How to Handle a Slide MasterPowerPoint 2007 & 2010

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Slide Master Edit Master

Slide Master Master Layout

Slide Master Edit Theme

Slide Master Background

Slide Master Page Setup

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Slide Master Edit Master

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What is Slide Master?

The Master Slide is the design template or design theme used for the slides within your presentation. There are four different master slides -- title master, notes master, handout master and the most common, the slide master.

All slides in a presentation are created using the fonts, colors and graphics in the slide master, with the exception of the Title slide (which uses the title master). Each new slide that you create takes on these aspects.

To make global changes to your slides, edit the master slide rather than each individual slide.

Example:

Someone did not like the color choice of the design template. He made a change to the master slide so that she did not have to change each slide individually.

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What is the use of Slide Master?

The slide master’s purpose is to let you make a global change — such as replacing the font style, Change the font or bullets, Insert art, such as a logo, change header & footer etc. that you want to appear on multiple slides Change placeholder positions, size, and formatting.

The background color, title, and images on the slide master appear on every slide of your presentation. You can set the appearance of bullets, place holding for images, and the font for each section of your slides. Universal style changes can be made to every slide in your presentation by formatting the slide master, leaving the content of each slide unchanged.

Each slide master allows you to format a variety of different layout slides, each of which can have slightly different formatting and be applied to slides with different purposes

Masters and templates act like frameworks that let you create presentations that are consistent in look and layout. In addition, themes which are new for this version of PowerPoint are like templates on steroids.

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Differentiating between Templates and Themes

So what’s the difference between Templates and Themes? Let me tell you first what Microsoft calls them: Templates are PowerPoint Templates, and themes are Office Themes. That in itself makes the distinction complete — whereas templates are limited to being used within PowerPoint itself, themes are design looks that work in other Microsoft Office applications such as Word and Excel.

Apart from that difference, the way templates and themes work in PowerPoint isn’t too different. In fact, many times the terms are used interchangeably

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How to Open a Slide Master & several layouts?

Go to View Slide Master

Click Slide Master

Slide Master

Several Layouts

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How to Keep Multiple Slide Master in Presentation

Under the Slide Master enablethe Preserve option

To insert the New Master Click onInsert Slide Master Option

Slide Master 1

Slide Master 2

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Preserve the Slide Master beforeinserting another Master Slidebecause this option ensuresyour masters won't delete if theyare not in use

How to Apply a Layout on a Slide

To apply a Layout right click on the particular Slide and select the Layout you want to apply

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How to Use a Theme, Layout or Slidefrom a Different Presentation

Go to Home Tab New Slide Reuse Slides

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How to Use a Theme, Layout or Slidefrom a Different Presentation [Cont’d]

It will open a Reuse Slides Pane to your right hand side screen

Browse the another Presentation, it will load in the Reuse Slide Pane

Then right click on the layouts and select the task which you want to perform

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Insert a New Layout

Go to Slide Master Click on Insert Layout Option

New Layout

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Rename the Layout

Select the Particular layout that you want to Rename

Click on Rename and change the Layout name

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Delete the Layout

Select the Particular layout that you want to Delete

Click on Delete option

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Slide Master Master Layout

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Customize a New Layout

Go to Slide Master Click on Insert Placeholder option

Placeholders are specified areas for text that appear when you create a new slide. Just click within a placeholder to add text. It can be moved, resized, and reformatted on the slide master by clicking and dragging them. When you format the placeholders on a slide master, the placeholders appear on all slides with that format

Go to Insert Placeholder then click any specific type of content, text, chart, table, picture, etc. (as per your requirement) and hold the mouse then drag the placeholder to the desired location

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Customize a New Layout [Cont’d]

Example of Customizing a Layout

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Master Layout

The Master Layout contains only five Placeholders, you cannot put more than five Placeholders

Go to Slide Master Click on Master Layout

If by mistake you have deleted any placeholder you can put it again from the Master Layout

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How to remove Slide Title

If you Don’t want to use Title Placeholder you can simply uncheck the Title option

Go to Slide Master uncheck the Title checkbox

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Click to edit Master title style

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How to format the Header & Footers

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If you want to apply the Header & Footer in you presentation, you can format them as per your own requirement

Go to Slide Master and fix everything on the Master Layout

Reposition your Header & Footer as per your requirement

Master Layout

Date

Page Number

Footer

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Slide Master Edit Theme

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Create a New Theme Color

Theme colors contain four text and background colors, six accent colors, and two hyperlink colors. Under Sample, you can see how the text font styles and colors look before you settle on your color combination.

