Hanover Schools

Hanover Schools

FY2008 Budget Presentation

Public Hearing

March 26, 2007

Hanover Schools

The mission of the Hanover schools is to guide every student to thrive in a global society.

Hanover Schools Core ValuesHigh expectations for all students

Excellence in teaching and meaningful learning

Collaborative relationshipsRespect for human differences

Superintendent & School Committee Goals School Year 2006-2007

Goal: Facilities Objective: To work to provide clean, safe, healthy buildings that

provide for optimal teaching and learning environments for students and staff

Objective: To act as a liaison and resource to the SBNC and to town government in providing educational leadership for Hanover Schools’ new building projects

Goal: Student Achievement Objective: To recruit, develop, support, and retain outstanding

personnel Objective: To work to establish an accountability system for the

district Objective: To promote continuous improvement of curriculum and

instruction Objective: To promote a district vision and plan for what equity and

excellence for all students looks like in Hanover Schools

FY2008 Superintendent’s Budget Goals

Academic Excellence Student Equity Financial Responsibility School Administration and Management Innovation in Curriculum, Instruction and

Assessment Professional Development Community/Parent Satisfaction

Budget Process Timeline September

Distribution of budget materials to administrators Principals and directors meet with staff to determine budget needs

October Budget drafts completed by principals and directors; principal and directors share preliminary budget

proposal with staff and school councils Superintendent individual meetings with principals and SC to review preliminary

budgets(10/26,10/27,10/30) November

Superintendent individual meetings with principals to review preliminary budgets (11/2,11/3) Ad Council review of all preliminary budgets

December SC individual meetings with principals, PPS Director, Curriculum Director, Technology Director,

Facilities Manager and Athletic Director to review preliminary budgets (12/6,12/7,12/12) January

SC Budget Workshops February

Superintendent and Business Manager meet with Advisory liaisons March

SC presents FY08 budget to Advisory Committee SC public budget hearing

May Town Meeting

HANOVER SCHOOLS CENTRAL OFFICE & ADMINSTRATIVE STAFFING Central Office Superintendent Business Manager Director of Curriculum and

Instruction Director of Pupil Personnel

Services Director of Technology Facilities Manager Food Services Manager

Schools Hanover High School Principal & Asst. Principal Hanover Middle School

Principal, Asst. Principal & Asst. Principal for

Curriculum & Instruction Cedar Elementary

Principal & Asst. Principal for Curriculum & Instruction

Center/Sylvester Elementary Principal & Asst. Principal

for Curriculum & Instruction

Hanover Schools - Accomplishments

DISTRICT Adoption of new K-8 mathematics textbooks & instructional resources Embedded PD for new mathematics texts Design and implementation of a long range K-12 Curriculum Renewal

Plan (2006-2013) K-12 mathematics curriculum begun with mastery standards identified Continued PD focus on Mathematics, Science, Technology and

Engineering through ongoing PD offerings such as courses and institutes

New partnership with MassInsights, a leading PD innovator in math and science

Continued work with the Museum of Science through the Gateway Project

Ongoing PD to SPED staff and regular ed. staff around reaching all learners


HIGH SCHOOL Increased HS graduation requirements in science

and mathematics “New” modified block schedule developed to address

time and learning requirements Development of Common Assessment Opportunities

(CAOs) Development of curriculum syllabus for all subjects Development of school-wide rubrics as part of

NEASC Utilization of X2 district student management system

for scheduling, grade reporting and progress reports


MIDDLE SCHOOL Implementation of Math Lab as intervention strategy

for MCAS Utilization of DOE Performance Improvement

Mapping to identify root causes for improving performance in mathematics

One School – One Book program culminating in writer’s workshop

Work on strengthening grade 5 & 6 reading program PD in differentiated instruction Raising academic expectations through phased – in

implementation of Gr. 8 Algebra for all students


ELEMENTARY Implementation and continued refinement of

balanced literacy model Development and implementation of Response to

Intervention (RTI) model in reading Embedded PD with weekly curriculum collaboration

meetings Re-organization of SPED support services New assistant principals for curriculum and

instruction Purchase of Houghton – Mifflin’s researched based

K-4 mathematics’ materials and resources

Hanover Schools FY2008 Budget Definitions Maintenance of Effort – a budget that provides the same

level of services that are in place for FY2007 and that reflects contractual salary increases and adjustments in fixed costs

