Embed Size (px)
Citation preview
Henderson ISD Regular Tuesday, December 13, 2016 5:30 PM
Agenda of Regular Meeting
The Board of Trustees Henderson ISD
A Regular Meeting of the Board of Trustees of Henderson ISD will be held December 13, 2016,
beginning at 5:30 PM in the HISD Boardroom, 200 N. High Street, Henderson, Texas.
The subjects to be discussed or considered or upon which any formal action may be taken are as
listed below. Items do not have to be taken in the order shown on this meeting notice.
Unless removed from the consent agenda, items identified within the consent agenda will be
acted on at one time.
1. Call to Order, Invocation & Pledges
2. Recognition of Guests
3. Campus Recognition
4. Open Forum
5. Consent Items 4
A. Approve minutes of meeting held on November 8, 2016 5
B. Approve Financial Reports & Check Register for November 2016 9
C. Consider Approval of HMS Final Payment
6. Consider Approval of Budget Amendment 73
7. Hear Report on 2015-2016 Financial Audit 76
8. Hear Report on Scoreboard from Booster Club 77
9. CONDUCT PUBLIC HEARING on 2016 Texas Academic Performance
Report
78
10. Hear Report on Board Training Requirements 80
11. Consider Approval of Lions Stadium Lighting 82
12. Consider Approval of Early Resignation Stipend 83
13. Consider Approval of Investment Policies and Strategies 84
14. Set Date, Time and Location of next Regular Board Meeting 103
15. Superintendent's Report 104
A. Enrollment/Attendance 105
B. Website Update
C. Transportation Study
D. School Board Appreciation Month
E. ETMC Ambulance
F. School of Innovation
G. Accountability Update
16. Closed Meeting: A Closed Meeting may be held for discussion under the
provisions of Texas Government Code Section 551.071, 551.074 & 551.082
pursuant to HISD Policy BEC. Items to be discussed include, but are not limited
to:
A. Discuss Personnel
B. Hire Personnel
C. Real Property
17. Consideration and Possible Action on Items Discussed in Closed Session
18. Adjourn
Henderson ISD
Board Background
Subject: Consider Approval of Consent Agenda
Presented for: Action __X__ Report Only_____
Background Information
Two items are on the consent agenda for your consideration.
A. Approval of minutes from the November 8, 2016 meeting.
B. Approval of financial reports and check register for November, 2016.
C. Consider Approval of HMS Final Payment
Recommendation:
Approve the consent agenda as presented.
Contact Person(s):
Keith Boles
Bill Stanley
4
9
2016
November 8, 2016
The Board of Trustees of Henderson ISD met Tuesday, November 8, 2016, at 5:30 PM in the
HISD Boardroom, 200 N. High Street, Henderson, Texas with the following members present:
Jean Williams
Harold Sentmore
Jon Johnston
Jamey Holmes
Mary Sue Wolfe
Jon Best
Mr. Clay Wilder was absent.
• Prior to calling the meeting to order the Board moved to the Auditorium, where a
large group of guest awaited the opening of the meeting.
• Chairman Jean Williams called the meeting to order. Mr. Ronnie Grandgeorge, a
teacher at Henderson High School gave the invocation and Mr. Jamey Holmes led
the pledges to the United States and Texas flags.
• Chairman Jean Williams recognized and welcomed a large group in attendance for
the meeting.
• Mrs. Terrianne Stanley, Secretary to the Superintendent, Administered the Oath of
Office to Newly Elected Trustees Mr. Jon Best, Mr. Harold Sentmore, and Mrs. Jean
Williams.
• Student Recognition – Mrs. Stacey Johnson recognized 19 students from Henderson
High School who on September 16th made an impression with Distinguished
Alumnus, Mr. Grady Ash. Mrs. Johnson announced to the students and an audience
composed of parents, foundation members and the general public that Mr. Ash had
generously awarded a $100,000.00 Scholarship to each student.
• Open Forum – no one signed to speak in open forum.
• The Board of Trustees at 5:47 convened in close session in accordance with the
Texas Open Meetings Act.
• Closed Meeting: A Closed Meeting may be held for discussion under the provisions
of Texas Government Code Section 551.072, 551.073 & 551.074 pursuant to HISD
Policy BEC. Items to be discussed include, but are not limited to:
• Discuss Personnel
• Hire Personnel
• Real Property
• Consideration of Gift
• The Board ended its closed session at 6:05 p.m.
