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GRASP and its European Commission Project
“Preservation of forest resources and improved livelihoods for forest peoples through conservation of great apes as
flagship species”
Brown Bag Lunch SeminarTuesday 21 March, 2006
The GRASP PartnershipThe GRASP Partnership
The EC Grant: The EC Grant: Proposal stageProposal stage SelectionSelection Implementation Implementation
The Great ApesThe Great Apes
BonoboBonobo ChimpanzeeChimpanzee GorillaGorilla OrangutanOrangutan
Multilateral
Environmental Agreements
Multilateral
Environmental Agreements
PatronsPatrons
Private Sector
Private Sector
Local Communities
Local Communities
NGOsNGOs
23 Great Ape
Range States
23 Great Ape
Range States
DonorGovernments
DonorGovernments
UNEP UNESCO
Joint Secretariat
UNEP UNESCO
Joint Secretariat
GRASP: A Global PartnershipGRASP: A Global Partnership
How we workHow we work Secretariat - UNEP & UNESCOSecretariat - UNEP & UNESCO Executive Committee - 11 membersExecutive Committee - 11 members Scientific Commission - IUCN-PSG, IPS Scientific Commission - IUCN-PSG, IPS Technical Support TeamsTechnical Support Teams Range State focal pointsRange State focal points GRASP PatronsGRASP Patrons
The GRASP European Commission Project
The Proposal Stage
The Project
Aim: preservation of forest resources and improved livelihoods of forest people thru conservation strategies.
Mobilize wide international support thru IGM Promote development of national plans Increase capacity for implementation 4 pilot projects in West and Central Africa, and
Indonesia.
The Funding
Total project 3.019m EUREC component 2.4m (80%)UNEP, NGOs 619,000 (20%)
includes 6% overhead
EC Proposal
Timeline Late 2003 Call for proposals 9 March 04 Deadline for applications
16.00 h Brussels August 04 Planned announcement date January 05 Actual announcement date December 05 Contract signed
Partners not required for UN applicants, but may provide advantages
Partners must: Have registered office in EU member state, or Have registered office in eligible developing
country
Selecting Partners
GRASP asked its existing partners to express interest
All the European partners interested Born Free Foundation (UK) Bristol Zoo Gardens (UK) Dian Fossey Gorilla Fund (UK) Orangutan Foundation (UK) Wild Chimpanzee Foundation (Germany/Switzerland)
Other partners didn’t realize they might be eligible, eg some US based NGOs
Title Location Amount requested Summary Objectives Justification Detailed description of activities Methodology Duration and action plan
1. The Action
2. Expected results of the action Expected impact on target groupExpected impact on target group Publications and other outputsPublications and other outputs Multiplier effectsMultiplier effects Short and long-term impactShort and long-term impact
3.3.BudgetBudget
4.4.Sources of funding Sources of funding
Annex B. Budget for the Action - UNEP-GRASP1
Expenses Unit # of units
1. Human Resources
1.1 Salaries (gross amounts, local staff)4
1.1.1 Technical 0Ivory Coast Per month 113 500 56500Cameroon Per month 36 5400 194400Democratic Republic of Congo (DRC) Per month 36 882 31752Indonesia Per month 60 800 48000 1.1.2 Administrative/ support staff 0Ivory Coast Per month 8 1750 14000IGM admin Per month 9 2000 18000Cameroon Per month 36 1200 43200DRC Per month 36 1182 42552Indonesia Per month 36 3845 1384201.2 Salaries (gross amounts, expat/int. staff) 0Ivory Coast Per month 29 2450 71050IGM consultants Per month 9.5 4000 38000IGM services Per month 1.25 6000 7500Cameroon Per month 16 3500 56000Indonesia Per month 36 540 19440Technical Support Team (TST) Per month 36 3750 135000
1.3 Per diems for missions/travel5 0 1.3.1 Abroad (staff assigned to the Action) 0IGM per diems Nigeria Per diem 201 199 39999IGM per diems France Per diem 96 150 14400Cameroon Per diem 100 208 20800Indonesia Per diem 30 60 1800TST (based on average rate for all range states) Per diem 225 165 37125 1.3.2 Local (staff assigned to the Action) 0Indonesia Per diem 17905 5 89525 1.3.3 Seminar/conference participants 0IGM participants Nigeria Per diem 368 199 73232TST (based on average rate for all range states) Per diem 75 165 12375Subtotal Human Resources 1203070
