GUIDELINES FOR REPORTING ON STRATEGY AND ACTION PLANIMPLEMENTATION AND IMPLEMENTATION OVERSIGHT

At a session held on July 1, 2013, the National Assembly of the Republic of Serbia adopted the new National Anti-Corruption Strategy for the 2013-2018 time period (Official Gazette of RS, no. 57/13) – hereinafter: the Strategy. At a session held on August 25, 2013, the Government of the Republic of Serbia adopted the Action Plan for the implementation of the National Anti-Corruption Strategy for the 2013-2018 time period (Official Gazette of RS, no. 79/13) – hereinafter: the Action Plan. The Action Plan specifies measures, activities, time frames, responsible parties, and resources necessary for attaining the objectives set by the Strategy. Moreover, indicators for activity monitoring were also suggested, as well as additional qualitative instructions to responsible parties, with the purpose of guiding them through the projected activities.The Action Plan entered into force on the day of its publication, September 6, 2013; deadlines are applicable starting from this date. Pursuant to Article 5, first paragraph, of the Law on the Anti-Corruption Agency (Official Gazette of RS, no. 97/08, 53/10, 66/11-US and 67/13-US), the Anti-Corruption Agency (hereinafter: the ACA) is responsible for the oversight of the implementation of the National Anti-Corruption Strategy and Action Plan for implementing the National Anti-Corruption Strategy.

Reporting of responsible partiesIn order to ensure that the reporting process is as efficient and effective as possible, responsible parties shall designate a person within the institution who will be in charge of regular communication with the ACA regarding this subject; the person's contact information (telephone and email) shall be given to the ACA. This person shall be responsible for monitoring the implementation of the requirements set out in the Action Plan within the institution, of writing and submitting reports to the ACA, attending meetings organized by the ACA related to compliance with Action Plan requirements, and maintaining regular communication with the ACA regarding this subject. All responsible parties specified by the Strategy and Action Plan are required to submit quarterly reports on the implementation of these documents to the ACA, in accordance with Article 62, paragraph 2 of the Law on the Anti-Corruption Agency.

Quarterly reports shall be submitted in print and electronic versions in the following order:1. First quarterly report (for the period January 1 to March 31) – to be submitted by April

15;2. Second quarterly report (for the period April 1 to June 30) – to be submitted by July 15; 3. Third quarterly report (for the period July 1 to September 30) – to be submitted by

October 15; 4. Fourth quarterly report (for the period October 1 to December 31) – to be submitted by

January 15;

Each quarterly report shall contain the following information:

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GUIDELINESGUIDELINES FOR REPORTING ON STRATEGY AND ACTION PLAN IMPLEMENTATION AND IMPLEMENTATION OVERSIGHT

1. Statement on the realization of Action Plan activities, written in the following form:

Activity (- indicate the exact formulation of Action Plan activity -) was carried out in the manner and within the time frame set by the Action Plan. Or: Activity (- indicate the exact formulation of Action Plan activity -) was not carried out in the manner and within the time frame set by the Action Plan. Or: Activity (- indicate the exact formulation of Action Plan activity -) was not carried out, due to the fact that the deadline for its realization has not yet passed. Or: The realization of the activity (- indicate the exact formulation of Action Plan activity -) is still in the process of being completed.

2. Short description (no more than 500 words) of the measures undertaken in the course of activity realization.The description should encompass all the relevant measures undertaken with the aim of completing the activity, e.g., passing a decision on forming a working group for the drafting of a new regulation, hiring an expert to offer advice during the process, conducting comparative legal analyses, number of meetings held by the working group, and so on.If the activity involves adopting a new or amending an existing law or bylaw, this part should contain the innovations introduced by the new regulation or its amendments, as well as a clarification on the manner in which these innovations should contribute to the realization of the measure in question.

