Harbour Masters Directions and Port Information Guide

VICTORIAN NOTICE TO MARINERS

No. 240(T)/21

Port of Portland Harbour Masters Directions and Port Information Guide

Date: Wednesday 04 August 2021

Type of Notice: Temporary

Charts affected: Nil

Publication affected: Harbour Masters Directions and Port Information Guide

Details:

Port users are advised that Harbour Masters Directions Edition 2 Version 1.0 August 2021 and the

Port Information Guide Edition 1 Version 1.0 have been approved and are now in force.

The master documents are available on the Port of Portland website.

For further information contact the Port of Portland by phone: 03 5525 0980 or email:

[email protected]

This notice will remain in force until further notice.

Issued by:

Andrew Hays

Harbour Master / Marine Manager

Harbour Masters Directions Port of Portland Edition 2

Version 1.0 August 2021

Port of Portland Pty Limited Harbour Masters Directions

Version 2 Edition 1.0 August 2021 Page 2 of 39

Contents

Contents ................................................................................................................................ 2

Revision History ...................................................................................................................... 6

Document Control and Management ............................................................................... 6

1. Marine Safety Act .......................................................................................................... 6

2. Harbour Master .............................................................................................................. 6

3. Harbour Masters Directions ........................................................................................... 7

4. Port Information Guide .................................................................................................. 7

5. Application of Harbour Master’s Directions ................................................................. 7

6. Portland Port Control ..................................................................................................... 7

7. Important Contacts ....................................................................................................... 8

7.1.1. Table 1: Key Contacts ..................................................................................... 8

8. Definitions ....................................................................................................................... 8

9. Port Area ....................................................................................................................... 12

Drawing 1: Port Land ................................................................................................... 12

Drawing 2: Port Waters ................................................................................................ 13

10. Assisting POPL Officers ............................................................................................. 14

11. Compliance requirements ...................................................................................... 14

12. Notice to Mariners and Harbour Masters Notices’ ................................................ 14

13. Placing orders for Vessel Movements and Port Services ....................................... 14

14. Charts and Publications ........................................................................................... 14

Table 2: Official Charts for Port of Portland ................................................................ 15

15. Port Emergencies ..................................................................................................... 15

16. Weather Events and Long Period Swell .................................................................. 15

17. Monitoring of the weather ....................................................................................... 15

18. Automatic Identification System (AIS) .................................................................... 16

19. Reporting of Deficiencies ........................................................................................ 16

20. Unsafe Vessel ............................................................................................................ 16

21. Pilotage ..................................................................................................................... 16

21.1. Statutory requirements ...................................................................................... 16

21.2. Pilot Transfer Arrangements .............................................................................. 16

21.3. Master Pilot Exchange ...................................................................................... 17

21.4. Bridge Resource Management ........................................................................ 17

21.5. Communication Skills ........................................................................................ 17

22. Working with Tug Lines ............................................................................................. 17

23. Navigation aids ........................................................................................................ 17



23.1. Making Fast to a Navigation Aid ..................................................................... 17

23.2. Interfering with a Navigation Aid ..................................................................... 18

23.3. Vessel Causing Damage to a Navigation Aid ................................................ 18

23.4. Reporting a faulty navigation aid .................................................................... 18

24. Under Keel Clearance ............................................................................................. 18

Table 3: Under Keel Clearance .................................................................................. 18

25. Speed Limits .............................................................................................................. 18

26. VHF Communications .............................................................................................. 18

27. Vessels Approaching the Pilot Boarding Ground .................................................. 18

28. Arrival Draught and Departure Draughts ............................................................... 19

29. Berths ......................................................................................................................... 20

Table 4: Berth Capacities ............................................................................................ 20

30. Over Dimension Permits ........................................................................................... 21

30.1. Deep Draught Procedures ............................................................................... 21

30.1.1. Application ..................................................................................................... 21

30.1.2. Arrival .............................................................................................................. 21

30.1.3. Departure ....................................................................................................... 21

Table 5: Maximum Permitted Arrival and Departure Draughts ................................ 22

30.2. Over Length or Over Beam .............................................................................. 22

31. Towage Table ........................................................................................................... 22

Table 6: Minimum Towage Requirements for Berthing ............................................. 23

Table 7: Minimum Towage Requirements for Unberthing ......................................... 23

31.1. Towage Requirements for Vessels that Experience a Mechanical Failure ... 23

31.2. Effective Bow Thruster ....................................................................................... 23

32. Lines boat .................................................................................................................. 24

Table 8: Minimum Lines Boat Requirements ............................................................... 24

33. Propeller Immersions and Vessel Trim ...................................................................... 24

33.1. Arrival .................................................................................................................. 24

Table 9: Minimum Arrival Draft and Maximum Trim ................................................... 24

33.2. Departure ........................................................................................................... 25

34. Wind Restrictions ....................................................................................................... 25

Table 10: Wind Restrictions .......................................................................................... 25

35. Swell Restrictions ....................................................................................................... 25

36. Requirements for Ships at Berth ............................................................................... 25

37. Watch to be on Deck .............................................................................................. 26

38. Mooring Equipment.................................................................................................. 26

39. Shifting ship ............................................................................................................... 26

40. Warping ..................................................................................................................... 26

41. Dead Ship Movements ............................................................................................ 27



42. Testing Propulsion Units Alongside a Berth .............................................................. 27

43. Ship Loaders .............................................................................................................. 27

44. Dangerous Goods and Cargoes ............................................................................ 27

45. Securing of cargo prior to departure ..................................................................... 28

46. Navigation Bridge Visibility ....................................................................................... 28

47. Safe Working Load of Bitts ....................................................................................... 28

48. Portland Bay Anchorage ......................................................................................... 28

Table 11: Anchorage details and charted depths ................................................... 29

49. Anchoring ................................................................................................................. 29

49.1. Portland Bay Anchorage .................................................................................. 29

49.2. Within the Port Waters of the Port of Portland ................................................. 29

50. Works Requiring a Permit ......................................................................................... 30

50.1. Immobilisation .................................................................................................... 30

50.2. Fumigation ......................................................................................................... 30

50.3. Diving .................................................................................................................. 31

50.3.1. Commercial Diving ........................................................................................ 31

50.3.2. Recreational Diving ....................................................................................... 31

50.3.3. Divers’ Personal Flags .................................................................................... 32

50.4. Aquatic Events................................................................................................... 32

51. Bunkering .................................................................................................................. 32

51.1. Lifeboat Drills ...................................................................................................... 33

51.1.1. Portland Bay Anchorage .............................................................................. 33

51.1.2. Within Port Waters .......................................................................................... 33

51.2. Hot Works ........................................................................................................... 33

51.3. Hull Maintenance .............................................................................................. 34

51.4. In Water Hull Cleaning ...................................................................................... 34

51.5. Drone Operations .............................................................................................. 35

52. Reporting Invasive Marine Species ......................................................................... 35

53. Hold Cleaning ........................................................................................................... 36

54. Safe Work Practices ................................................................................................. 36

55. Seaplanes ................................................................................................................. 36

56. Vessel Wake and Wash ............................................................................................ 36

57. Vessels Licensed to Carry Passengers ..................................................................... 36

57.1. In the Event of an Emergency .......................................................................... 36

57.2. Emergency Contact Number .......................................................................... 37

57.3. Entering Dock Between KSA 1 and Berth 5 ..................................................... 37

58. Incident Reporting .................................................................................................... 37

59. Waterside Restricted Zones ..................................................................................... 38

60. Towing ....................................................................................................................... 38



61. Construction and Maintenance Works .................................................................. 38

62. Activities or Operations Not Covered by HMD ...................................................... 39

63. Review ....................................................................................................................... 39



Revision History

Edition 2 Version

Number

Date Approval/ Comments

0.1 January 2021 Initial draft. Not approved.

0.2 January 2021 Revised draft based on Pilots and Shipping

Coordinator feedback. Not approved.

0.3 June 2021 Final draft post Navigation Safety Committee

review. Not approved

0.4 August 2021 Final draft post stakeholder consultation. Not

approved

1.0 August 2021 Approved Edition 2 Version 1.0

Document Control and Management

Port users are advised that the master version of this document is available from the

Port of Portland website. All printed documents are uncontrolled and may not contain

the latest amendments. Amendments will be promulgated from time to time as

required. Where amendments are required, the master document will be updated on

the website and a notice to mariners will be issued advising of the changes.

1. Marine Safety Act

The Marine Safety Act 2010 (Vic) (Marine Safety Act) entered in to effect on 1 July 2012,

with the purpose to provide for safe marine operations in Victoria. The Marine Safety

Act imposes safety duties on those conducting or involved in marine operations. The

act sets out to ensure that marine safety is a shared responsibility.

In accordance with section 14, the objects of the Marine Safety Act are to promote:

• the safety of marine operations

• the effective management of safety risks in marine operations and in the marine

operating environment

• continuous improvement in marine safety management

• public confidence in the safety of marine operations

• involvement of relevant stakeholders in marine safety

• a culture of safety among all participants in the marine operating environment

2. Harbour Master

Port of Portland (POPL) engages a Harbour Master for the port waters of the port of

Portland who is licensed under Chapter 6 of the Marine Safety Act 2010 (as amended).

POPL Marine Pilots are authorised as Assistant Harbour Masters in accordance with

section 219 of the Marine Safety Act 2010.

Section 230(1) details the functions of the Harbour Master as follows:

• to control and direct vessels entering and leaving the waters for which he or she

has been engaged, including the time and manner of doing so

• to control and direct the navigation and other movement of vessels in those

waters

• to control and direct the position where and the manner in which any vessel may

anchor or be secured in those waters



• to control and direct the time and manner of the taking in or discharging from any

vessel of cargo, stores, fuel, fresh water and water ballast in those waters

• to control and direct the securing or removal of any vessel in those waters in, from

or to any position the Harbour Master thinks fit

• any other functions conferred on Harbour Masters by or under the Marine Safety

Act or any other Act

In accordance with section 230 (2) of the Marine Safety Act, a Harbour Master must

carry out his or her functions under subsection (1) in a manner:

• that ensures the safety of persons and the safe operation of vessels

• that minimises the effect of vessel operations on the environment

Section 231 of the Marine Safety Act specifies that a Harbour Master has all the powers

that are necessary and convenient to enable him or her to carry out the functions given

to the Harbour Master under the Marine Safety Act or any other Act.

3. Harbour Masters Directions

Section 232 of the Marine Safety Act provides a Harbour Master with the power to give

written and/or oral directions for, or with respect to, vessels entering or within waters for

which the Harbour Master has been engaged. The Harbour Master’s Directions set out

in this document are made pursuant to section 232 of the Marine Safety Act in relation

to the port waters of the Port of Portland.

Pursuant to section 237 of the Marine Safety Act it is an offence for the master of a

vessel to refuse or fail to comply with a direction of the Harbour Master without

reasonable excuse. In complying with these directions, all vessels, or the owner, master,

crew or pilot thereof, must have due regard to all dangers of navigation and collision

and to any special circumstances, including the limitations of the vessels involved.

Any deviation from these directions must be reported in writing to the Harbour Master

by the master of the vessel (and the pilot if the vessel is under the advice of a pilot) as

soon as it is safe and practicable to do so.

4. Port Information Guide

These directions are to be read in conjunction with the Port information Guide. The

guide and these directions provide important nautical and operational information to

assist in planning a port call.

5. Application of Harbour Master’s Directions

These Harbour Master’s Directions (HMD) apply to all vessels operating in port waters of

the port of Portland.

6. Portland Port Control

Portland Port Control operates as a Local Port Service under the IALA Vessel Traffic

Services framework. Portland port control when operating monitors VHF Channels 12

and 16.

Portland Port Control operates from one hour prior to the expected pilot boarding time

for the arrival or departure of a vessel that is expected to comply with Portland Port



Control requirements until the vessel is berthed or has cleared Port Waters. Portland Port

Control does not operate outside of these times.

Portland Port Control may be available during normal office hours, Monday to Friday

from 0800 to 1700. Be aware Portland Port Control is staffed by the Duty Pilot and the

Harbour Master. Portland Port Control may not be available due to vessel movements

or for operational reasons during office hours.

Portland Bay anchorage outside the port waters of the Port of Portland and is not

covered by Portland Port Control.