Unit rate (in EUR)
All YearsCosts (in
EUR)3
2. Travel6
2.1. International travel 0Ivory Coast - Germany Per flight 10 920 9200IGM Kenya-Nigeria Per flight 20 1000 20000IGM France-Nigeria Per flight 20 2000 40000UK-Cameroon Per flight 10 1200 12000UK-DRC Per flight 6 984 5904UK-Indonesia Per flight 6 1000 6000TST (Europe / Africa / Asia) Per flight 75 1000 750002.2 Local transportation 0Ivory Coast Per month 36 140 5040DRC Per month 36 251 9036IGM Per month 1 400 400Indonesia community liaison leaders Per month 30 230 6900Indonesia other Per month 36 190 6840Subtotal Travel 196320
3. Equipment and supplies7
3.1 Purchase or rent of vehicles 0Cameroon cars Per vehicle 1 34000 34000Cameroon motorcycles Per vehicle 4 4000 16000DRC 4x4 Per vehicle 1 10000 10000Indonesia speedboat Per vehicle 1 3500 3500Indonesia slow boats Per vehicle 4 1700 68003.2 Furniture, computer equipment 0Ivory Coast computers & accessories Per workstation 6 4100 24600IGM computer & printer Per workstation 1 2000 2000Cameroon computer equipment Per order 1 7000 7000Indonesia computer equipment Per order 1 1500 1500TST computer equipment support Per range state 23 5000 1150003.3 Spare parts/equipment for machines, tools 0DRC ranger equipment Per year 3 12476 37428Indonesia Per month 36 30 10803.4 Other (please specify) 0Ivory Coast field equipment (GPS, Cybertracker, etc) Per person 14 1600 22400Cameroon education / training materials Per order 6 5500 33000DRC camp supplies and field rations Per month 36 256 9216Indonesia guard post field supplies Per month 36 200 7200DRC books and journals Per year 3 866 2598DRC scientific equipment (eg GIS) Per order 1 2291 2291Indonesia guard post construction & radios Per post 4 9500 38000Subtotal Equipment and supplies 373613
4. Local office/Action costs8
4.1 Vehicle costs 0Ivory Coast Per month 18 640 11520Cameroon Per month 36 5250 189000DRC Per month 36 307 110524.2 Office rent 0Ivory Coast Per month 36 250 9000Cameroon Per month 36 250 9000DRC Per month 36 79 2844Indonesia Per month 36 150 54004.3 Consumables - office supplies 0Ivory Coast Per month 36 150 5400Cameroon Per month 36 62.5 2250DRC Per month 36 571 20556Indonesia Per month 36 45 16204.4 Other services (tel/fax, electricity/heating, maintenance) 0Ivory Coast Per month 36 300 10800Cameroon Per month 36 200 7200DRC Per month 36 63 2268Indonesia Per month 36 100 3600IGM tel/fax Per month 12 400 4800IGM conference facility rental Per event 1 20000 20000Cameroon community workshop costs Per year 3 5000 15000Cameroon exchange visit costs Per year 3 1000 3000TST Per month 36 100 3600Subtotal Local office/Action costs 337910
5. Other costs, services9
5.1 Publications10 0Ivory Coast bio-monitoring Per publication 10 1400 14000IGM document production & distribution Per page 60000 0.05 3000Indonesia Per publication 5 1000 5000
5.2 Studies, research10 0Ivory Coast Per trimester 12 3400 40800DRC Per survey 6 2520 15120Indonesia Per study 2 5000 100005.3 Auditing costs 0IGM auditing Per year 1 8000 8000Other auditing Per year 3 50000 1500005.4 Evaluation costs 0Total final evaluation Per evaluation 1 60000 60000Cameroon mid-term evaluation Per year 1 11000 11000IGM evaluation Per evaluation 1 10000 100005.5 Translation, interpreters 0IGM interpreters Per month 3.1 9450 29295IGM doument translation Per page 400 115 46000IGM document editing Per page 300 45 13500Indonesia Per semester 6 95 5705.6 Financial services (bank guarantee costs etc.) Per year 3 1000 3000
5.7 Costs of conferences/seminars10 0Ivory Coast seminars Per event 22 1600 35200Cameroon training / education workshops Per series 5 5000 25000DRC Per event 3 803 2409Indonesia Per event 30 140 4200TST national planning workshops Per event 8 20000 160000TST conference registration Per year 3 1200 36005.8 Visibility actionsIGM PR consultancy Per month 2 3000 6000IGM publicity materials Per copy 5000 2 10000Cameroon mass media awareness campaign Per year 3 3000 9000DRC livestock distribution scheme Per year 3 5984 17952DRC other community support Per month 36 650 23400DRC radio broadcasts Per month 36 39 1404Indonesia pilot project support Per project 2 10000 20000Subtotal Other costs, services 737450
Expenses Unit # of unitsUnit rate (in EUR)
