GET READY TO GO - studerende.au.dkstuderende.au.dk/fileadmin/studerende.au.dk/BSS/business...courses •HA/BSc: - maximum 5 ECTS (special rules apply for HA(int)) •Other studies:

abroad study

Marts 2014

AARHUS UNIVERISTY

SCHOOL OF BUSINESS AND SOCIAL SCIENCES

GET READY TO GO

BSS STUDY ABROAD

LAURA HAMMERSCHMIDT // GET READY TO GO March 2014

AARHUS UNIVERSITY


Allocation results

› 207 students are going abroad in autumn 2014 +

Spring 2015

› You have been allocated to 68 different Universities

in 27 different countries

› 116 are going via bilateral agreements

› 93 are going through Erasmus

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AARHUS UNIVERSITY


AGENDA

18.00 Application to host university

Visa / Insurance / Housing / Financial issues

other practical issues

18.30 Academic requirements

Approval of Courses

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AARHUS UNIVERSITY


Second allocation

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Who?

• Students who did not get a nomination

• Students who ’only’ got a freemover nomination

How?

• First come – first serve

Requirements!

• You must fulfill all minimum requirements as stated in the institution database


AARHUS UNIVERSITY


Application to host university

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Check IKS + Email

• Messages from host universities

• Application forms

• Fact sheets

• Other documents & files

• Contact data of former study abroad students


AARHUS UNIVERSITY


Application to host university

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Do the research!

• All institutions work differently centralised vs decentralised

• Read all information given to you and on the institutions website

• Complete all forms carefully, preferably together with other students going to the same university


AARHUS UNIVERSITY


Application – Tips!

› Hand in complete applications and have them in order…

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› Mr. Pencil is useless, use a pen! The application is an official

document…

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› Do not staple! Use a paper clip…

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› Attach decent passport photos…

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Application - Deadlines

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EU destination

• You should receive information between now and end of April

• Application deadlines normally around 1 May (just as reference)

Non-EU destination

• You should receive information during March

• Application deadlines normally late March or April


AARHUS UNIVERSITY


Application - Sending

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EU destination

• Send application to host institution directly (unless clearly stated otherwise)

Non-EU destination

• Check the host Uni – some require paper applications. Hand in your application material to Study Abroad & Exchange Front Desk (Room 021 in build. 1443) ASAP!


AARHUS UNIVERSITY


When do you get an answer?

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First month:

• No news = good news

• Read the material – any guideline for time frame

After one month

• If no visa requirement, no need to panic

• Normally universities will sent acceptance letters etc around this time

After two months

•You should have an answer

•See if other students going to the same place, did get an answer yet

•If nothing happens contact Study Abroad & Exchange Team


AARHUS UNIVERSITY


Visa for EU destinations

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EU Citizen

• You need a residence permit

• Apply when getting there (normal case)

• Follow instruction of host university

Non-EU citizen

• You will need a visa

• Apply before entering the country

• Follow instructions by host university


AARHUS UNIVERSITY


Visa for non-EU destinations

› You must have a visa before departure (most countries)

› Check your passport (valid until at least 6 months after return)

› Visa normally valid one month before semester start

› Country specific visa information on website

› Follow guidelines of host university

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AARHUS UNIVERSITY


Insurance

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Take out specific and additional insurance

• You are not covered by your yellow insurance card and possibly not by your personal insurance

Health Insurance

• EU countries (EU citizens): Bring European Health Insurance card

• Overseas destinations: Often require you to take a specific insurance

Personal and Liability Insurance

• Check your insurance company


AARHUS UNIVERSITY


Housing

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Can be a challenge

Research your options:

• Most host universities will help out one way or another

• Ask former students

• Ask exchange students at AU

Compare and decide:

• On campus

• Off campus


AARHUS UNIVERSITY


Grants

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Overseas: We will contact you, if and when the Dean´s Office and your department decide that you are eligible for the BSS Grant

Erasmus students are automatically nominated for grant

- Email me the dates of your stay abroad! Deadline: 15 . April

Private grants: www.legatnet.dk or Legathåndbogen

http://www.legatnet.dk/


AARHUS UNIVERSITY


While abroad

› You are an ambassador at the host university

› No complaints about behavior please

› Please promote AU, School of Business and Social Sciences! › Study Fairs

› Exchange meetings

› Promotion materials by request

› ppt on our website

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Spread the word!