7. Important Contacts

Table 1 details the list of important contacts for the port of Portland.

7.1.1. Table 1: Key Contacts

Contact Number

Port Emergency 03 5525 0900

Safety Alerts 1800 259 310

Scheduler 03 5525 0905

Harbour Master 03 5525 0980

Duty Pilot 03 5525 0999

All email correspondence including applications permits updates and enquiries is to be

sent to [email protected].

Note: the duty pilot is also the rostered pilot for all piloted vessel movements. Do not call

the duty pilot out of hours unless in need of urgent advice. For routine information or

questions, submit these via email through the vessel’s agent

8. Definitions

For the purpose of these directions:

Air draught means the maximum vertical distance measured from the ship's waterline

to the highest point on the ship at the prevailing draught.

At anchor in relation to any vessel means anchored either ahead or astern by anchors,

and includes a vessel moored alongside a vessel at anchor.

Berthed vessel means a vessel secured to a wharf, jetty, or pier, or to another berthed

vessel.

Bulk carrier means a vessel which is intended primarily to carry dry cargo in bulk.

Bunkering operations means the transfer between a vessel and a barge, other vessel

or road tanker, including all activities preparatory and incidental to the transfer, of the

following:

• flammable and combustible fuel for main propulsion and auxiliary operations

• lubricating and hydraulic oil for machinery

• waste oils, sludge and residues



• slops and tank washings

• grey water and sewage

Channel means that part of the body of water within the port waters of port of Portland

of sufficient depth to be used by commercial vessels for navigation that is either marked

with navigation aids or as marked on the appropriate approved navigational chart

(paper or electronic) and includes a swinging basin, turning circle and an area

alongside a berth or dock.

Commercial shipping refers to the activities of commercial vessels with an LOA of 35 m

or greater.

Commercial vessel means any vessel used or intended to be used for or in connection

with any business or commercial activity, and includes (but is not limited to):

• a vessel used or intended to be used wholly or principally for carrying passenger

or cargo for profit or reward

• a vessel providing services to vessels and shipping for profit or reward

• a domestic commercial vessel (DCV)

• a vessel used or intended to be used for catching fish or other living resources of

the sea or seabed for profit or reward

but does not include:

• a government vessel, or

• a ‘hire and drive’ vessel if the master of the vessel is the hirer of the vessel

Cruise vessel means any vessel with an LOA >100 m designed exclusively for the

carriage of passengers.

Daylight means, when referred to in matters relating to these Harbour Master’s

Directions, that period of the day commencing 30 minutes before sunrise and ending

at 30 minutes after sunset.

Deep draught vessel means a vessel a with approval to arrive at or depart from the port

with a draught greater than those specified on Table 3.

Dead ship movement means the shifting of a vessel within a port, including anchorages,

when its propulsion and/or steering systems are not operational.

Designated anchorage means the formally declared and charted anchorages in

Portland Bay.

Designated berth means a berth included in Table 5.

Emergency incident means any circumstances which are causing, or give rise to a risk

of, serious injury to a person, damage to property or the environment.

Fairway means that part of an area of navigable waters that is usually used by vessels

for navigation through the area.

Government vessel includes any vessel operated by or on behalf of the

Commonwealth or a State or Territory of the Commonwealth, and includes, but is not

limited to, vessels operated by the Water Police or Australian Border Force but does not



include a vessel belonging to the defence forces of the Commonwealth or any other

nation.

Harbour Master includes an Assistant Harbour Master, authorised under Section 220 and

229 of the Marine Safety Act.

Harbour Masters Notice means a notice issued by the Harbour Master addressing

operational issues that constitutes a written direction under the Marine Safety Act 2010.

Large livestock vessel means a vessel calling at the port of Portland to load livestock

with a Length Over All (LOA) of 150 metres or greater.

Large woodchip vessel means a vessel calling at the port of Portland to load woodchips

with a LOA of 200 meters or greater.

Licensed Harbour Master means a Harbour Master licensed under Chapter 6 of the

Marine Safety Act, for the port waters of the port of Portland.

Maintained depth means the declared water depth in the relevant channel. All details

relating to the maintained depth of shipping channels, swing basins and berth pockets

quoted in this edition of the Harbour Master's Directions are based on advice received

from Port of Portland.

Master in relation to a vessel means a person having command or charge of the vessel.

Notice to Mariners (NtM) means a navigational safety notice promulgated by the

Harbour Master to communicate safety and advisory information to port users. Notices

are consecutively numbered, starting with No. 1 on 1 January of each year. POPL-issued

Notices to Mariners are available on the respective websites of both the POPL and the

Victorian Regional Channels Authority.

Pilot means a person who is licensed as a pilot under the Marine Safety Act.

Pilot boarding ground means the pilot boarding area annotated on AUS Chart 140 and

AUS ENC’s AU439141 and AU5PTJ01 approximately 2.2 nautical miles to the East North

East of Breakwater light (Q.R 20m5M).

Pilot Exempt Master as per the Marine Safety Act means a master who is exempted

under the regulations from the requirement to engage a pilot for any particular port.

Pilot exemption certificates are issued to a specific person for a specific ship operating

in specific waters and using specific berths.

Port of Portland (POPL) means the Port of Portland Proprietary Limited, that is the private

entity that manages and operates the port of Portland.

port of Portland refers to the physical place that the port is located including all land

and the port waters of the port of Portland.

Port working vessel means a POPL vessel providing allied services within the port

including:

• tug providing ship assist towage

• a pilot vessel

• a lines boat assisting mooring operations



A port emergency means any incident or event that presents a risk to the safety of life

and or safe and efficient port operations that occurs within the port area or adjacent

waters.

Harbour Master’s Notice (HMN) means an operational or organisational notice

promulgated by POPL to port users. Notices are consecutively numbered, starting with

No. 1 on 1 January of each year. A Harbour Masters Notice constitutes a written

direction in accordance with section 232 of the Marine Safety Act.

Harbour View Plus means the Port Management System, a 24/7 online computer

booking system used by the Shipping Coordinator or an authorised, appointed shipping

agent of a vessel to place arrival, departure and any amendments to these orders.

Port waters of the port of Portland means any waters which by Order in Council made

under section 5(2) of the Port Management Act 1995 (Vic) are declared to be port

waters of the port of Portland. The declared port waters of the port of Portland can be

found on the POPL website.

Port area means the waters and land which by Order in Council made under section

5(2) of the Port Management Act 1995 (Vic) are declared to be port waters and port

land of the port of Portland.

Recreational vessel means a vessel used or intended to be used wholly for the purpose

of recreation or sport and includes a ‘hire and drive’ vessel provided such a vessel is

being used wholly for recreational purposes and the master of the vessel is the hirer of

the vessel.

Shipping agent means the person acting as the authorised representative for a vessel

that is arriving or departing or moving within the port waters of the port of Portland.

Search and rescue vessel means a vessel under the umbrella of Emergency

Management Victoria who is assisting Water Police in the conduct of search and

rescue.

Underway means that a vessel is not at anchor, or made fast to the shore, or aground,

or moored to another vessel, or ashore.

Unsafe vessel means a vessel, the operation of which is likely to endanger any person

because of:

• the condition of the vessel’s equipment

• the manner in which its cargo or equipment is stowed or secured

• the nature of the cargo

• the overloading of the vessel with persons or cargo

• the number or qualifications of its crew

• the absence of marine safety equipment that is required under the regulations to

be carried or installed on the vessel

Vessel includes every description of watercraft, including non-displacement craft, WIG

craft (a multimodal craft which, in its main operational mode, flies in close proximity to

the surface by utilizing surface-effect action) and seaplanes, used or capable of being

used as a means of transportation on water.



9. Port Area

The gazetted port land and port waters of the port of Portland are detailed in drawing

1 and drawing 2.

Drawing 1: Port Land



Drawing 2: Port Waters



10. Assisting POPL Officers

The Harbour Master may inspect or audit any permitted activity conducted within the

port of Portland. The Harbour Master may inspect the adequacy of a vessels mooring

arrangements at any time to ensure that the vessel is safely and securely moored.

The master of a vessel which is within port waters of the port of Portland shall assist the

Harbour Master or authorised delegate in boarding or leaving the vessel, while

executing their duties, by every means consistent with the safety of the vessel including

the supply of information regarding the current status of the vessel.

No person on board the vessel or berth (including leased berths/terminals) may interfere

with or obstruct any officer of POPL while carrying out their duties.

11. Compliance requirements

The master of a vessel while in port waters of the port of Portland must ensure that the

vessel:

• complies with the International Regulations for Preventing Collisions at Sea

• displays the signals required to be displayed under the International Code of

Signals

• complies with Victorian Notices to Mariners affecting port waters of the port of

Portland

• complies with the Harbour Master’s Directions

• complies with provisions of the Marine Safety Act, and the regulations that apply

to the vessel or master

12. Notice to Mariners and Harbour Masters Notices’

The agent of a vessel calling at the port of Portland shall provide the master with all

extant NtM and HMN. The master shall ensure that the bridge team and, where

applicable, the crew are advised of the relevant safety information and directions

contained in the notices.

13. Placing orders for Vessel Movements and Port Services

Not less than 4 days before a vessel enters port waters, the Owner or Agent of a vessel

of 200 gross tonnes or more must submit an Application for Berth and must not enter

port waters until the Owner, Master or Agent has been notified that such Application is

approved.

Within 48 hours of the movement commencing, all amendments to marine services,

including launch hire, shall be advised by telephone, and agreed to by the Shipping

Coordinator or the Duty Shipping Scheduler and then followed up by email to

[email protected].

14. Charts and Publications

The master of vessels intending to entre or navigate within the port waters of the port

of Portland shall have the nautical charts and publications necessary for the intended

voyage and ensure that they are adequate and up to date in accordance with



SOLAS Chapter V, Regulations 27. The SOLAS regulation is given effect in Australian

Waters through Marine Orders 27 (Safety of Navigation and Radio Equipment) 2016.

The official electronic and paper charts for the port of Portland are:

Table 2: Official Charts for Port of Portland

Aus ENC and Charts Title

AU439141 Australia – Victoria - West Coast Discovery Bay to

Portland Bay

AU5PTJ01 Australia – Victoria - Portland

AUS 140 Approaches to Portland

15. Port Emergencies

The masters of all vessels within port of Portland shall comply with the directions issued

by the Harbour Master and assist POPL officers in responding to a port emergency.

Where Port Users observe an incident that requires the assistance beyond that which

is available in the port, they shall immediately report the incident to Emergency

Services and to POPL via the port emergency number detailed in table 1. When

reporting an incident to emergency services, the Port User should provide ETA with the

relevant POPL marker number to assist Emergency Services in locating the incident.

Further guidance on responding to a Port Emergency can be found in the Port of

Portland Emergency Response Procedures.

16. Weather Events and Long Period Swell

The port of Portland on occasion experiences weather events that require vessels

alongside to take additional precautions or to depart the berth. These events include:

• Long Period Swell

• Strong winds

• Storm events

POPL monitor the weather and the Harbour Master will advise vessel of upcoming

weather events and in consultation with the master advise of any additional

requirements. Additional requirements may include:

• Additional mooring lines to augment the mooring configuration

• Standby tug, and/or tug assistance alongside

• Delay berthing of vessels at effected berths

• Departing the berth until the weather has abated

The management of mooring lines is critical during the vessels port call. The port can

experience both strong wind and long period swell. To ensure the vessel remains

safely moored throughout the port call, the master of a vessel shall ensure that the

crew are tending to the mooring lines throughout the port call.

17. Monitoring of the weather

The master shall ensure that the prevailing weather conditions are continuously

monitored and that up-to-date weather forecasts are obtained from the Bureau of



Meteorology, either by monitoring VHF Channel 16/67 for weather reports issued from

Marine Radio Victoria or by any other available means.

Weather information is available from the Bureau of Meteorology.

18. Automatic Identification System (AIS)

The master of any vessel operating with the port waters of the port of Portland shall

ensure that, if AIS is fitted to the vessel, it is transmitting and receiving at all times.

19. Reporting of Deficiencies

The master of a vessel intending to enter port waters of the port of Portland shall report

the details of all deficiencies (suspected or actual) to the Harbour Master at least 24

hours before arrival at the pilot boarding ground.

