Gravity Skate Rollers with Trays - CWU: Home€¦ · Gravity Skate Rollers with Trays Safety compliance and supporting documentation . Dave Warner . Tel: 07703963103 – email: [email protected]

Gravity Skate Rollers with Trays

Safety compliance and supporting documentation

Dave Warner Tel: 07703963103 – email: [email protected]

04/12/17

This is a synopsis of the safety documentation applicable to the deployment of gravity skate rollers to be used with Trays. Due to the size of this file I have only placed the main documents in this synopsis. It is a requirement of the SAC1 and Risk Assessment that site assessments must be completed prior to any new equipment being deployed, supported by local risk assessments and consultation with local CWU representatives.

The documents within this pack are electronic copies, all master documents with signatures are held by the originators on site. Should you need to review these please contact – [email protected] Manual Parcels Design Manager.

Gravity Skate Rollers -Tray safety documentation within this document.

Work Equipment Change Safety Assessment (WECSA) ……………….…………1 Safety Assessment SAC1………………………………………………………………………………….2 PUWER …………………………………………………………………………………………………………….3 Safe Systems of Work………………………………………………………………………………………4 Ergonomic Screening ……………………………………………………………………………………… 5 Job Element Sheets ……………………………………………………………………………………….6 Layout ………………………………………………………………………………………………………………7

ANNEX: 1…………………………………………………………………………………………………………………………….

Additional supporting document (not included in this report)

Terms of reference (TOR)……………………………………………………………………………………..8 Joint working review……………………………………………………………………………………………..9 Industrial engineering report………………………………………………………………………………..10

mailto:[email protected]

SAC1 Template Template Owner: J Hosking Template Version: 4.4 Date: Aug 2016

SAFETY ASSESSMENT & CONCURRENCE (SAC1)

Programme/Project/Product Title

Gravity Skatewheel Conveyors

Task or Work Equipment Photograph

Programme/Project/Product Description

Use of Gravity conveyors for processing DTRE Mail Bundles, Trays and large Parcels within Mail Centres

Proposed schedule, timescales if known

Conveyors already deployed as part of large parcels Phase 1 and Phase 2.

Asset Group (where applicable)

Asset Subject Matter Expert and/or Asset Group Owner

Project Lead/Manager (name & contact details)

[email protected]

NATIONAL (8.1) REGIONAL (8.2) UNIT (8.3)

What category is this SAC1? X

Based on the SAC1 category above and using the information in the next column detail the input required (not all will necessarily apply)

Applies if category:

Y/N Name & Contact Details

Group SHE Risk & Improvement Manager 8.1 Y Sarah Foord

Nationally appointed project safety lead 8.1 Y Del Roffey

Programmes Director/Manager 8.1 Y Dave Warner

Senior Safety Professional (SHE Team) 8.2 or 8.3 N

Project Safety Lead 8.2 or 8.3 N

SHE Advisor (SHE Team) 8.2 or 8.3 N

Group Property Risk & Compliance Manager As appropriate N

Engineering & Assets Manager (SHE Team) As appropriate Y Del Roffey

SHE Logistics Team – (Vehicles) As appropriate N

Subject Matter Expert As appropriate Y Craig Dowe

Other As appropriate Y Corinne Parsons

STAKEHOLDER CONSULTATION Y/N Name & Contact Details Has consultation taken place with the CWU H&S team (for category 8.1 this should normally be with the national officer)

Y Dave Joyce, Andrew Macleod

Has consultation taken place with the Unite/CMA H&S team (for category 8.1 this should normally be with the national officer)

Y [email protected]

Is consultation necessary with any other stakeholder?

N


SAC1 Template Template Owner: J Hosking Version: 4.4 Date: Aug 2016

Provide details of any external input e.g. Health & Safety Executive, Fire Authority

Name & Contact Details

None

CONSTRUCTION, DESIGN & MANAGEMENT YES / NO / NA

Is the work defined as construction work under the CDM Regulations 2015? N/A

Is the CDM Guidance Document (PTL 309) being followed? N/A

Is the Asbestos Procedure (PTL 301) being followed? N/A

Is engagement with the Unit Manager/PiC and consultation with Operations planned or in progress?

N/A

Please insert a copy of the preliminary hazard register (RMCDM7). Insert file as an object here.

Page 3 of 9


STEP 1 INITIAL RISK ASSESSMENT List below tasks or work equipment involved & the hazards associated with them & those people affected, list all existing controls & rate the level of risk. Use separate assessment sections for each task or work equipment & add more assessment sections and expanding as needed. If any risks are tolerable or above, move to Step 2 Risk Control.

Task or Work Equipment

Identified Hazards Associated Risk People Affected

Existing Control(s) Risk Assessment Outcome See Matrix Likelihood Severity Total

Gravity Skatewheel conveyors

Manoeuvring the rollers into position

Musculoskeletal injury / Strike against object or Person

Operator / OE

Safe Working Instruction (SWI) 2 person move and yellow handle provided to push / pull and 2nd person to guide at lower end

1 3

3 Adequately Controlled

Rollers move during use

Strike against person Operator / OE

Brakes fitted to rollers to prevent movement whilst in use. SWI

1 3 3 Adequately Controlled

Manual Handling – lifting Parcels, Mail Bundles or trays onto roller from York and removing Parcels, Mail Bundles or trays from roller

Musculoskeletal injury Operator / OE

General manual handling training. Manual Handling SSOW. Ergonomic Assessment completed as part of the trial of the rollers at Peterborough MC. Height of rollers set at less than 1 meter. Task rotation at least every 30 mins depending on task as outlined in SWI.


Damage / faulty wheels

Musculoskeletal injury / Strike against object or Person

Operator / OE

Daily checks by operators SWI

2 3 6 Moderate

Damage / faulty rollers Items fail to roll down chute and impact on handling by operators.

Operator / OE

Daily checks by operators SWI

2 2 4 Tolerable

Wheels not positioned safely

Trip Hazard Operator / OE

SWI Daily checks by managers


Page 4 of 9


Items falling from roller

Falling objects Operator / OE

Side rails have been added to the design of the rollers following the trial to prevent items falling.


Rollers loaded with too many Bundles

Falling objects Operator / OE

Number of items limited to 20 items max. SWI


Loose clothing, lanyards, long hair etc.

Entangled with moving parts of the equipment

Operator / OE

SWI 1 2 2 Adequately Controlled

Congestion in work area, poor housekeeping, blocking fire exits etc.

Striking injuries Slips/trips Burns/smoke inhalation in the event of fire

Operator/ OE Minimum space set up specification produced as part of the trial at Peterborough MC. Unit checklist that includes review of Fire Risk Assessment and Workplace On Site Risk Assessment. 5 S standards Daily checks by manager


Structural failure of rollers

Crushing injuries Operator / OE

Work Equipment Change Safety Assessment of rollers has been completed to assess the suitability of the equipment for it’s intended purpose. Maximum load of Mail Items specified. Daily checks of rollers by operators. Specification and design advice by SME (Criag Dowe)

2 3 6 Moderate

Fingers trapped between tray and bottom of conveyor

Crushed finger/s Operator / OE

End of conveyors has been designed with an overhanging lip to provide a gap between the


Page 5 of 9


end of the conveyor and trays to minimise the risk. SWI updated with guidance on the correct method (two handed lift). SSoW updated, Job Element Sheets produced and shared with operators outlining safe method.

STEP 2 RISK CONTROL List all tasks or work equipment rated in Step 1 as tolerable or above. Identify & record the additional control measures necessary to ensure risks are removed or reduced to an acceptable level. On the assumption these risk controls will be introduced complete the risk assessment assessing their impact on the risk rating. Where any additional controls are proposed but cannot be immediately implemented add them at Step 5. Where necessary obtain advice from the Safety Lead to the project. Use separate assessment sections for each task or work equipment & add more assessment sections and expand as necessary.


Outcome See Step1

Additional Control Measures Completion Date

By Whom Completed Yes?

