Hood to Coast Relay“The Mother of all Relays”

Martin Anderson, KC7ILK

Director of Communications

Video

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Who am I?• Martin Anderson KC7ILK and WQQP653

• Amateur Licensed in 1995. (Currently General Class)

• Volunteer background in Law Enforcement and Emergency Communications since age 20.

• Native of St. Helens, Oregon

• Oldest of 8 children. Grandson of Oregon Pioneer Logger.

• 32 years in Retail Management.

• Director of Communications, Hood to Coast & Portland to Coast Relays/The Better Series.

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Chad Gertz K7CKGCommunications Coordinator

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Who am I?

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• Chad Gertz K7CKG

• Amateur Licensed in 2007.

• Member 116ACS, RF transmission systems. Warrenton, Oregon

• Member Clark county ARES / RACES

• Native of Portland, Oregon

• Communications Coordinator for HTC/Better Series.

• Communications Coordinator, Hood to Coast & Portland to Coast Relays/The Better Series.

3 Relays at once

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Starts at Timberline

Lodge, Mount Hood at

6:30am

Starts at the

Eastside

Festival Plaza in

Portland at 3am

Starts at the

Eastside

Festival Plaza

in Portland at

5pm

Bob Foote, FounderFelicia Hubber, Race Director

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The HTC Relay starts at Timberline Lodge on Mount Hood.

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The Course Route

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35 Relay Exchange Points

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FAQs about HTC• Q. How big is Hood To Coast?

• A. Known as "The Mother of All Relays", HTC is the largest relay in the world, hosting a capped team limit for the past 22 years, and has filled on "Opening Day" of registration for the past 15 years! There are 1,050 teams (1,250 in 2011 – the HTC 30th Anniversary). HTC is also the longest running relay event in Oregon and hosts the largest beach party on the west coast!

• Q. Where does the Hood To Coast start?

• A. Scenic Timberline Lodge (elevation 6,000 ft.), on top of Oregon's tallest mountain, Mt. Hood (11,234 ft).

• Q. Where does the race end?

• A. The finish line for the race is on the beach in Seaside, Oregon. Just a few hundred yards from here. 2014 will be sure to showcase another fantastic party...with a surprise or two in store!

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More FAQs• Q. What is the distance?

• A. The race spans 199 miles (200.3 at one point), from the top of Mt. Hood to the sandy beaches of the Pacific Ocean in Seaside, Oregon Just 3 blocks from here

• Q. How many Legs are there?

• A. The race consists of thirty-six (36) Legs. Each runner is required to complete three (3) of the 36. Course Maps

• Q. How long is each leg?

• A. Each Leg ranges in distance from 3.52 to 8.09 miles. Legs vary in difficulty, from easy to very hard, due to the varying Oregon terrain.

• Q. How many members are on each team?

• A. Each team consists of Eight (8) to Twelve (12) members.

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Overview

• 20,000 Annual Participants

-2013 HTC Relay: 12,600-2013 PTC Relay: 4,800-2013 HSC Relay: 600

• 50 States

• 39 Countries

Visibility

• 575,747 Total Visits to Hood To Coast Websites

• 2100 Hood To Coast Handbooks Distributed• 800 PTC Walk Handbooks Distributed• 100 High School Handbooks Distributed

• Newsletter audience of up to: 26,003• 3,500 Volunteers• 20,000 People at Major Race Exchanges

Social Media

• Facebook- Total Likes to Date: 22,000- Reach Average (Weekly): 11,314- Reach Average (Per Post): 2,147- Viewership (Race Weekend): 53,402- Page Visits (Race Weekend): 16,321

Social Media

• Twitter- Total Followers: 3,375

• Instagram- Total Followers: 1,416

Instagram Hashtag Insights(Race Weekend)

#htc13: 6,347 posts#hoodtocoast: 3,012 posts

Charity of Choice

• Providence Cancer Center is our our official charity of choice

• 2013 amount raised: $825,000

HTC/PTC Communications Group• Created in 2007 to mesh Emergency Amateur Radio communications and

Logistical Commercial operations to a single HTC controlled “EOC” (Event/Emergency Operations Center). Used “E-Crew” Previously.

• Operated out of the Columbia County EOC until 2012, when we moved to the Hood to Coast Office at the Sylvan summit (800’ Elev.). Now called “Race Control”.

• “Race Control” boosts a farm of 3 Amateur Radio antennas, and 2 Commercial UHF antennas.

• The facility is capable of supporting up to 7 radios and as many operators. Not counting support volunteers.