The master of a vessel alongside or in the Portland Bay Anchorage shall report the

details of all deficiencies (suspected or actual) to the Harbour Master as soon as

practicable.

20. Unsafe Vessel

The master of an unsafe vessel shall not enter port waters of the port of Portland or

navigate the vessel in port waters of the port of Portland, or depart a berth without the

approval of the Harbour Master, and shall comply with any conditions, restrictions or

requirements imposed by the Harbour Master contingent upon granting permission to

proceed.

21. Pilotage

21.1. Statutory requirements

Vessels shall comply with the pilotage provisions set out in Chapter 7 of the Marine

Safety Act. Without limiting the provisions of the Marine Safety Act, the master of

a vessel shall not operate or attempt to operate a vessel within the port waters of

the port of Portland without the services of a licensed pilot unless the vessel is less

than 35 m in length over all (LOA) or the master has a valid pilot exemption

certificate.

In accordance with section 232 (6) of the Marine Safety Act, the Harbour Master

may, as a condition of allowing a vessel to be anchored or secured within any

part of the port waters of the port of Portland, direct that a pilot remain on board

the vessel while it is so anchored or secured, even if the vessel is not subject to

compulsory pilotage.

21.2. Pilot Transfer Arrangements

When a vessel uses a pilot, the master shall ensure that the pilot transfer

arrangements are in accordance with SOLAS Chapter V Regulation 23. The SOLAS

regulation is given effect in Australian Waters through Marine Order 21 (Safety and

emergency arrangements) 2016. IMO Circular MSC.1/Circ.1428 illustrates the

required pilot transfer arrangements.



21.3. Master Pilot Exchange

The master of a vessel that is about to transit the port waters of the port of Portland

shall actively engage with the pilot and ensure that all deficiencies, defects,

equipment limitations or special requirements are communicated to the pilot and

that the master and the bridge team understand the intended passage plan and

intended plan manoeuvring of the vessel during berthing or unberthing. The

International Chamber of Shipping (ICS) Bridge Procedures Guide and the

International Marine Pilot Association (IMPA) Guidance on the Master Pilot

Exchange provides further information on the conduct of the Master Pilot

Exchange.

21.4. Bridge Resource Management

The master of a vessel within the port waters of the port of Portland shall comply

with the requirements detailed in AMSA Marine Notice 11/2016 Bridge Resource

Management (BRM) and Expected Actions of Bridge Teams in Australian Waters,

which details the requirements specified in Marine Orders 28 (Operations

standards and procedures) 2015.

21.5. Communication Skills

The master of a vessel about to transit the port waters of the port of Portland shall

ensure that a member of the bridge team has sufficient understanding and is able

communicate with the pilot in English so as to facilitate the safe navigation of the

vessel, in line with requirements of SOLAS Chapter V, Regulation 14, Paragraph 4.

22. Working with Tug Lines

The master of a vessel shall ensure that the crew, stand clear of tug lines during

towing operations on deck.

The master of a vessel shall ensure that the crew, when letting go the tug, let the

line go in a controlled manner and do not dump the line in the water or on the

tugs deck.

The master of a vessel shall ensure that the crew do not use heaving lines weighted

with an object that presents a hazard to tug crews.

AMSA’s Marine Notice 18/2016 Danger with use of weighted heaving lines and the

section 26.3.5 of the Code of Safe Working Practice for Merchant Seafarers

provides further guidance.

23. Navigation aids

23.1. Making Fast to a Navigation Aid

It is prohibited for a vessel to be made fast to any type of navigation aid, other

than for carrying out authorised repair or maintenance work.



23.2. Interfering with a Navigation Aid

It is prohibited for any person to interfere with a navigation aid.

23.3. Vessel Causing Damage to a Navigation Aid

The master of a vessel shall inform the Harbour Master POPL as soon as

reasonably practicable if the vessel makes contact with, or in any other way

damages, a navigation aid.

23.4. Reporting a faulty navigation aid

Reports of faulty navigation aids shall be reported by email to

[email protected] as soon as practicable.

24. Under Keel Clearance

The master of a vessel within the port waters of the port of Portland shall at all times (in

all tidal conditions) maintain a minimum Under Keel Clearance (UKC) in accordance

with table 3.

Table 3: Under Keel Clearance

Area Minimum UKC

When outside the Breakwaters 10% of maximum draught

When inside the Breakwaters 0.6 meters

Alongside 0.5 metres

25. Speed Limits

The master of a vessel within the port waters shall not exceed a speed through the

water of 5 knots except:

• where the Harbour Master and the Master of the vessel consider that the

manoeuvring characteristics of the vessel and the environmental conditions

require a higher speed to ensure safe manoeuvring of the vessel

• a tug providing ship assist towage when under pilotage orders

• a port working vessel responding to a port emergency

• a search and rescue vessel when conducting search and rescue

• a vessel rendering assistance to a person or vessel in distress

26. VHF Communications

The master of a vessel within the port waters of the port of Portland shall at all times

maintain a listening watch on VHF channel 12 and 16. The master of a vessel in the

Portland Bay anchorage should at all times maintain a listening watch on VHF Channel

12 and 16.

27. Vessels Approaching the Pilot Boarding Ground

The master of a vessel should not approach within 1 nautical miles of the pilot boarding

ground without instruction from the duty pilot. Vessels approaching the pilot boarding



ground should ensure that the bridge team exercise additional caution and position

the vessel so as to not inconvenience an outbound vessel departing the port.

28. Arrival Draught and Departure Draughts

The maximum arrival and departure draught with about and over dimension permit is

10.5 metres. Vessels with an arrival or departure draught greater than or equal to 10.5

metres require a deep draught permit.

For vessels arriving and departing with a draught of 12.0 metres or greater need to

advice the Harbour Master as soon as possible to allow for sufficient planning for the

arrival. The vessel will be subject to tidal windows and environmental conditions. A

Vessel arriving with a draught of 12.0 metres or greater will be required commence

discharging immediately so they can ensure 0.5 metres under keel clearance at the

subsequent low water.



29. Berths

Table 4 details the berth capacities and limitations without over dimension permit:

Table 4: Berth Capacities

Berth Length

(metres)

Maintained

depth

(metres)

Maximum

LOA

(metres)

Maximum

Beam

(metres)

Maximum

Displacement

(tonnes)

Wharf heigh

above chart

datum (metres)

Ship loaders/ Unloader

Height above chart

datum(metres)

KSA 1 257 12.5 225 38.0 70,000 3.048 Grain: 15.27

Woodchips: 17.20

KSA 2 155 10.6 150 32.0 21,000 3.048 N/A

Berth 5 240 12.2 230 38.0 45,000 3.127 POPL Loader: 15.20

ABP Loader: 17.38

Berth 6 228 11.8 230 38.0 45,000 3.127 POPL Loader: 15.20

ABP Loader: 17.38

SLP 76 10.5 265 38.0 50,000 3.752 N/A

Smelter 203 11.8 205 38.0 45,000 3.397 16.00

Notes: the GrainCorp ship loader at KSA 1 has two heights depending on the product being loaded. The master of the vessel

will need to confirm with the vessels agent which loader is to be used for loading at Berth 5 and Berth 6.



30. Over Dimension Permits

A vessel with dimensions in excess of the limits set out in these Directions must not

operate in port waters of the port of Portland, except with the permission of the

Harbour Master. In such cases the vessel will be issued with an over dimension permit

which specifies the conditions that the master of the vessel is to comply with at all

times whilst in the port waters of the port of Portland.

Over dimensions permit will be considered on a case-by-case basis and maybe issued

for greater draught, beam and length overall than those detailed in table 4.

30.1. Deep Draught Procedures

The master of a vessel that intends to arrive or depart the port of Portland with a

draught in excess of 10.5metres may apply for a deep draught permit up to the

limits specified in table 5. The permit will be reviewed by the Harbour Master, who

will consider the depth, forecasted environmental conditions and the proposed

vessel.

30.1.1. Application

The master of the vessel must declare the vessel’s maximum arrival/departure

draught to the Harbour Master at least 48 hours prior to arrival or departure

from the port of Portland. The vessel’s master will be fully responsible for any

consequences (delays, damage, etc.) arising from the vessel’s actual

arrival/departure draught being greater than the declared arrival/departure

draught. The agent must liaise with the Harbour Master and keep the Harbour

Master updated on any changes which may impact on the safe berthing/un-

berthing of the vessel.

The Harbour Master will acknowledge receipt of this in writing and outline any

restrictions on the vessel. The master must re-confirm the maximum draught at

least 6 hours prior to the vessel’s arrival/departure to the Duty Pilot and a final

maximum draught permissible obtained after viewing the latest tide and

atmospheric conditions.

30.1.2. Arrival

Vessels arriving at Portland with a maximum draught in excess of 10.5 metres

(except KSA 2 Berth), will berth subject to tide and atmospheric conditions. In

almost all cases berthing will be carried out on a rising tide. Some vessels may

be required to commence discharge immediately after berthing.

30.1.3. Departure

Vessels will depart subject to tide and atmospheric conditions from:

• KSA 1, 5, 6 and SMB with a maximum draught in excess of 11.0 metres and

• KSA 2 with a maximum draught in excess of 10.0 meters.



In almost all cases, un-berthing will be carried out on a rising tide. Some vessels

may be required to depart immediately upon completion of loading and if

required, documentation carried out at the anchorage.

Table 5: Maximum Permitted Arrival and Departure Draughts

Berth Maintained

Depth (metres)

Maximum Arrival

Draft

(metres)

Maximum Departure

Draught

(metres)

KSA 1 12.5 12.2 12.85

KSA 2 10.6 10.0 11.0

Berth 5 12.2 11.9 12.5.

Berth 6 11.8 11.4 11.8

SLP 10.5 10.0

SMB 11.8 11.5 12.3

30.2. Over Length or Over Beam

A vessel that applies to berth that is over beam or over length will be considered

on a case-by-case basis. Vessels will be issued with an over dimension permit

specifying the conditions that the master shall comply with whilst in the port

waters of the port of Portland.

The Harbour Master will consider the application with regard to:

• the ability to safely manoeuvre the vessel within port waters,

• the ability of the Portland tugs to effectively assist the vessel,

• berthing displacement relative to the maximum berth displacement for the

berth requested,

• the encroachment into the swing basin or channels and its effect on other

vessels.

In certain circumstances an over dimension vessel may be required to shift to

another berth or anchorage to facilitate the movement of another vessel.

31. Towage Table

Minimum tug requirements are detailed below in table 6 and table 7. The pilot of a

vessel will assess the windage, the prevailing and expected wind, and the

manoeuvrability of the vessel. The pilot may require additional tug or tugs if the

characteristics of the vessel and the prevailing conditions do not allow for safe

manoeuvring of the vessel.

A vessel arriving at the port of Portland will require two tugs for its first arrival. The pilot

will assess the vessel and the effectiveness of the bow thruster and determine if the

bow thruster meets the requirements of an effective bow thruster and the subsequent

towage requirements.



Table 6 details the minimum towage requirements for berthing at the port of Portland:

Table 6: Minimum Towage Requirements for Berthing

Berth Head In Head Out Remarks

KSA 1 2 2 An effective bow

thruster may count as 1

tug, weather permitting KSA 2 2 2

Berth 5 2 2

Berth 6 2 2

SLP 2 2

Smelter

Berth

2 2

Table 7 details the minimum towage requirements for vessels unberthing:

Table 7: Minimum Towage Requirements for Unberthing

Berth Head In Head Out Remarks

KSA 1 2 1 * An effective bow thruster

may count as 1 tug, weather

permitting KSA 2 2 1 or 2

Berth 5 2 1

Berth 6 2 2

SLP 2 2

Smelter

Berth 2 1

Note: * For KSA 1 where the displacement of the vessel is greater than 45,000

tonnes 2 tugs will be required.

31.1. Towage Requirements for Vessels that Experience a

Mechanical Failure

Where a vessel has a mechanical failure (such as a main engine failure, main

engine slow down or steering gear failure), the vessel shall require two tugs for

departure and the subsequent arrival regardless of the requirements detailed

above.