Risk Assessment Outcome See Matrix Likelihood Severity Total

Damage / faulty wheels

Moderate Engineers Inspection/Maintenance schedule to be in place for each site

Prior to use in each site

Projec t Lead Y 1 3 3 Adequately Controlled


Outcome See Step1




Damage / faulty rollers

Tolerable Engineers Inspection/Maintenance schedule to be in place for each site


Project Lead Y 1 2 2 Adequately Controlled


Outcome See Step1




Structural failure of rollers

Moderate Engineers Inspection/Maintenance schedule to be in place for each site


Project Lead Y 1 3 3 Adequately Controlled

Use the Risk Matrix in SMS 2.1 Risk Management Standard to assess the task or work equipment in all sections above.

Overall Assessment

Page 6 of 9


When the additional control measures are identified progress with the risk assessment based on the new information. All those assessed as Adequately Controlled or Tolerable Go to Step 5 Any that are assessed as Moderate or above Go to Step 3

STEP 3 DETAILED RISK ASSESSMENT

List all tasks or work equipment rated as moderate or above in Step 2 in the Detailed Assessment section below, where the additional controls introduced or intended for introduction in Step 2 cannot control the risks to at least an adequate level. It is essential at this point that the Safety Lead for the project is consulted. With their assistance identify which of the additional detailed risk assessments are required. These assessments should be used to identify and record any specific control measures the technical safety specialist completing the assessment feels are necessary to ensure risks are removed or reduced to an acceptable level. Where possible additional controls should be implemented straight away. Where additional controls are proposed but not yet implemented add them at Step 5. Add more assessment sections and expand as necessary to record your findings.

POSSIBLE DETAILED RISK ASSESSMENTS 1 Work Equipment Change Safety Assessment (Mandatory for all change to work equipment) 7 Detailed Redesign Assessment (Fundamental change to the project/process) 2 Ergonomic Assessment (N/A) 8 Hazard & Operability Assessment/Study (HAZOP) 3 CDM Assessment (N/A) 9 Epidemiological Assessment 4 Property & Facilities Structural Assessment (Fundamental change in building structure) 10 Health effects Assessment/Study/Surveillance 5 Yard risk Assessment 11 Noise Assessments – Noise Measurement completed 6 Fire Survey and/or Fire risk Assessment 12 Other Assessment – specify


Outcome See Step 2

Detailed Risk Assessments Completion Date




Outcome See Step 2

Detailed Risk Assessments Completion Date



Use the Risk Matrix in SMS 2.1 Risk Management Standard to assess the task or work equipment.

STEP 4 RESIDUAL RISKS If there are any residual risks moderate or above after step 3, take the following action:

RESIDUAL RISK ACTIONS FOR RISKS ABOVE MODERATE YES NO

1. Safety Lead to escalate all risks moderate or above for advice on a way forward to the Group Safety Risk Improvement Manager (8.1) or the most Senior Safety

Page 7 of 9


Professional in the Business Unit (ex. Operations & Modernisation), Region, Logistics or Support Function (8.2/3)

2. Safety Lead takes appropriate course of action having escalated the issues:

a) Abort the Project - Do not progress

b) Abort the Project - Seeking an alternative product/service solution, then start the Safety Assessment & Concurrence process again

c) Review steps 1 to 3. Include additional proposals suggested by the Group SHE Risk & Improvement Manager (8.1) or the Senior Safety Professional implementing the additional controls identified during the review of the process. Where controls cannot be implemented immediately – go to Step 5 and add to the concurrence actions.

STEP 5 CONCURRENCE ACTION PLAN

Record from Step 2 ‘Risk Controls’ any outstanding actions that still need to be implemented and any additional risk controls from Step 3 ‘Detailed Risk Assessment’ or Step 4 ‘Residual Risks’ that are outstanding. Responsibility and timescales for completion should also be determined. These are part of the conditions of concurrence. It is important to record any actions in this section that are essential to the project but which cannot be deployed before sign off of this process, as such they will become concurrent actions.

CONCURRENCE ACTION Completion Date

By Whom Completed? Y/N

Space constraints in setup – Maintain safe distances as indicated on the set-up guide i.e. Minimum of 1.5m from the rear of the outer Yorks. Minimum of 1.1mm between conveyor edge and York, Minimum of 1.5m gap between conveyors

April 2017 R Ford as part of Peterborough trial

Y

Engineers Inspection/Maintenance schedule February 2017

Craig Dowe Y

Unit checklist to be completed at each site prior to use. Prior to use Unit Manager N/A Circulation of Supporting Documents Associated with this SAC1 As part of

deployment into each site

Unit Manager & Project

lead

STEP 6 SAFETY RECOMMENDATION By signing below you agree that one of the below statements applies to you, therefore indicate below the statement that applies**

I am satisfied in relation to the Programme, Project or Product deployment, including in relation to hazards during the operational use of work equipment where applicable that 1. There are no safety risks for my area of responsibility. I am able to recommend it for final safety concurrence. 2. The safety risks for my area of responsibility are adequately controlled or have been reduced to a tolerable risk. I am able to recommend it for final safety concurrence. 3. The safety risks for my area of responsibility have been identified and while the concurrence actions have not yet been deployed, they have been recorded for

implementation via the Safety Management Plan or the Safety Assessment Concurrence Questions & Actions document. I am able to recommend it for final concurrence on the understanding these actions are completed before the project is deployed and the handover completed at Unit level.

Page 8 of 9


CATEGORY (8.1), CATEGORY (8.2) & CATEGORY (8.3) **Which statement above applies 1,2 or 3

NAME SIGNATURE DATE

Group SHE Risk & Improvement Manager 8.1 Sarah Foord Sarah Foord 1/12/2017 Nationally appointed project safety lead 8.1 Del Roffey Del Roffey 1/12/2017

Programmes Director/Manager N/A Senior Safety Professional (SHE Team) N/A Project Safety Lead N/A

SHE Advisor (SHE Team) N/A

Group Property Risk & Compliance Manager N/A

Engineering & Assets Manager (SHE Team) 8.1 Del Roffey Del Roffey 1/12/2017

SHE Logistics Team – (Vehicles) N/A Subject Matter Expert 8.1 Craig Dowe Craig Dowe 1/12/2017 Other (ergonomics) Corinne Parson Corinne Parsons 1/12/2017

STEP 7 FINAL SAFETY CONCURRENCE By signing below you agree that you are satisfied the programme/project/product has received adequate safety considerations and that you are prepared to give final safety concurrence on the understanding that any actions in this document or the Safety Management Plan or the Safety Concurrence Gateway Questions & Actions document are completed before final deployment of and the movement of the programme/project/products and any associated work equipment to business as usual the.

CATEGORY 1 SAFETY CONCURRENCE (8.1 only) NAME SIGNATURE DATE Group SHE Risk & Improvement Manager Sarah Foord Sarah Foord 04/12/17 Programme Director/Manager (as applicable)

CATEGORY 2 SAFETY CONCURRENCE (8.2 only) NAME SIGNATURE DATE Senior Safety Professional Programme Manager Dave Warner Dave Warner 04/12/17

CATEGORY 3 SAFETY CONCURRENCE (8.3 only) NAME SIGNATURE DATE SHE Advisor

NOTE: For final sign off on Unit Level (8.3) projects refer to the Safety Handover Compliance Certificate RISK MATRIX

Page 9 of 9


Page 1 of 5

Work Equipment Change Safety Assessment Template Owner: S. White Version: 6.0 Date: May 2017

WORK EQUIPMENT CHANGE SAFETY ASSESSMENT

Section 1 CHANGE SAFETY ASSESSMENT Work Equipment Title Gravity Conveyor

(Updated to include the processing of trays)

Work Equipment Photograph

Work Equipment Group Gravity Conveyor

Work Equipment Intended Use Use of Gravity conveyors for processing DTRE Mail Bundles, Trays and large Parcels within Mail Centres

Explanation of change To reduce manual handling of parcels, strapped bundles and trays

Deployment Date To Be Confirmed (December 2017)? Project Manager (contact details) [email protected] NATIONAL REGION (name) UNIT (name) Work equipment area of use National All regions

Section 2 PROHIBITED CHANGE ACTIVITY Will the change impact on any of the following: Yes/No (Yes) (No) Work Equipment Guarding (Primarily machinery guarding) No If ‘Yes’ STOP do not

progress. Only complete the modification with the

authorisation of the Subject Matter Expert (SME) or Asset Group

Owner. Advice on identifying them is

available in the guidance document to this process.

