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2011-2012 Hand in Hand Guidebook
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GuidebookforVolunteers2011‐2012
Hand in Hand
mentor collegereciprocity
MyStory
AboutHandinHand
Page3
ApplicationProcess
Page4
MentorResponsibilities Page5
BuddyTime Page6
LargeGroupEvents Page7
MentoringTips Page8
RulesandSafety Page9
ContactInformation Page10
What’s Inside?
HandinHandisamentorshipprogramatHancockElementarySchool.ItisledbyaHamlinestudentorganization.
❏ HandinHandisstudentledthroughHamlineUniversity.
❏ Itisaone‐to‐onementorshipprogramthatpairs1st‐6thgradeHancockstudentswithHamlinestudents.
❏ HancockandHamline“HandinHandbuddies”meetonceaweekatHancockElementarySchoolfor45minutesto:
• Playgames• Discussfutureopportunities
likecollege.• Learnabouteachother
throughwritingacollectionofstoriesandmakingart.
Welearntogetherandbenefitimmenselythroughreciprocalrelationships.HIHfosterspositiverelationshipsbetweenelementarystudentsandmembersoftheUniversitycommunity.Youprovideyoungstudentstheopportunitytohaveanolderfriendandexperienceapieceofuniversitylife.Youhelpthemtoenvisiontheirfutureandallitspossibilities.Youmodeltheimportanceoflearning,especiallyreadingandwriting.YouhelptonurtureanddevelopthecommunicationandsocialskillsofyourHancockbuddy.
Inreturn,youwilllearnsomuchfromyourHancockbuddyandyou’llgainnewperspectivesoncommunitiesandlifeingeneral.Takeabreakfromschool,beakidagain!Yourbuddywilllookforwardtoseeingyoueachweek.Youmightbetheonlymentorintheirlives.
WearemadepossiblethroughtheHancock‐HamlineCollaboration,apartnershipbetweenHancockElementaryandHamlineUniversity.LearnmoreabouttheCollaborationbyvisitingwww.hamline.edu/hancock
collaboration The power of
Participationintheprogram:HamlinevolunteerapplicationsandHancockstudentnominations
VolunteerSelection:HamlinestudentstypicallyapplyfortheHandinHandvolunteerpositionintheFallofeachyear.However,studentscanstillapplyatanytimethroughouttheyear.Hamlinestudentsareacceptedintotheprogrambasedonanapplicationthatasksfortheirtimeavailabilityandafewquestionsthatinquireabouttheirwillingnesstocommitanddesiretoparticipate.Onceacceptedintotheprogram,volunteersattendaHandinHandtraining(includingatourofHancock),completeavolunteerregistrationform
andagreetofollowallprogramregulationswhicharedetailedinthishandbook.VolunteersmustalsoagreetoabidebyalloftheguidelinessetbytheSt.PaulSchoolDistrict,Hancock,HamlineUniversity,andallstateandfederallaws,whilewithanyHancockstudent.
In2011‐2012,weacceptedover100volunteersand90ofthosefollowedthroughwithtrainingandbegantheprogrambyNovember1st.
HancockStudentNominations:Hancockstudentsarenominatedfortheprogramformanydifferentreasons.Someteachersnominatestudentsbecausetheyare:❏ Shyintheclassroomandwould
benefitfrommoresocialinteraction.❏ StilllearningEnglishandwould
benefitfromincreasedlanguageinteractionandsupportwithanEnglishspeaker.
❏ Experiencingbehavioralproblemsinclassandcouldbenefitfromhavingapositiverole‐model
❏ Experiencingissuesathomeorintheirsociallifeandcouldbenefitfromhavingaconsistentmentorwhotakesaninterestinthem.
“ ”‐HandinHandVolunteer
I am interested in joining Hand in Hand because I know the important role a mentor plays in the lives of youth.
Asamentor,yourcommitmenttoyourHancockbuddyisthemostimportantpieceoftheHandinHandprogram.