31.2. Effective Bow Thruster

For the purpose of these directions, for a thruster to be considered effective it

must be fully operational, sufficiently immersed and adequately powered

relative to the ship’s size and the prevailing weather conditions. For example,

thrusters on a common hydraulic line with deck machinery are known to be

significantly affected when winches are operated and, therefore, in this situation



it is unlikely the vessel would be able to comply with the ‘effective thruster’

requirement.

32. Lines boat

Table 8 details the minimum lines boat requirements for berthing. The pilot will assess

the dimensions of a vessel, the proximity of mooring bollards in the allocated position

and the environmental conditions and may require a lines boat for vessels whose

Length Over All (LOA) is less than the minimum detailed in table 8 to ensure the

vessel can be safely and efficiently berthed.

Table 8: Minimum Lines Boat Requirements

Berth Lines Boat Requirements

KSA 1 Vessels with an LOA > 185 metres

KSA 2 Not required

Berth 5 Vessels with an LOA > 185 metres

Berth 6 Vessels with an LOA > 175 metres

SL Patterson Vessels with an LOA > 40 metres

Smelter Vessels with an LOA > 155 metres

33. Propeller Immersions and Vessel Trim

33.1. Arrival

The master of a vessel arriving at the port of Portland shall ensure that the vessel

complies with the requirements for vessel trim and propeller immersion detailed

below in table 9.

Table 9: Minimum Arrival Draft and Maximum Trim

Dead Weight

Tonnage (DWT)

Forward

Draft (m)

Aft Draft (m) Maximum Trim (m)

Up to 10,000 2.0 No more than 0.6m of the

propeller to be exposed

10,000 – 20,000 2.5 – 3.0 No more than 0.6m of the


20,000 – 30,000 3.0 – 4.0 No more than 0.6m of the


30,000 – 40,000 4.0 – 5.0 6.5 – 7.0 3.0 m by the stern

40,000 – 50,000 5.0 – 6.0 7.5 – 8.0 3.0 m by the stern

50,000 – 70,000 6.0 – 7.0 8.0 – 8.5 2.5 m by the stern

70,000 – 90,000 7.0 – 8.0 8.5 – 9.0 2.0 m by the stern



33.2. Departure

On departure the vessel cannot be trimmed by the head or have a trim greater

than 2.5 metres without prior approval from the Harbour Master.

34. Wind Restrictions

The master of a vessel shall not enter or manoeuvre the vessel within the port waters

of the port of Portland if the wind speed exceeds the parameters specified in table

10.

Table 10: Wind Restrictions

Vessel Type Wind Speed

All vessels 35 knots from any direction

Large Woodchip Vessels 25 knots from any direction

Large Livestock Vessel 25 knots from any direction

Vessels berthing at KSA 2 when Berth 5 and KSA

1 are occupied

20 knots from any direction

In addition to the parameters detailed above, the pilot of a vessel will assess the

windage, the prevailing and expected wind, and the manoeuvrability of the

vessel. The pilot may delay a vessel movement if the characteristics of the vessel

and the prevailing conditions do not allow for safe manoeuvring of the vessel.

35. Swell Restrictions

Vessel movements will be suspended if the swell is greater than 5 metres at the pilot

boarding ground.

36. Requirements for Ships at Berth

The master of a vessel must ensure the vessel is appropriately and effectively secured

to the berth and that the vessel’s moorings are tended at frequent intervals to prevent

vessel movement in all weather conditions.

In addition, the master of a berthed vessel must:

• ensure that the ship or shore gangways are positioned correctly, and

adequately tended for the duration of the vessel’s stay in port

• ensure that the vessel remains afloat while alongside a berth

• immediately notify the Harbour Master if mooring lines part

• obtain clearance from the Harbour Master to change the vessel’s position on

the berth

• monitor weather conditions and forecasts throughout the vessel’s stay

• comply with the minimum requirements of section A-VIII/2 of the STCW Code

• maintain a minimum of 0.5 metres under keel clearance at all times



37. Watch to be on Deck

The Master, Owner or Agent of a vessel shall ensure at all times while the vessel is in

port waters that the vessel’s watch keeping complies with the minimum requirements

for STCW-95. In any circumstance that STCW-95 does not apply, at least one

competent and responsible person must be on watch on deck at all times, to ensure

security and safety are in place, while the vessel is anchored or berthed, unless

alternative arrangements, as agreed by the Harbour Master, are in place.

38. Mooring Equipment

Due to the environmental conditions experienced at the port, vessels with a length

overall of 200 metres or greater are required to be capable of securing 6 mooring lines

on winches forward and 6 mooring lines on winches aft.

Vessels that cannot comply with this requirement will have weather restrictions

requiring the vessel to depart to anchorage to ride out periods of strong wind.

39. Shifting ship

If at any time during a shifting operation the vessel will be underway, standard

pilotage and minimum towage requirements will apply.

To determine the minimum towage requirements the movement from the original

location should be considered a ‘departure’ and manoeuvring at the second

location an ‘arrival’.

40. Warping

A vessel at KSA 1 and Berth 5 may be warped along a straight-line wharf for a distance

of up to 10 metres without the need for tugs or a pilot, provided that all mooring lines

remain attached to a bollard at all times throughout the shifting of the vessel.

If the master requires a tug to assist, then a pilot shall also be engaged. If one or more

mooring lines are required to be disconnected from a bollard a pilot is required, and

a tug maybe required depending on the length of the shift and the expected weather

conditions. Any shift of greater than 10 metres requires a pilot and approval from the

Harbour Master.

Prior to warping the master shall conduct a risk assessment and consider the following

when determining whether warping is an appropriate option for shifting ship:

• Type of mooring lines in use

• Weather conditions

• Potential language issues

• Possible time constraints

The vessel’s master or agent must advise the stevedore or terminal operator of the

intention to warp the ship along the wharf so that potential obstructions such as ship

loader, cranes, gantry loaders and other shore installations are not at risk of damage

and can be moved if likely to create a hazard for the mooring gang.



Before warping, the master must obtain permission from the Harbour Master.

Warping on any other berth will be assessed on a case by case basis and the master

shall comply with the requirements determined by the Harbour Master.

41. Dead Ship Movements

Management of dead ship movements will be subject to a risk assessment by the

Harbour Master and the master of the vessel shall comply with the requirements

determined during the risk assessment.

42. Testing Propulsion Units Alongside a Berth

The master of a berthed vessel must ensure that the propulsion units are not tested

alongside unless a pilot is onboard the vessel.

43. Ship Loaders

Ship loaders must not be traversed along the wharf or boomed down while vessels are

berthing or unberthing.

Ship loaders must not be lowered for maintenance/repair without prior approval from

the Harbour Master. The Harbour Master must be advised as soon as possible and

provided with the chainage position of the ship loader.

When in the lowered position over open water (i.e. with no vessel at the berth), no

personnel should be anywhere on a ship loader boom when a vessel is passing.

When ship loader booms are lowered for maintenance/repair they must remain

adequately lit during the hours of darkness.

When not being used for cargo operations or lowered for maintenance/repair, ship

loader booms must always be stowed in the fully raised position.

44. Dangerous Goods and Cargoes

The agent, on behalf of the vessels master, shall notify the Harbour Master of any

dangerous good categorised under IMDG Code that are intended to be loaded,

unloaded or transited through the port area of the port of Portland.

The vessel’s master shall ensure that any dangerous goods are stowed in accordance

with the provisions of the IMDG Code.

Any dangerous good in the port area shall comply with the requirements specified in

Australian Standard 3846 the handling and transport of dangerous cargoes in port

areas. Dangerous goods loaded on to a truck whilst in the port areas shall be loaded

to comply with the Australian Dangerous Goods Code, but shall comply with AS 3846

whilst in the port area.



45. Securing of cargo prior to departure

All cargo shall be secured in compliance with the requirements of Marine Order 42,

before the vessel is shifted or departs the berth.

46. Navigation Bridge Visibility

SOLAS Chapter V, Regulation 22 stipulates minimum requirements regarding

Navigation Bridge Visibility. It is the master’s responsibility to ensure these minimum

requirements are maintained.

If, due to the design of the vessel or the stowage of cargo, these requirements cannot

be met, the Harbour Master may require additional measures to be implemented to

ensure the safe transit of the vessel through port waters. Such additional measures

may include:

• the posting of extra lookouts forward or on the monkey island

• the provision of a second pilot

• a daylight-only transit

• the presence of an escort vessel and/or

• a reduction in stern trim through re-ballasting

If the master of a vessel is aware that navigation bridge visibility is restricted, the

Harbour Master shall be notified of the situation at least 24 hours before arrival,

departure or shifting of the vessel. If this is not possible, as soon as the master is made

aware that the vessel will be unable to comply with the requirements of SOLAS

Chapter V, Regulation 22.

This SOLAS regulation is given effect in Australian Waters through Marine Order 21

(Safety and emergency arrangements), 2016.

47. Safe Working Load of Bitts

The master of a vessel shall advise the pilot of the rated Safe Working Load (SWL) of

the vessel’s bitts. The vessels bitts, rollers and Panama fairlead need to be rated to a

sufficient strength to allow for ship assist towage for arrival, shifting and departure.

The Harbour Master will review the SWL of vessel, where it is considered to present a

risk to safe ship assist towage and determine the suitability of the vessel for future visits

to the port of Portland.

48. Portland Bay Anchorage

Anchorages are marked on Aus Chart 140 and AU439141 Australia – Victoria - West

Coast Discovery Bay to Portland Bay. These anchorages are outside of the port waters

of the port of Portland and have been marked on the chart to assist vessels in

anchoring in such a way that does not present a risk to vessels arriving and departing

from the port of Portland.



Table 11 details the anchorage and the charted depth.

Table 11: Anchorage details and charted depths

Anchorage Latitude Longitude Charted Depth (metres)

A1 38°19.3' S 141° 41.0' E 17.6

A2 38° 18.9' S 141° 41.7' E 20

A3 38° 18.5' S 141° 42.4' E 16.1

A4 38° 18.2' S 141° 43.2' E 16.1

A5 38° 19.5' S 141° 41.9' E 20

A6 38° 19.2' S 141° 42.7' E 23.5

A7 38° 18.7' S 141° 43.6' E 23.5

A8 38° 19.3' S 141° 43.8'E 23.5

49. Anchoring

49.1. Portland Bay Anchorage

The master of a vessel which is anchored within the Portland Anchorage should

ensure that:

• it anchors in a designated anchorage and as close to the centre of the

anchor circle as possible

• sufficient cable is paid out, having regard to the holding ground, depth of

water, the prevailing and forecast weather conditions

• the vessels agent notifies the time and position of anchoring and when the

vessel is brought up to [email protected]

• at least 1 competent person is on watch at all times to ensure security and

safety

• it does not immobilise main engines without considering the prevailing and

forecasted weather condition for the period of the main engine is

immobilised

• sufficient crew or other competent persons are readily available for the

removal or shifting of the vessel and, so far as reasonably practicable, can

deal with any emergency that may arise

49.2. Within the Port Waters of the Port of Portland

Unless the safety of the vessel is at imminent risk, the master of a vessel shall not

anchor:

• within 0.5 nautical mile (approximately 900 m) of another vessel, or in a

position which may endanger the safety of other vessels

• within 0.1 nautical mile (approximately 200 m) from any wharf except for

the purpose of swinging the vessel or immediately hauling alongside that

wharf

• so as any cable, chain, hawser, rope or other obstruction is across, through

or above any shipping fairway or channel



When imminent risk to the safety of the vessel has compelled a master of a vessel

to anchor or allow the vessel to lie in any shipping fairway or channel, the master

must:

• immediately notify the position of the vessel to the Harbour Master

• as soon as possible, move the vessel to a place where it does not impede

the safe passage of other vessels

• immediately after the vessel has cleared the shipping fairway or channel,

notify the Harbour Master

50. Works Requiring a Permit

In addition to and over dimension permit the following work requires a permit:

• Immobilisation

• Fumigation

• Diving

• Aquatic events

• Bunkering

• Lifeboat drills

• Hot work

• Hull maintenance

• In water hull cleaning

• Drone operations

The applications forms are available on the POPL website and are to be submitted no

less than 2 working days prior to the planned commencement of the activity. Permit

applications are to be submitted via the vessels appointed shipping agent or service

provider to [email protected].

50.1. Immobilisation

The master or the shipping agent of a vessel within port waters of the port of

Portland must not cause or permit any repairs to main engines, or other repairs

that will immobilise the vessel, to be carried out without prior approval from the

Harbour Master.