If ‘No’ Progress to

Step 3

Computers or VDU’s, including all software & hardware No Electrical Systems and any power supplies No Machinery Controls No Address Interpretation Systems No Safety Systems such as interlocks, emergency stops, signs No Machines under warranty No Introducing substances to machinery hazardous to health No Lifts and lifting equipment inc mechanical handling equipment No Road vehicles No

Section 3 CHANGE - JUSTIFICATION Description of change activity and improvement opportunity

To reduce the logistics activities and improve efficiency for processing large parcels, strapped bundles and trays

Monitoring Period used to justify the need for Change? From: 27/07/17 To: 11/08/17 Yes/No Target Benefit? Achieved Y/N? Benefits from the Work Equipment Change Activity

Safety? Yes Reduction in bending / twisting Y Legal? Yes Compliant equipment in use Y Financial? Yes Reduction in working hours Y Quality? Yes Quality loss identified sooner Y Performance? Yes Items per work hour increased Y Equipment Availability? No N/A Other? (Describe) Yes Process ergonomically improved Y

During a trial the benefits of any change must be monitored for 90 days. This will prove the effectiveness of the change so it can be horizontally expanded outside the initiating unit or show if the change needs to be reversed. Is the change reversible? (It must be possible to return the work equipment to its original state)

Yes New equipment Purpose built. However, process could revert to old one method if required

Section 4 CHANGE - ACTIVITY What change activity is involved? Yes/No (Yes) (No) New Work Equipment, whether purchased, hired, or leased, even on a temporary basis

Yes

If any option is ‘Yes’ progress with

the Work Equipment Change Safety Assessment

If all options are ‘No’ there is no need to progress with the Work Equipment Change Safety Assessment

Modification to Work Equipment even on a temporary basis (As defined in the guidance document)

No

Replacement of a component where the replacement isn’t like-for-like

No

Change of use for the Work Equipment

Yes

Significant change of workplace layout due to relocation of fixed Work Equipment or mechanised equipment

No

Change of environmental in which the equipment is No


Page 2 of 5


designed to operate

Section 5 CHANGE - SIGNIFICANCE Indicate all that apply and complete all relevant assessments Yes? If Yes

Powered Work Equipment

Which is new or the change impacts on the safety systems, controls, powered elements or it’s sufficiently close to the powered elements/moving parts to constitute a significant risk.

No Step 6 (1) Applies

Which is not new and the change does not impact on the safety systems, controls, powered elements or it isn’t sufficiently close to the powered elements/moving parts to constitute a significant risk.


Non-Powered Work Equipment with moving parts Exclusion, (see note below**)

Which is new or the change impacts on the safety systems, controls, moving parts or it’s sufficiently close to the moving parts to constitute a significant risk.

Yes Step 6 (2) Applies

Which is not new and the change does not impact on the safety systems, controls, moving parts or it isn’t sufficiently close to the moving parts to constitute a significant risk.


Non-Powered Work Equipment with no moving parts Inclusion (see note below**) No Step 6 (5) Applies Lifts & Lifting Work Equipment (LOLER assessments are likely for some of the above) Prohibited Change contact SME or Asset Group Owner


Ergonomic Task Activities (Ergonomic task activities are likely to apply in most cases) Yes Step 6 (7) Applies Note** Work equipment, where the only moving parts are wheels used to move that work equipment from one static location to another and where those wheels are then locked in place.

Section 6 CHANGE – ASSESSMENT TYPE Change Significance Assessment

Required By Whom Complete

Appendix 1 Powered Work Equipment which is new or

the change impacts on the safety systems, controls, powered elements/moving parts or it’s sufficiently close to the powered elements to constitute a significant risk.

PUWER Assessment.

Project Manager or Operational Line Manager resources a Technical Assessor (list available from the Engineering and Assets Safety, Health & Environment (SHE) Manager).

2a

2b 2 Non-Powered Work Equipment with moving

parts which is new or the change impacts on the safety systems, controls, moving parts or it’s sufficiently close to the moving parts to constitute a significant risk. Exclusion, see note above**

NOTE: PUWER Assessment: Before making this modification is the machine/work equipment of standard configuration &/or up to current specification

Yes / No If ‘No’ STOP until such time as the machine or work

equipment has been brought up to current specification

If ‘Yes’ Progress Yes

3 Powered Work Equipment which is not new and the change does not impact on the safety systems, controls, powered elements/moving parts or it isn’t sufficiently close to the powered elements to constitute a significant risk.

Screening Assessment

To determine if a

PUWER assessment and/or

Ergonomic assessment is

required

Project Lead/Manager or Operational Line Manager

If in doubt how to proceed seek advice from the local

Safety, Health & Environment Team

1 4 Non-Powered Work Equipment with moving

parts which is not new and the change does not impact on the safety systems, controls, moving parts or it isn’t sufficiently close to the moving parts to constitute a significant risk. Exclusion, see note above**

5 Non-Powered Work Equipment with no moving parts (New or existing) Inclusion, see note above**

Page 3 of 5


Section 6 cont. CHANGE – ASSESSMENT TYPE 6 Lifts and Lifting Work Equipment

Lift Operations & Lifting Equipment

Assessment

Project Manager or Operational Line Manager

resources a Technical Assessor (list available from the

Engineering and Assets SHE Manager).

3

7 Work Equipment used to manually lift, carry, transport or hold loads or that needs to be manually handle

Ergonomic Screening

Assessment

Project Lead/Manager, Operational Line Manager or Technical Assessor or SHE

Advisor

4

Section 7 CHANGE – IMPACT The intention is that each item of work equipment will have a Work Equipment Change Safety Assessment to assess if it is intrinsically safe to use within Operations & Modernisation and a SAC1 (or equivalent) to determine the level of risk that exists from hazards encountered while using the work equipment in task activities in operations. What impact does the change have on the SAC1? Yes/No (Yes) (No) Is the Work Equipment new and will operator task activities be affected by the introduction of the work equipment?

Yes Produce a SAC1 to assess task activities

There is no need to produce a SAC1

If the Change is to existing Work Equipment is there the potential for the Change to impact on any task activities associated with the use of the work equipment?

No Amend the existing SAC1 or create one

if none exists

There is no need to review the

SAC1 List the SAC1 impacted on by the change: 1) SAC1 covering operational use of Work Equipment (where equipment is introduced as a stand alone item) 2) Project SAC1 (when work equipment is introduced as part of a wider project related to a new procedure)

- 2 Person move to position gravity roller - Trays must be placed on and removed from the conveyors with both hands using the tray handles

Section 8 STAKEHOLDERS LIST ANY INPUT RECEIVED AND FROM WHO (the list below is not exhaustive & not all will apply)

Names and contact details (Where applicable)

Date input received

Unit Manager (Unit Level Work Equipment Change) Richard Ford 20/11/17 Safety Lead (if one appointed) Regional. Commercial, Logistics Safety, Health & Environment team

Group Head of Facilities Safety & Compliance National Assets Team (introduction of or change to assets)

Engineering & Assets SHE Manager Del Roffey 20/11/17 Subject Matter Expert (SME) Craig Dowe 20/11/17 PUWER Assessor Craig Dowe 20/11/17 LOLER Assessor Ergonomic Assessor Corinne Parsons 20/11/17 Other (specify) Other (specify) LIST STAKEHOLDERS SUPPLYING INPUT &/or BEING CONSULTED (For National, Regional & Unit Level Work Equipment Change)

Names and contact details (Where applicable)

Date consulted &/or input received

UNITE/CMA (National) UNITE /CMA (Local or Regional) CWU (National) Andrew MacLeod on by half Dave Joyce 2/12//17

Page 4 of 5


CWU (Local or Regional) (Ops &/or Engineering) Other (specify)

Section 9 WORK EQUIPMENT CHANGE SAFETY ASSESSMENT I can confirm that I have the appropriate level of competency, in terms of knowledge and experience of completing other assessments, to allow me to sign off this Work Equipment Change Safety Assessment. I can confirm that on completion of the assessment and associated specialist assessments that provided all outstanding actions are completed and no significant risks are identified and still outstanding that this work equipment is fit for purpose and the intended use to which it will be put within the Business, and that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks Name Date Signature Project Lead/Manager or Operational Line Manager (Not valid unless signed)

Dave Warner 20/11/17 Dave Warner

Project Managers should: • Sign the Work Equipment Change Safety Assessment in all case and retain a copy of it and all appendices • Forward copies as appropriate:

