Hints for Freshmen 2013

Administrational Guide for Medical Students at the UPMS

The Registrar’s Office (RO)

• Informing students about duties

• Certifications

• Instruction regarding official requests

• Exam period

• Summer and 6th year practices

• Counseling in study related questions

www.aok.pte.hu → English → Students → Registrar’s Office

www.aok.pte.hu

Studies – Technical background

Technical Background

ETR https://www.tr.pte.hu(native and web-based platforms)- setting student status, - booking courses, booking exam dates, - checking status, payments, grades- contacting fellow students and teachers

CooSpace (Modulo) https://coospace.tr.pte.hu/(„Cooperation in virtual space” web-based community site with scenes)- Contacting teachers, fellow students, even consultation- Sharing educational materials (up- and downloading lecture materials, home works, mid-term test results, exam

sheets, etc.)

Faculty website http://aok.pte.hu- Downloadable publications (timetable, program booklet, forms, schedule, etc.)- Contact details for departments/clinics and for teachers

username for ETR = university IDlost password → ask RO for a new one

ETR

COOSPACE

MATRICULATION

• Between 19 August, 8 am and 31 August

• Username and password is the same as to ETR

• Collective enrolment August 29th

• Through Modulo

• Guide to matriculation on the first page

• Check your personal data!

• If you have a problem → e-mail to Melinda (print screen)

• melinda.kovacs-tonko@aok.pte.hu

MATRICULATION

MATRICULATION

Course registration

• Obligatory courses between 24 August and 31 August

• Elective/optional courses between 24 August and 6 September

• Demo on the main page of ETR

• Courses based on each other → see prerequisites

• Obligatory and elective/optional courses, criterion requirements

• Don’t forget to close your registration

• If you have any problem → e-mail with a print screen to Melinda

(melinda.kovacs-tonko@aok.pte.hu)

Enrollment in the later semesters

Later semesters: enrolling (decision on continuing / suspending studies): in ETR

• Active semester: book subjects, attend classes, take exams, get grades and credit points – pay tuition fee

• Passive semester: no classes, no exams, no grades, status suspended – no tuition fee

Studies – A general overview

Credit System- „credit points’” for each educational component/subject

RULES

- 1 credit = 14 class hours (generally…)

- Collect at least the minimum number of credits to get the degree (360 points)

- 20/40 rule: Complete 20 (15 obligatory) in the first 2 semester and 40 (20 obligatory) in the first 4

semester

- 3 chances to complete the subject (3 bookings), but once completed, cannot book again (retake only on

failure) and only 6 chances (in sum) to pass

- Get 30 ± 3 credits in each semesters

- No years (first year, etc.). The total number of credit points shows your progression

- Prerequisites: subjects are built on each other (max. 3 prerequisite subjects for each)

- Recommended curriculum: contains the obligatory components and criterion requirements for each

semester

Types of courses

• Obligatory subjects: a course-unit the completion of which is required from each and every student of the programme (80% of the total number of credits))

• Elective and Optional subjects: (15% + 5%)

• Criterion requirement: a requirement to be fulfilled obligatorily to which no credit is allocated. (summer practices, physical education, language requirement)

• Exam courses:

– when granted the end of semester signature

– can’t attend classes, only exam

– pre-scheduled exam (only in fall semester): first three days of the registration period; if it”s successfull student can take up courses, based on that course

Recommended curriculum

• Recommended curriculum: what obligatory subjects and criterion requirements you have to do?

• Only obligatory subjects!

• http://aok.pte.hu → English → Students → Registrar’s Office → Booklets and Curricula → „Recommended curriculum 2012” under your major + „course descriptions”

• Available after 20 August

Recommended curriculum

Meaning of the columns in the curriculum

- Subject title: e.g. Medical Chemistry 1

- Course director: a teacher in charge

+ a department or clinic

- Prerequisite subjects: normal

„taking up” (parallel)

max. 3 prerequisites, for obligatory only obligatory prerequisite

- Type of classes: lecture, practice, seminar (per week)

- „Exam” type: exam, final exam, mid-semester grade (the grade will be

determined based on the performance of the student during the semester) , signature (criterion

requirements)

- Credit points allocated for the subject

3 ways of completing a course:

1. semester exam/final exam: oral or written

2. mid-semester grade: the grade will be determined based on

the performance of the student during the semester. There

will be no exam in this subject in the examination period.

