant effluent was tendered out in 1994 and Romeo Frisch Produce-Highlands Grove (RFPHG) Joint venture, at that time was the successful bidder for the Council to supply un-chlorinated, secondary effluent for the purpose of farming. In June 16, 2006, A & L Romeo purchased the Highlands Grove Agribusiness Pty Ltd share of the licence and now fully owns the licence. The contract is for 20 years and will expire on the 14 April 2014. Council is recommended to extend the existing contract with A & L Romeo Pty Ltd for a further 12 months. Resolution:

Cr Nixon moved and seconded by Cr Pickersgill “That Central Highlands Regional Council extended the existing contract agreement between Central Highlands Regional Council and A & L Romeo Pty Ltd for a further 12 months.” 2014/04/23/008 Carried (8-0) Sprinsgsure Creek Coal Pty Ltd Proposed Accommodation Village Water and Wastewater Services. Executive Summary Council recently approved a Material Change of Use for an accommodation village for the Springsure Creek Coal Project. The approval is over land located immediately east of the Gregory Highway approximately 12km south of the Emerald township and 9km south of the Emerald Airport. Springsure Creek Coal (SCC) has indicated that their preference for servicing the proposed accommodation village is by way of connection to Council’s urban services on a commercial basis. Resolution:

Cr Sypher moved and seconded by Cr Nixon “That Council refuse The Springsure Creek Coal request to connect the accommodation village to Council’s water network and the Black Gully Wastewater treatment plant.” 2014/04/23/009 Carried (8-0)


Attendance Cr Bell left the meeting at 3.01pm and did not return to the meeting Manager Water Utilities D. Karol left the meeting at 3.01pm Permanent Road Closure Section of Shakespeare and Tolmie Road, Comet Executive Summary The Department of Natural Resources has asked for Central Highlands Regional Council’s opinion regarding two applications for permanent road closure of a section of Shakespeare Street and Tolmie Road Comet. The report balances public and private benefit, and recommends that Council object to a permanent closure, but offers an alternative that will give the applicant functional use of the land. Resolution:

Cr Brimblecombe moved and seconded by Cr Nixon “That Council: 1. Advise the Department of Natural Resources and Mines that Central Highlands Regional Council

objects to the application for permanent road closure of a section of Shakespeare Street, Comet as shown on Drawing 13/043/CEN because the road provides a future benefit;

2. Advise the Department of Natural Resources and Mines that Central Highlands Regional Council objects to the application for permanent road closure of a section of Shakespeare Street and Tolmie Road, Comet as shown on Drawing 13/044/CEN, because the road provides a future benefit, however Council would be willing to consider a temporary road closure or other tenure that preserves the road as a public asset.”

2014/04/23/010 Carried (7-0) Attendance Manager Water Utilities D. Karol attended the meeting at 3.09pm Willows Water Supply and Drought Relief Water Supply Policy for the Willows Township Executive Summary In 2013, Council replaced the drought relief water tanks at the Willows under a capital works project. These tanks were previously filled under drought conditions and residents were allowed to take no more than 4000 litres per fortnight per household. The dispensing was administered by the Willows Progress Association. It is understood that during the previous drought, the Government provided an 85% subsidy for the filling of the tanks under the Drought Stricken Local Governments Urban Water Supply Assistance Scheme (DSLGUWSAS). Residents at the Willows have approached Council officers for assistance with filling the tanks or the possibility of equipping a bore which could be used during drought periods. Resolution:

Cr Sypher moved and seconded by Cr Brimblecombe “That Council survey residents at The Willows to determine whether they would be willing to pay $17.50 for 1000L of water if Council provided a coin operated water supply point at The Willows and bring the results back to Council.” “That Central Highlands Regional Council adopt the Drought Relief Water Supply Policy for the Willows Township as amended and as an interim measure to be reviewed in future.”



2014/04/23/011 Carried (7-0)


Attendance Manager Water Utilities D. Karol left the meeting at 3.16pm Manager Financial Services S. Fogg attended the meeting at 3.16pm

ORGANISATIONAL SUPPORT SERVICES’ SECTION March Financial Report Executive Summary

Each month a Financial Report which summarises the financial performance and position of Council is presented for information purposes. While this report complies with statutory obligations, it is also intended to provide additional information to keep Councillors informed in relation to relevant financial matters of Council.