The master or shipping agent must advise Portland when immobilisation has

been completed, and of any resulting changes to the vessel’s ability to

manoeuvre.

50.2. Fumigation

Fumigation cannot be undertaken within the port area of the Port of Portland

without approval. The fumigation is to be conducted by a licensed fumigator

and only approved fumigants are to be used.

A vessel will not be shifted or sailed if fumigation has not been completed. The

vessel will only be allowed to shift or depart after it has been certified as gas free.



50.3. Diving

Diving within the port waters of the port of Portland requires approval from the

Harbour Master, and those involved in diving shall comply with the requirements

specified on the permit and detailed below.

50.3.1. Commercial Diving

Any company undertaking contractor diving activities or under-wharf work, for

construction or maintenance purposes, must apply for and be issued with a

Diving Permit.

The contractor dive supervisor must ensure:

o compliance with the permit requirements and be prepared to suspend

work or clear divers from the water if requested

o the Harbour Master (as applicable) is informed:

▪ when work starts and ends

▪ when divers have entered the water and are clear of the water

▪ of the name of the dive support vessel, if one is attending

▪ that a listening watch on VHF Channel 12 is maintained at all

times

o that the International Code flag ‘A’ is prominently displayed, either on

a dive support vessel or on the wharf close to where the work is being

undertaken. The flag shall be of an approved type and size and a rigid

replica should be used whenever possible to ensure all-round visibility

o when diving occurs at night the dive support vessel shows the

international signal for a vessel restricted in its ability to manoeuvre: 3 all-

round lights in a vertical line, the top and bottom being red and the

middle one white

50.3.2. Recreational Diving

Approval from the Harbour Master is required for all recreational diving

activities within the port waters of the Port of Portland. Where approval is

granted, a vessel engaged in this activity shall be equipped with VHF radio and

the master must ensure a listening watch is maintained on Channel 12 and

ensure that divers are clear of the water for all scheduled shipping movements.

The master of the vessel must ensure that an onboard visual lookout is

maintained at all times.

The master of a vessel engaged in recreational diving activities must

prominently display the International Code flag ‘A’. The flag shall be of an

approved type and size and a rigid replica should be used whenever possible

to ensure all-round visibility.

• In the case of a vessel of 10 m or more in length, the height of such a

dive flag must not be less than 1 m

• In the case of a vessel of less than 10 m in length, the minimum size of

such a dive flag or replica must be 750 mm by 600 mm



When diving occurs at night the dive vessel must show the international signal

for a vessel restricted in its ability to manoeuvre: 3 all-round lights in a vertical

line, the top and bottom being red and the middle one white.

50.3.3. Divers’ Personal Flags

Any person engaged in diving must be attached to a buoy by a length of rope,

the buoy having attached to it a dive flag, or a rigid replica of that flag, with

dimensions of not less than 300 mm by 200 mm. Divers’ personal flags are not

required if:

• the dive vessel is displaying an approved dive flag, or

• the vessel is in an area in which the operation of vessels is prohibited or

in which vessels are not permitted to exceed 5 kt, or

• diving is solely for recreation and the person is not equipped with any

breathing apparatus designed to facilitate diving

50.4. Aquatic Events

Notification for aquatic events taking place either wholly or partly within port

waters of the port of Portland must be submitted to the Harbour Master at least

1 week before the event takes place. An Aquatic Event Notification Form can

be downloaded from the POPL website.

In addition, event organisers must provide evidence that a risk assessment has

been undertaken for the event, to:

• eliminate risks to safety so far as is reasonably practicable, or

• if it is not reasonably practicable to eliminate risks to safety, to reduce those

risks so far as is reasonably practicable

• Have a COVID safe plan

Organisations or clubs that wish to apply for a temporary waterway rule change,

boating activity exemptions or an exclusion zone for an on-water event, boating

activity or works must submit the request in accordance with Chapter 5 of the

Marine Safety Act no less than 5 weeks before an event.

51. Bunkering

The masters of a vessel within the port of Portland shall not commence bunkering

without approval from the Harbour Master. The vessels agent is to submit the bunkering

application in the format provided by the Port of Portland not less than 24 hours prior

to the expected commencement of the bunkering operation.

Prior to commencing bunkering operations, the master of the vessel shall confirm that

the prevailing and expected weather conditions are suitable for bunkering.

Prior to bunkering the following minimum requirements are to be completed:

• a risk assessment completed to ensure that the site specific and environmental

factors have been considered and are safe for the operation

• that the bunker checklist has been completed and both ships crew and the

service provider are clear on the volume and sequence of bunkering

• that communication between ship and shore has been tested



• that an emergency response plan has been agreed to and covers all

foreseeable risks

• that all scuppers, drain holes and drains in the immediate area have been

closed or plugged

• that the point has been bunded or a save all is in place

During bunkering operations, the following minimum requirements are to be in place:

• constant communications between ship and shore

• that both the vessel and service provider are continuously monitoring for

spillage, and

• that the vessel is securely moored throughout the transfer

In the event of a spill, to the deck of the vessel, wharf deck or to water, the bunker

service provider and the master of the vessel shall:

• immediately cease the transfer

• take action to prevent oil entering the water

• commence cleaning up the spilt, and

• notify the Harbour Master as soon as practicable

51.1. Lifeboat Drills

51.1.1. Portland Bay Anchorage

The master of a vessel in the Portland Bay Anchorage should not conduct a

lifeboat drill without approval from Australian Border Force (ABF). The master

should conduct a risk assessment prior to conducting a lifeboat drill. The master

needs to consider the prevailing and forecasted weather conditions. Port of

Portland does not recommend launching lifeboats at the anchorage due to

the swell conditions and does not approve applications for lifeboat drills in the

Portland Bay Anchorage.

51.1.2. Within Port Waters

The master of a vessel within the port waters of the port of Portland shall not

conduct a lifeboat drill without approval from Australian Border Force (ABF)

and the Harbour Master. The master is to apply for permission to conduct the

lifeboat drill through the vessels agent in the format approved by the Port of

Portland and provide evidence of approval from ABF.

The vessels lifeboat is not to transit more than 30 metres from the vessel and is

not to be launched during shipping movements to adjacent berths.

51.2. Hot Works

Hot works shall not be conducted on a vessel without approval from the Harbour

Master. The contractor and the vessel master shall ensure that the area where

the works is taking place and adjacent has been prepared for hot works and

that the conditions specified on the hot work permit is complied with at all times.

Hot work is not permitted during a total fire ban.



51.3. Hull Maintenance


allow hull maintenance work to be undertaken without permission form the

Harbour Master.

Where permission is granted, the master is to ensure that the work is carried out

in accordance with the following conditions;

• No activities are to be undertaken below the load line

• The vessel master is responsible for fulfilling all Occupational Health and

Safety requirements associated with works on the vessel (e.g. working

from heights)

• The prevailing and forecasted weather conditions are considered the

weather conditions are conducive of the works

• All products, including cleaning detergents, rust and paint particles, must

be contained and collected on deck, barge or wharf using adequate

collection bins. No solid waste, waste water or paint shall enter the

waterway

• All waste collected shall be deemed quarantine waste and disposed of

via a qualified contractor and in accordance with EPA Victoria or

Quarantine regulations. Approved contractors are listed in the Port

Information Guide

• Only products approved under Australian and Victorian legislation may

be used. Anti-fouling paints used must be in accordance with the

International Maritime Organisation Convention and the Protection of the

Sea (Harmful Anti-fouling Systems) Act 2006 (Cwlth)

• In the event of a spill, as soon as practicable notify the Harbour Master

and ensure adequate action taken to contain the spill

51.4. In Water Hull Cleaning


conduct in water hull cleaning including sea chests, sea suction grids, other hull

apertures and propeller polishing without approval from the Harbour Master.

The following minimum conditions apply for approved in water hull cleaning:

• Antifouling coating is suitable for cleaning

• Cleaning method will not damage coating surface

• Discharges meet local standards or requirements as set out in the State

Environment Protection Policy for Water (2018)

• Biological material is captured

In water hull cleaning in Victoria requires approval from the Victorian

Environmental Protection Agency (EPA) and the Agriculture Victoria (AV).

Vessels wishing to conduct in water hull cleaning require this permission before

applying to the Harbour Master. Evidence of EPA and AV approval are to be

submitted with the application to conduct in water hull cleaning. For information

on State requirements contact AV by [email protected].



When applying for approval for in water hull cleaning the application will need

to detail the following:

• Detailed information regarding vessel history including:

o Recent IMS inspection documentation

o Dry dock reports

o Last ports of call information

• Risk assessment of the vessel’s biofouling management through the

online Vessel-Check portal at www.vessel-check.com. Information that

will be collected on the Vessel-Check portal will include, but is not

limited to:

o Biofouling management plan

o Biofouling record book

o Anti-fouling documentation

• Detailed information regarding the proposed cleaning process

including:

o Cleaning method which must meet the requirements detailed

above

o Capture method which must meet the requirements detailed

above

o Contractor

o Biofouling inspector

51.5. Drone Operations

Drone operations shall not take place within the port area of the port of

Portland without approval from the Port Security Officer (PSO) or Deputy Port

Security Officer (DPSO). The operator of a drone shall complete and submit the

Drone permit for approval.

The permit is to be accompanied by the following information:

• Intended flight plan

• Type of Drone

• Civil Aviation Safety Authority (CASA) certificates of operation

• Copy of Maritime Security Identification Card (MSIC) (if applicable) and a

Port Entry Permit

• JSA or Risk Assessment

The drone operator shall ensure that they:

• contact the Port of Portland, the day before, to confirm an appropriate

flight time, on 0419 100 154

• contact the PSO or DPSO on the day of the proposed flight once all

equipment is in place and ready to fly

• Drone operator to advise PSO or DPSO once the drone has been safely

grounded

• Comply with the CASA requirements relating to drone operations.

52. Reporting Invasive Marine Species

If a suspected or actual invasive marine species (IMS) is found in the Port of Portland

the person who finds the IMS shall as soon as practicable notify the Harbour Master



and report the IMS to AV via email [email protected] or the IMS

website.

53. Hold Cleaning

Discharge provisions of the revised MARPOL Annex V which entered into force on 1

March 2018 state that all Cargo Residues not considered Harmful to the Marine

Environment (HME) must be discharged at least 12nm from land ‘en-route’. HME are

to be discharged to a reception facility.

The State Environment Protection Policy ‘Waters of Victoria’ includes standard

requirements for the discharge of hose-down water and these requirements must be

met by all vessels.

54. Safe Work Practices

Vessels within the port waters of the port of portland are to operate in accordance

with their safety management system. Where the Harbour Master considers the works

or the manner in which the works are being conducted to be unsafe, the master of

the vessel will be directed to cease the unsafe practices and the concerns will be

reported to AMSA.

Crew members are not to be suspended on improvised platforms or grabs. Any

platforms used to work at height, must be fit for purpose and meet Australian

Standards. Where repeated transgressions are observed the vessel will be directed to

depart the port.

55. Seaplanes

The pilot of a seaplane must not take off or touchdown in port of Portland waters

without the permission of the Harbour Master.

56. Vessel Wake and Wash

Even when operating within the applicable speed limit, the master of all vessels shall

always be mindful of the possible impact the vessel’s wake and wash may have when

passing other vessels or objects and if necessary, adjust the vessel’s speed to minimise

such impact.

57. Vessels Licensed to Carry Passengers

57.1. In the Event of an Emergency

In the event of an emergency situation involving a vessel licensed to carry

passengers, the operator of the vessel must be able to advise the Harbour Master

of the total number of people on board the vessel at that time.



57.2. Emergency Contact Number

The operator of a Domestic Commercial Vessel licensed to carry passengers is

recommended to register a designated mobile telephone number with Port of

Portland and the Victorian Water Police for emergency contact purposes.

57.3. Entering Dock Between KSA 1 and Berth 5

A vessel must not enter the dock between KSA 1 and Berth 5 without clearance

from the Harbour Master.

Notwithstanding the granting of clearance, the master of a vessel entering the

docks while undertaking a port cruise with passengers on board must be mindful

the vessel is entering a work area. The vessel must avoid passing under the

lowered booms of ship loaders, even if there is no ship alongside the berth, and

remain as close as practicable to the centreline of the dock.