Local Projects - The Unit Manager Regional/Logistics/Commercial Projects – relevant Head of Safety, Health & Environment National Projects - Engineering & Assets SHE Manager (Powered & Non- Powered Equipment) - SME &/or Asset Group Owner (For change specific to areas of Prohibited Change) - SHE Policy Manager

PROCESS CONCURRENCE NATIONAL DEPLOYMENTS & CHANGE involving PUWER & LOLER

Name Date Signature RMG Engineering & Assets

SHE Manager (Powered & Non Powered)

Del Roffey 20/11/17 Del Roffey

REGIONAL, LOGISTICS, COMMERCIAL or UNIT DEPLOYMENTS & CHANGE involving PUWER & LOLER (Powered & Non Powered) Name Date Signature

Head of SHE (Region/Commercial /Logistics)

PROHIBITED CHANGE ACTIVITY or SME DEPLOYMENTS & CHANGE involving PUWER & LOLER & / OR Name Date Signature

Subject Matter Expert (SME) Craig Dowe 20/11/17 Craig Dowe POWERED WORK EQUIPMENT & LIFT WORK EQUIPMENT DEPLOYMENTS & CHANGE

Name Date Signature Assets Supply Chain Manager

(Where it is applicable the Process Concurrence is not valid unless signed by at least one of the above)

WORK EQUIPMENT CHANGE SAFETY ASSESSMENT APPENDICES 1. Work Equipment

Screening Assessment Work Equipment

Screening Assessmen

2a. PUWER Assessment (Powered

Equipment)

For Powered Equipment a Technical Assessment is

required. A list of Technical Assessors is

available from the Engineering and Assets

SHE Manager.

2b. PUWER Assessment

(Non-Powered Equipment)

For Non Powered Equipment Technical Assessors or SHE Advisor should use

this PUWER Assessment

PUWER Assessment v2.0.doc

3. LOLER

Assessment LOLER Assessment

v2.0.doc

Page 5 of 5


4. Ergonomic Screening

Assessment Ergonomics & Wellbeing Screening A

1

PUWER Assessment Template Owner: S. White Version: 2.0 Date May 2013

Provision and Use of Work Equipment Regulations (PUWER) assessment Appendix 2:

Work Equipment Title Gravity Skatewheel conveyor

Work Equipment Photograph

Serial Number/identification mark

None

Work Equipment Group Low Cost Automation Work Equipment Detail FMH Skate rollers Project Manager (contact details) David Warner

Reference should be made to the full regulations, ACOP and Guidance notes while undertaking this assessment. It is possible that due to the type of equipment being assessed that some elements of the Provision and Use of Work Equipment Regulations may not apply, where this is the case mark the question N/A

PART I: GENERAL

Regulation 4

Suitability of Work Equipment Yes No N/A Comment/remedial action required Completed Y/N

1 Is the work equipment designed, constructed or adapted for the task for which it is being used?

Y Designed by FMH and screened by central engineers

Y

2 Is the work equipment only used in the conditions for which it is suitable (e.g. adequate working space) and according to the user instruction?

Y Will be used indoors only in a semi fixed location for large parcels, DTRE Mail Bundles and trays

Y

3 Is the work equipment used only for the tasks for which it is suitable?

Y Use on large parcels, DTRE bundle and mail in trays sortation.

Y

4 If applicable, is the ergonomic evaluation stating the impact of tasks on operators using the work equipment available? e.g. manual handling, repetitive work, posture, task complexity.

Y Ergo report completed by David Annett on behalf of Dr Corrine Parsons for DTRE bundles and Dr Corinne Parsons for mail in trays

Y

5 Is a safe means of access to and egress from the work equipment provided?

Y A safe means of access to and egress from the conveyor has been agreed

Y

6 Is housekeeping in terms of parts & accessories associated with the work equipment adequately managed?

Y The general housekeeping is adequate. Y

7 Can loading and unloading be carried out safely to and from the work equipment?

Y Loading and unloading can be carried out safely.

Y

8 If a physical change initiated the assessment and there is any impact on the prohibited areas as listed in the Work Equipment Change Safety Assessment, has the work equipment Subject Matter Expert agreed to the change in writing? The Work Equipment Change Safety Assessment prohibits such changes without written agreement from the SME.

Y There is no impact on the prohibited areas.

Y

Regulation 5 Maintenance Yes No N/A Comment/remedial action required Completed

Y/N 1 Is the work equipment suitably maintained

in an efficient state, in efficient working order and in good repair?

Y A maintenance / inspection is agreed and has been posted to the ADST SharePoint site for access by local engineers.

Engineers to produce local calendar of

2


checks 2 Is there an up-to-date maintenance log

for the work equipment?

Y As above

3 Is there a formal maintenance system (e.g. planned preventive maintenance or condition based maintenance) in place for safety critical parts of the work equipment?

Y As Above

4 Where necessary, are condition checks for the work equipment in place to ensure safety related features are functioning correctly?

Y Daily checks to be introduced for operators once in operation as part of the SWI

Y

5 Where necessary, is a controlled Permit to Work system in place for high risk maintenance activities on the work equipment, with a documented working procedure?

N/A

Regulation 6 Inspection Yes No N/A Comment/remedial action required Completed

Y/N 1 Has the work equipment been inspected

after installation and before being first used?

Y Pre delivery inspection done by central engineers

Y

2 If applicable, has the work equipment been inspected after assembly at a new site or location?

N/A

3 Is the work equipment inspected at suitable intervals if it is exposed to conditions causing deterioration, which is liable to result in dangerous situations? (e.g. high vibrations, outdoor environment).

N/A

4 Is the work equipment inspected for safety, each time an exceptional circumstance arises? (e.g. when a major fault has occurred).

N/A

5 Are results of all inspections of the work equipment recorded and kept at least until the next inspection?

Y All results to be collated – recorded on Daily check sheet

Y

6 Where applicable, have electrical safety tests been performed on the work equipment before first use and has a schedule been set up thereafter?

N/A

7 If the work equipment leaves Royal Mail, or if obtained from another person or company by Royal Mail, it is accompanied by physical evidence that the last inspection has been carried out?

N/A

Regulation 7 Specific Risks Yes No N/A Comment/remedial action required Completed

Y/N 1 Where the work equipment presents a

specific risk, is the use of this equipment restricted to specific persons given the task?

Y Lifting for operators of a smaller stature for DTRE mail bundles and trays – SWI and ergonomic report state rotation of tasks every 30 minutes

Y

2 Is the repair, maintenance, modifications and servicing of the work equipment restricted to specific persons?

Y Local engineering task

Y

3 Have those persons who use, repair, maintain, modify or service the work equipment been adequately trained?

Y Named & trained available Y

3


Regulation 8 Information and Instruction Yes No N/A Comment/remedial action required Completed Y/N

1 Have all users of work equipment received adequate health and safety information and instruction including Risks & Precautions, Methods, Safe Systems of Work and training documentation?

Y SSoW & local Risk assessments completed on gravity Skatewheel conveyors. Relevant documentation communicated to Plant managers to advise of responsibilities with regard to local risk assessments

Y

2 Have all Supervisors and Managers of the work equipment received adequate health and safety information and instruction including Risks & Precautions, Methods, Safe Systems of Work and training documentation?

Y SSoW & local Risk assessments conveyed to WAM

In part

3 Where necessary, does the safety information provided with the work equipment include appropriate provisions and requirements for the relevant Health and Safety Regulations, such as: - CoSHH. - Personal Protective Equipment. - Display Screens Equipment. - Control of Noise at Work. - Ionising Radiations.

n/a

4 Are all visual aids/instructions that form part of the work equipment clear and easy to understand?

Y JES produced with SSOW

5 Are there safe working procedures e.g. Safe Systems of Work in place to ensure safe operation of the work equipment?

Y SSOW complete

6 Are manufacturer’s manuals and instructions available for the work equipment where appropriate?

n/a

Regulation 9 Training Yes No N/A Comment/remedial action required Completed

Y/N 1 For purposes of health and safety, have

the users of the work equipment received adequate training and has this been logged?

Y On the job training by WAM – SSOW used on training

y

2 For purposes of health and safety, have the managers and supervisors of the work equipment received adequate training and has this been logged?