3. Evidence of the accomplished activity, in accordance with indicators and the comment accompanying the Action Plan activity. The enclosed evidence may be as follows: decision on forming a working group for amendments to the law, report on conducted analyses, program, list of participants, report on the evaluation of training, and so on. All evidence that may be submitted electronically shall be submitted in this manner, e.g., scanned decisions, reports, and analyses; if these are required to be published on the Internet, links to their webpages shall be submitted. Furthermore, if an activity includes the adoption of new legislation or amendments to current legislation, it is not necessary to submit the entire text of new provisions in print; it suffices to indicate in which issue of the Official Gazette it was published, or the internet address where it can be found.

4. Short explanation in case the activity was not completed or was not completed in the manner or within the time frame set by the Action Plan. The explanation may adduce, for example, lack of resources needed for activity realization, a working group's inability to come to an agreement regarding the final version of a regulation, delay in activity realization caused by other parties, etc. It is recommended that this explanation be accompanied by appropriate proof, if any.

5. Suggestions for further action (optional), i.e., to amend a particular segment of the Action Plan, e.g., extending a deadline, changing the responsible party, increasing necessary resources, introducing additional comments, and so on. Each suggestion should be accompanied by an appropriate explanation.

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GUIDELINES FOR REPORTING ON STRATEGY AND ACTION PLAN IMPLEMENTATION AND IMPLEMENTATION OVERSIGHT

GUIDELINES

The quarterly report shall contain all the abovementioned elements for each of the activities required of the responsible parties. Aside from these elements, the fourth quarterly report shall contain an annual cross-section, i.e., a list of all the activities which were or were not completed during the year. As the Action Plan came into force on September 6, 2013, and has since been being implemented, the first report on Strategy and Action Plan implementation that responsible parties need to submit to the Agency is the fourth quarterly report, which shall encompass the period from the start of the Action Plan implementation to December 31.

ACA reportsAfter the due dates for report submission for a particular quarterly period, the ACA will publish on its website the list of responsible parties that submitted their reports respecting the deadline, and of those who failed to do so. For the first three quarters, the ACA will also present a short overview of activities completed in the last quarterly period; this report shall be published on its webpage.The information contained in the fourth quarterly report will be used for the annual report on Strategy and Action Plan implementation. This report will be submitted to the National Assembly within the annual report on the work of the ACA, before March 31 of the current year for the previous year, in conformity with Article 26, paragraph 2 of the Law on the Anti-Corruption Agency.Aside from analyzing quarterly reports for the current year, the ACA also collects information on Strategy and Action Plan implementation using the following methods:

1. Collecting relevant reports, research and analyses;2. Organizing meetings with representatives of responsible parties and/or relevant

interested parties on the subject of particular activity realization, if necessary; and3. Organizing gatherings on the subject of particular Action Plan activity realization, if

necessary.

The annual report on Strategy and Action Plan implementation is comprised of systematized and processed data collected from quarterly reports, and using other methods as stated above. The report shall be comprised of the following elements:

1. Overview of Action Plan activities which were completed and of those that were not completed;

2. Problems encountered during the realization of Action Plan activities; and3. Suggestions for overcoming these problems and for further action on the part of the

responsible parties.

Pursuant to Article 5, seventh paragraph of the Law on the Anti-Corruption Agency, the ACA gives opinions regarding Strategy and Action Plan implementation. In accordance with this provision, in cases where Action Plan requirements were not complied with in the manner and within the time frame set by this document, the ACA shall draw up specific opinions on Strategy and Action Plan implementation, submit them to corresponding responsible parties, and make them accessible to the public.

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GUIDELINESGUIDELINES FOR REPORTING ON STRATEGY AND ACTION PLAN IMPLEMENTATION AND IMPLEMENTATION OVERSIGHT

FORMfor reporting on the implementation of the National Anti-Corruption Strategy and Action

Plan for implementing the Strategy

Number and designation of objective and measure

Activity

Responsible party

Deadline set by the Action Plan

Date of activity realization

Statement on activity realization

Short description of undertaken measures

List of evidence of completed activity

Short explanation whether the activity was not completed, or was not completed in the manner and within the time frame set by the Action Plan

Suggestions for further action (optional)

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