Commitment:Allvolunteersagreetocommitto45minutesperweekforaminimumofoneHamlineUniversitysemester,butpreferablyforanentireschoolyearormore.Thistimeistobespentone‐on‐onewithyourHancockbuddy.Volunteerssign‐ineachweekinalogbooktoverifythattheycame.TheRetentionOfficerwillcontactanyvolunteerwhomissesabuddysessionwithoutnotice.Threemissedconsecutivesessionswillresultinterminationfromtheprogram. If,atanytime,avolunteermustleavetheprogramforanyreason,thatvolunteermustnotifytheHandinHandexecutiveboard,his/herbuddy'sclassroomteacher,andhis/herHancockbuddy.
Ifyourbuddyisabsent…Ifyougotoyourbuddy'sclassroomandhe/sheisabsentforthedayorunavailabletobewithyou,leaveanoteforhim/herandsignout.Whensigningoutcommentinthelogbookthatyourbuddywasabsent,andyouwillbegrantedcreditforyoursessionforthatweek.Itispreferredthatyoumakeanefforttoreturnanotherdaythatweek,thoughitisnotrequired.Ifyouneedtocancelasession…Ifameetingwithyourbuddycannotbekept,youmustdothefollowing:❏ NotifytheRetentionOfficer❏ Contactyourbuddy’steacherby
phone,emailorinperson.❏ Attempttorescheduleyourmeeting
forthatweekwiththeteacher.
Ifyouneedtore‐schedule…Youmayrescheduleoradjustyourmeetingtimeswithyourbuddy'steacherwithouthavingtonotifyanyoneelse.YourmeetingtimesareautomaticallycancelediftheyarescheduledovereitheraHamlineorHancockschoolvacationanddonotneedtoberescheduled.Justbesurethatyourbuddyisawareofthechanges.ThisisespeciallyimportantifyouwillbegoneoverJ‐term‐don'tletyourbuddywonderwhereyouareforamonth!
KeepinmindthatyourHandinHandbuddywilltakeitpersonallyifyoudonotshowup,sodon'tbreaktheirhearts!
Commitment is key Responsibilities as a HIH mentor:
HandinHandmentorsspendtimewiththeirHandinHandbuddiesinavarietyofmeaningfulways.
Wheredobuddiesmeet?BuddiestypicallymeetforsessionsneartheHandinHandBuddyCabinet,locatednearthecafeteria.YouandyourbuddymayuseunoccupiedspaceonHancockgrounds.Someideasare:thehallway(wherethebuddycabinetis),thecafeteria,thegym,ortheplayground(ifateacherisouttherewiththeirclass).YoumaynottakeyourbuddyoffHancockpropertyunlessitisforaHandinHandsponsoredLargeGroupEvent.Ifyouhaveanyquestionsaboutwhereyoucango,stopintheofficeandask.Forsafetyreasons,youmustbeinplainviewatalltimeswithyourbuddy. Youmayalsohavelunchwithyoubuddyanydayduringtheirlunchtimeinthecafeteria.
GameandPlayTime:TheBuddyCabinetisfulloffunandeducationalgamesthatyouandyourbuddycanplaywith.Therearealsosportsrelatedtoysavailableforoutsideplay.Gametimeisagoodwaytobuildarelationshipwithyourbuddy.
FocusedDiscussions:AcoreinitiativeofHandinHandistopromotecollegeawarenessinthelivesofHancockyouth.Weaskthatyoucentersomeofyourdiscussionswithyourbuddyoncollegerelatedtopics.Askyourbuddyabouttheirhopesanddreamsinlifeandshareyourgrowingknowledgeaboutcollege.Connecttheirchoicesinschooltopost‐secondaryaccess.Modelyouracademicbehavior.