N Managers supplied with SSOW Y

3 Where applicable, is there an Authorised Skills Register detailing who is competent to use the work equipment?

N Named & Trained list required Y

4 Where applicable, is there an Authorised Skills Register detailing who is competent to perform maintenance work on the work equipment?

Y Engineers only Y

5 Where necessary, does the training for the work equipment include the appropriate provisions and requirements for the relevant Health and Safety Regulations, such as: - CoSHH. - Personal Protective Equipment.

N

4


- Display Screens Equipment. - Control of Noise at Work. - Ionising Radiations.

6 Are there adequate inductions and training in regard of the work equipment for contractors, visitors and casual or agency workers?

Y Any contractors, visitors, casual or Agency staff using the equipment should be trained in the SSoW prior to use

7 Have all maintenance personnel and their supervisors received adequate training on Health & Safety and the safe use of the work equipment?

Y Any engineers maintaining the equipment should be trained to ensure any maintenance undertaken still allows the conveyors to be operated safely

Regulation 10

Reg. 10 – Conformity with EC Requirements (NEW EQUIPMENT ONLY)

Yes No N/A Comment/remedial action required Completed Y/N

1 Is there a valid Declaration of Conformity for the work equipment?

N/A Not required

2 Is there a CE mark affixed to the work equipment and does the manufacturer's plate provide all necessary detail?

N/A

CE marking Not required

3 Does the modification involve addition or replacement of new parts or units in an existing assembly of machinery and does it have a substantial impact on the operation of or the safety of the assembly. Or does it involve substantial modifications of the assembly? If so, and this indicates a change(s) that amount to the constitution of a new assembly of machinery to which the Machinery Directive must be applied has the machine been reassessed and re CE marked?

N/A

Regulation 11

Dangerous parts of machinery Yes No N/A Comment/remedial action required Completed Y/N

1 Is access to dangerous parts of the work equipment prevented? If not, do moving parts stop, or any dangerous parts disconnect, before any person enters a danger zone?

N/A

2 Where required are there measures provided to prevent access to dangerous parts of the work equipment in the form of either: - Fixed guards (where practicable), or - Interlocking moveable guards or similar protective devices (where practicable), or - Jigs, holders, push-sticks or similar protective appliances (where practicable), and is there provision of such information, instruction, training and supervision as is necessary to ensure safe use?

N/A

3 Are all guards suitable for the purpose for which they are provided?

N/A

4 Are all guards of good construction, sound material and adequate strength?

N/A

5 Are all guards maintained in an efficient N/A

5


state, in efficient working order and in good repair?

6 Are all guards designed and positioned to avoid any increase to risk to health and safety?

N/A

7 Are all guards designed such that they cannot easily be bypassed or disabled?

N/A

8 Are all guards at a sufficient distance from the danger zone?"

N/A

9 Are all guards designed and positioned so that the view of the operator is not unduly restricted?"

N/A

10 Are all guards constructed or adapted so that they allow repair and maintenance, restricting access to the area where the work is to be carried out? If possible, this should be without having to dismantle the guard or protection device.

N/A

11 Can the work equipment settings be carried out safely?

N/A

12 Where necessary, can day-to-day cleaning of the work equipment be carried out safely?

Y Also needs to be included in the maintenance programme – & Daily checks

y

13 Are appropriate measures adopted to stop people being trapped inside the work equipment?

N/A

14 Are all parts of the work equipment free from sharp edges and acute angles?

Y Engineers pre-flight checks Y

Regulation 12

Protection against Specific Hazards


1 Have the risks associated with specific hazards of the work equipment been adequately controlled by means other than PPE, information, instruction, training and supervision, so far as is reasonably practicable?

Y The lip at the end of the conveyors has been designed in order to prevent trapped fingers

2 Where PPE is required when using the work equipment, has it been supplied to the user?

N/A

3 Has the falling of any materials or substances from the work equipment been prevented or controlled?

Y The edges of the conveyors have been designed with a lip to prevent parcels, bundles and trays from falling

4 Has the ejection of any materials or substances from the work equipment been prevented or controlled?

N/A

5 Has the rupture or disintegration of parts of the work equipment been prevented?

N/A

6 Has the possibility of fire or overheating of the work equipment been prevented?

N/A

7 Has the discharge of hazardous substances from the work equipment been prevented or controlled?

N/A

8 Has the possibility of explosion of the work equipment been prevented?

N/A

Regulation 13

High or Very Low Temperatures Yes No N/A Comment/remedial action required Completed Y/N

1

Where applicable, are all hot and very cold surfaces and substances associated with the work equipment guarded to prevent burn, scald or sear?

N/A

6


Regulation 14

Start Control or Significant Change in Operating Conditions


1 Is the work equipment fitted with controls to start or change operating conditions, which require a deliberate action to operate?

N/A

2 Are the work equipment controls to start or change operating conditions protected against inadvertent operation? (e.g. shrouded start button).

N/A

3 Is the work equipment prevented from restarting automatically?

N/A

4 Can the work equipment be started from only one position?

N/A

5 If the work equipment has mode selector switches that affect safety, is access to them restricted?

N/A

Regulation 15 Stop Controls

Yes No N/A Comment/remedial action required Completed

Y/N 1 Is the work equipment provided with one

or more stop control mechanism? Y Foot operated brakes

2 Does operation of the work equipment stop controls bring work equipment to a safe condition in a safe manner?

N/A

3 If necessary for reasons of health and safety, does operation of the work equipment stop controls bring the work equipment to a complete stop?

N/A

4 Is all stored energy associated with the work equipment removed where necessary when a stop control is activated?

N/A

5 Does the work equipment stop control operate in priority to controls that start or change operating conditions?

N/A

Regulation 16 Emergency Controls

Yes No N/A Comment/remedial action required Completed

Y/N 1 Is the work equipment provided with one

or more emergency stop controls? N/A

2 Are all emergency stop controls on the work equipment readily accessible?

N/A

3 Does activation of each emergency stop control bring the work equipment to a complete stop in a safe condition in a safe manner?

N/A

4 Do the emergency stop controls operate in priority to any other control mechanism of the work equipment?

N/A

5 Are the emergency stop controls for the work equipment of the correct type and colour?

N/A

Regulation 17 Controls Yes No N/A Comment/remedial action required Completed

Y/N 1 Are all work equipment controls clearly

visible, identifiable, unambiguous and appropriately marked?

N/A

2 Are work equipment control mechanisms in a safe position so that operators are free from danger?

N/A

7


3 Can the operator of any control of the work equipment ensure that no person is at risk to their health & safety as a result of operation of that control?

N/A

4 If it is necessary for a delayed start of the work equipment, are there appropriate audible, visible or other suitable warnings?

N/A

5 Is the warning system of the work equipment working and adequate?

N/A

6 Are appropriate two hand controls for the work equipment provided where necessary?

N/A

Regulation 18

Control systems Yes No N/A Comment/remedial action required Completed Y/N

1 Does the design of the work equipment safety control system meet the requirements of the relevant EN Standards?

N/A

2 Are electrical interlock switches fitted to the work equipment as part of the safety control system positive acting?

N/A

3 Are electrical interlock switches fitted to the work equipment as part of the safety control system correctly positioned?

N/A

4 Do electrical interlock switches fitted to the work equipment as part of the safety control system function correctly?

N/A

5 Is the hydraulic system of the work equipment safe?

N/A

6 Is the hydraulic system of the work equipment in good condition?

N/A

7 Is the pneumatic system of the work equipment safe?

N/A

8 Is the pneumatic system of the work equipment in good condition?

N/A

9 Have good EMC (Electromagnetic Compatibility) practices been incorporated within the design of the work equipment?

N/A

10 Is there adequate protection against electric shock from the work equipment?

N/A

11 Are electrical conductors of the work equipment suitably installed?

N/A

12 Is there a dedicated termination point for the main incoming protective earth of the work equipment?

N/A

13 Is there adequate equipotential bonding of the work equipment and extraneous conductive structures?

N/A

14 Are electrical enclosure doors of the work equipment suitably earthed?

N/A

15 Does each earth protective conductor of the work equipment have a separate termination point?

N/A

16 Are all electrical conductors of the work equipment terminated?

N/A

17 Are all electrical conductors of the work equipment identified?

N/A

18 Do all conductors of the work equipment connect from terminal to terminal without

N/A

8


joints or splices? 19 Do electrical enclosures and components

of the work equipment provide adequate ingress protection?

