Getting ready to tender

Funding EyeJon Matthews

2012

Content• Grant vs Tender• Evidence

– Track record– Knowledge of Powys– Quality Assured– Capacity– Monitoring– Risk– Strategic– Value– Added Value

Tendering vs Grants• Formality• Additional documentation• Requests for additional information• Size of awards• Demonstrating Need

• Not that different

 

Commissioners need to have confidence in you to deliver their targets

Demonstrate and evidence ability

    Track Record • In Powys• With this client group• Length of time• Safe pair of hands

Knowledge of Powys

• Understand Powys• How the geography cause problems• Lack of opportunities and the impacts

this has on people and services• How problems can be overcome• Links and cooperation with other

organisations / agencies

    Quality assured

• What quality marks or awards do you have or working towards

• Reports from service users• Who else buys your services• Policies and procedures in place - when

updated reviewed

  Monitoring / Evaluation of service

• User involvement• How measure success against targets• What baseline data is available• realistic, costs, practical, achievable• What systems are in place to monitor - are

these robust• Financial management

    Capacity

• Staff in Post and relevant skills and experience of the staff

• Speed to be up and running • Training requirements

    Risk

• Show that you are aware of the risks in delivery - particularly relevant risks for delivery in Powys

• Actions to minimise risk and impact of things going wrong

• Size of organisation

    Strategic

• How your work meets strategic objectives of local, regional and national plans

• One Powys Plan

    Value for money

• What makes your service value for money

• Consortium bringing skills together?• Low overheads• Because of the added value• Use of volunteers and the additional

benefits they gain (if so relate these benefits to targets)

    Added value

• What else do you offer• What complements this project• Be realistic on cost - you don’t want to

win a tender but not have capacity to deliver

 

Consider who might be competition

Give yourself time to put tender together - it will take longer than you think