• The HTC/PTC Communications Group holds the club call sign of “W7HTC”

• “Race Control” also operates a digital UHF commercial system with 6 repeaters and 7 simplex frequencies.

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HTC/PTC continued• The HTC/PTC Communications Group consists of as many as 100

volunteers.

• Operators are both along the course and in Race Control.

• Race Control operators handle Amateur and Commercial Radio.

• The Commercial System connects Race Officials, Staff, Volunteers to each other and Race Control.

• Many volunteers operate for as many as 36 hours.

• Communications volunteers have handled as few as 8, and as many as 23 EMS emergencies since 2007 on Amateur Radio.

• Emergencies, logistical issues, and coordination takes place on the commercial radio system as well.

• Race Control uses a 9-1-1 agency designed intake for custom created for Hood to Coast. – Average emergency traffic processing time to one of five 9-1-1 centers is 60 to 90

seconds.

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Cathy…The Miracle of 2007

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Communications Systems• 5 – 2 Meter Repeaters on System/Main Net

– 147.12 Mt. Hood (K7RPT)

– 147.04 Portland West Hills (K7RPT)

– 146.88 Meissner Lookout-Columbia County (N7EI)

– 14?.?? Wickiup Mountian-Clatsop County (W7HTC)

– 147.18 Megler Mountain-Pacific County (NM7R)

• All owners working together to link all repeaters via RF and IRLP.

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Tactical System 2/Net 2

• 3 – 2 Meter Repeaters:

– 145.43 Sandy

– 146.80 Portland-Mt. Scott

– 147.27 Timber-Washington County

• All these are also linked together via the WORC System.

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Commercial Logistical System

• 5 – UHF “Business Band” Digital 2 channel linked “signal select” repeaters

– Ski Bowl-Government Camp, Mt. Hood

– KGON Tower-Portland West Hills

– Meissner Lookout-Columbia County

– Wickiup Mountain-Clatsop County

– Tillamook Head-Clatsop County

• Race Control-US26 Sylvan Summit (800’ elev.)

• Back up Race Control in Vancouver (285’ elev.)

• 30 mobile radios, 220 Portables

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Race Control – W7HTC/WQTA883

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Ready for Race

Day

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Race Control in action

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Jordy LaForge on the Bridge?

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Date: _____ Time: _____ Calltaker: __________ Callsign: _____

Reporting unit: __________ Callsign: __________

HOOD to COAST Request for Assistance Form

Clackamas Co. 911: 503-655-8911 Columbia Co. 911: 503-397-1521

Fax: 503-650-3927 Fax: 503-397-7797

Multnomah Co. 911: 503-760-6911 Clatsop Co. 911: 503-325-2061

Fax: 503-823-3940 Fax: 503-325-4897

* Seaside 911: 503-738-6311 Fax: 503-738-6554 (past Ft. Clatsop &L/C Rds)

Location:

Address: ________________________________________

Intersection: ____________________________________

Checkpoint: ____________________ N E S W

Milepost: _____ City: ___________________

Situation:

How obtained?

Walkup Ham Radio CB Radio Other: ______

Assistance Needed:

Police Fire Medical Other: _______________

Situation:____________________________

______________________________

_________________________________________________

Patient Information: Circle or fill in as needed

Conscious: Yes No Semi If no – CPR? ______

Breathing: Yes No Difficulty

Age: ______

Male Female

Additional: __________________________________

** see back if additional patients **

If motor vehicle crash:

Number of vehicles? ___________________________

Type of accident? T-Bone Head on Veh/Object Rollover

___________________________________________

Number of patients? _____ Injuries? _________

Anyone trapped? _____________________________

Vehicles blocking? ____________________________

HAZMAT? (leaking chemicals? Placard?) ____________

If hit and run – direction of travel? _______________

Date: _____ Time: _____ Calltaker: __________ Callsign: _____

Reporting unit: __________ Callsign: __________

Additional Patients: Patient #2

Conscious: Yes No Semi

Breathing: Yes No Difficulty

Age: ______ Male Female

Additional: __________________________________

Patient #3

Conscious: Yes No Semi

Breathing: Yes No Difficulty

Age: ______ Male Female

Additional: __________________________________

Situation:_________________________________________

_________________________________________

_________________________________________________

When? _______________________________________

Alcohol? Yes No Drugs? Yes No Specify:_____

Physical or Verbal Injuries? _________________

Who? (Name, age, race, male/female, clothing, other)

1. _________________________________________

2. _________________________________________

Vehicles?

Color Year Make Model License/state Other?