N/A

20 Are electrical enclosures of the work equipment free from any loose objects, e.g. spare parts?

N/A

21 Are electrical enclosures of the work equipment kept clean and clear of combustible substances and materials?

N/A

Regulation 19

Isolation from sources of energy Yes No N/A Comment/remedial action required Completed Y/N

1

Is suitable means of isolation of the work equipment from all sources of energy provided?

N/A

2 Are the means of isolating the work equipment from sources of energy clearly identified?

N/A

3 Are the means of isolating the work equipment from sources of energy easily accessible?

N/A

4 Are there appropriate measures to reconnect sources of energy to the work equipment that do not expose any person to a risk of injury? (e.g. reconnection initiating movement).

N/A

5 Are all means of isolation of the work equipment from sources of energy lockable?

N/A

Regulation 20

Stability Yes No N/A Comment/remedial action required Completed Y/N

1

Is the work equipment stable under its own weight or securely bolted to the floor or other supporting structure?

Y Work equipment is stable under its own weight.

2 Does portable work equipment have the ability to be secured in its working position?

Y Foot operated brakes

Regulation 21

Lighting Yes No N/A Comment/remedial action required Completed Y/N

1 Is the lighting suitable and sufficient for all operational and cleaning tasks associated with the work equipment?

Y The lighting is sufficient for all operational tasks

2 Is the lighting suitable and sufficient for all maintenance tasks associated with the work equipment?

Y The lighting is sufficient for maintenance tasks

Regulation 22

Maintenance operations Yes No N/A Comment/remedial action required Completed Y/N

1 Can maintenance be carried out on the work equipment safely?

Y A Maintenance inspection schedule has been agreed and is available on ADST .

Y

2 Are there safe working procedures in place for maintenance operations on the work equipment?

Y As above

3 Are appropriate lifting equipment and handling procedures provided to move heavy parts associated with the work equipment?

N/A

9


Regulation 23

Markings Yes No N/A Comment/remedial action required Completed Y/N

1 Is the work equipment marked in a clearly visible manner appropriate for health and safety purposes?

Y Yellow handles provided for movement of rollers

2 Where applicable, are safe working loads appropriately marked on work equipment?

Y Load to be evenly spread across roller bed, Max load exceeds any loading scenarios - 50kg per meter – each roller strip has a max load weight of 300kg

3 Do all markings on the work equipment comply with Safety Signs and Signals Regulations 1998?

N/A

4 Are flow directions marked on the work equipment?

N/A

5 Are rotational directions marked on the work equipment?

N/A

6 Are speed levels marked on the work equipment?

N/A

7 Are the contents of pipes and vessels identified on the work equipment?

N/A

8 Are there sufficient electrical warnings fitted to electrical enclosures of the work equipment?

N/A

9 Are all electrical main incoming cables of the work equipment clearly identified?

N/A

10 Are all permanently live circuits within the electrical enclosure of the work equipment clearly identified?

N/A

11 Are components within electrical enclosures of the work equipment clearly identified?

N/A

Regulation 24

Warnings Yes No N/A Comment/remedial action required Completed Y/N

1 Are all warnings or warning devices for the work equipment suitable and sufficient for the specific purpose and in relation to health & safety?

N/A

2 Are the warnings associated with the work equipment unambiguous, easily perceived and easily understood by all users?

N/A

PART 2: MOBILE WORK EQUIPMENT The regulations in Part III of PUWER 98 implement additional requirements for mobile work equipment, which relate to the equipment when it is travelling.

Regulation 25

Employees carried on mobile working equipment


1 Is the work equipment designed to carry employees? If so, complete questions 25 to 30.

N/A

2 Are operators and passengers protected against falling from the mobile work equipment?

N/A

3 Are operators and passengers protected against any risks due to unexpected movement of the mobile work equipment while it is in motion or stopping?

N/A

10


4 Are operators and passengers of the mobile work equipment protected against environmental risks, such as low roofs and uneven or slippery surfaces, etc?

N/A

5 Are operators and passengers of the mobile work equipment protected against risk from falling objects? Where necessary, is a Falling Object Protection Structure (FOPS) provided?

N/A

6 Are operators and passengers protected against the risks from the wheels or tracks, when the mobile work equipment is in motion?

N/A

7 Are cabs and working platforms provided with suitable side, front and rear barriers or guard rails, where there is a risk of operators or passengers falling from the mobile work equipment when it is in motion?

N/A

8 Where necessary and practicable, are there restraining devices for the protection of operators and passengers of mobile work equipment?

N/A

9 If work needs to be carried out from the mobile work equipment while it is in motion, can speeds be adjusted accordingly?

N/A

10 Are appropriate speed limits set for the mobile work equipment to ensure that it is driven safely, for stability and to avoid sudden movements, for example, when cornering and on all surfaces and gradients?

N/A

Regulation 26

Rolling over of mobile working equipment


1 Has the potential for rolling over been minimised by stabilising the mobile work equipment?

N/A

2 Is the mobile work equipment designed such that it will no more than fall on its side?

N/A

3 In the event of an overturn is the mobile work equipment designed with a Roll-Over Protective Structure (ROPS) to give sufficient clearance and protection to anyone being carried? This may involve guard rails, vertical masts, etc.

N/A

4 Is safe access and egress provided to the enclosure or working platforms?

N/A

5 Where there is a risk of operators or others falling from the mobile work equipment and being crushed by its rolling over is there a suitable restraint system?

N/A

6 On older mobile work equipment (i.e. in use before 5th December 1998), where no anchorage points were supplied for restraining systems, have the risks to operators been sufficiently reduced either by the fitting of such restraining systems or has the work equipment been restricted

N/A

11


in terms of work operation such that it can never roll over?

7 Have the effects of uneven surfaces, slippery ground or gradients upon which the mobile work equipment is travelling been considered as potential causes of rolling over?

N/A

8 Are measures such as the locking or lashing of moveable parts in place to increase stability of the mobile work equipment when it is in motion?

N/A

Regulation 27

Overturning of Fork Lift Trucks Yes No N/A Comment/remedial action required Completed Y/N

1 Are fork-lift trucks fitted, as a minimum, with a vertical mast to effectively protect the operator from being crushed between the FLT and the ground in the event of a roll-over?

N/A

2 Does the mast of a vertical-masted FLT have sufficient strength and dimension to prevent the FLT overturning by more than 90 degrees?

N/A

3 Where a FLT with a seated ride-on operator can roll over in use and there is a risk of the operator being crushed between the FLT and the ground, has a restraining system (e.g. a seat belt), been provided?

N/A

4 Where a FLT with a seated ride-on operator fitted with a ROPS can roll over in use and there is a risk of the operator being crushed between the FLT and the ROPS, has a restraining system (e.g. a seat belt), been provided?

N/A

5 On older FLTs (i.e., in use before 5th December 1998), where no anchorage points were supplied for restraining systems (e.g. seat belts) but the risks involved for personnel were sufficient to justify the fitting of a restraining system, has one been supplied.?

N/A

Regulation 28

Self Propelled Work Equipment Yes No N/A Comment/remedial action required Completed Y/N

1 Is the unauthorised start-up of the self-propelled work equipment prevented with the use of a starter key or other starting device?

N/A

2 Is the access to a starter key or other starting device of the self-propelled work equipment controlled?

N/A

3 Where one or more item of rail-mounted self-propelled work equipment operates and collision can be foreseen, is this controlled with safety precautions such as buffers, or automatic stops?

N/A

4 Is self-propelled work equipment provided with adequate braking capacity to enable it to be operated and stop safely on the gradients on which it is to be used and in the circumstances in which it is used?

N/A

5 Where there is a risk of failure of the main braking device, are there emergency

N/A

12


facilities, operated by readily accessible controls or automatic systems, for braking and stopping the self-propelled mobile work equipment?

6 Where the driver’s direct field of vision is inadequate to ensure safe use of the self-propelled work equipment, are additional visual aids (such as mirrors, Fresnel lenses, radar or CCTV) provided?

N/A

7 If the self-propelled mobile work equipment is used at night or in dark places, is it fitted with appropriate lighting?