Educationally Sound Budget – a budget that reflects increases due to growth in enrollments, changes in existing programs to meet state/federal requirements, and/or instructional resources/supports necessary to implement these changes

Budget for Excellence – a budget that advances the educational vision for the future and includes the resources identified as essential to achieve excellence and equity for all students

FY2008 Assumptions Maintenance of Effort Budget Level services to students No significant increase in total school

enrollment Chapter 70 Aid ($540,366 FY08 Governor’s Proposal)

State SPED funding plan – Circuit Breaker Adjustments for salary increases Inflation adjustments for fixed costs Elimination of non – recurring expenses

What a Maintenance of Effort Budget Does Not Address in Planning Today & for the Future

Addition of any K-12 new programs New initiatives in curriculum, instruction &

professional development New staff Resources needed to implement DOE MCAS

requirements Additional funding in PD to address NCLB Mandates Resources to fully address high school NEASC

recommendations Facility needs in all district buildings Implementation of a K-12 textbook adoption plan to

address current and future textbook & instructional resource needs

FY2008 Maintenance of Effort Budget

FY2008 FY2007 Change % of Total

Salaries $18,383,051 $17,440,709 +$ 942,342 81.5%

Expenses 4,162,745 4, 084,903 + 77,842 18.5%

Total $22,545,796 $21,525,612 +$1,020,184 100.0%

Percent of increase from FY2008 to FY2007 is 4.74% Salaries represent 4.38% of the increase and Expenses represent 0.36% of the

increase.

Maintenance of Effort Budget

Current levels of staffing maintained…

Total contractual obligation $1,165,034

Six retirements forecasted/projected savings - 222,692

net increase in salaries $ 942,342

percent of increase in budget 4.38%

Hanover Schools Staffing (FTE) 375.0 [FY2008]

Teachers – 239.1

Assistants – 11.2

Tutors – 17.7

SpEd Assistants – 17.4

Nurses - 5.4

Secretaries – 19.6

Accounting – 2

Administrators - 14

Technicians - 2

Maintenance - 4

Custodians - 18

Van Drivers - 7.5

Cafeteria -16.6

Trainer - .5

Maintenance of Effort Budget

The FY2008 Budget

includes a one-time expense

for the following instructional materials:

HS Biology Textbooks $ 8,000

HS Microscopes 16,000

MS Math Textbooks 8,000

Total $32,000

Biology textbooks and microscopes are in response to the need to realign the Science curriculum because of the new state requirement that beginning with the Class of 2010 (current Gr. 9), students must pass an MCAS test in Science in order to graduate.

Grade 8 Math textbooks completes the purchase of texts for the Middle School’s new math series for the remaining students in grade 8

Special EducationRegular Education $18,104,283 (80% of the budget)

Special Education $4,441,513 (20% of the budget)

$22,545,796

Circuit Breaker FY2008

The Circuit Breaker provides funds for reimbursable services to students, thus making

it possible to feel the positive impact of not having to fund these services solely from the budget.

In House Programs- Reduction of Salaries $ 158,722

Outside Programs – Reduction in Tuitions 100,901

Anticipated Receipts from Circuit Breaker $ 259,623

Circuit Breaker FY2008 Projected $ 259,623

Circuit Breaker FY2007 $ 270,016

Net Decrease to Hanover - $ 10,393

Salaries Expenses Total Inc(Dec)

FY2008 $3,500,720 940,793 $4,441,513 6.44%

School Contributions - Medicaid Receipts to the Town of Hanover

Medicaid Receipts

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

1997 1998 1999 2000 2001 2002 2003 2004 2005 2006

Medicaid Receipts

Enrollment/Occupancy

October 1 Enrollment and Occupancy Numbers

FY2004 FY2005 FY2006 FY2007 FY2008 (projected)

Pre-Kindergarten through Grade 12 2,744 2,781 2,764 2,765 2,765

Charter/Choice 2 20 26 27 27

Out-of-District 24 20 19 20 20

Subtotal 2,770 2,821 2,809 2,812 2,812

+54 + 51 -12 +3 +0

This represents an increase of 96 students for whom the school district is financially responsible since FY2003.