1. _________________________________________

2. _________________________________________

Situation:________________________________________

_________________________________________

_________________________________________________

What on fire? ________________________________

Smoke showing? _________ Flames?____________

Size? ______________________________________

Injuries? ___________________________________

Hazards/threats? _____________________________

Lines down? _______ Arching? ____________

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How many agencies does Hood to Coast/Portland to Coast coordinate with?

(ahh…44!)• US Forest Service

• Hoodland Fire District

• Oregon Department of Forestry

• Clackamas County Sheriff’s Office (– Who seek mutual aid with Estacada, Boring, and

Molala Police Departments.

• Oregon State Police

• Oregon Department of Transportation

• Sandy Police and Fire

• Gresham Police and Fire

• Multnomah County Sheriff’s Office

• Portland Police Bureau

• Portland Fire and Rescue

• Portland Public Works

• Scappoose Rural Fire Protection District

• Scappoose Police Department

• St. Helens Police Department

• Columbia County Road Department

• Columbia River Fire and Rescue

• Mist/Birkenfeld Rural Fire Protection District

• Elsie/Vinemaple Rural Fire Protection District

• Clatsop County Sheriff’s Office

• Clatsop County Road Department

• Astoria Water and Public Works

• Gearhart Police

• Gearhart Fire

• Lewis and Clark Fire District

• More………………

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Yes, More!• Seaside Police Department

• Seaside Fire and Rescue

• US Coast Guard

More yet….

• Sam Barlow School District

• Gresham School District

• Scappoose School District

• St. Helens School District

• Astoria School District

• Seaside School District

• We work with five 9-1-1 agencies too:

• Clackamas County 911 –“C-Com”

• City of Portland Communications Bureau

• Columbia 911 Communications District

• North Clatsop/Astoria 911

• South Clatsop/Seaside 911

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Rental Staff Car Installations

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Poluted Staff Vehicles

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Joe AE7FI at Exchange 17, St. Helens

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The Team at Exchange 1 Government Camp

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Al AC1AC with help at Exchange 6

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Exchange 4 – HWY 26 at Cherryville

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Jason KD7YJZ and the XYL

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Exchange 28 on HWY 202

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Entire Team Crossing the Finish Line together

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Party at the Beach

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The End?Well not quite yet…

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INTRODUCING THE BETTER SERIES

The Races

Hippie Chick – May 10th,

Hillsboro, OR

• 99% Female

• 28 States

• Largest Women’s Half

Marathon

• Half and Quarter Marathon

The Races

Helvetia Marathon– June 7th, Helvetia, OR

• 64% Female

• 29 States

• Amateur Radio needed here

too…It is today!

• 10K, Half and Quarter

Marathon

The Races

Red White And Blues– July 6th, Portland,

OR

• Starts and finishes at

largest Blues Festival west

of Mississippi

• Supports the Oregon Food

Bank

• Racers gain entry to Blues

Festival

• 10K and 5K

Overview

• Competitors “Best Of Awards”

-Hippie Chick: Best Women’s Event

-Helvetia: Best Half Marathon

-Pints: Best 10K

• Participation

-2013 Total: 12,379

-2014 Projected Total: 20,106

The Races

Crawfish Crawl– Aug 9th, Tualatin

• 64% Female

• Beautiful Tualatin, Oregon

course

• This event has a small town

feel

• 5K

The Races

Pints To Pasta– Sept 7th,

Portland

• 66% Female

• 25 States

• Most popular 10K in

Portland

• Amazing outdoor spaghetti

lunch

The Races

Turkey Trot– Nov 27th

West Linn, OR

• 56% Female

• One of the most popular

race dates of the year

• Entire families Participate

• 5k

Reach the Beach Bicycle Race

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Why so many sporting Events?There is Hood to Coast, Reach the Beach, The Better Series, Cycle Oregon, The Hillsboro Air Show, Bridge Pedal, Portland Marathon…The list goes on and on. So as an Amateur Radio Operator. Why should you volunteer for any of these?

Answer: These are real life mass gatherings of people, that by their nature, generate real life emergencies, logistical and operational challenges. As well as provide real life practice for handling critical information and traffic. It is by far the best training out there.

So get out of the a little. Do some of these. The experience you gain will be valuable. To volunteer for Hood to Coast, go on line to:

http://ham.hoodtocoast.com. Select your exchange and shift time. All information and instructions are on this website as well, and up dated often. Race control volunteers are ask to email martin@htcrelay.com and/or chad.htc@tormac.us. Please send EOC or Net Control “resume”.

QUESTIONS????

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Thank you

Sea Pac and Happy 100 to the ARRL.