“A library in the middle of a community is a cross between an emergency exit, a life raft and a festival. They are cathedrals of the mind; hospitals of the soul;

theme parks of the imagination.”

Caitlin Moran from THE LIBRARY BOOK – a collection of essays about people and their passion for public libraries (edited by Seth Godin)

Henrico County Public Library Collection Management Department

Henrico County Public Library

Mission: We promote reading and lifelong learning, connect people with the information they need, and enrich community life.

Vision: We believe public libraries are vital to the community. We strive to deliver excellent library service through equitable access to a variety of materials, innovative technologies, and attractive facilities. We anticipate and respond to the needs of a diverse community. We improve the quality of individual and community life.

We Believe in: Equitable access to information Continuous learning Exploring new ideas and fostering creativity Outstanding customer service Balanced, relevant, and responsive collections Planning for the future A dynamic staff that incorporates these values to accomplish our mission

Library Services Plan

LSP Goal 1 – Collections Materials, Digital Resources, eBooks, DVD’s, Books

Our customers will be offered a responsive and relevant collection that is available in a timely manner.

We will… Expand our eBook collection Monitor trends and developments in the market place Screen collections for relevance and quantity Explore options to offer popular video content Re-examine borrowing policies and procedures

Combines professional elements of knowledge, experience, and intuition

The choices of the collection coordinator and staff must reflect the needs and interests of the community of users

COLLECTION MANAGEMENT IS BOTH AN ART AND A SCIENCE

may be best defined as the process of information gathering , communication, coordination, policy formulation, evaluation, and planning that results in decisions about

the acquisition, retention, and provision of access to information sources in support of the diverse needs of a given library community

Collection Management

is the subpart of collection management that has primarily to do with decisions that will result in the acquisition of materials

Collection Development

is the process of actually securing materials for the library’s collection

Acquisition

but the overall process used to select and evaluate them tends to remain the same

Formats collected may change

Both physical and virtual, used in house and remotely,

and are constantly changing

Managing Collections that are

FLEXIBLE, ADAPTABLE, RESPONSIVE TO CUSTOMERS, FORWARD THINKING, DATA DRIVEN, PRACTICAL, EXPERIENCED, PROFESSIONAL, FISCALLY RESPONSIBLE, AWARE OF COMMUNITY

DIVERSITY, CREATIVE, INTERESTED IN TECHNOLOGY, AND ATTUNED TO CULTURE

AND CURRENT EVENTS

The Collection Development Is:

The Collection Development Department Is Looking Forward To:

And developing & expanding Readers Advisory services

in partnership with Public Services

Exploring issues that will impact the library collection today and in the future

Collection and Community Analysis Updating the Collection Plan

Evaluating and streamlining department workflow

Working with the library service plan goals

Opening Day Collections for Dumbarton & Varina

Realigning the materials budget

Exploring opportunities for increased efficiency

.

collectionHQ is the world leading collection performance improvement solution which is revolutionizing the way public libraries select, manage and promote their collections.

collection HQ

Collection Management staff are experienced:

Combining a collective total of over 126 years of library experience

and an average of 18 years library experience.

Old dogs will continue to learn new tricks…

Finding the balance between print and non-print collections,

Navigating technology and digital options,

owned vs. access items, embracing change and innovation

Challenges Include

It is all about the people we serve…

A murder of collection crows: Ann Theis, Jane Sumpter, Sallie Morris, Pam Moneghan,

Sue Driscoll, Vicki Marple, and Carolyn Neal

Collections Staff

Jerry

Christine

Ann

Jane Sallie Pam Sue

Vicki Carolyn

Collection Development Organization Chart

Materials Budget & Fiscal Management

Policy Updates & Interpretation Coordinate Opening Day

Collections Planning & Evaluation Department Procedures/Best

Practices Statistics & Evaluation Vendor Relations Coordinate: Gifts, Reconsideration

Process Licensing & Access Collection & Community Analysis Electronic Resources OverDrive EBook Selection

Ann is the primary contact for the CD Dept. Please contact Ann about customer & staff concerns and issues related to the selection and acquisitions.

atheis@henrico.library.va.us

804.290.9026

Ann works closely with Christine Campbell (Assistant Director), Joanne Bowman (Materials Management) & Barbara Weedman (Public Services) to coordinate the Collection Development Department’s activities with Public Services and Administration.

Ann Chambers Theis, Collection Development CoordinatorAnn’s responsibilities include:

Selectors: Jane, Sallie, Pam

JANE

Adult FictionAdult PaperbacksAdult Audio & EaudioReference & ContinuationsLarge Type Adult Graphic NovelsReplacements•ODC selection

SALLIE

Adult NonfictionDVDS – AdultRecommend to Order: AdultAdult LeasebooksMagazinesReplacementsAdult Weeding Lists•ODC selection

PAMJuvenile EasyJuvenile FictionJuvenile NonfictionJuvenile AVJuvenile Ebooks & EaudioYA FictionYA LeasebooksYA NonfictionYA AVYA Ebooks & Eaudio•ODC selection

Acquisitions Manager: Sue

Ordering & receiving materials for the collection

Working with vendors to obtain materials in the most economical and expeditious manner

Selecting and evaluating vendors

Manages materials funds in SIRSI

Fiscal year responsibilities including rollover

Develops procedures for the Acquisition process

Directs workflow of Acquisition staff

Acquisitions Staff

CAROLYNLease Plans SpreadsheetsReceive & invoice purchase ordersMaintains professional collectionDistributes NYT list to staffDistributes Bookpage & Teen InkReceives, organizes & prioritizes materialsOrganizes and distributes Gift materialPrograms RFID tags

VICKIReceives & invoice purchase ordersReceives, organizes & prioritizes materialsContact for delivery driversCreates & maintains vendor P.O. filesEnters check numbers in SirsiManages credits & returnsServes as contact for MU for return of legal standing orders and management of credits

• Select• Firm and Standing

Orders

CD Selection

• Place Orders• Receive, Invoice

CD Acquisitions

• Catalog• Process

Materials Management Dept