Students, Walk Ins for Service 15 12 15 18 18

Pre-Kindergarten Peers 21 23 22 20 20

*Non Hanover Students 28 24 25 24 9

Total 2,834 2,880 2,871 2,874 2,859

+59 +46 -9 +3 -15

*(North River Collaborative Programs will no longer be housed at our Middle School.

There are nine (9) students in Hanover Programs at our Middle and High Schools )

Occupancy by Building

These numbers represent the number of students that are physically in a school and includedthe students who participate in North River Collaborative Programs.

FY2005 FY2006 FY2007 FY2008(projected)

Cedar 581 582 567 567Center 386 379 383 381Sylvester 251 239 249 254Middle 881 889 909 913High 741 737 719 697

2,840 2,826 2,827 2,812 Total number of students who attend school in the Hanover Schools

Choice/Charter and Out Of District 40 45 47 47

2,880 2,871 2,874 2,859 The decrease represents the loss of students who attended the North River Collaborative Program at the

Middle School

Class Size Impact Maintenance of Effort BudgetSchool Committee Class Size for FY2008Parameters with M. of E. Budget Kindergarten 20 Cedar 19/20 Center 19/20 Grade 1 20 Cedar 17/18 Center 21/22 Grade 2 20 Cedar 20/21 Center 18/19 Grade 3 23 Cedar 20 Sylvester 21/22 Grade 4 23 Cedar 20/21 Sylvester 20/21 Grades 5-8 24 Grades 5-8 21/26

Grades 9-12 25 Grades 9-12 22* (Avg. class size for 260 sections)

Cuts to attain a 2.00% Budget

Athletics $ 48,550

Contracted Services 32,000

Extracurricular Activities 12,027

Staffing (18.5 positions) 473,492

Professional Development 6,003

Supplies/Texts/Fixed Assets 17,600

$589,672

Educationally Sound Budget Considerations

An educationally sound budget reflects increases due to growth in enrollments, changes in existing programs to meet state/federal requirements, and/or instructional resources/supports necessary to implement these changes.

CATEGORIES Staffing (.4 HS Dean of Students, 1.0 MS Math Lab

Teacher, 1.0 Technology Staff & .5 Transportation Coordinator ($113,343)

Maintenance ($83,000)

Educationally Sound Budget Considerations

Maintenance System wide –Capital Needs Assessment Report $30,000 (Contract with company to provide comprehensive report on the capital

needs of the schools*) {*cost would decrease if HS and/or C/S get approved by MSBA for building projects}

System wide – Preventative Maintenance Program $9,000 (Purchase software program to establish, track, & maintain equipment

inventory, repair and monitoring) System wide – Maintenance Computer $2,000 (Purchase a computer compatible to run the new preventative maintenance

program for facilities’ manager) Middle School- Upgrade HVAC Software $12,000 (System has had ongoing problems since its inception with the addition) Middle School – retrofit Rooms 222 & 224 $30,000 (Computer& Sci./Tech./Engineering would be relocated to these rooms now

being leased to NRC; need for 1st floor space with growing enrollments in grades 5& 6) ________

$83,000

Educationally Sound Additions

Maintenance of Effort Budget Increase

$1,020,184 4.74%

Educationally Sound Budget Increase Staffing $113,343 Maintenance $83,000

$196,343 $1,216,527 5.65%

2006 MCAS Comparison Advanced & Proficient Combined Performance Score

(Cohasset, Duxbury, Hingham, Marshfield, Norwell, & Scituate)

ELA MATHGrade 3 5th Grade 4 7th

Grade 4 7th Grade 6 7th



2005 MCAS Comparison Advanced & Proficient Combined Performance Score

(Cohasset, Duxbury, Hingham, Marshfield, Norwell, & Scituate)

ELA MATHGrade 3 6th Grade 4 4th




Budget for Excellence

A Budget for Excellence is a a budget that advances the educational vision for the future and includes the resources identified as essential to achieve excellence and equity for all students.