• Upon return to open session, Mr. Jon Johnston made the motion to accept the gift of
$3.7 million from Mr. Grady Ash for the renovation of Lions Stadium. Mrs. Mary
Sue Wolfe seconded the motion. The motion carried unanimously 6-0.
• Superintendent Boles presented for consideration and approval the consent agenda
5
10
2016
items:
• Approve minutes of meeting on October 11, 2016
• Approve Financial Report and Check Register for October 2016
• Mr. Harold Sentmore made the motion to approve the consent agenda items as
presented and Mr. Jamey Holmes seconded the motion. The motion carried
unanimously 6-0
• PUBLIC HEARING: Financial Integrity Rating System of Texas (FIRST) –
State law requires that school district conduct a public hearing on the Financial
Integrity Rating System of Texas (FIRST) rating received by the school district.
Superintendent Boles opened the public hearing. Henderson ISD has received the
rating of “Superior” by scoring 30 out of 30 possible points. This is the highest
rating a district can receive. Superintendent Boles congratulated the Business Office
on the distinguished achievement.
• Superintendent Boles reported that HISD requested proposals for abatement of
asbestos at Lions Stadium based on an abatement plan developed by ERI Consulting.
Three proposals were received for the project: Air Quality Associates for $36,833,
Mooring for $49,590, and, Sitek Omni Services for $23,400. ERI Consulting
reviewed the bids and has recommended that the bid from Sitek Omni Services be
accepted. Mr. Jon Johnston made the motion to approve the bid of $23,400 from
Sitek Omni Services for abatement of asbestos from the Lions Stadium facilities and
Mr. Harold Sentmore seconded the motion. The motion carried unanimously 6-0.
• Superintendent Boles reported that in September an RFP was issued for the
improvement project at Lions Stadium. The project is as follows: demolish
restrooms, locker rooms, concession, and ticket booths at the north end of the
stadium. New facilities will be constructed per construction documents developed by
Claycomb and Associates. Henderson ISD received three proposals as follows:
Garrett for $3,169,000, RLM for $3,264,900, and RPR for $3,200,000. All three
proposals included an alternate bid for fiber which was not considered, as a local
company has volunteered to complete the fiber project. The recommendation after
review and rating the proposals is to accept the proposal from Garrett and Associates.
Mrs. Mary Sue Wolfe made the motion to accept the bid proposal from Garrett &
Associates and authorized Superintendent Boles to execute a contract for the project.
Mr. Jon Best seconded the motion. The motion carried unanimously 6-0.
• Superintendent Boles presented for consideration and approval Phase 1, the bleacher
proposal for replacing the visitor side bleachers at Lion Stadium. Henderson ISD
solicited bleacher companies and Sturdisteel was the only company to respond to the
request. After evaluating the current bleachers it was determined that in order to
meet ADA standards, it would be necessary to completely replace the bleachers by
the following specifications: 12 row x 300’;approximately 2118 net seats with 17
wheelchair spaces; and, demo and remove existing visitor side grandstand. The
proposal from Sturdisteel is $311,465. Mr. Jon Johnston made the motion to approve
the proposal from Sturdisteel and Mrs. Mary Sue Wolfe seconded the motion. The
motion carried unanimously 6-0.
6
11
2016
• Superintendent Boles presented for consideration what would be considered Phase II,
the Authorization for Claycomb and Associates to Develop Construction Documents
for Stadium Improvements. The renovation of the press box, home stands, and
parking will require the development of construction documents. Henderson ISD
currently has a contract with Claycomb regarding HISD facility renovations and this
will suffice for this project. Claycomb’s fees for this project will be 7.5% of the cost
of work. Mr. Harold Sentmore made the motion to authorizing Claycomb and
Associates to Develop Construction Documents for Stadium Improvements. Mr. Jon
Johnston seconded the motion. The motion carried unanimously 6-0.