58. Incident Reporting

The master, owner, shipping agent, or person having the conduct of the navigation

of a vessel in port waters of the port of Portland shall:

• report an incident as soon as reasonably practicable to the Harbour Master

• thereafter, as soon as reasonably practicable, provide the Harbour Master with

full details in writing

• in the case of an obstruction, unless otherwise directed by the Harbour Master,

take the necessary steps for its removal

• complete AMSA Form 18 – Incident Alert and AMSA Form 19 – Incident Report

and send to all relevant stakeholders including the Harbour Master

Incidents which must be reported include those when a vessel:

• has been involved in a collision with another vessel, a floating object, a fixed

object, a submerged object or property

• by reason of fire, explosion, capsizing, flooding, sinking, loss or presumed loss of

vessel, loss of stability, structural failure, or any other defect or otherwise in such

a condition as to affect its safe navigation or give rise to danger or damage to

other vessel’s property

• is at a quay which is on fire

• has been involved in any incident or occurrence which causes or threatens

contamination or pollution of the environment by any means or observes such

an incident happening

• has been involved in a grounding in any part of the port waters of the port of

Portland

• has been involved in a close quarter situation

• has experienced a failure of hull, machinery or navigational equipment

• has been involved in the death of, or serious injury to, any person on board a

vessel, or caused by a vessel

• has had a person overboard

• has caused or observed a vessel or any other object to strand, collide, sink, or

cause damage to any vessel, wharf or property within port waters of the port of

Portland

• or in any way obstruct the use of port waters of the port of Portland, or



• observes any other situation that has the potential to cause a near miss,

accident, damage to property, personnel or equipment

59. Waterside Restricted Zones

Vessels must comply with waterside restricted zones declared under the Maritime

Transport and Offshore Facilities Security Act 2003 (Cwlth) (MTOFSA). Recreational and

non-security regulated vessels shall not to approach within 100 metres of a ship a berth

when the port is operating at Security Level 2.

60. Towing

The master of a vessel shall not tow an object within the port of Portland without

permission from the Harbour Master. Any vessel engaged in towing must be

adequately powered and have an approved tow plan that addresses the following:

• detailed specification of the towing vessel including bollard pull

• specification of the tow including displacement

• the towing configuration,

• the intended route

• emergency plan

61. Construction and Maintenance Works

Where construction or maintenance works are conducted within the port waters of

the Port of Portland the contractor is required to produce and gain approval for a

construction management plan that details:

• the scope of works

• methodology

• vessels and floating plant and equipment being used, and

• how the interface between the works vessels and other vessel traffic will be

managed

For complex work packaged as determined by the Harbour Master, the contractor

will be required to manage the interface by Simultaneous Operations Plan that details:

• how the interface between the works vessels and other vessel traffic will be

managed

• a process for stopping works quickly in the event that conflicting operations or

safety issues emerge

• process for recommencing works once the conflict has been resolved, and

• the communications plan

All obstructions or hazards created during works shall be lit and fitted with

retroreflective tape as determined by the Harbour Master so as to not present a

hazard to navigation.

Vessel’s floating plant and equipment shall ensure that deck and working lights do not

interfere with the characteristics of the vessel’s navigation lights and minimise light spill

over so as to not interfere with shore based and floating navigation aids.



62. Activities or Operations Not Covered by HMD

Any activity or operation not covered under these Directions requires approval from

the Harbour Master. Any new activity or operations will be subject to a risk assessment

and may include simulation studies, modelling and be subject to conditions specified

by the Harbour Master.

Port users wishing to conduct an activity not covered by these directions should

consult with the Harbour Master as soon as possible.

63. Review

Harbour Masters directions will be reviewed biennially or in the following

circumstances:

• after an incident

• where a new operation is introduced

• significant changes to legislation or codes referred to in HMD

Port Information Guide Port of Portland

Edition 1

Version 0.1 August 2021

Port of Portland Pty Limited Port Information Guide

Edition 1 Version 1.0 August 2021 Page 2 of 26

Disclaimer

Port of Portland Pty Limited (“POPL”) has taken care in preparing this document to

ensure that the information contained herein is accurate.

It should be noted however that the information, proposals, plans, strategies and

ideas contained in the document will naturally change over time and are subject to

further review and approval by the Management of POPL. Accordingly, anyone

reading this document should undertake their own research and should not rely on

the contents of this document in making decisions.

POPL does not make any representation or warranty to the reader, or take

responsibility for, the accuracy, reliability or completeness of the information

contained in this document, and nothing contained in it is, or may be relied upon, as

a promise or representation, whether as to the past or future.

If you wish to obtain further information on this document, please contact the POPL

Chief Executive Officer on (03) 5525 0900.



Contents ......................................................................................................................................... 2

Disclaimer ....................................................................................................................... 2

Version History and Changes ........................................................................................ 5

Document Control ......................................................................................................... 5

Harbour Masters Directions ........................................................................................... 5

Port General Information ...................................................................................................... 6

Developments ................................................................................................................... 6

Location ............................................................................................................................. 6

Limits Description ............................................................................................................... 6

ISPS Level ............................................................................................................................ 6

Load Line ............................................................................................................................ 7

Maximum Vessel Sizes ....................................................................................................... 7

Time Zone ........................................................................................................................... 7

Local Holidays .................................................................................................................... 7

Working Hours .................................................................................................................... 8

Cargo ................................................................................................................................. 8

Nautical Publications ........................................................................................................ 8

Nautical Electronic Charts ................................................................................................ 9

Nautical Paper Charts ...................................................................................................... 9

Shipping Announcements ................................................................................................ 9

Legal Disclaimer ................................................................................................................ 9

Website............................................................................................................................... 9

Contact Information ........................................................................................................... 10

General Contact Information ........................................................................................ 10

Point of Contact .............................................................................................................. 10

Inter Ship Communications ............................................................................................ 11

Weather and Tidal Information .......................................................................................... 12

Real time weather and tidal information ...................................................................... 12

Live Weather ................................................................................................................ 12

Radio Weather Services .............................................................................................. 12

Online Weather Information ....................................................................................... 12

Local Weather and Tidal Phenomena .......................................................................... 12

Reports and Documentation ............................................................................................. 14

Pre Arrival Reports............................................................................................................ 14

In Port Reports .................................................................................................................. 15

Pre Departure Reports..................................................................................................... 16



Documentation Requirements ....................................................................................... 17

Regulations and Exemptions .............................................................................................. 18

Regulations ...................................................................................................................... 18

Exemptions ....................................................................................................................... 19

Port Safety ........................................................................................................................... 20

Emergency Coordination Centre .................................................................................. 20

Emergency Response Equipment .................................................................................. 20

Emergency Procedures .................................................................................................. 20

PORT ENVIRONMENT ........................................................................................................... 22

Ballast water disposal ...................................................................................................... 22

Exhaust Gas Scrubber Use .............................................................................................. 22

Sewage ............................................................................................................................ 22

Waste................................................................................................................................ 22

Underwater Cleaning ..................................................................................................... 23

Above Water Hull Cleaning ............................................................................................ 23

Services ................................................................................................................................ 24

Nautical Services ............................................................................................................. 24

Vessel Services ................................................................................................................. 26



Version History and Changes

Edition 1 Version

Number

Date Approval/ Comments

0.1 January 2021 Initial draft. Not approved.

0.2 February 2021 Revised draft based on Pilots and Shipping

Coordinator feedback. Not approved.

0.3 June 2021 Final draft post Navigation Safety

Committee review. Not approved.

0.4 August 2021 Final draft post stakeholder consultation.

Not approved

1.0 August 2021 Approved Edition 1 Version 1.0

Document Control

Port users are advised that the master version of this document is available from the

Port of Portland website. All printed documents are uncontrolled and may not contain

the latest amendments. Amendments will be promulgated from time to time as

required. Where amendments are required, the master document will be updated on

the website and a notice to mariners will be issued advising of the changes.

Harbour Masters Directions

This information guide is to be read in conjunction with the Harbour Masters Directions.

This guide and the directions provide important nautical and operational information

to assist in planning a port call.



Port General Information

Port of Portland is Victoria’s only naturally deep-water port, providing a logistics

gateway to the rest of Australia and the world, with connectivity to national road and

rail networks. Strategically located on the southwest coast between Melbourne and

Adelaide, Port of Portland is one of Australia’s busiest regional ports.

Specialising in the export of bulk commodity products, Port of Portland services the

thriving agriculture, sustainable forestry and mining industries across the Wimmera-

Mallee, Green Triangle and Murray Basin regions which extend from northern and

western Victoria to south-east South Australia.

It is the largest sustainable hardwood chip export port in the world, and with

throughput volumes hitting 7.5 million tonnes in 2016-17, is a major economic

contributor to both Victorian and South Australian regional communities.

Port of Portland provides its import and export customers with flexible, multi-use and

efficient berths and a gateway to international markets in China, Japan, Korea,

Indonesia and Taiwan as well as other Australian regions.

The Port currently handles seven commodities including sustainable forestry products,

livestock, grain, mineral sands, fertiliser, smelter products and wind turbines.

It is positioned to service the growing population of nearly half a million people and

the region’s increasing export industries.

https://www.portofportland.com.au/

Developments

No developments at this time

Location

• Latitude: 38° 21’S

• Longitude: 141° 37’E

• County Code: AU

• UN Location Code: PTJ

• Location Description: Port of Portland is located in Portland Bay in the south west of

the Australian state of Victoria

Limits Description

The nautical supervision extends to the extent of the port waters of the port of

Portland.

ISPS Level

• ISPS Security Level: 1



• Qualifying Remarks: Port of Portland operated under a security plan approved by

Aviation Maritime Security (AMS). AMS are a division of Department of Home

Affairs.

Load Line

Portland lies within the International Load Line Summer Zone

Maximum Vessel Sizes

• Maximum length: 265 metres

• Maximum beam: 38 metres

• Maximum draught: 12.0 metres

• Maximum air draught: N/A

• Supplementary information: Details above are berth dependent. Arrival draughts

up to 12.2 metres and departure draughts up to 12.85 metres maybe permitted

depending on the tidal and atmospheric conditions. Vessels with dimensions in

excess of those specified above will be considered on a case by case basis.

Harbour Masters Directions provides further details.

Time Zone

• Standard Time UTC / GMT = + 10

• Daylight Savings +/- hours: + 1 hour

• DST Start: 0200 on the first Sunday in October

• DST End: 0300 on the first Sunday in April

Local Holidays

The following holidays are provided for general information the port remains open

during these holidays. However Stevedores may not provide labour on these days, for

more information contact Qube Ports (03 5521 7775). Additional information on the

arrangements for the Christmas period can be found in the Christmas Berthing

Protocol.

The following holidays are provided as a guide (for an up-to-date list visit the State

Government of Victoria website, Business Victoria.

• New Year’s Day (1 January, and if it falls on a weekend, the following Monday)

• Australia Day (26 January or following Monday if it falls on a weekend)

• Labour Day (second Monday in March)

• Good Friday

• Saturday before Easter Day

• Easter Day

• Easter Monday

• ANZAC Day (25 April)

• Queen’s Birthday (second Monday in June)

• Friday before the Australian Football League Grand Final

• Melbourne Cup Day (first Tuesday in November)

• Christmas Day (25 December and following Monday or Tuesday if it falls on a

weekend)

• Boxing Day (26 December and following Monday or Tuesday if it falls on a

weekend)



Working Hours

• Start Day: 0800

• End Day: 1645

• Week Day Start: Monday

• Week Day End: Friday

• Remarks: Office closes at 1600 on Friday

Cargo

• Cargo Type: Forestry

• Weight of Goods: 3833,000 tonnes

• Supplementary information: Logs and woodchips

• Cargo Type: Smelter Products

• Weight of Goods: 770, 000 tonnes

• Supplementary information: na

• Cargo Type: Fertiliser



• Cargo Type: Grain



• Cargo Type: Livestock



• Cargo Type: Mineral Sands



Nautical Publications

• Name: Australian Pilot Volume 2

• Identifier: NP14

• Publisher: UKHO

• Name: Mariner’s Handbook for Australian Waters

• Identifier: AHP20

• Publisher: Australian Hydrographic Office

• Name: Australian National Tide Tables

• Identifier: AHP11


• Name: Vic Tides

• Identifier: N/A

• Publisher: Victorian Regional Channels Authority



Nautical Electronic Charts

• Name: Australia – Victoria - West Coast Discovery Bay to Portland Bay

• Identifier: AU439141


• Name: Australia – Victoria - Portland

• Identifier: AU5PTJ01


Nautical Paper Charts

• Name: Approaches to Portland

• Identifier: AUS 140


Shipping Announcements

http://pms.portofportland.com.au/shipping.aspx

Legal Disclaimer

Port of Portland Pty Limited (“POPL”) has taken care in preparing this document to

ensure that the information contained herein is accurate.

