GRADEBOOK PHOTO UPLOAD PROGRAMgradebooksupport.dadeschools.net/pdf/GBM/Support/Photo_Upload_RG.pdffile, the .NET Framework must be installed. To install the .Net Framework, on the

GRADEBOOK PHOTO UPLOAD PROGRAM

Table of Contents System Overview......................................................................................... 1 Getting Started............................................................................................. 1 Logging in to the M-DCPS Intranet ............................................................. 1 Installing Gradebook Utilities Install/Upgrades............................................. 2 Uploading Photos......................................................................................... 4 Whom to Call for Assistance........................................................................ 5 Appendix A .................................................................................................. 6

.NET Framework Installation .......................................................... 6 Appendix B .................................................................................................. 8

FAQs .............................................................................................. 8

Miami-Dade County Public Schools Information Technology ServicesSeptember 2008

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Gradebook photo upload proGram

logging in to the m-dCpS Intranet

Getting Started

System overview Information Technology Services (ITS) has acquired the Gradebook photo upload program. This Windows based system allows school staff to upload pictures of students by school for use in the District’s electronic Gradebook program through the M-DCPS Intranet. This is an optional feature.

The Gradebook utilities Install/upgrades system which contains the Gradebook photo upload program is available within the ItS Intranet Web applications. Administrators must assign RACF permission to WGBI (WEB GRADEBK INSTAL) to their designated staff members. It is imperative that photos be uploaded only on Fridays so as not to interfere in any way with the normal operation of the Gradebook during the school week.

To access the Intranet,

▼ log In to the M-DCPS home page at http://www.dadeschools.net

▼ Click the employees tab

The dadeschools.net employees screen will be displayed.

On the dadeschools.net employees page, under the employee toolbox,

▼ Click Intranet

The ItS Intranet Web applications log In screen will be displayed.

Note: to locate this link in the future, bookmark this page or create a desktop shortcut. this site is best viewed using the latest version of microsoft Internet explorer and adobe acrobat reader which can be downloaded from the m-dCpS Intranet under the Software updates and utilities option.

Note: the Intranet is also accessible from themy dadeschools - teacher portal screen under administrative tools.

Note: only Gradebook managers that log their computers into the dadeSChoolS domain can upload photos. administrative rights to the computer are required to install photo upload software.


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Installing Gradebook utilities Install/upgrades

▼ type the employee Id number, work location, and password (User’s CICS password)

▼ Click log In (or press enter)

The ItS Intranet Web applications screen will be displayed.

On the ItS Intranet Web applications log In screen, in the user authentication box,

▼ Click Gradebook utilities Install/upgrades

The File download - Security Warning screen will be displayed.

On the ItS Intranet Web applications screen,

To run the file,

▼ Click run

The Internet explorer - Security Warning screen will be displayed.

If WarNING - .Net Framework Installation error message appears, please refer to .Net FrameworkInstallation (Appendix A, page 6).


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▼ Click run

The Gb Student photo upload Setup screen will be displayed.

On the Internet explorer - Security Warning screen,

▼ Click ok

The Gb Student photo upload Set up Wizard screen.

▼ Click Next

The Installation Folder screen will be displayed.

Accept the default location for the folder.

▼ Click everyone

▼ Click Next

The Confirm Installation screen will be displayed.


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uploading photos

▼ Click Next

The installation process will begin.

The Installation Complete screen will be displayed.

▼ Click Close to exit

On the Confirm Installation screen,

After the Gradebook utilities Install/upgrades file has been installed, the student photos on the computer can be uploaded into the District’s electronic Gradebook program. Only Gradebook Managers that log their computers into the DADESCHOOLS domain can upload photos.

From the desktop,

▼ Click on the Gb Student photo upload Setup icon

The Gb Student photo upload screen will be displayed.

Note: the Gb Student photo upload program is also accessible from the desktop by clicking on Start and all programs to locate the Gb Student photo upload program.


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Whom to Call for assistance

On the Select Student photos screen,

▼ Click on the box for each photo to be uploaded

Or, at the top of the screen,

▼ Click Select all or deselect all

The photos to be uploaded will be displayed in the Select Student photos screen.

▼ Click upload Student photos

▼ Click on the folder containing the student photos

The photos will be displayed in the Select Student photos screen.

From the directory,

For questions or comments, please complete a heat Self Service desk incident at: http://selfservice.dadeschools.net

The total uploaded photos confirmation message will be displayed.

▼ Click ok to close the file

NOTE: Picture file name format must be the 7 digit student Id number. pictures will not be visible in any other format.

Note: Pictures will be available for use on the following day.


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.Net Framework InstallationIf WarNING - .Net Framework Installation error message appears while attempting to run the Gradebook Utilities file, the .NET Framework must be installed.

To install the .Net Framework, on the Windows Installer loader screen,

▼ Click No

▼ Click on Software updates & utilities

The download utilities & updates screen will be displayed.

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On the download utilities & updates screen,

Under microsoft Framework,

▼ Click .Net Framework �.�

The FIle download screen will be displayed.

On the ItS Intranet Web applications log In screen (see pages 1-2),


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▼ Click open

The microsoft .Net Framework �.� Setup screen will be displayed.

▼ Click Yes

The installation will begin.

On the installation is complete message,

▼ Click ok

Return to Installing Gradebook utilities Install/upgrades on the ItS Intranet Web applications log In screen (see page 2).

On the File download screen,


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FaQs

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Q: Once the GBM has uploaded the photos, how do I get them into my gradebook?

A: Once pictures are uploaded, they will be available to a teacher’s gradebook the following day. Move the mouse over the student’s name.

Q: Will my pictures follow my class files if I work at a different computer?

A: Yes.

Q: Can I use the picture upload utility on a Macintosh?

A: No, this is a PC-based software that requires Windows 2000 or greater.

Q: Can I use these pictures in my seating chart?

A: Yes. Follow the instructions on page 29 of the teachers quick reference document to learn how to create a seating chart.

Documents

GRADEBOOK PHOTO UPLOAD PROGRAMgradebooksupport.dadeschools.net/pdf/GBM/Support/Photo_Upload_RG.pdffile, the .NET Framework must be installed. To install the .Net Framework, on the