• Superintendent Boles presented for consideration and approval HHS Gym Bleacher
Proposal. Henderson ISD solicited proposals for new gym bleachers at HHS and
received two proposals. Both proposals include 11 rows on the home side and 10
rows on the visitor side for total seating of approximately 1002 seats and are as
follows: Lone Star Furnishing for $112,550 and John Clark for $117,750. The
recommendation is to accept the proposal from John Clark based on the bottom step
being included within the design of the bleachers. The district went with Lone Star
Furnishings for the new middle school bleachers and it is necessary to remove the
bottom step before pushing the bleacher which is a hindrance. Mr. Jamey Holmes
made the motion to accept the proposal from John Clark for $117,750 and Mr.
Harold Sentmore seconded the motion. The motion carried unanimously 6-0
• Dr. Raylene Conner presented for consideration and approval the Textbook
Committee (see attached) for Proclamation 2017. The proclamation calls for
instructional materials for all courses in: Career and Technical Education; Languages
other than English; Special Topics in Social Studies; Algebraic Reasoning; and
Statistics. The adopted materials will be available for use in the 2017-2018 school
year. Mr. Jon Johnston made the motion to approve the Textbook Committee as
presented and Mr. Harold Sentmore seconded the motion. The motion carried
unanimously 6-0.
• Dr. Raylene Conner presented for consideration and approval Board Policy FFA
(LOCAL). The first reading of Board Policy FFA(LOCAL) was conducted at the
October board meeting and since that time, there have been no changes. The changes
to FFA(LOCAL) which is the wellness policy for HISD include the following: a
provision to include standards for foods and beverages provided, but not sold to
students during the school day on a school campus; and, a requirement to annually
inform and update the public about the content and implementation of the wellness
policy, including posting on our website copies of the wellness policy, and the
wellness plan, and copy of the annual implementation assessment. Mr. Harold
Sentmore made the motion to approve FFA(LOCAL) as presented and Mr. Jon Best
seconded the motion. The motion carried unanimously 6-0.
• The Board of Trustees set the next regular meeting for Tuesday, December 13, 2016
at 5:30 p.m. in the HISD Board Room.
• Superintendent Boles reported on the following:
• Enrollment/Attendance – enrollment as of October 31st stood at 3409.5 as
compared to last month’s number of 3422 and attendance stands at 97.15%.
7
12
2016
• District of Innovation - during the legislative session a law was passed allowing a
school district to seek designation as a District of Innovation. The designation
allows a school district the same flexibilities as Charter Schools. The district is
considering seeking a designation.
• Legislative Priorities – The legislature will start meeting after the first of the year
and Superintendents have met to develop and agree upon legislative priorities for
the coming session. Priorities include: raising the basic allotment for school
funding; elimination of the A-F accountability system; and, no school vouchers.
• Upcoming Events – November is very busy. Nov. 9 – Rusk County College
Night; Nov. 10 & 12 – HHS Theater Production of Frankenstein; Nov. 11 – HHS
Football playoff ; Nov. 12 – Moving Minds 5K, 10K, Walk; Nov. 14 – National
Honor Society Induction; and, Nov. 21-25 – Thanksgiving Break.
• Conduct Reorganization of School Board – The consensus of the Board was that
traditionally officers held a position for 2 years. Mr. Harold Sentmore made the
motion that Mrs. Jean Williams would remain Chairman, Mr. Jamey Holmes would
remain Vice-Chairman, and Mr. Jon Johnston would remain Secretary. Mrs. Mary
Sue Wolfe seconded the motion. The motion carried unanimously 6-0.
• With no further business, Mr. Jon Best made the motion to adjourn and Mr. Jon
Johnston seconded the motion. The motion carried unanimously 6-0.
________________________________
Chairman
ATTEST:
___________________________
Secretary
8
Henderson ISD
Board Background
Subject: Financial Reports and Check Register for November, 2016
Presented for: Action __X _ Report Only______
Background Information
Attached is a copy of the consolidated check register, revenue/expenditure comparison
report, and the investment/cash report as of November, 2016. Also attached is the YTD
Middle School Construction check register.
If any checks were written over $25,000 that were not normally generated from payroll,
budgeted food purchases, or utilities there is an attached description of each attached to
this memo. Lists of all checks written over $25,000 are included.
Recommendation:
Recommend that the Board approve the financial reports and check register as presented.
Contact Person(s):
Bill Stanley (903) 655-5044
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
Henderson ISD
Board Background
Subject: Consider Approval of Budget Amendment
Presented for: Action __X _ Report Only______
Background Information
The second budget amendment for the 2016-2017 school year is attached. The
amendment involves moving funds for construction projects and website development.