WritingFolders:Youwillengageinwritingwithyourbuddyandkeepthiswritinginafolder.Forexample,onebuddypairmightdevelopanentirestorybasedonamemoryshe/hehas.Therewillbemanyresourcesprovidedtoyou(nexttothebuddycabinet)topromptandinspireyourbuddytotalkandwriteaboutthemselves.Thisprojectwillrequirealotofyourguidance.Itisanopportunityforyoutogettoknowyourbuddybetterandviceversa.Themoreyougettoknowyourbuddy,themoreyouwillbeabletoguideyourbuddyinwritingandtalkingabouttopicsthattheyareinterestedin.Altogetheritisalsoatooltoallowyourbuddytodevelopandsharehis/herstoryandotherwriting.
”‐HandinHandVolunteer
“I did Hand in Hand last year and really enjoyed it. My buddy's name was Wongsakorn and I really loved the time we spent together. It's an honor to work with kids at Hancock, to hear about their lives and try to impact them by showing them they are important and are loved by this community. .
Onceasemester,alltheHandinHandbuddiesgathertocelebrateHandinHandataLargeGroupEvent.
WhatisanL.G.E.?Large‐groupeventswillbeheldonceasemester.Theseeventsareagreatwayforallthebuddypairstogettogetherwithotherbuddiesandparticipateinactivities.Allvolunteersareencouragedtoattendeachlarge‐groupevent.IfaHamlinevolunteerisunabletoattendalarge‐groupevent,his/herbuddywillnotbeabletoattendeither.IfyouandyourbuddyattendaLargeGroupevent,thismaytaketheplaceofyourregularmeeting;however,ifyouhavetimeforboth,thatworks,too!**Note:YoumustwalktoandfromHamlinewithyourbuddyandthegroupforeachLargeGroupEvent.
CollegeAwareness: Traditionally,thefirstLargeGroupEventfocusesonpromotingcollegeawareness.Inpastyears,thiseventhasconsistedofeatinglunchatKayFredericksBallroomontheHamlinecampuswhilebuddiesengagedindiscussionsaboutcollege‐relatedtopics.
SorinLunch:AfavoriteLargeGroupEventofmanybuddiesistheannualSorinLunch.HamlinementorsshareapieceofUniversitylifewiththeirbuddiesbyhavinglunchwiththemintheSorinDiningroomduringconvohour.Thiseventisusuallysplitintotwodaysandorganizedbygrade‐levelinordertoaccountforallthebuddies.
PublishingParty:Attheendoftheyear,buddiesgathertogetheratthelastLargeGroupEventtosharetheirwritingwitheachother.Atthispoint,buddypairsshouldhaveproducedoneormorepiecesofwritingthatthey“polished”intoafinishedproduct.Inpreparationforthisevent,buddiescanusethematerialsintheartsandcraftsbins(nexttotheBuddyCabinet)tofinishorcompletetheirpieceofwriting.Attheevent,buddypairswillreadaloudportionsoftheirwritinginsmallgroups.
LargeGroupEventscelebratetherelationshipsthatareforgedthroughHandinHand.
Large Group Events Getting Together for
Thesearesomeideasforhowyoucaninteractwithyourbuddyinapositivemanner.
❏ Bewarmandfriendly.❏ Showaninterestinwhatyourbuddy
isdoingandwhathe/sheistellingyou.Youareaveryimportantlistenertoher/him!
❏ Beabsolutelyhonestwithyour
buddy!Ifyoudon'tknowananswerorareunsureofwhattodo,admitittothechildandworkitouttogether.Thisactuallyencourageschildren;theyseethatyouarenotperfectandtheydon'thavetobeeither.
❏ Usetactandpositivecomments.
Encourageyourbuddywithcompliments,especiallywhenhe/sheishavingdifficulties.
❏ Whenworkingwithyourbuddy,encouragethemtodotheirownthinking.Givethemplentyoftimetoansweraquestion.Silenceoftenmeanstheyarethinkingandorganizingwhattheywanttosay.
❏ Respectyourbuddy'sprivacy.If
he/sherevealsanypersonalinformationitistobekeptinstrictconfidence.
❏ Encourageyourbuddytodoher/his
best.❏ Askaboutyourbuddy’sfavorite
movies,hangouts,CD’s,ortypesofmusicetc.Followingupwithopen‐endedquestions,suchas“Whatdoyoulike(orthink)about…?”spurs
studentstousetheirlanguageskillstosupporttheiropinions.