N/A

8 If the self-propelled mobile work equipment, or anything carried or towed by it, constitutes a fire hazard liable to endanger employees, does it carry appropriate fire-fighting equipment or is appropriate fire fighting equipment kept sufficiently close to it?"

N/A

Regulation 29

Remote Controlled Self Propelled Work Equipment


1 Where the remote-controlled self-propelled work equipment leaves its control range, do all parts of it which could present a risk stop and remain in a safe state?

N/A

2 Where there is a risk of crushing or impact does the remote-controlled self-propelled work equipment incorporate features to guard against such risk, such as presence sensing or contact devices, unless other appropriate devices are able to do so, such as barriers or physical blocks.

N/A

3 Have the risks due to the movement of remote-controlled self-propelled equipment to the person controlling it and other personnel in the area been considered?

N/A

4 Have audible warning devices and/or flashing lights been provided to alert personnel in the area of remote-controlled self-propelled equipment movement?

N/A

5 When the remote-controlled self-propelled equipment is switched off, does every part of the equipment which could present a risk come to a safe stop?

N/A

6 Where the remote-controlled self-propelled equipment is controlled manually, are all movement controls of the hold-to-run type, so that any hazardous movements stop when the controls are released?

N/A

Regulation 30

Drive Shafts Yes No N/A Comment/remedial action required Completed Y/N

1 Where the seizure of a drive shaft fitted to the mobile work equipment could lead to a hazard, has every possible measure been taken to avoid such a seizure or the adverse effects of a seizure in relation to

N/A

13


the safety of an employee?

2 Where the mobile work equipment has a shaft for the transmission of energy between it and other mobile work equipment and the shaft could become soiled or damaged by contact with the ground while uncoupled, is there a system for safeguarding the shaft?

N/A

3 To prevent damage to power take-off shafts of the mobile work equipment in the event of a seizure, is there sufficient overlap between the two halves of the shaft to ensure its stability during use, to protect against damage when movements occur in the hitch, and to ensure its strength?

N/A

4 Is any power take-off shaft capable of sustaining the full power output of the mobile work equipment, taking into account any slip clutches, shear bolts or similar devices?

N/A

5 To prevent damage to any power take-off shaft of the mobile work equipment and its guarding when not in use, is the shaft supported on a cradle or other means to provide equivalent protection?

N/A

PROVISION & USE OF WORK EQUIPMENT ASSESSMENT I can confirm that I have the appropriate level of competency, in terms of my training, knowledge and experience, to allow me to sign off this assessment. I can confirm that on completion of the Provision & Use of Work Equipment Assessment and any remedial actions identified as necessary that this work equipment is fit for purpose and the intended use to which it will be put within the Business as far as PUWER is concerned, and that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks. Work Equipment Title (as per page one)

Gravity Skatewheel conveyor

Assessment date:

17/10/17

Assessor name (Not valid unless signed)

R Ford Assessor signature (not valid unless signed)

Richard Ford

The assessors must retain a copy of this Provision & Use of Work Equipment assessment and forward a copy to the Project Manager if the assessor and the project manager aren’t one and the same person.

End of PUWER Assessment

4.0 - SWI_gravity_conveyors_med_parcels_bundles_trays_v1.1.doc

ROYAL MAIL GROUP RISK MANAGEMENT

SAFE WORKING INSTRUCTIONS (Appendix 2)

Task or Work Equipment Title: Gravity conveyors For processing medium parcels, strapped bundles, mail in trays

Figure 1: Gravity Rollers The purpose of these safe working instructions is to highlight appropriate safe work practices to minimise exposure to hazards and prevent harm to people. These safety instructions must be followed at all times. Your manager (in conjunction with your Workplace Safety Representative) will regularly review the implementation of the safety instructions to ensure they remain effective in your work area. If you want to comment on these safety instructions at any time, you should speak to your line manager.

Warning (e.g. check for damage/defects) Undertake pre and post visual checks of the equipment and report ALL damage to your line manager and ensure any damage is repaired or corrected before operating the equipment. Ensure operational footprint is clear and tidy and free from any debris or obstructions.

Prohibition (Do Not)

Use yellow handle to manoeuvre rollers

4.0 - SWI_gravity_conveyors_med_parcels_bundles_trays_v1.1.doc

Do Not stand or climb on any part of the equipment. Do Not attempt to adjust or modify any part of the equipment. Do Not move the equipment when loaded with work (parcels, mail bundles or trays). Do Not attempt to move the frame on your own (2 person move). Do Not attempt to use with mail bags (Parcel, strapped mail bundles and trays only). Do Not crawl under the frame to retrieve any fallen items, use a grabber or wheel the frame to one side. Do Not allow any wheeled containers to come into contact with the equipment. Do Not hang any personal items on the frame, such as coats or bags. Do Not leave cable ties, elastic bands or Strapex on the, rollers or on the floor. Do Not eat or drink whilst using this equipment. Do Not cover the equipment with any unauthorised labels. Do Not connect any other equipment to any part of the frame. Do Not operate if you have not been given instruction to use. Do Not stack strapped bundles, parcels or trays on top of each other or overload the conveyor Do Not handle heavy or large items without help. Do Not tip mail from bags onto the conveyors Do Not place fingers over the bottom end of the conveyors Do Not throw parcels, bundles or trays onto the conveyor

Mandatory (Do) Do daily checks of workstation for defects and report defects to your line manager. Do inform your manager of any physical condition which may affect your ability to perform your work ,e.g. (medical condition or if you are pregnant). Do ensure brakes are applied to the wheels that have them. Do report any improper use of the equipment, to your line manager. Do follow instructions for safe use, Do ensure any loose clothing, lanyards, long hair etc. that could become entangled with moving parts of the equipment are removed, secured, tied back etc. whilst operating the equipment. Do ensure you rotate to other tasks (e.g. sorting) frequently - no less than every 30 minutes in any continuous period). Do ensure that two people are available to handle heavy or large items Do ensure safe distances around the equipment are maintained Do Use yellow handle to manoeuvre rollers (2 person operation - Guide and push) Do use both hands to place and remove trays from the conveyor – using tray handles Do place parcels, bundles and trays onto the conveyor in a controlled way

Safety Actions Gloves may be worn if required by individuals but are not a mandatory PPE requirement. Author: Ken House Signed: Dave Warner Date: 20/11/2017 Safety Support: Joanna Hosking Signed: Date: Safety Authorisation: James Cannon

Signed: James Cannon Date: 20/11/17

Local hazards (List any hazards (and any instructions additional to those above) specific to your workplace)

1

Ergonomic Assessment Template Owner: Corinne Parsons (Lead Ergonomist) Version: 4.0 Date: May 2017

Ergonomic and Wellbeing Screening Assessment (Appendix 4) Work Equipment Title Gravity conveyor

with trays Work equipment photograph

Serial Number/identification mark

Work Equipment Group Manual sorting Work Equipment Details

Roller conveyors

Project/unit Manager (contact details)

David Warner

NOTE: This is a preliminary assessment to identify if a more detailed assessment is needed. If any of the answers to the questions below are No, then remedial action or a more detailed assessment will be required. Contact the Lead Ergonomist, if advice or a more detailed assessment is needed. Reference should be made to the illustrations Figs 1, and Fig 2 when answering these questions.

1 Manual handling Yes No N/A Use this space to give more detail

of the activity, the controls already in place or remedial action required

Is a Detailed assessment required

Y/N 1.1 Have all hazardous lifting and

handling tasks been avoided as far as is reasonably practical?

Y

1.2 Do all items that need to be moved weigh less than 16kg?

Y

1.3 Is it easy to grip items that need to be handled or will suitable handles be provided for use with bare hands and, if appropriate, when wearing gloves?

Y

1.4 If the weight of the items that need moving exceeds 16kg will an alternative means of transportation be provided? (e.g. wheels/trolley )

Y

1.5 Will all the lifting tasks be within the HSE guideline figures, (see Fig 1)?

Y Conveyor presents the trays at a good working height, loading and unloading trays to York containers is standard task, SSoW in place

1.6 Will all the lifting tasks be repeated 7 times/minute or less?

Y

1.7 Will all the forces required to keep a load in motion require little effort? (e.g. be less than 7kg)?

Y

1.8 Will all the forces required to initiate movement be easy to exert? (e.g less than 15kg)?

Y

1.9 Will all the pushing forces required be exerted with hands between mid-thigh and shoulder height?

Y

1.10 Will all forces or items lifted whilst seated be less than 5kg?

N/A

1.11 Will any items to be carried by hand weigh less than 10kg and need carrying for less than 1 minute at a time?

Y

1.12 Can all lifting and handling be carried out without twisting or

Y

2


bending? 1.13 Are suitable aids and procedures to

control manual handling risks in place for all maintenance activities?

