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GETS - Session 8GETS - Session 8

Your Support from Rotary International

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1. Be aware of the variety of RI resources available to you as governor-elect

2. Recognize the components of the RI funds provided to district governors

3. Become familiar with appropriate use of Rotary’s name and emblem

Learning Objectives Learning Objectives

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4. Know where to find and how to respond to important RI deadlines

5. Understand your role in encouraging clubs to use RI’s Web site for Rotary business

6. Know your responsibilities related to the Council on Legislation

Learning Objectives Cont’d Learning Objectives Cont’d

DGTM: Summary of Session 8 : Appendix 37

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RI Secretariat – Around the WorldRI Secretariat – Around the World

RI Headquarters

Southern South America Office

South Pacific and Philippines Office

Europe and Africa Office RIBI – Rotary in Great Britain and Ireland

Brazil Office

Japan Office

Korea Office

South Asia Office

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Club and District SupportClub and District Support

We offer guidance on:

•Rotary resources and services•Administrative procedures•Board policy and RI constitutional documents•Conducting Rotary business online with

Member Access

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Your Support TeamYour Support TeamYour district is served by the Asia/Pacific Department

David PetersonSenior Coordinator

Ryan Davenport Coordinator

Cliff ChanManager

Slide 7 1-d CDS Session One

Distancestravelled

Hotelovernights

Size of district and number of

clubs

Office expenses

RI’s available financial resources

Estimated AllocationEstimated Allocation

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Allocation ComponentsAllocation Components

Office SuppliesTelephone and Fax

Office Expenses

PETS

Dist. Assembly

Dist. Conference

Official

Visits

Printing and Multi-copying

Hotel/Meals/

Mileage for:

DGTM: Chapter 8 & 10

Postage

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Eligible Expenses for DGEsEligible Expenses for DGEsAs of 1 July 2007:

• Printing of business cards, stationery (including letterhead and envelopes

• Mailing of PETS materials to club presidents-elect

• Travel expenses for district team training seminar, district assembly, and PETS

• Travel expenses for conducting site visits for district conference.

As of 1 January 2008:

• Telephone line, cell phone account, fax line,

and internet access.

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Additional RI FundsAdditional RI Funds

* DGTM: Chapter 10

AG training

Up to 10% of RI estimated

allocation

(Form E*)

GETS

3 nights hotel &

2 days meals

(Form B*)

New clubs

Up to 50% of

charter fees

(Form I*)

You may receive the following reimbursements in addition to your estimated allocation :

As governorAs governor elect

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Allocation DeadlinesAllocation Deadlines

DGTM: Chapter 8

Estimated allocation questionnaire to RI 1 Oct 2007

Notified of estimated allocation May 2008

GETS/AG training expenses to RI 15 May 2008

70% of allocation sent to you July 2008

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Sources of FundingSources of Funding

Rotary International(Estimated allocation, GETS, AG training, and new clubs)

District financial resources(if applicable)

Other financial resources(e.g., local sponsorship)

Total

financial

resources

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Submission DeadlinesSubmission Deadlines

District meeting dates (Form A*) 1 Oct 2007

International Assembly forms 31 Oct 2007

Official Directory data form 31 Dec 2007

District appointments (Form D*) 1 Mar 2008

Itinerary of official visits 1 June 2008

* DGTM: Chapter 10

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Council on LegislationCouncil on Legislation• Per capita dues will increase starting in 2008-

2009 to $24.00

• Previous club president continues to serve if president-elect fails to attend PETS and the District Assembly

• RI Board may suspend or terminate a club that fails to investigate an allegation that a member violated youth protection laws

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Rotary MarksRotary MarksEmblem cannot be altered.

(Use only camera ready artwork or a download)

Rotary website and DGTM: Chapter 8

“Rotary” + further qualifier (name of the club, district or Rotary entity).

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Common Misuse of Rotary Marks

Common Misuse of Rotary Marks

Club and District Web Sites and Projects

Correct

www.rotary8000.com

Rotary Club of Columbus Memorial Park

Incorrect

www.joinrotary.com

Rotary Memorial Park

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The New Rotary WebsiteThe New Rotary Website

Click “Members” for Information on

“Running a Club / District”

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To register you will need your

District number Club numberMember ID number

Member Access

Member Access RegistrationMember Access Registration

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- District Governors-Elect Forum

- View Incoming Officers

- Review Club Data

- Foundation Reports (CRS/MCR)

Member Access for DGEsMember Access for DGEs

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Member Access : for clubsMember Access : for clubs

Reminder: Must update membership by 1 June / 1 December for accurate SAR

Update club and membership data

Pay dues based on semiannual report (SAR)

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Other ResourcesOther Resources

• OD Official Directory Sent to the club secretary every year

• MOP Manual of Procedure The Constitutional documents are changed according to the decisions taken by the Council on Legislation during its meeting (every 3 years)

• COP Code of PoliciesChanged according to decisions taken by the RI Board (4 times/year)

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Your Support from RIYour Support from RI