6. Other 0Subtotal Other 0
7. Subtotal direct costs of the Action (1-6) 28483638. Administrative costs (maximum 7% of 7, total direct eligible costs of the Action) 1709029. Total eligible costs of the Action (7+ 8) 30192651. The Budget must cover all eligible costs of the Action, not just the Contracting Authority's contribution. All items must be broken down into their individual components. The number of units for each component must be specified.2. This section must be completed if the Action is to be implemented over a period of more than 12 months.3. If the Contracting Authority is not the European Commission, the budget may be established in euro or in the currency of the country of the Contracting Authority. 4. If staff are not working full time on the Action, the percentage should be indicated alongside the description of the item and reflected in the number of units (not the unit rate).5. Indicate the country where the per diems are incurred and the applicable rates (which must not exceed the scales approved by the European Commission). Per diems cover accommodation, meals and local travel within the place of the mission and sundry expe6. Indicate the place of departure and the destination.7. Costs of purchase or rental8. These costs may cover only premises rented especially for the Action. The normal rental and service costs of participating bodies are administrative expenditure under heading 8.9. Specify. Lump sums will not be accepted.10. Only indicate here when fully subcontracted.
Costs (in EUR)
Expected sources of funding
Amount PercentageEUR of total
%
Applicant's financial contribution 65702 2.18
Commission contribution sought in this application 2400000 79.49
Contribution(s) from other European Institutions or EU Member StatesForeign & Commonwealth Office, UK Adequate reporting 44000 1.46Ministry of Environment, Ireland Adequate reporting 60000 1.99
Contributions from other organisations:Name ConditionsGreat Ape Conservation Fund, USFWS, USA None 37780 1.25Max Planck Institute, Leipzig, Germany None 56900 1.88Wild Chimpanzee Foundation, Leipzig, Germany None 9883 0.33Born Free Foundation EU funding received 65000 2.15Dian Fossey Gorilla Fund EU funding received 50000 1.66Bristol Zoological Gardens EU funding received 135000 4.47Orangutan Foundation UK EU funding received 95000 3.15
TOTAL CONTRIBUTIONS
Direct revenue from the Action 0 0
OVERALL TOTAL 3019265 100.00
Selection ProcessSelection Process
Dec 03 Visit by Rob Hepworth and Ex MEP to Brussels
March 04 Submitted proposal April 04 ED (offered to) phone M.
Wallstrom, DG Envt Aug – Dec No response from EC Jan 05 Rejection letter, but positive
evaluation, offer to keep on file March 05 Parliamentary question tabled May 05 Approval granted
Evaluation
Capacity UNEP rated 20/20 Relevance to the call for proposal
to the target countries Methodology Design, practicality, indicators Sustainability Impact, multiplier effect Budget and Cost effectiveness
ratio of costs to resultsis expenditure necessary?
FinalizationFinalization
June 05 June 05 visit to Brussels visit to Brussels July – Aug July – Aug amendments to project amendments to project
activities and budgetactivities and budget November November finalization finalization December December contract between UNEP contract between UNEP
and EC signed and funds and EC signed and funds disbursed disbursed
ImplementationImplementation Develop UNEP master projectDevelop UNEP master project Develop sub-project documents with Develop sub-project documents with
each NGOeach NGO Convert all budgets from EUR into Convert all budgets from EUR into
USDUSD Deal with reporting requirements Deal with reporting requirements
UNON vs ECUNON vs EC
Problems
Working in EUR and USD within UNON system.
UNON IMIS etc only dealing with the 80% under their control, while EC wants reporting on 100%
Progress on field projects – civil war etc.
Lessons LearnedLessons Learned
Choose partners carefullyChoose partners carefully Don’t plan for activities which need to Don’t plan for activities which need to
start within next 12 - 18 monthsstart within next 12 - 18 months Involve UNEP-Brussels Involve UNEP-Brussels Build staff into the budgetBuild staff into the budget