Documentation regarding the transfer of funds is attached.
Recommendation:
Approve the budget amendment as presented.
Contact Person(s):
Bill Stanley 903 – 655-5044
73
74
75
Henderson ISD
Board Background
Subject: Hear Report on 2015-2016 Financial Audit
Presented for: Action _____ Report Only__X__
Background Information
A representative from Axley & Rode will be at the meeting to present the 2015-2016
financial audit for Board review.
At this time, we have not received a final copy of the report. A copy will be emailed to
you prior to the meeting.
Recommendation:
Conduct review of the 2015-2016 audit report.
Contact Person(s):
Keith Boles
Bill Stanley
76
Henderson ISD
Board Background
Subject: Hear Report on Scoreboard from Booster Club
Presented for: Action __X__ Report Only_____
Background Information
Kenneth Orr will be present at the meeting to give an update on the scoreboard
advertising and costs.
Recommendation:
Hear report from Booster Club on scoreboard.
Contact Person(s):
Keith Boles
77
Henderson ISD
Board Background
Subject: Conduct Public Hearing on 2016 Texas Academic Performance
Report (TAPR)
Presented for: Action______ Report Only __X__
Background Information
Texas Education Code Chapter 39 requires each district’s board of trustees to publish an
annual report. The board of trustees shall hold a hearing for public discussion of the
report, and they shall widely disseminate the report within the district. The report must
include:
1. The TAPR, in the format prepared by TEA; 2. PEIMS Financial Standard Reports;
3. District Accreditation Status; 4. Campus Performance Objectives;
5. Report of violent or criminal incidents ; and 6. Student performance in postsecondary institutions.
The report has been posted on the District Accountability Webpage for your convenience.
Recommendation:
Hear report on the Texas Academic Performance Report
Contact Person(s):
Raylene Conner
903.655.5025
78
2015-2016 TAPR Report Summary
1. Front page-2016 Special Education Determination Status: Needs Assistance; Stage 2
Determination Status
Meets Requirements
Needs Assistance
Needs Intervention
Needs Substantial Intervention
2. STAAR Scores (p. 1-2)
a. Reading 3-8-Above state average in grades 3-8
b. Math 3-8- Above state average in grades 3-8
c. Writing 4 & 7-Above state average in grade 7
d. Science 5 and 8-Above state average in grade 5
e. Focus areas-1st-3rd Reading and Math; 4th Writing; 7th Reading; 8th Social Studies
3. EOC Scores (p. 2)
a. Above state average in Biology
b. Below state Average in Algebra I, English I and II, and US History.
c. Focus areas- English I and Algebra I
4. All grades Bilingual/ESL Performance is above state average in all subjects except Social
Studies. (p. 7) This is a new reporting category for 15-16.
5. Attendance rate above state average at 96%. (p. 10)
6. RHSP/DAP Graduates (Annual Rate) above state average at 85.2%% in 2015 from 80.3%
in 2014 and 70.6% in 2013. (p. 11) This is the first time HISD has ever exceeded state
average.
7. Average ACT Score All Subjects above state average; up to 21.0 in 2015 from 20.8 in
2014 and 19.9 in 2013. (p. 14)
8. Demographics (p. 16):
a. African American-HISD 18.6%, State 12.6%
b. Hispanic-HISD 27.8%, State- 52.2%
c. White- HISD 49.7%, State 28.5%
d. Economically Disadvantaged- HISD 60.1%, State 59%
e. English Language Learners-HISD 12.3%; State 18.5%
9. Turnover rate for teachers- HISD turnover rate (16.2%) is lower than the state average
of 16.5%. (p. 20)
79
Henderson ISD
Board Background
Subject: Hear Report on Board Training Requirements
Presented for: Action ______ Report Only __X__
Background Information
State Board of Education rules require that the board president make a public
announcement at the last regular meeting of the calendar year the names of board
members who have completed the continuing education requirements.
Recommendation:
Hear report on board training requirements.
Contact Person(s):
Keith Boles
80
81
Henderson ISD
Board Background
Subject: Consider Approval of Lions Stadium Lighting
Presented for: Action __X__ Report Only_____
Background Information
HISD solicited light companies to provide proposals for replacing the lighting at Lions
Stadium. Four proposals were received on December 6. The proposals are currently
being reviewed and a recommendation will be made at the meeting.