It should be noted however that the information, proposals, plans, strategies and

ideas contained in the document will naturally change over time and are subject to

further review and approval by the Management of POPL. Accordingly, anyone

reading this document should undertake their own research and should not rely on

the contents of this document in making decisions.

POPL does not make any representation or warranty to the reader, or take

responsibility for, the accuracy, reliability or completeness of the information

contained in this document, and nothing contained in it is, or may be relied upon, as

a promise or representation, whether as to the past or future.

If you wish to obtain further information on this document, please contact the POPL

Chief Executive Officer on (03) 5525 0900.

Website

https://www.portofportland.com.au/



Contact Information

General Contact Information

The Port Administration Office operates Monday to Thursday between 0800 and 1645

and 0800 to 1600 on Friday, excluding public holidays.

Portland Port Control operates from one hour prior to the expected pilot boarding time

for the arrival or departure of a vessel that is expected to comply with Portland Port

Control requirements until the vessel is berthed or has cleared Port Waters. Portland Port

Control does not operate outside of these times.

Point of Contact

• Individual Name: Portland Port Control / Duty Pilot

• Department name: Marine Team

• Role: For operational and maritime questions

• Hours of Service: Portland Port Control operates from one hour prior to the

expected pilot boarding time for the arrival or departure of a vessel that is

expected to comply with Portland Port Control requirements until the vessel is

berthed or has cleared Port Waters. Portland Port Control does not operate

outside of these times.

• Contact Instructions: The duty pilot is also the rostered pilot. Do not call the duty

pilot out of hours unless in need of urgent advice. Routine information or questions

shall be submitted via email or through the vessels agent

• Voice Number: +61 (0)3 5525 0999

• Fax Number: N/A

• VHF Channel: 12 & 16

• E-mail: [email protected]

• Delivery Point: 23-25 Kunara Crescent

• Town: Portland

• State: Victoria

• Postal Code: 3305

• Country: Australia

• Individual Name: Shipping Coordinator

• Department name: Marine Team

• Role: For vessel information relating to vessel scheduling, berth allocation, booking

all services, fees, permits and general enquiries

• Hours Of Service: Monday to Thursday from 0800 to 1645 and from 0800 to 1600 on

Fridays

• Contact Instructions: na

• Voice Number: +61 (0)3 5525 0905

• Fax Number: N/A

• VHF Channel: N/A

• E-mail: [email protected]

• Delivery Point: 23-25 Kunara Crescent

• Town: Portland

• State: Victoria

• Postal Code: 3305

• Country: Australia



Inter Ship Communications

• VHF Usage: Inter ship

• VHF Channel: 77 or 69

• Remarks: N/A

• VHF Usage: Tugs

• VHF Channel: 08 or 12

• Remarks: Pilot will advise tug working channel during the Master Pilot Exchange



Weather and Tidal Information

Real time weather and tidal information

Live Weather

Live tidal information is available on the port website at the bottom of the page

http://pms.portofportland.com.au/shipping.aspx

Radio Weather Services

Marine Radio Victoria (MRV) broadcasts Victorian coastal waters forecasts - including

Bass Strait (4 zones) as well as Port Phillip, Western Port and Gippsland Lakes - on VHF

channel 67 at 06:48 and 18:48 EST.

MRV broadcasts an initial weather warning on VHF Channel 67 as soon as possible

after receipt.

MRV broadcasts current weather warnings at 00:48, 02:48, 04:48, 06:48, 08:48, 10:48,

12:48, 14:48, 16:48, 18:48, 20:48, 22:48 EST on VHF channel 67 following initial broadcast

until BOM cancel the warning.

MRV broadcasts notices of cancellation of weather warning as soon as possible after

its receipt and at the next scheduled Victorian coastal weather forecast broadcast.

NB: Broadcasts of, and cancellation broadcasts of, weather warnings will be

preceded by a SECURITE announcement on VHF channel 16.

Online Weather Information

Online meteorological information can be found at the website:

http://www.bom.gov.au/australia/meteye/

Online marine weather forecasts can be found at the website:

http://www.bom.gov.au/vic/forecasts/westcoast.shtml

Local Weather and Tidal Phenomena

Phenomena: Wind

• Details: South Western Victoria is influenced by the Easterly movements of

depressions off the Southern Ocean, and weather changes are frequently

experienced.

• Summer (December to April): Winds are mainly from the east south east, or south

westerly. Gusty northerly winds may develop, and blow for one to two days

followed by cold fronts with strong westerly and south westerly winds that may

reach gale force, then usually back to the South.

• Winter (May to September): Southern Ocean depression generate gales from the

west and south west affecting the area for three to four days. Severe gale force

winds are frequently experienced in winter and spring.

• Spring (October to November): In the spring, strong westerly and south westerly

winds prevail at most times.

• Location: Portland



Phenomena: Tide

• Details: Tidal streams effects are negligible.

Datum Chart Datum (metres)

Highest Astronomical Tide (HAT) 1.38

Mean Higher High Water (MHHW) 1.14

Mean Lower High Water (MLHW) 0.88

Mean Higher Low Water (MHLW) 0.51

Mean Lower Low Water (MLLW) 0.26

Lowest Astronomical Tide (LAT) -0.30


Phenomena: Sea

• Details: Portland Bay is exposed to waves generated in the Southern Ocean with

significant wave heights of up to 10.5 metres recorded. Swell is predominantly from

the south west with wave heights between 2 and 4 metres. Wave height is greatest

in winter. The main breakwaters provide significant shelter to the inner harbour.


Phenomena: Long Period Swell (Infragravity Waves)

• Details: Long period swell can affect the port. POPL monitor the forecast for long

period swell and will work with vessels to augment mooring configuration to ensure

that vessels remain safely moored. In certain circumstances vessels maybe

delayed or required to depart the berth due to long period swell. It is critical that

vessels crew manage mooring lines and ensure they remain tensioned throughout

the port call. The Pilot will assist the master in ensuring the mooring lines are

configured correctly for the duration of the port call.


Phenomena: Water Density

• Details: Sea water density in approach channel and at berth is 1025 – 1026




Reports and Documentation

Pre Arrival Reports

Report Category: Vessel Nomination

• Who: Agent

• What: Vessel Nomination

• To: Shipping Coordinator via [email protected]

• How: Email

• When: At the time the vessel is nominated for Portland and prior to the Agent

entering the vessel call into Port Management System (PMIS).

• Remarks: Advise the confirmed vessel nomination to the Port so that the vessel can

be lodged in the PMIS database if not visited Portland before, enabling the call to

be created as soon as possible.

Preferred message advice to Port as follows:

We have received nomination for “vessel name” to call Portland to

“load/discharge” approximately “tonnage MT” of “cargo commodity” for

“wharfage customer”, arriving on “date Estimated Time of Arrival (ETA)”, requires

approximately “hours/days” alongside; The vessels “IMO number”.

Report Category: Indicative Schedule

• Who: Agent

• What: Update of vessels ETA to pilot boarding ground, expected schedule and ETD


• How: Email

• When: To be provided prior to 1000 (Portland) daily, where practicable from

nomination until vessel berths.

• Remarks: Indicative schedules are required by all vessel’s agents daily where

practicable, up until vessel berths, to ensure the ports berth line-up is accurate to

assist all port users in planning vessel calls.

Indicative Schedule Report should include the ETA, ETD, any expected preload

inspections, and fumigation requirements, loading/discharge commencement

and completion estimates. Any other relevant information on the port call that the

port should know about, such as changes to cargo quantities and duration

required at berth. For more information follow the link to the Request for Marine

Services

Report Category: Berth Application

• Who: Master via the Agent

• What: Application for Berth


• How: Email

• When: A minimum of 4 days prior to arrival at the anchorage or pilot boarding

ground.

• Remarks: For more information follow the links to the Application for Berth and

Standard Terms and Conditions. Current International Ships Security Certificate

(ISSC) must be submitted for the vessel once every 12 months with the Application

for Berth. A stowage plan or discharge plan shall be provided for all vessels. For

vessel loading, discharging or transiting Dangerous Goods, the MO 41 Multi Modal

Dangerous Goods form shall be provided.



Report Category: Crew Health


• What: Completed COVID-19 Crew Health Declaration


• How: Email

• When: 24 hours prior to Pilot boarding

• Remarks: More information follow the links to Harbour Master Notice 04/2020

COVID-19 Requirements and COVID-19 Crew Health Declaration.

Report Category: Notification of Deep Draught Arrival

• Who: Master via Agent

• What: Deep Draught Application

• To: Harbour Master via [email protected]

• How: Email

• When: No less than 48 hours prior to arrival

• Remarks: Vessels with an arrival draught over 10.5 metres are required to submit

the notification and will be subject to the specified conditions. For more

information follow the link to the Deep Draught Vessel Procedures.

Report Category: Anchoring


• What: Anchor down time


• How: Email

• When: upon anchoring

• Remarks: All vessels that anchor in Portland Bay (including the designated

anchorages marked on chart), shall advise the time and the designated

anchorage the vessel is in. When not in a designated anchorage provide the

position.

In Port Reports

Report Category: Berthing Report

• Who: Agent

• What: Arrival of vessel to Berth


• How: Email

• When: As soon as practicable after the vessel berths

• Remarks: Report to include anchor aweigh, Pilot on Board (POB), First Line (FLA)

and all fast times; Confirm any preload, draft survey and cargo commencement

times and provide the ETD.

Report Category: Progress Report

• Who: Agent

• What: Daily update on the progress of cargo operations


• How: Email

• When: Daily prior to 1000 local time

• Remarks: Report to include, at a minimum daily tonnage of cargo loaded or

discharged in the previous 24 hours and the remaining cargo to be loaded or

discharged and expected time that cargo operations will be completed and the

ETD.



Where a vessel fails a hold inspection the Port of Portland is to be notified as soon

as practicable by the vessel agent. The Agent is to advise the plan to clean the

holds and the time that this is estimated to take. BVAR inspection report is to be

provided on completion of holds.

Pre Departure Reports

Report Category: Notification of Deep Draught Departure


• What: Deep Draught Application

• To: Harbour Master via [email protected]

• How: Email

• When: No less than 48 hours prior to departure

• Remarks: Vessels with a departure draught greater than or equal to 11 metres are

required to submit the notification and will be subject to the specified conditions.

For more information follow the link to the Deep Draught Vessel Procedures

Report Category: Final Estimated Time of Departure (ETD) In Port Prior to Departure


• What: Final ETD


• How: Email

• When: Agent is to advise the ETD to book marine services no less than 24 hours

prior to departure, via email and telephone confirmation. The request to book

marine services shall be advised immediately prior to 1530 on the last business day

prior to departure.

• Remarks: Indicative ETD is to be provided regularly by the agent from nomination

to the arrival of the vessel. The Request for Marine Services specifies the ETD

reporting requirements

Report Category: Departure Report

• Who: Agent

• What: Final details of vessel call and departure documents.


• How: Email

• When: As soon as practicable on the day of departure.

• Remarks: Report shall detail the last line time, Statement of Facts (SoF) and

relevant cargo documents

Report Category: POPL Inwards/ Outwards Cargo Manifest

• Who: Agent

• What: POPL Inwards/ Outwards Cargo Manifest


• How: Email

• When: Within 24 hours of vessel departing as per the Terms and Conditions.

• Remarks: Report shall include the cargoes port and country of loading/discharge,

final cargo tonnage, final drafts, vessel scheduled time to depart and the next

destination port/country.

The report shall include departure documents relevant for the vessel call as

applicable for the cargo.



