Hilton Central School District

Capital Project Planning Team Kickoff Meeting

December 14, 2011

Meeting Outline

• Introductions • The Capital Project Planning Process• Determining Maximum Capital

Project Size• Formation of Subcommittees• Resources for Subcommittees• Future Meeting Schedule

Capital Project Planning Process

Project Planning Phase• Building Condition Survey• Review and Prioritization by Community Project Planning Team

Project Approval Phase• Approval by BOE of Project Planning Team Recommendations

• Voter Approval• Submission of Final Plans and Specifications to SED for Approval

Construction Phase• Opening of Bids• Scheduling and Execution of Construction

December 2011 –

September 2012

September 2012 – January

2013

January 2013 – December

2014

Determining Maximum Project Size

• Objective– A capital project that is substantially property

tax neutral

• Sources of Property Tax Offsets– Building Aid

• approximately 90% of project cost

– Capital Reserve Fund • $1.5 million

– Reductions in annual operation costs • i.e. electricity produced by a wind turbine reduces

annual utility costs

Sample Project Financing

• $15 million project, financed with $1.5m paid by Capital Reserve, and $13.5m serial bonds (15-year bonds)

Annual Budgeted Debt Service on $13.5 million 15-year bond, ignoring interest

$900,000

Annual Building Aid on $15 Million Project with 90% Building Aid

$900,000

Net Annual Local Property Tax Impact

$0

Formation of Subcommittees

Subcommittee Facilitator

High School Brian Bartalo

Merton Williams Middle School Tim Dobbertin

Northwood Elementary School Kirk Ashton

Quest Elementary School Karen Spillman

Village Elementary School Tracie Czebatol

Athletics (Districtwide ) Mike Giruzzi

Food Service (Districtwide) Scott Ziobrowski

Technology (Districtwide ) Laurie Hazard

Transportation Fred Paye

Alternative Energy Adam Geist

Subcommittee Resources

• Building Condition Survey (BCS)– State required detailed architectural/engineering study

of all facility infrastructure components, with estimated remaining useful life and cost of replacement

• Programmatic Needs– Recommendations by Subcommittee Facilitator of

building/department needs not covered by BCS

• Go Green Committee Report– Preliminary study of alternative energy infrastructure

needs to meet District goal of 50% reduction in use of commercially produced energy by 2015-16 school year

Capital Project Planning Committee WIKI

• www.hiltoncppc.pbworks.com • Contains BCS for each building• Will be used for posting

subcommittee minutes• Other materials will be posted as

they become available

Future Meetings

Date Agenda

January 11, 2012

Subcommittee progress reports and recommendations, if available

February 15, 2012

Subcommittee progress reports and recommendations, if available

March 14, 2012 Subcommittee progress reports and recommendations, if available

April 18, 2012 Subcommittee progress reports and recommendations, if available

May 9, 2012 Subcommittee progress reports and recommendations, if available

June 13, 2012 Initial discussion of prioritization of recommendations

June 27, 2012 Final discussion of prioritization of recommendations

October 9. 2012 Board of Education approval and scheduling of vote

December 11, 2012

Public vote on proposed capital project