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Human Resources — Business Process Guide

Process: How to Apply (Staff and Management)

Module: Recruiting Solutions

High Level Description Process How to Search and Apply for a Job at Cal State East Bay Module Recruiting Solutions Document Type Business Process Guide

Revision Control Date By Action Pages 12/3/2018 Erica Escamilla Created 12

Table of Contents Table of Contents ............................................................................................................................................................. 1 Overview ........................................................................................................................................................................... 1 Locating Management and Staff job listings ..................................................................................................................... 2 Applying for a Job ............................................................................................................................................................. 3 Accessing Saved Applications ........................................................................................................................................ 12 Whom to Contact for Help? ............................................................................................................................................ 12

Overview This business process guide demonstrates how to search and submit an online application for staff and management positions at Cal State East Bay.

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Locating Management and Staff job listings 1. Go to

www.csueatbay.edu/jobs

2. Existing Staff, MPP and Faculty employees should select the Current Cal State Eat Bay Employee link. ALL other applicants (including student employees) should select the External Job Applicant link.

Applicants can view all campus job postings by clicking the All link. However, job postings are also categorized by type: Faculty, Management, and Staff positions.

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3. Click on the Job Title of the job opening to see details of the position.

The Job Announcement page displays.

4. Click on the Apply Now button to submit an application for the displayed job.

Applying for a Job Note: If you do not have an existing User Name and Password, click on the Register Now hyperlink to create an account. Returning applicants should use the previously created User Name and Password. The Register page displays.

5. Select a User Name and password, click the Register button once complete.

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The My Profile page displays.

6. First time applicants will be required to enter name, address and other contact information, once complete, click the Save button at the top or bottom of the page.

You will be redirected to the online job application upon Save.

7. Upload a cover letter, resume, etc. by clicking the Attach hyperlink located next to the appropriate attachment description or upload additional attachments by clicking the Add Additional hyperlink located below the list of required attachments.

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8. Click the Browse to search for the document you would like to upload.

9. Select the document you wish to upload.

10. Click the Open button on the bottom of the File Upload window.

11. Click the Upload button to attach the selected document to the job application.

Note: Repeat these steps to upload additional attachments.

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12. Click the Add Work Experience hyperlink to enter previous work experience.

13. Enter applicable

information and click the Save & Return button to move the next section or the Add More button to add additional employment history.

14. To provide details regarding your Education History, select the Highest Education Level from the drop-down list.

15. Click the Add Post-Secondary Education History hyperlink to provide details regarding degree.

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16. Enter the required

information and click the Save & Return button to move to the next section or the Add More button to provide additional education history.

17. To add license and certificates to your application, click the Add Licenses and Certificates hyperlink.

18. Select the appropriate License/Certificate from drop-down list.

19. Enter the required information and click the Save & Return button to move to the next section or the Add More button to provide additional licenses or certificates.

20. Click the Add Languages hyperlink to provide details of langue’s spoken.

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21. Select language from drop-down list, provide speaking, reading and writing proficiency level.

22. Click the Save & Return button to move to the next section or the Add More button to enter another language.

23. Click the Add Reference hyperlink to add personal or professional references.

24. Select the Reference Type from the drop-down list and provide name, title and other contact information.

25. Click the Save &

Return button to move to the next section or the Add More button to enter additional references.

26. Under the

Application Questionnaire section, please indicate work eligibility.

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27. Under the Referral Information section, external applicants will be required to identify if they were a previous employee of the university.

28. Click the Submit

button to submit a completed job application.

If you are not ready to submit the application, click the Save for later button to store the application. The next section will provide details on accessing saved applications. Upon submission, External applicants will be redirected to a series of supplemental questionnaires.

29. Select the appropriate

response and click Continue.

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30. Select the appropriate response and click Continue.

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31. The final questionnaire includes the Terms and Agreements affirmation. Applicants must agree to move forward with submission.

32. Click the Submit

button to route application to hiring department for screening.

Note: Upon submission, applicants will receive an automated email notification. Submitted applicants cannot be modified.

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Accessing Saved Applications 33. When you are ready to

submit a saved application, navigate to the Careers page and enter your User Name, Password and click the Login button.

34. Once logged in, click the

My Career Tools hyperlink.

35. Saved and submitted

applications will appear in list for specified period.

36. Click on the Application

title of the job application you wish to submit (Not Applied status).

37. Click the Submit button.

Whom to Contact for Help? For additional help or to report problems with this functionality, please log a ticket via the Service Desk (https://www.csueastbay.edu/its/service-desk/index.html).