Y

1.14 Are the physical demands of the tasks likely to be manageable for the individuals who will carry them out?

Y

2 Work area/task design Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required

Detailed assessment required Y/N

2.1 Is the working space adequate i.e. unlikely to be congested or cramped?

Y

2.2 Can shorter or taller people reach and see easily to complete the tasks required?

Y

2.3 Are work surface heights suitable? (e.g. around 700mm for seated work, 950 – 1000mm for standing work; reduced to accommodate items placed on work surface or use of tools. Bag tipping heights below 500 mm)

Y

2.4 Are all movements used to carry out the tasks in the green zone for the HSE Assessment of Repetitive Tasks tool? (see Fig 2)

Y

2.5 Is a similar movement pattern of the arms and hands, (not fingers) carried out less frequently than 10 times each minute?

Y

2.6 Are the forces that need to be applied with the hands comfortable for the people carrying out the tasks?

Y

2.7 Will suitable time be allowed in the tasks for rest and recovery?

Y

2.8 Do staff rotate between activities with different physical demands?

Y Staff rotation is recommended between loading, sorting and portering every 30 minutes in Safe Working Instructions

2.9 Is suitable access provided for all necessary maintenance activities?

Y

3 Information and controls Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required

Is a Detailed assessment required

Y/N 3.1 Are all visual aids and instructions

suitable and sufficient, easy to read and understand?

Y

3.2 Are all computer interfaces, easy to read, understand and operate?

N/A

3.3 Are controls easy to operate and use with bare hands and, if appropriate, when wearing gloves?

N/A

3.4 Are all auditory alarms and instructions easy to hear, recognise and understand above the

N/A

3


background noise? 3.5 Is any tactile feedback easy to

recognise and understand? e.g. key clicks, vibration alarm

N/A

4 Seating Yes No N/A Use this space to give more detail of

the activity, the controls already in place or remedial action required


4.1 Are suitable seats provided for all tasks that can be done seated and have suitable footrests been provided if required?

N/A

4.2 If the tasks cannot be done seated and are carried out for more than one hour, has provision been made to allow sitting down during breaks?

Y

4.3 Do all seats have suitable casters or feet for the floor surface, (hard casters or feet must be used if there is no carpet to stop the chairs from rolling too freely)

N/A

5 For the individuals using this equipment or task …….

Yes No N/A Use this space to give more detail of the activity, the controls already in place or remedial action required


5.1 Have users been consulted on the design of the tasks/equipment and any concerns or the causes of any aches and pains been addressed?

Y

5.2 Have all users had suitable training in manual handling and the specific risks associated with this task/equipment? And has this been recorded? (manual handling training or refresher in past 3 years)

Y JES and SWI provided for task

5.3 Will all users be competent to carry out the tasks, and if not, is suitable coaching in place?

Y

5.4 Can the tasks be carried out safely by any competent individuals who would be considered normally fit and healthy, including those who are tall or small?

Y Note: a Persons Specifically at Risk Assessment should be carried out for anyone who may be at greater risk due to disability, pregnancy, age or a recent injury/health problem.

5.5 Are the mental demands of the tasks likely to be manageable for the individuals who will carry them out?

Y

5.6 Is suitable support available for anyone who may need it, as a result of the introduction of this task/equipment?

Y

6 For the environment in which this

equipment or task will be used ……. Yes No N/A More detail of the activity, description

of controls in place or remedial action required


6.1 Is this task/equipment suitable for use in all weather conditions that it will be used in, (e.g. cold, windy, snow, ice if used outside)

Y Indoor equipment

4


6.2 Are the lighting levels suitable and without distracting glare so that it is easy to carry out the necessary tasks?

Y

6.3 Are the noise levels created comfortable and free from annoyance?

Y

ERGONOMIC ASSESSMENT

I can confirm that I have the appropriate level of competency, in terms of knowledge and experience of completing other assessments, to allow me to sign off this preliminary Ergonomic assessment. I can confirm that on completion of the assessment that any remedial actions identified as necessary have been carried out, that no significant risks identified are still outstanding, that this work equipment is fit for its intended use within the Business as far as its ergonomic impact is concerned. I also confirm that the user of the work equipment or persons who may be affected by its use have been safeguarded from any risks. NOTE: If remedial actions highlighted that a more detailed ergonomic assessment is required contact the Lead Ergonomist, ([email protected]), for advice. Work Equipment Title (as per page one)

Gravity conveyor with trays

Assessment date:

19/10/2017

Assessor name (Not valid unless signed)

Corinne Parsons Assessor signature (not valid unless signed)

Corinne Parsons

The assessors must retain a copy of this Ergonomic assessment and forward a copy to the Project Manager if the assessor and the project manager aren’t one and the same person.

End of ERGONOMIC Assessment

Fig 1: HSE Lifting and Handling Guideline Figures The image below is taken from the HSE Guidance for the Manual Handling Operations Regulations 1992 (updated 2016). Working within the guideline figures on the illustrations below will give a good level of protection for the majority of the working population for single lifts carried out under good working conditions. Where figures are above this level or other factors are identified in the assessment form above a more detailed assessment or improvements will be required.

5


6


Fig 2: HSE Assessment of Repetitive Tasks The images below are taken from the HSE Assessment of Repetitive Tasks tool. If any of the postures used to carry out the tasks are in the amber or red zones for the illustrations below a more detailed assessment or remedial action will be needed.

Positon supplyYork next to the

conveyor. Ensure brake is applied

before unloading

Gloves may be worn but are not a

mandatory PPE requirement

Pick up a tray from the York using both hands

Needs Pic

Unload trays in layers, rear trays can then be slid

across to the front.

Read tray label & place on relevant conveyor with tray label facing

to the left or right

Load trays so that the label faces the side the tray will be

sorted to

Always load using both tray handles and

always place 'never throw' the tray onto

the conveyor

When York is empty, aside for Porter

collection and position next supply York

Follow the SSOW at all times

Issued by: Verified by: JES Ref:

Dave Warner

Maximum Minimum2 2

Manning Levels Version 1:0 Date 20/10/2017

JOB ELEMENT SHEET

Sorting trays onto gravity conveyors

Process Step Key Point

Compliance… Mail traysonto conveyor

= CRITICAL STEP SAFETY WARNING =

Ensure the workarea is set up with adequate Yorks to

receive trays

All destination Yorks must have lables and be braked

Pick up tray from the the conveyor with both hands using the tray

handles

If unloading a tray from the middle use

the conveyor to support the weight

of the tray

Read the tray label

Always keep fingers clear from the end of the conveyor and

the tray

Place the tray in the appropriate York

You are resposible for removing all tripping hazzards and keeping your

work area free from debris

Once the York is full, ensure straps are

done up ready for the Porter

Gloves may be worn but are not a

mandatory PPE requirement

Sorters should help their fellow Sorters if their own conveyor runs short of work

Always follow Safe Systems of Work and refer to the Safe Working Instructions.

Issued by: Verified by: JES Ref:Dave Warner

Maximum Minimum1 (per conveyor) 1 (per conveyor)


JOB ELEMENT SHEET

Sorting trays from gravity conveyors


Compliance… Mail traysoff conveyor


Transport supply York, from the store to the

conveyor

Ensure all Yorks have breaks applied

Move empty yorks and store, ready to replace full destination Yorks

Always check your York is safe before storing it for reuse

Remove full Yorkfrom bull ring

Before portering check York label and ensure all straps are

done up

Replace with empty York to ensure Sorter

can continue

Never porter a full York away from a processing area

without first replacing it with an

empty

Porter full York to despatch lane

Follow SSOW at all times

Issued by: Verified by: JES Ref:Dave Warner

Maximum Minimum1 1


JOB ELEMENT SHEET

Porters working with gravity conveyors


Compliance… Gravity conveyor porters