❏ Maintainapositiveattitude.❏ Actasaresourceforyourbuddy.Let
themknowthattheycancommunicatewithyouanyproblemsorquestionstheymayhaveaboutanything.
❏ Becompassionateandmodel
compassionatethinking.❏ Speaktoyourbuddy’steacheror
oneoftheHancockLiteracyCoachestolearnmoreaboutyourbuddy’sneedsandstrategiesforhowtomeetthem.
Interacting with your buddy
Tips for…
ThereareafewrulesandsafetyguidelinesthatallHandinHandmentorsshouldfollow.
Wearappropriateclothing:IfyourclothingviolatesaHancockrule,pleasedon'twearit.Revealingclothingorclothingthatadvertisescigarettes,alcoholorotherillegaldrugsshouldnotbeworn.Asageneralrule,ifyouhaveclothingthatwouldbeinappropriateforathirdgradertowear,don'twearitatHancock.
Gifts:HamlinevolunteersarenotallowedtobringgiftsfortheirHancockbuddies.
Bevisibleatalltimes:Whenspendingtimewithyourbuddy,youmustbevisibletoHancockemployeesatalltimes.Youmayneverbealonewithyourbuddy.
SafetyandDrills:Asageneralrule,useyourowngoodjudgmentaboutsafety.ThemostimportantsafetyissueforHandinHandisthatyoudonotleaveHancockpropertyalonewithyourbuddy.IfyouareatHancockwithyourbuddyandthereisastormorfiredrill,pleasefollowthenearestclassandstaywiththemuntilthedrillisover.
Whatyoushouldnotdo:❏ Physicallydisciplinestudents❏ Diagnosestudents'needsor
problemsandcounselstudents❏ Makepromisesthatcannotbekept❏ Discussconfidentialinformation
regardingaHancockstudentwithothers
Respectyourbuddy’sprivacy:Ifyourbuddyrevealsanypersonalinformationitistobekeptinstrictconfidence.However,ifsomethingthatisrevealedconcernsyou,speakwithher/histeacherortheHancocksocialworkerimmediately.YoucanalwaysspeaktoanyoftheHandinHandExecutiveBoardmembersaswell.
OtherConcerns:Ifyouhaveanissueoraconcern,youmayalwaysnotifyHandinHandthroughe‐[email protected],pleasespeaktotheAssistantPrincipalorPrincipalimmediatelyandthenfollowupwithusbye‐mailingHandinHandlater.
Rules and Safety Other Concerns:
Visitusonlineathttps://sites.google.com/site/hamlinehihande[email protected]
LearnMoreOurwebsitefeaturesonlineapplications,aVolunteerPortalforresources,tips,andannouncementsalongwithphotogalleriesofLargeGroupEventsandbuddies.https://sites.google.com/site/hamlinehihE‐mailuswithanyspecificconcernsorquestionsaboutHandinHand.Hamlinehih@gmail.com
VisittheHancock‐HamlinewebsitetolearnmoreabouttheHancock‐HamlineCollaboration.http://www.hamline.edu/hancockVisitHancockSchool’swebsite:www.hancock.spps.org
HandinHandExecutiveBoardPresident|MargaretCrenshawVicePresident|TessaMortensonSecretary|PaigeSteinTreasurer|EmilyHooverRetentionOfficer|LauraKaiserPublicRelationsChair|ClaireOlstadProgramEvaluationBoard|BrooklynPetrich,KateBant,andKatherineTiltonTobecomeamemberoftheboard,applyonlinebyvisitingourwebsite.
Hancock‐HamlineContactsAssistantPrincipal|DeborahShipp
• [email protected]|MarthaSalzman
• [email protected]|MargotHoward
Announcements:AnnouncementsregardingHandinHandaresenttothevolunteersviae‐mailandarepostedontheBuddyCabinetandsign‐inareaatHancock.
Contact us and visit us online
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