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Participate in the Study Abroad Blog Competition

• www.facebook.com/BssStudyAbroadAarhusUniversity

• Win fantastic prizes

Participate in the Study Abroad Photo Competition

Write reports!

Write articles in newspaper / magazines


AARHUS UNIVERSITY


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When returning…

› Find out how and when to get your transcript

› Apply for incorporation of courses

› Hand in transcript

› Complete evaluation form

› Study Abroad Fair – Help new study abroad generation

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AARHUS UNIVERSITY


Check your Student email regularly

Dear Torge, Could you please forward the application form and other documents to Mette? Her emailbox is full. Kind regards, Brigitt

-----Message d'origine-----

De : Administrateur système

Envoyé : mardi 5 octobre 2005 17:01

À : lille***@hotmail.com

Objet : Non remis : Delivery Status Notification (Failure) Certains des destinataires ou tous les destinataires n'ont pas reçu votre message

Objet :Date : 05/10/2005 16:53

Impossible de contacter le(s) destinataire(s) suivant(s) : lille***@hotmail.com le

05/10/2005 16:55. This message is larger than the current system limit or the recipient's mailbox is full. Create a shorter message body or remove attachments and try sending it again.>

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AARHUS UNIVERSITY


Identify yourself!

-----Oprindelig meddelelse----- Fra: Thomas J [mailto:***@hotmail.com] Sendt: 23. marts 2006 17:30 Til: [email protected] Emne: Pre-approval of courses

Hi!!

I’m just writing to hear if you have heard something??? Because I haven’t heard anything…

-Thomas

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AARHUS UNIVERSITY


Applying for funding

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Applying private funds for scholarships

The confirmation that you have been allocated an exchange position will be sufficient.

Study Abroad & Echange Team will not be able to help any further with application for private funding.


AARHUS UNIVERSITY


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This is to certify that (student), who is a full time BSc Business student at Aarhus University, School of Business and Social Sciences, has been allocated an exchange position at (host university) in (country) in the autumn semester 2014. This position is part of an exchange agreement between Aarhus University, School of Business and Social Sciences and (host university).

The study abroad term has duration of at least 3 months and will be given full credit as part of the student’s course of studies at Aarhus University, School of Business and Social Sciences.

Applying for funding


AARHUS UNIVERSITY


Resources

facebook/

BssStudyAbroadAarhusUniv

ersity

Study Portal for your study line – left hand menu –

Counselling – Study Abroad

Buld.1443 Room 021

Study Abroad Library

09.00 – 12.00

12.30 – 14.00

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AARHUS UNIVERSITY


AGENDA

18.00 Application to host university

Visa / Insurance / Housing / Financial issues

other practical issues

18.30 Academic requirements

Approval of Courses

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AARHUS UNIVERSITY


General academic requirements

It is your own responsibility to research the course offering at the exchange university and find interesting and relevant courses!

Therefore, you must know which and how many courses to take in order to achieve full credit for the semester you spend abroad.

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AARHUS UNIVERSITY


General Academic Requirements

You must take 30 ECTS.

• Alternatively, apply for an exemption not to take a full semester program. You must be able to explain you will obtain the remaining creditcs within the regular time of your study program. Please find the application for exemption here

You must have preapproved a minimum of 20 ECTS while on exchange.

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http://studerende.au.dk/studier/fagportaler/businessadm/vejledning/studyabroad/beforeapplying/rulesandregulations/


AARHUS UNIVERSITY


General Academic Requirements

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Electives

• No internships

• must have less than 30 % overlap.

• must be relevant for degree (No piano, golf, or Russian literature).

Culture (and language) courses

• HA/BSc: - maximum 5 ECTS (special rules apply for HA(int))

• Other studies: Not possible

ECTS credits

• are based on course workload – if in doubt, ask!


AARHUS UNIVERSITY


Specific Academic Requirements

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• 30 ECTS electives

• Minimum 20 ECTS

• Minimum bachelor level

• Courses within

• Business

• Communication

• Language (minimum of 20 ECTS to be admitted to CLM Engelsk)

MMC



AARHUS UNIVERSITY



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• Courses minimum bachelor level

• Be aware of minimum 20 ECTS

• 5 ECTS Strategic Management and Organization

• 5 ECTS Seminar in Marketing


BSc

• See me afterwards Ha(jur)


AARHUS UNIVERSITY


Specific academic requirements

HA students :

If you are taking courses worth 10 ECTS prior to going on exchange, you must be sure that you are able to take both compulsory courses abroad.