Resolution:

Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That Council receive the Monthly Financial Report for the period ending 31 March, 2014 as tabled.” 2014/04/23/012 Carried (7-0) Attendance Acting Manager Community Services attended the meeting at 3.20pm Manager Financial Services S. Fogg left the meeting at 3.20pm

COMMUNITY AND DEVELOPMENT SERVICES’ SECTION Delegated Approvals Resolution:

Cr Godwin-Smith moved and seconded by Cr Nixon “That the following delegated approvals ( 4 ) be received”.

Former Shire of Emerald 2.1 4022/13 – Clinton Adams C/- Murray and Associates (Qld) Pty Ltd – 35 Silica Road Emerald –

Reconfiguring a Lot – 1 into 2 lots – Permissible Change 2.2 4001/14 – ABC Chinese C/- Des Skinner Design – 19 Anakie Street Emerald – Material Change of

Use – Caretaker’s Residence and Extension to Food Premises 2.3 4016/14 – Neontech Signs Pty Ltd (LTH Investments (Qld) Pty Ltd) – 73-91 Industrial Drive Emerald

– Operational Works – Advertising Devices

Former Shire of Peak Downs 2.4 4013/14 – Ross Ford C/- Murray and Associates (Qld) Pty Ltd – 11482 Gregory Highway Capella –

Reconfiguring a Lot – Boundary Realignment 2014/04/23/013 Carried (7-0)


Attendance General Manager Organisational Support Services M. Lyons left the meeting at 3.22pm SBS Digital Television Service in Springsure Executive Summary

Council’s consideration is sought regarding proposal by SBS to assume responsibility and fully fund the provision of SBS digital television services for the Springsure area. The proposal would require Council to surrender its Radcom licence for the transmission of SBS digital television, with SBS obtaining this licence and commencing transmission services at an agreed time to prevent any break in transmission services for the Springsure community. Existing Council assets would be retained in the ownership of Council through this proposal.

Resolution:

Cr Pickersgill moved and seconded by Cr Godwin-Smith “That Council accept the proposal from SBS to assume responsibility and fully fund the provision of SBS digital television transmission services, including maintenance, in Springsure, and delegate powers to the Chief Executive Officer (delegate) to finalise and endorse the Deed of Agreement facilitating this change.” 2014/04/23/014 Carried (7-0)

CLOSED SESSION Into Closed Session

Resolution

Cr Brimblecombe moved and seconded by Cr Pickersgill “That Council close its meeting to the public in accordance with Section 275 (1) (e) (h) of the Local Government Regulation 2012.” 2014/04/23/015 Carried (7-0) The meeting was closed at 3.24pm Attendances Principal Planner – Strategic Land Use A. Aylward attended the meeting at 3.27pm General Manager Community and Development Services B. Duke and General Manager Central Highlands Development Corporation S. Hobbs left the meeting at 3.35pm General Manager Community and Development Services B. Duke returned to the meeting at 3.36pm General Manager Central Highlands Development Corporation S. Hobbs returned to the meeting at 3.38pm General Manager Infrastructure, Assets and Public Facilities G. Brayford and General Manager Central Highlands Development Corporation S. Hobbs left the meeting at 3.41pm General Manager Infrastructure, Assets and Public Facilities G. Brayford and General Manager Central Highlands Development Corporation S. Hobbs and General Manager Organisational Support Services M. Lyons returned to the meeting at 3.49pm


Out of Closed Session Resolution

Cr Cracknell moved and seconded by Cr Nixon “That the meeting now be re-opened to the public.” 2014/04/23/016 Carried (7-0) The meeting was opened at 3.58pm Attendance Principal Planner – Strategic Land Use A. Aylward left the meeting at 3.58 pm Timber Pedestrian Bridge – Nogoa River - Vince Lester Bridge Executive Summary

The timber bridge crossing the Nogoa River, within the State-controlled road reserve, needs rehabilitation. The Department of Transport and Main Roads have, in their letter 26 February 2014, assigned responsibility for costs and risk to Central Highlands Regional Council. This report disputes that assignment, and recommends a means to resolve the dispute – and keep the footbridge - whilst controlling risk. Resolution:

Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That Council:

1. Negotiate with the Department of Transport and Main Roads a cost sharing agreement for the footbridge based upon assigned responsibilities: - CHRC The walking surface, but no structural

components.

TMR All structural members and safety components. Emergency access requirements.