Recommendation:
Consider approval of lighting proposal.
Contact Person(s):
Keith Boles
82
Henderson ISD
Board Background
Subject: Consider Approval of Early Resignation Stipend
Presented for: Action __X__ Report Only______
Background Information
Henderson I.S.D. is recommending offering an early resignation stipend again this year to
both professional and hourly employees.
Each year, campus principals and the H.I.S.D. Human Resources office evaluate staffing
needs in order to make efficient decisions regarding the replacement of current staff
should an opening occur. The process is best completed in early spring so that qualified
candidates can be selected for open positions or so that administrators can evaluate the
need for a replacement.
To better facilitate the staffing process, administrators need to know as early as possible
when a teacher or staff member is leaving or retiring. An early resignation stipend would
provide an avenue for assessing staffing needs before March of each year. The following
criteria would apply to the early resignation stipend:
Staff must submit a letter of resignation to the H.I.S.D. Human Resources
office between January 2 – 13, 2017.
Any staff member who submits an early resignation letter must continue
working through May 27, 2017, in order to fulfill his or her contract with the
district.
Once the staff member has completed his or her assignment, he or she will
receive the stipend.
Professional employees will receive a $500 stipend, while hourly employees
will receive a $250 stipend.
Recommendation:
Consider approval of the early resignation stipend
Contact Person(s):
Stacey Johnson
(903) 655 - 5046
83
Henderson ISD
Board Background
Subject: Consider Resolution on Investment Policy and Strategies
Resolution
Presented for: Action __X__ Report Only ______
Background Information
The Public Funds Investment Act requires the Board to review the investment policy and
investment strategies not less than annually. The Act also requires the Board to adopt a
written instrument stating that it has reviewed the investment policy and strategies.
Attached is a copy of board policy CDA (Legal) and CDA (Local) for your review. Also
attached is the proposed resolution for your review.
Currently all investments are in the form of money market accounts and/or checking
accounts at Citizens National Bank.
A copy of the investment/cash report for November, 2016 is attached for further review.
Recommendation:
Review the attached local and legal policies and adopt the resolution as presented.
Contact Person(s):
Bill Stanley 903 – 655-5044
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
Henderson ISD
Board Background
Subject: Set Date, Time, and Location of Next Meeting
Presented for: Action __X__ Report Only _____
Background Information
Due to the holiday break, I’m recommending that we move our meeting from Tuesday,
January 10 to Tuesday, January 17. This date will allow for more time between the
December/January meetings, and there will still be four weeks between the
January/February meetings.
Recommendation:
Set date, time, and location of the next meeting.
Contact Person(s):
Keith Boles
103
Henderson ISD
Board Background
Subject: Superintendent’s Report
Presented for: Action______ Report Only __X__
Background Information
A. Enrollment/Attendance: Enrollment as of November 30 stood at 3,419.5 as
compared to last month’s number of 3,409. The attendance rate currently stands
at 96.92%.
B. Website Update: Over the past few months, Kevin Bryan and the technology
department have been researching different website hosting companies. After
reviewing several different companies, we are going to use School Messenger as
the new host. The website change should be in place by late March. The new
website will also include a school app.
C. Transportation Study: Representatives from HISD participated in a conference
call with Transfinder on October 20, 2016. Transfinder is a software company
that specializes in designing bus routes to be more efficient. However, the
software is expensive with no guarantee that savings would result from changes.
Another possibility is to contract with TASBO to conduct an efficiency study.
The study would cost approximately $6,000.
D. School Board Appreciation Month: Just a reminder that January is School Board
Appreciation Month. A dinner will be served preceding the meeting in the
auditorium. Invitations will be sent out in early January.
E. ETMC Ambulance: The HHS Health Science department has received a donation
of an ambulance from ETMC. The ambulance box will be used for training
purposes. Surprisingly, the ambulance is still operational and will be parked close
to our Health Science classrooms. We will take steps to make sure that it cannot
be driven.
F. School of Innovation: HISD is still exploring the possibility of applying for
School of Innovation designation. A recommendation will be made at the January
board meeting.
G. Accountability Update: TEA will release a “provisional” A-F report on all
campuses and districts in January. The report will be sent to the legislature on
December 30 and will be released to the districts on January 4.
104
105
106