Categories Staffing Instruction Curriculum and Professional Development Special Education Maintenance

Budget for Excellence Staffing

HS Dept. Head for Fine & Applied Arts ( Music, Art, Industrial, Media & Business Technologies) $23,870*

(Position would address the leadership gap that currently exists at the HS for the disciplines listed above; role and responsibilities would be the same as the other department heads)

HS 1.0 FTE English/History Teacher $47,173 (Provide additional electives and address class size in History) HS 1.0 FTE Math/Science Teacher $47,173 (Increased graduation requirements in Math and Science) System wide – Increase Daily Sub Rate $19,294 (Increase non-certified from $60 to $75 and certified from $70 to $85)

________ $137,510

*Cost reflects $5,000 stipend plus need to add .40 teaching position as department heads are .60 teachers)


Instruction

HS Mathematic Textbooks $20,000

(Complete 9-12 purchase to replace out of date texts and to match with the new Math/Science alignment created to reflect changes for State MCAS test

MS, Cedar, Center/Sylvester Science Textbooks and Instructional Resources $60,000

(No elementary and middle school instructional resources and texts currently exist to ensure consistency and up-to-date resources that reflect the science/technology engineering Frameworks)

______

$80,000


Professional Development System wide – Assessment Training $16,000

(Provide additional funds to begin the work with staff on assessment literacy)

Special Education System wide –Tutors $19,770

(Increase rates from $15, $17, and $19 to $16, $18, and $20)

Maintenance .50 FTE Maintenance Worker $19,764

(Additional maintenance staff needed to address safety, health issues as well as to service all needs of six buildings and to address ongoing maintenance projects)

Budget for Excellence Additions

Maintenance of Effort Budget Increase $1,020,184

4.74%

Educationally Sound Budget Increase$1,216,527

5.65%

Budget for Excellence Increase Staffing $137,510 $1,354,037 6.29% Instructional Materials $80,000 $1,434,037 6.66% Professional Development $16,000 $1,450,037 6.74% Special Education $19,770 $1,469,807 6.83% Maintenance $19,764 $1,489,571 6.92% $273,044

Budget History

Fiscal Amount Increase or PercentYear (Decrease) Increase or

Decrease

FY2008 $ 22,545,796 $1,020,184 4.74%

FY2007 $ 21,525,612 $ 936,274 4.55%FY2006 $ 20,589,338 $1,078,185 5.53%FY2005 $ 19,511,153 $ 641,224 3.40%FY2004 $ 18,869,929 $ 523,495 2.85%FY2003 $ 18,346,434 - ($ 71,495) -0.39%FY2002 $ 18,417,929

Through FY2007Five (5) Year Total $3,107,683 16.87%Five (5) Year Average $ 621,537 3.37%

The Capital Improvement Process

Phase 1Submit proposals to the CIC with justification and 3 quotationsCIC makes recommendations of which items to fundThe Advisory Board makes recommendations at Town MeetingTown Meeting approves selected projects

Phase 2Major building projects require complying with the designer selection processAdvertise, prepare RFP and select designerThe selected designer prepares plans (drawings), specifications, and bid documentsAdvertise bid and select contractor

Phase 3The contractor prepares shop drawingsShop drawings are approved by the designer and materials orderedMaterials arrive and project starts

Capital Improvements

FY2008 Capital Improvement RequestsSylvester SchoolAbate and Tile Hallways and Classrooms $250,000Center SchoolRepair Roof $ 30,000DistrictSpecial Needs Vans /trade-in (2) $ 46,700F250 Pickup Truck with plow/trade in maintenance van $ 33,000Wide Area Mower $ 70,000

FY2007 Capital Improvement RequestsSylvester SchoolReplace Windows and Refurbish/Paint Wood Cornice and Portico $510,000Middle SchoolReplace Outdoor Lighting $230,000Replace Elevator

$145,000DistrictSpecial Needs Van /trade-in Handicap Van $ 40,000

What can you do to support Hanover Schools? Stay informed and involved Continue to advocate for excellence and for

equitable learning opportunities for all students

Communicate the successes of the schools to others

Attend and Participate in Town Meeting on May 7th

Hanover Schools FY08 Public Budget

THANK YOU FOR ATTENDING THIS

EVENING’S PRESENTATION AND

FOR YOUR CONTINUED SUPPORT OF

HANOVER SCHOOLS!

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Hanover Schools