If you are not able to take both compulsory courses, - classes are filled or there is an schedule overlap - you will not be able to obtain the required 20 ECTS.


AARHUS UNIVERSITY


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• Think outside your own profile

• No internships as part of Study Abroad


• Minimum master level

MSc



• Minimum 10 ECTS within law

• Minimum 10 ECTS within business

• Minimum master level

CM (jur)



AARHUS UNIVERSITY


Before you go – approval of courses

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March

allocation and nomination

Application to universty

Admission At university Departure

July/August

Check Study Abroad database for previously approved courses

If approved earlier, they will also be approved for you (NOT oecon and soc)

Contact exchange university for list of available courses and course descriptions for new and previously approved courses

If not available, ask when they will be.

Check for host university’s course application procedure

If you wish to have a new course approved,

contact International Student Counsellor

Include form for Approval of Courses

Include course descriptions for new courses

Put together program with 30 ECTS

Approval of courses


AARHUS UNIVERSITY


Before you go - Approval of new courses

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Course description

• Course content

• Literature

• Exam

• Find example of applications here

The application

• Correct information about sender

• Must contain the correct course name and number

• If possible, link to course description,

The mail for approval

• Clearly identify the sender

• Attach course descriptions in .pdf

• Name the courses the same as in the application

http://studerende.au.dk/en/studies/subject-portals/business-administration/counselling/studyabroad/afterallocation/approvalofcourses/howtoapply/


AARHUS UNIVERSITY


Before you go – Approval of courses (Not Oecon/SOC)

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Remember

• We will preapprove courses worth 30 ECTS + 2 additional courses

• Processing time might take 3-4 weeks (often longer in holiday and peak periods)


AARHUS UNIVERSITY


When you return – Incorporation of Courses (Not Oecon/SOC)

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Only credit transferral for approved and passed courses - the courses on your transcript You must always take the exam – not only attendance

Transferred to your AU diploma as ”passed”, no marks translation – may change

You must contact the institution abroad in order to get your transcript on time

Superior authority is the Study Board

When you return home, the deadline for incorporation of courses is 15 March 2015


AARHUS UNIVERSITY


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Failed courses

Electives

Do not have to be substituted by same subject area, but must minimum have the same ECTS.

Compulsory Courses

Must be substituted by the exact same course at AU or re-examination at host institution

When you return – Incorporation of Courses (Not Oecon/SOC)


AARHUS UNIVERSITY


Transfer of Credits

Courses will only be incorporated in multiples of 5 ECTS.

Meaning, if you pass

0 - 4,9 ECTS = 0 ECTS incorporated,

5 - 9,9 ECTS = you will have 5 ECTS incorporated,

10 - 14,9 ECTS= 10 ECTS incorporated,




30 ECTS = 30 ECTS incorporated

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AARHUS UNIVERSITY


Transfer of Credits

ECTS which are not incorporated will NOT be lost, but you can keep them as extra ECTS should you need them at a later time. Example You have signed up for 5 courses of 6 ECTS at the exchange institution and you pass 4 out of 5 courses, meaning that you have earned a total of 24 ECTS. You will have 20 ECTS incorporated in to your program. You will have to make up 10 ECTS as electives at School of Business and Social Sciences. Alternatively, you can combine the extra 4 ECTS with a course of at least 6 ECTS from another university.

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AARHUS UNIVERSITY


Remember

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Use the opportunity to create a different academic profile

It is your responsibility to find courses and make sure they are approved

Before you go Approval of courses

When you return Incorporation of Courses

Email: [email protected]


AARHUS UNIVERSITY


Academic requirements

›Questions? › Courses: [email protected]

› Other: [email protected]

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mailto:[email protected]

mailto:[email protected]

abroad study

Marts 2014

AARHUS UNIVERISTY


GET READY TO GO

BSS STUDY ABROAD PROGRAMMES

Documents

GET READY TO GO - studerende.au.dkstuderende.au.dk/fileadmin/studerende.au.dk/BSS/business...courses •HA/BSc: - maximum 5 ECTS (special rules apply for HA(int)) •Other studies: