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Introduction to the eBMS Platform

Our purpose

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We help organisations to automate paper & spreadsheet registers

onto a new & proven web based management platform , giving them

greater efficiencies, compliance, reporting and control.

Take your old paper, Access, Excel, legacy registers & non-formalized processes and …

Build user-friendly solutions on a ‘web-based database platform’ tailored to suit your exact & unique requirements. We call this the eBMS Platform.

We also have deep VBA skills to assist with all your spreadsheet solutions.

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What we do:

MS Excel Spr/sheets

Outdated & Complicated Database

Paper Forms(i.e. forms)

How common is the above in your work environment?

Disorganised Processes

No Workflow & Limited Collaboration

No Management Dashboards & Limited Reporting

Inefficient & Inadequate Outcomes

People trapped behind Spreadsheets

Multiple versions ofExcel Spreadsheets

Old Legacy Systems & Technology

Data Overload, no information

Fix ‘common frustrations’ within organisations & departments?

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How we do it – Step 1We start with a toolbox full of value added features

SQL Database Scalable Templates & Systems

Branded Navigation Portal Effective & Flexible Workflow

Automatic Business Rule Scheduler

Email Integration

Calender Integration Versatility of Data Integration

Permission Based Security Clear Audit Trail

Document & Policy Library Fully Customisable

Dashboard & Drill Down Reporting

Automated Reminders

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Our platform is like

‘playdough’.

We can shape & configure the eBMS

platform features around your exact data

capturing, management and reporting

needs.

Helping you to drive

outcomes, achieve compliance

and gain more control.

How we do it – Step 2We then shape it around your unique requirements

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The advantages for your organisation are …

Enables you to have:

comprehensive management systems

(hosted)

with value added features

100% fully customised

build in short timeframes

Integrated with other systems

at low cost with rapid ROI

‘Big System Features at Small System Prices’

That offers

Improved & Faster Decision

making

Become Better Organised

Greater process

transparency & accountability

Access data when ever &

where ever i.e. web based

Improved collaboration ,

sign-offs & control

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Scalable to current & future needs Start from ‘Vanilla System’ OR a ‘Clean Canvas’

• Management – Action & KPI Management System – Balanced Scorecard System, – Authority & Delegation Register, etc

• Procurement– Tender & Contract Management System– Regional Procurement Hub,

• Operations– Complaints & Service System– Survey and Action System– Infringement Register – Fleet Management– Property Maintenance System– Loyalty Program , etc

• Human Resources – Training Management System– OH&S Systems– Employee Database Management System– Staff Rotation System– Induction Processing System , etc

• Financial & Risk – Risk Reporting, Assessment and Tracking System– Compliance Systems, etc

• Environmental Management – NGERS Management System– Waste & Incident Monitoring

• ‘Build your own Solution – Enables councils to create unique applications to

streamline any business process

Example of Systems we can do:

eBMS is a Scalable Web-based

Database Applications Platform:

We offer flexible solutions to help you

capture, manage ,report and drive

desired outcomes .

Scale-up as needed

Is there any other way that our product could be useful? & Why would you find this solution helpful?

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Easy to use with own ‘Look & Feel’

Complete customisation

around your processes flows

Your own look & feel with maximum scalability

Start with one solution and

add over time as your needs

unfold

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Dashboards for better KPI management

Charting of data in customised management dashboards The interrogation

of data is easy and quick

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Users can build their own selection of reports , including ‘drill-down’ reports.

Grouping of data for improved “drill down”

Various profile reports which is

quick and easy to design by the

user. Once designed, the

reports are available at their finger tips – this turns out to be a huge time saver

for staff.

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Effective Workflow & Sign-Offs

We achieve your workflow objectives through the many ways we can configure it.

Responsible person, status, and priority for all forms

Manager Approvals

My eForms ‘Todo List’

As complex as your need dictates

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Automated Business Rule configuration to automate actions

Set Scheduler to run when you need it.

Set Scheduler to prioritise

data

Activate automated:

• Notifications & Reminders

• Altering content within records

• Importing & exporting of data

• Adding of records

•Raising record priority

•and many more

Automated activities can be triggered through our scheduler or at the push of a button.

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The platform is intuitive and intelligent – Support Excel Functionality

Advanced formula engine supporting Excel functionality and more Sophisticated behaviour can be attached to many aspects of forms Behaviours can be triggered from form interaction or scheduled events

Traffic Light Reporting

Calculation and intelligence driven forms

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Easy to use templates for data capturing

Collapsible forms - more user friendly

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A library to store your key policy and other documents for quick

referencing.

Inbuilt Policy & Document Library

A variety of ways to attach documents to your records

which will ensure better ‘case management’.

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Escalation and notifications

There is a wide variety of ways to

configure automated email communication in order to drive the

correct action management e.g.

notification, reminders, sign-offs,

etc

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Have imbedded video or

information buttons to

show what is expected e.g. ‘Training on the

job’

Easy to use for current & new employeesMaking it easy to use or setting keeping standards -

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eBMS is Easy to Manage & Maintain

- Built in control for deleting

records- Efficient

integration (Import &

Export of date vis CSV files

- The effective scheduling of

business rules, reminders, and

integration procedures.

- The management of templates

(i.e. eForms) in an effective and efficient

way.

- Multi Level security to

ensure that authorised people are

working with the right data.

- Capability for greater

compliance and control demand

a clear audit trail on all

system activities.

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Helping you to resolve integration headaches

Data can be imported and exported easily in excel or csv format

Imports and exports can be scheduled to help integrate with other systems

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What’s in it for you?

www.ebms.com.au

Do more with less effort at higher quality

Affordable process automation for any size of organisation

Rapid solution building for fast benefit realisation

Become better organised via tailored web-based systems

Makes your process activities more agile & transparent

Drive & implement process improvements

More than just capturing data, but drive business outcomes

Quick and better decision making

Access your solutions on all devices e.g. Tablets & Smart Phones

Better delivery of KPIs

Improved control over approvals & sign-offs