How to Correct IRS Errors after initial 1094 Submission - 2019€¦ · the transmittal (see below). The number is automatically calculated by ACA-Track, but you will need to resubmit

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How to Correct IRS Errors after initial 1094 Submission - 2019

Accessing the IRS errors

1. To access errors, log on to www.ACA-track.biz.

2. Click on Benefits, then ACA Reporting

3. Select the Reporting Year and then click on “Select”

http://www.aca-track.biz/

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4. On the ALE Member Dashboard screen, click on “Corrections”

5. Errors will be listed with a link to the error location for easy correction access.

Understanding the IRS errors

1. There can be 1094 errors that need to be corrected, as well as 1095 errors.

2. The most common 1095 error that clients get from the IRS is a mismatch between the individual’s

name and SSN.

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3. If the field under “Covered Individual Name” is blank, and only a name appears under “Name”, then

the SSN error is with the Employee. If there is a name under “Covered Individual Name”, then the

SSN error is with the Covered Individual

4. To correct the error for an employee, click on the Edit button found on the far right. That will take

you directly to the Employee Details where you will make the correction.

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5. Enter the correction(s) directly into the appropriate fields, then click “Save Changes”. If you need to

reprint the employee’s 1095, click on “Save and Print”. A pdf will be generated, and you can access

it under “Documents” in the ALE Member Dashboard.

6. To correct a Covered Individual, click on the Covered Individual Details tab. Locate the Covered

Individual you wish to correct and click “Edit”.

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7. Enter the corrections for the covered individual, and click on Save

8. To correct 1094 errors, the process is the same – click on “Edit”, and you will be taken to the

location where you’ll make the correction.

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9. Example: for Error AIRBR835: Total Employee Count for ALE Member (monthly) is less than Full-

Time Employee Count for the same month – you would correct the FTE month that is larger than the

Total Employee Count, then click Save.

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10. After completing the corrections and clicking on Save or Save Changes, you will be taken back to

the IRS Corrections page where you will see the Edit with the author and a Date and Time stamp –

this will help you keep track of your corrections/edits.

11. All correctable errors for employee records should be done in the IRS Corrections module with 2

(two) exceptions:

• Adding an employee and

• Deleting an employee.

To add an employee during the Correction process, use the Reporting Set Editor. Access Reporting

Set Editor via the Reporting Set and click “Review”:

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Once in the Reporting Set Editor, click on “Add Employee” and fill in all necessary fields, then Save

Changes.

To Delete an employee from a reporting set, go to Reporting Set Editor. Filter for the employee,

click Edit, mark the "Do Not Report" box in the Employee Details tab, and Save Changes.

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12. Adding or Deleting an employee from the IRS submission will require you to resubmit the 1094

because adding or deleting an employee changes the total number of forms 1095-C that are sent in

the transmittal (see below). The number is automatically calculated by ACA-Track, but you will need

to resubmit the 1094. Directions are found on Item # 14 below.

13. Once you have made all 1095 corrections, you are ready to click on “Submit 1095 Corrections”.

You will be asked to enter your login credentials again and “SUBMIT” to the IRS as a final step.

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14. Once you have made all 1094 corrections, you’ll want to generate a pdf of the corrected 1094,

review it and make sure it’s accurate. On the IRS Corrections page, click on “Generate 1094 PDF”.

A pdf of the new, corrected 1094 will appear under “Documents” on the ALE Member Dashboard.

Review the 1094 to ensure all information is correct.

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15. Now you are ready to resubmit the 1094 to the IRS. Click on “Submit 1094 Corrections”. You will

be asked to enter your credentials, then Submit to IRS.

16. After resubmitting to the IRS, check back later to see what the IRS response is to your

resubmission(s). If the response is “Accepted without Errors”, you are DONE! If the IRS response is

“Accepted with Errors”, you will need to continue the correction process until you have determined

that the errors are not correctable.

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If you need assistance with any part of the correction process, please contact your Client Success

Advisor.

Reminder: Failure to file correct information returns may result in a penalty of $250

per return for infractions. Source: 26 US Code § 6721 Failure to file correct information

returns to IRS.

Information provided by PSST, LLC concerning the Affordable Care Act is not legal advice and should not be treated as such. If you have questions about

how the Affordable Care Act will affect you as an employer, please consult legal counsel.