To change the theme colors, do the following:

Go to Slide Master Edit Theme Colors Create New Theme Colors

Tip: The colors inside the Colors button represent the theme applied to your presentation.

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Create a New Theme Color [Cont’d]

Under Theme Colors, do one of the following:

Click the down arrow of the color that you want to change, and then choose a color from the main list.

Click More Colors, and do one of the following:

On the Standard Tab, Select a Color.

On the Custom Tab, enter a Recipe for a Color that you want.

In the Name Box, type an appropriate Name for the New Theme Colors, and then click Save.Tip: If you want to return all theme color elements to their original theme colors, click Reset before you click Save.

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Define the Theme Font Face

Every Office Theme defines Two Fonts — one for Headings and one for Body Text. They can be the same font (used everywhere) or two different fonts. PowerPoint uses these fonts to construct automatic text styles. In addition, Quick Styles galleries for text and WordArt use these same theme fonts.

Go to Slide Master Edit Theme Fonts Create New Theme Fonts

Define your Heading Font & Body Font then give the Name and Save the Fonts.

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Select a set of theme effects

Theme effects are sets of lines and fill effects. As shown in the illustration, you can choose from different groupings of effects to meet the style of your presentation.

Although you cannot create your own set of theme effects, you can choose the effect that you want to use in your own document or presentation theme.

Go to Slide Master Edit Theme Effects

Click the Effect that you want to use.

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Create Theme & Edit Theme

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You can create many different custom themes by starting with the core built-in themes. The customization for theme colors, theme fonts, and theme effects is next to the Themes gallery. Choose a theme, change its settings or define your own, and then save the settings as a new theme in your gallery.

Go to Slide Master Themes Save Current Theme

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Slide Master Background

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Set up the Background Style

Go to Slide Master Background Background Styles Format Background

Perform the task as per your requirement then Click on Apply to All

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Hide Background Graphics

If you have applied some Graphic or Style in Master Layout and you don’t want to apply through out the presentation, do the following:

Go to Slide Master click on the Particular Layout you wan to omit the Background then

Check on the Hide Background Graphics

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Slide Master Page Setup

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Define the Page Setup & Orientation

Go to Design tab Page Setup

The following list describes the controls in this dialog box:

Slides Sized For: This drop-down list lets you set the size of your slides based on how you plan to present them. The most common is to present the slides on a standard computer screen, which has an aspect ratio of 4:3. Other options on this drop-down list include different screen ratios, suitable for wide-screen displays, standard sized paper, and even 35-mm slides. A Custom option lets you set any width and height.

Width: Set a custom width for your slides.

Height: Set a custom height for your slides.

Number Slides From: If your slides include numbers, this option lets you set the number for the first slide. The default is 1.

Orientation: Set the orientation to portrait (tall and skinny) or landscape (short and fat). You can set the setting separately for your slides, handouts, and notes. The most common setting is for the slides to use landscape orientation and the notes and handouts to use portrait.

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On-Screen Show

If you created your content using a legacy PowerPoint file or perhaps a company template, then the culprit in this scenario is most likely due to On-screen Show not being selected. This is a setting in PowerPoint Page Setup.

Note that this is the default setting when you create a new PowerPoint file, so chances are, you don’t have to worry about changing the setting. But if you’re seeing your images cut off, then read on.

To verify that you have the correct setting, do the following:

From within PowerPoint, select the File Menu.

Select Page Setup.

Look at the first option, “Slides sized for.”

Verify that On-screen Show is selected.

Click OK.

Republish.

The other thing to look out for is that your images are sized to fit within the PowerPoint template. That is, if you have any large images, make sure the edges don’t go past the white area in your PowerPoint slide; if they do, then it’s Goodbye images!

Lastly, make sure your file’s Slides Orientation is set to Landscape and not Portrait (PowerPoint -> File -> Page Setup).

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BY: HARVINDER SINGHSenior Process Executive @ Syven Global Services

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