3. signature: criterion requirements

Types of completion

Course description

Course descriptions• In the welcome pack

• On the website of RO: http://aok.pte.hu → English → Administration → Registrar’s Office →

Booklets and Curricula

• General description,

• semester of announcement,

• headcount limitations,

• number of hours in class,

• conditions for acceptance,

• making up for missed classes,

• lecture/practice/seminar topics,

• reading materials, exam questions, website, teachers

Studies – The school year

The School YearSchool year (2013-2014)

10 months: September – JulyExact dates always on the website of the RO (Announcements)

Fall Semester14 weeks: September – January

Spring Semester14 weeks: February – July

1. Registration period: 2 weeksenrolling/matriculation,

booking courses

2. Instruction period: 14 weeksclasses, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

1. Registration period: last week of previous exam period

enrolling, booking courses

2. Instruction period: 14 weeks1 week extra: Easter holiday

classes, mid-term attendance, papers…

3. Exam period: 7 weeksexams, exams, exams

Timetable

Timetable

• 1. Capital letter lectures• 2. Small letter practices and seminars• * odd week• **even week• Contains only the obligatory subjects• Hungarian language (final exam at the end of the second

year) • Groups set by the RO, appr. 25 people- attending practices and seminars in groups - for changing group the departments’ permission is needed- Group leader / year representative

Studies - exam period

Completing a course

• End of semester signature (testifying attendance in course) only electronic signature in ETR; if denied,

you cannot take exam!

• Absent

– from less than 15% of the classes of the course-unit cannot be condemned for absence (unless the

course director informed the students about stricter expectations in the course description or in

writing at the beginning of the semester)

– between 15 and 25%, course director shall decide on accepting the semester

– reaches 25% (for any reason, with or without a certified excuse) you cannot be granted entry to

examination.

• The course director can refuse to give electronic signature for other reasons announced at

the beginning of the semester – e.g. missing a mid-term task or assignment – and can allow the

student to make up for it until the end of the second week of the examination period. - See

conditions/expectations for acceptance of the semester.

Before exam period

1. Exam dates to be determined – agreement between

students and departments

2. Exam places (spots): 2 x number of students at course

3. Revealed in ETR 4 weeks before exam period

4. Booking starts 2 weeks before exam period

EXAM PERIOD: Booking exams

Only for courses (subjects) ending with exam or final exam. (Courses ending with mid-semester grade or signature – don’t have to sign up for anywhere, result is

entered automatically) – no retake chance!

In ETR only!

• 1 exam date in one course at one go

• When failed: sign up for retake if result is in ETR

• sign up: 1 WORKday before exam until 9.00 a.m.

• sign off: 2 WORKdays before exam until 9.00 a.m.

• Booking = your name appears on an „exam sheet”

1 2

Absence

You booked an exam spot and you do not appear at exam

• Lose exam chance (A/B/C)• Result = did not attend (or absence)• Unjustified: fee to be paid• Certified absence: on medical reason, take medical

certification to department – then you do not lose exam chance

Retakes / bettering exams

EXAMS ONLY!! No retake or bettering chances in mid-semester grades.

First chance = A chance

First retake chance = B chance – freeSecond retake chance = C chance – fee

Bettering exam (you are not satisfied with the passing grade you got) can be B or C chance. At the RO. You can get worse grade (or fail) even…

Dean’s chance

Law of equity (Code of Studies and Examinations – Article 14)

Can be used for having a 4th exam chance – special permission granted by the

Dean

Can be used for only once during your studies!!

Fill in a form at RO and RO enters your name to exam sheet.

Deadlines are the same as for booking other exam dates!

Dismissing or Terminating studies

Dismissal- couldn’t pass subject even booking it for the third time- Using 6 chances and not passing the subject- did not set semester active or passive for 2 semesters in ETR- 20 (15 obligatory) / 40 (20 obligatory) credits

Terminating (exmatriculation)- on request (write request)- transfer away

Financials

Tuition fee 1

- To be paid for active semesters. (Active but no courses → 30%)

- Pay by bank transfer (additional costs)

- E-mail notification about payment details appr. 2-3 weeks before

semester start

- Deadline for payment: 09 September, 2013

- Proof to be submitted to the RO until 16 September, 2013

Tuition fee 2

Delayed payment

- For those, who pay their fee from loan and it’s not received until

the enrolment.

- Request forms: http://aok.pte.hu → English → Administration →

Registrar’s Office → Downloads and Forms

- Submitting to the RO until 6 September 2013

- Delayed payment until 31 October in fall semester, until 31 March

in spring semester .

- Tution fee contract later.

Reductions

Reduction can be granted from the basic amount in the fall semester – by application!

• Reduction based on social needs: in special circumstances

After two completed semesters:• Reduction based on number of credits • Reduction based on academic achievement (from next year)

Service fees and penaltiesPaid at cashiers in HUF, cash

- missing deadlines (pay tuition fee, submit proof about payment)

- C chances (exam or final exam)

- unjustified exam absences

- valid residence permit – show after the 13th week of instruction

•QUESTIONS?

•Thanks for your attention.