2. Until such time as a medium to long-term strategy is developed and implemented: -

• Establish an agreed ‘minor’ flood level at the structure and mark this on site. • Block access to the footbridge bridge whenever the agreed level is reached. • Inspect the bridge every three months and immediately following any event where the minor

flood level is reached.” 2014/04/23/017 Carried (7-0) Submission of Proposed Central Highland Regional Council Planning Scheme for State Interest Review Executive Summary Seeking Council’s approval to submit the proposed Central Highland Regional Council Planning Scheme to the Minister for State Development, Infrastructure and Planning to undertake a State interest review and consequently request agreement to proceed to public consultation.


Resolution

Cr Nixon moved and seconded by Cr Sypher “That Council:

1. That in accordance with Section 117(1) of the Sustainable Planning Act 2009 and Stage 1 (Planning and Preparation), Step 5 of the Statutory guideline 01/13, Council resolve to submit the proposed Central Highland Regional Council Planning Scheme to the Minister for State Development, Infrastructure and Planning to undertake Stage 2 (State Interest Review) and request agreement to proceed with Stage 3 (Public Consultation); and

2. That Council authorise the Chief Executive Officer to resolve administrative matters relating to the

finalisation of the submission of the proposed Central Highland Regional Council Planning Scheme for its first State Interest Review.”

2014/04/23/018 Carried (7-0)

Procurement of Specialist Engineering Services – Demolition and decommissioning of Pool Shells at the Blackwater Aquatic Centre

Executive Summary: Council’s direction is sought regarding the procurement process to carry out specialised works to demolish and decommission pool shells at the Blackwater Aquatic Centre at Mackenzie Street, Blackwater. Resolution:

Cr Cracknell moved and seconded by Cr Pickersgill “That in accordance with section 235 (b) of the Local Government Regulation 2012, Council resolve to appoint J H Cockerell Pty Ltd to provide specialist engineering advice for the demolition and decommissioning of pool shells at the Blackwater Aquatic Centre, Mackenzie Street, Blackwater. Such decision is made due to the specialised nature of the services being sought, previous knowledge of works undertaken on the site by the contractor and that it would be impractical or disadvantageous for Council to invite quotes in this regard.” 2014/04/23/019 Carried (7-0)

Motion for Western Queensland Local Government Association Annual Conference Resolution:

Cr Nixon moved and seconded by Cr Sypher “That Central Highlands Regional Council make a late motion submission to the Western Queensland Local Government Association to call on Local Government Association of Queensland (LGAQ) to advocate to the State Government for a fair and transparent distribution of funds collected through the Emergency Management, Fire and Rescue Levy, to support rural and regional State Emergency Service (SES) units and rural fire brigades.” 2014/04/23/020 Carried (7-0)

CLOSED SESSION Into Closed Session

Resolution

Cr Godwin-Smith moved and seconded by Cr Nixon “That Council close its meeting to the public in accordance with Section 275 (1) (a) of the Local Government Regulation 2012.” 2014/04/23/021 Carried (7-0) The meeting was closed at 4.09pm


Attendance Chief Executive Officer S. Mason, General Manager Community and Development Services B. Duke, General Manager Organisational Support Services M. Lyons, Executive Manager Corporate Communications and Strategy M. Sidhu, General Manager Central Highlands Development Corporation S. Hobbs left the meeting at 4.09pm

Out of Closed Session Resolution

Cr Godwin-Smith moved and seconded by Cr Pickersgill “That the meeting now be re-opened to the public.” 2014/04/23/022 Carried (7-0) The meeting was opened at 4.14pm Attendance Chief Executive Officer S. Mason returned to the meeting at 4.14

Performance Review - Chief Executive Officer Resolution:

Cr Brimblecombe moved and seconded by Cr Godwin-Smith “It is recommended:

1. That a further interim review of the Chief Executive Officer’s performance be undertaken November 2014 and a final review of performance of the Chief Executive Officer should be conducted in May 2015, immediately prior to the completion date of the plan. As part of the May 2015 review process a further performance plan should be developed covering the period to June 2016.

2. Further that the Mayor be authorised to adhere to the terms of the employment contract and the

information provided at the time of employment and upgrade the salary component as discussed and agreed to.”

2014/04/23/023 Carried (7-0)

CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 4.15pm CONFIRMED MAYOR DATE

Documents

General Meeting of Council - Central Highlands Region · Minutes of Meeting – Springsure Work Camp – 11 March 2014 Resolution: Cr Nixon moved and seconded by Cr Brimblecombe “That