All port manifests must advise cargo weights in metric tonnes (MT), the load or

discharge port for each commodity and if cargo used the ports weighbridge

o Livestock – provide number of head as well as MT

o Log – provide JAS amount as well as MT

o Wind Tower Components – provide CBM as well as MT

o Containers – for each, advise if full or empty, size, and container packing

number

o Offshore Supply Vessels - provide the volume (CBM), as well as MT and

state all the reasons for the port call on the Offshore Projects Manifest.

Other documentation may be requested as required in accordance with

section 8.2 of the Standard Terms and Conditions.

Documentation Requirements

• Completed and signed Berth Application with ISSC Certificate

• BVAR inspection report on completion of holds

• POPL Inwards/ Outwards Cargo Manifest with supporting documentation as

detailed above



Regulations and Exemptions

Regulations

Harbour Masters Directions details the local requirements for operating a vessel within

the port waters of the port of Portland. The master copy is available on the website:

https://www.portofportland.com.au/port-operations/shipping/harbour-masters-

directions/

The following international conventions, Commonwealth and State Legislation are

applicable for vessels calling at the port of Portland.

International conventions

• International Convention for the Prevention of Pollution from Ships (MARPOL 73/78)

• International Regulations for Preventing Collision at Sea

• International Convention on Pollution preparedness, response and cooperation

(OPRC) 1990

• The International Convention for the Safety of Life at Sea (SOLAS)

• International Maritime Dangerous Goods Code (IMDG Code)

• International Ships and Ports Security Code (ISPS Code)

• International Convention for the Control and Management of Ships’ Ballast Water

and Sediments

Australian (Commonwealth) legislation

• Protection of the Sea (Prevention of Pollution from Ships) Act 1983

• Environment Protection and Biodiversity Act 1999

• AMSA Marine Orders

• Occupational Health & Safety (Maritime Industry) Act 1993

• Protection of the Sea (Civil Liability for Bunker Oil Pollution Damage) Act 2008

• Maritime Transport and Offshore Facilities Security Act 2003 (MTOFSA)

• Navigation Act 2012

• Biosecurity Act 2015

• Biosecurity Amendment (Ballast Water and Other Measures) Act 2017

• Biosecurity (Ballast Water and Sediments) Determination 2017

Victorian legislation

• Transport Integration Act 2010

• Port Management Act 1995

• Port Management (Port of Melbourne Safety and Property) Regulation 2010

• Emergency Management Act 1986

• Emergency Management Act 2013

• Marine (Drug, Alcohol and Pollution Control) Act 1988

• Marine Safety Act 2010

• Marine Safety Regulations 2012

• Vessel Operating and Zoning Rules

• Marine (Domestic Commercial Vessel National Law Application) Act 2013

• Pollution of Waters by Oils and Noxious Substances Act 1986 (POWBONS)

• Environment Protection Act 1970

• State Environment Protection Policy (Waters of Victoria)

• State Environment Protection Policy (Ambient Air Quality)

• Dangerous Goods Act 1985

• Wildlife (Marine Mammals) Regulations 2009

• Fisheries Act 1995



• Occupational Health & Safety Act 2004

• Equipment (Public Safety) Act 1994

Industry guidelines

• Ship to Ship Transfer Guide (Petroleum) (OCIMF & ICS)

• International Safety Guide for Oil Tankers and Terminals (ISGOTT)

Exemptions

Exemptions to rules and regulations are not normally given. Vessels may apply for

permits in accordance with Harbour Masters Directions.



Port Safety

Emergency Coordination Centre

Port Administration Building

Emergency Response Equipment

• Equipment type: Firefighting international ship shore connection

• Equipment Availability: Available from Operations team. Acid vessels are supplied

with connection on berthing.

• Equipment type: Oil Spill Response

• Equipment Availability: Oil spill response boat, boom, skimmers, pumps, towable

storage bladders, and flex dams.

• Equipment type: Security

• Equipment Availability: Security boat available on request.

• Equipment type: Emergency location markers

• Equipment Availability: Port of Portland Markers provide location information to

emergency services. When calling emergency services provide the POP marker

number relevant to the location. The markers relevant to ships at berth are:

o Smelter Berth – POP109

o KSA1 and KSA2 – POP108

o Berth 5 and Berth 6 – POP105

o SLP – POP100

Emergency Procedures

Emergency Type: Fire

• Emergency Procedure: Immediately contact Port of Portland on 03 5525 0900.

Take action in accordance with the vessels Safety Management System

Emergency Type: Grounding



Emergency Type: Collision/ Allision



Emergency Type: Personal Injury


Take action in accordance with the vessels Safety Management System.

Emergency Type: Marine Pollution


Take action in accordance with the vessels Safety Management System. Contain

the oil on deck and stop any further loss to water.



Emergency Type: Mooring Failure


Take action in accordance with the vessels Safety Management System.



PORT ENVIRONMENT

Ballast water disposal

The Department of Agriculture and Water Resources is the lead Australian

Government agency responsible for regulating the management and discharge of

international ballast water inside Australian seas (the area within 12 nautical miles of

the Australian coastal baseline).

The Biosecurity Act 2015 and some other related delegated legislation collectively

prescribe how ballast water should be managed within Australian seas.

The document, the Australian Ballast Water Management Requirements (Version 7),

which is available from the Department of Agriculture and Water Resources' website,

provides guidance on how vessel operators should manage ballast water when

operating within Australian seas in order to comply with the Biosecurity Act.

Exhaust Gas Scrubber Use

Scrubbers may be operated for the cleaning of exhaust gases, to comply with the

Sulphur limits of MARPOL Annex VI. The use of both open and closed loop scrubbers in

port is allowed. Scrubber sludge is to be disposed of into port reception facilities.

Sewage

Sewage (treated or untreated) must be retained on board unless disposed of in

compliance with AMSA and EPA Victoria requirements. Permissible disposal may

include connection to a reticulated sewer system and incorporating a Trade Waste

Agreement if required. Prescribed wastes may only be disposed of in accordance

with Environment Protection (Industrial Waste Resource) Regulations 2009.

Waste

Discharge of ship’s refuse, rubbish, and other waste matter (solid or liquid) into port

waters of the port of Portland or upon any wharf, pier or jetty is prohibited.

Quarantine waste bins can be requested through the vessels agent to the Shipping

Coordinator via email to [email protected]. It is preferable that one

working days’ notice is given to allow for delivery of bins. Each bin is 240 litres in

capacity with a minimum delivery of three. Bins will be charged on the number of bins

delivered. No refund or discount will be given for unused, delivered bins.

Batteries and medical waste will not be received. Bins shall not be overloaded.

Overloaded bins will be repacked into additional bins as required at the vessels cost.

To receive a garbage receipt the vessel is to provide details of the MARPOL category

and volume of wase disposed of. The receipt will be processed on departure of the

vessel.



Underwater Cleaning

In water hull cleaning in Victoria requires approval from the Victorian Environmental

Protection Agency (EPA) and the Agriculture Victoria (AV). Vessels wishing to conduct

in water hull cleaning require this permission before applying to the Harbour Master.

Evidence of EPA and AV approval are to be submitted with the application to

conduct in water hull cleaning. For information on State requirements contact AV by

[email protected]. For more information on port of Portland specific

requirements refer HMD.

Above Water Hull Cleaning

Hull maintenance above the load line is allowed with permission of the Harbour

Master. HMD section 50.3 details the requirements.



Services

Nautical Services

• Nautical Service Type: Local Port Service

• Service Name: Portland Port Control

• Service Location: Port Administration Building

• Service Area: Port waters for the port of Portland

• Service Hours: Portland Port Control operates from one hour prior to the expected

pilot boarding time for the arrival or departure of a vessel that is expected to

comply with Portland Port Control requirements until the vessel is berthed or has

cleared Port Waters. Portland Port Control does not operate outside of these times.

• Working Hours: As above

• Service Details:

• Nautical Service Type: Pilotage

• Service Name: Portland of Portland Pilots

• Service Area: Port waters of the port of Portland

• Service Hours: 0600 to 2300 seven days a week. First vessel movement (departure

or arrival) will be scheduled for 0600 unless out of hours vessel movements

occurred the previous night. Last arrival will be scheduled at 2130 and last

departure scheduled at 2300. Movements outside of this will be considered on a

case by case basis. For more information refer to the Requests for Marine Services.

o Notifications as per the requirements detailed in Request for Marine Services

o During business hours Monday to Thursday between 0800 and 1645 and

0800 to 1600 on Friday, excluding public holidays, a minimum 2 hours’

notice is required

o Last notification for change 1900

o For weekends and public holidays notifications to occur at 0900, 1200, 1500

and 1700 with a minimum of 3 hours’ notice

o Pilot launch “Wyuna” orange hull and superstructure with pilot word in black

o Pilot launch “Tiger” orange hull with white superstructure with pilot word in

black

o Pilot Ladder rigging instructions will be advised by the pilot. In general for

arriving vessels the ladder will be required to be rigged on the starboard

side and departing vessels on the port side. The ladder is to be rigged

between 1.5 metres (for Pilot vessels Tiger) and 2 metres (for Pilot Vessel

Wyuna) above the waterlines depending on the pilot vessel used. Two man

ropes are required.

As prescribed in Harbour Masters Directions pilot transfer arrangements are

to be in accordance with SOLAS Chapter V Regulation 23. IMO Circular

MSC.1/Circ.1428 illustrates the required pilot transfer arrangements.

Nautical Service Type: Towage

• Service Name: Port of Portland

• Service Location: Portland

• Service Area: port waters of the Port of Portland

• Service Hours: 0600 to 2300 seven days a week. Notification requirements as per

pilots above.




o Conventional ASD tugs Cape Grant and Cape Nelson with 36 tonnes

bollard pull

o Weighted heaving lines not to be used HMD provides further details

o Tug lines not to be let go in an uncontrolled manner. HMD provides further

details

o Pilot will advise working channel

Nautical Service Type: Lines Boat



• Service Area: port waters of the port of Portland


pilots above.


o HMD specifies minimum lines boat requirements

o Lines boat “Gannet” has a black hull

Nautical Service Type: Mooring Gang



• Service Area: Berths within the port of Portland


pilots above.

• Service Details: Mooring gang booked with marine services as detailed above.

With prebooking the mooring gang can provide quarantine waste bins, an

additional gangway, potable water connection and an international ship shore

connection for firefighting. Agent can book this through the Shipping Coordinator.

Nautical Service Type: Launch Hire



• Service Area: Port waters and Portland Bay anchorage

• Service Hours: Service is available subject to shipping movement and weather

conditions between 0600 and 2200 daily


o Two launches are available for the transfer of passengers and small

equipment. The vessels are purpose built pilot vessel that have very limited

cabin and deck space to carry cargo. Pilot launch Tiger is licensed to carry

6 passengers, this includes 2 crew and 4 passengers. Pilot launch Wyuna is

licensed to carry 10 passengers, this includes 2 crew and 8 passengers.

o Launce services can be booked through the Shipping Coordinator

o An approved S175 is required via shipping email no less than one hour prior

to the scheduled launch time

o Standard launch service is assumed to take one hour, a second launch

service fee is applicable after the first hour

o Agent is required to advise vessel to be underway for the launch transfer.

o It the vessel is not underway and conditions are not suitable, the transfer will

be aborted



o For safety, at the discretion of the coxswain, an extra crew member may be

engaged to assist for the transfer of heavy/oversized items – at additional

cost.

Vessel Services

Vessel Service Type: Potable Water

• Service Name: Wannon Water


• Service Area: Berths within the port of Portland

• Service Hours:

• Service Details: Mooring Gang will provide the water stand and supply hose. The

hose is connected to the water main via a non return valve. Vessel will be

charged a connection fee and per kilolitre uses based on POPL metre.

Vessel Service Type: Crew Welfare

• Service Name: Mission to Seafarers


• Service Area:

• Service Hours:

• Service Details: contact centre via +61 3 5523 1244 or website. Centre is not open

due to COVID-19 restrictions.

Vessel Service Type: Bunkers / Provisions / Fumigation / Lubrication oil / Waste /

Repairs / Compass corrections / Medical care / etc.

• Service Name: N/A

• Service Location Description:

• Service Area Description:

• Service Hours:


o For details on the available services contact your agent.

Documents

Harbour Masters Directions and Port Information Guide