How To Schedule 4 th Year Rotations January 2011

How To Schedule How To Schedule 44thth Year Rotations Year Rotations

January 2011January 2011

Internal Medicine Sub-I Internal Medicine Sub-I and Neurologyand Neurology

Surveys must be submitted bySurveys must be submitted by

Friday, January 21, 2011, 12pmFriday, January 21, 2011, 12pm

Assignments will be available to Assignments will be available to view view

on myMedWeb on January 28, 2011, on myMedWeb on January 28, 2011, 5pm5pm

Things We Will Keep in Mind…Things We Will Keep in Mind…

Are you applying to Medicine or Are you applying to Medicine or Neurology for residency?Neurology for residency?

No Internal Medicine Sub-I or No Internal Medicine Sub-I or Neurology offered in December or Neurology offered in December or JanuaryJanuary

Think in terms of time frameThink in terms of time frame• Take it early or late, in the fall or in the Take it early or late, in the fall or in the

springspring

You Are Our Priority!You Are Our Priority!

From February 1From February 1stst – May 1 – May 1stst, , departments will schedule USC departments will schedule USC students onlystudents only

No visiting students will be permitted No visiting students will be permitted to schedule a rotation for 2011-2012 to schedule a rotation for 2011-2012 during that timeduring that time

Priority is given to USC studentsPriority is given to USC students

Scheduling SelectivesScheduling Selectives

Quick Review:Quick Review:• Need 16 weeks of selectivesNeed 16 weeks of selectives• Selectives must be taken at USCSelectives must be taken at USC• Selectives are 4 weeks in lengthSelectives are 4 weeks in length• 1 List A, 1 List B, 2 from either List B or 1 List A, 1 List B, 2 from either List B or

CC

Scheduling SelectivesScheduling Selectives Check MedWeb for list of selectives and information Login to myMedWeb & click on “Student Information

Services” Click on “My Petitions” on the left hand side menu Click on “Add New Petition” Choose Clerkship Credit Type – Selective Credit Select Clerkship Fill in the begin and end dates and number of weeks Click on Submit You will receive an email confirmation if approved or

not







Scheduling ElectivesScheduling Electives

Quick Review:Quick Review:• Need 16 weeks of electivesNeed 16 weeks of electives• Electives can be 2-6 weeks in lengthElectives can be 2-6 weeks in length• The following are considered electives:The following are considered electives:

• ““Away” rotations completed at other Away” rotations completed at other institutionsinstitutions

• ResearchResearch• International RotationsInternational Rotations

Electives: “Away” RotationsElectives: “Away” Rotations

Receive email confirmationof your dates and where

to report on 1st day

Check website for program/institution you want to visit

Submit application (and fees) directly to the program

(visiting student coordinator)

Submit your petition with the email confirmation in lieu of

a faculty preceptor’s signature

Elective Applications:Elective Applications:Frequently Requested InfoFrequently Requested Info

Letter of Good Standing (from the Letter of Good Standing (from the Dean)Dean)

Academic TranscriptAcademic Transcript Less common but sometimes Less common but sometimes

requested…requested…– Application with a stamp of the school Application with a stamp of the school

sealseal– Letter of recommendationLetter of recommendation– CV or resumeCV or resume

Letter From the “Dean”Letter From the “Dean”

Includes verification of:Includes verification of:– Malpractice insurance, HIPAA compliance, Malpractice insurance, HIPAA compliance,

Health insuranceHealth insurance

Does NOT include verification of:Does NOT include verification of:– Immunizations (contact Student Health Immunizations (contact Student Health

and speak with Maria Tahay, 323-442-and speak with Maria Tahay, 323-442-5631 or email her at [email protected])5631 or email her at [email protected])

– USMLE scoresUSMLE scores

Elective Document Request Elective Document Request FormForm

Visiting Student Application Visiting Student Application Service (VSAS)Service (VSAS)

Web-based application for applying Web-based application for applying to outside electivesto outside electives

Apply to multiple schools online with Apply to multiple schools online with one applicationone application

Streamline the process, standardize Streamline the process, standardize application materialsapplication materials

VSAS (cont’d)VSAS (cont’d)

90+ participating schools90+ participating schools Requirements vary by institutionRequirements vary by institution Be sure to check each program for Be sure to check each program for

specificsspecifics Some materials may need to be Some materials may need to be

submitted outside of the VSAS submitted outside of the VSAS systemsystem

VSAS FeesVSAS Fees

$35 for the 1$35 for the 1stst school school $15 per school thereafter$15 per school thereafter

VSAS Access to Students: February VSAS Access to Students: February 20112011

(from the Office of Student Affairs)(from the Office of Student Affairs)

Other fees vary by schoolOther fees vary by school

Electives: International Electives: International RotationsRotations

We have affiliation agreements with a We have affiliation agreements with a few international schools few international schools

– – Contact Elinor Gregorio (Contact Elinor Gregorio ([email protected]))

If you can’t find information about If you can’t find information about something specific, please let us knowsomething specific, please let us know

Electives: ResearchElectives: Research

4 - 8 continuous weeks4 - 8 continuous weeks Research Elective Form Research Elective Form

– Faculty SponsorFaculty Sponsor– Detailed description of the projectDetailed description of the project– Proposed weekly scheduleProposed weekly schedule

Requires signature of your faculty Requires signature of your faculty advisoradvisor

““I need to cancel a I need to cancel a Rotation…”Rotation…”

Up until May 1Up until May 1stst, notify Estella Turla in , notify Estella Turla in Student Affairs via email: Student Affairs via email: [email protected]

Notify the course coordinatorNotify the course coordinator After May 1After May 1stst, approval must come from , approval must come from

the course director/coordinator by using the course director/coordinator by using the selective/elective drop/change formthe selective/elective drop/change form

Selective/Elective Drop/Change Form

Things to Remember!Things to Remember! Continuous weeks – ALWAYS!Continuous weeks – ALWAYS! Petitions are subject to approval by the Office of Petitions are subject to approval by the Office of

Student AffairsStudent Affairs Petitions MUST be submitted 6 weeks prior to the Petitions MUST be submitted 6 weeks prior to the

start of your rotationstart of your rotation NO RETROACTIVE CREDITNO RETROACTIVE CREDIT Student critiques MUST be submitted within 6 weeks

from the end of your rotation

You can view your scheduled rotations online You can view your scheduled rotations online approximately 2 weeks after petitions are received in approximately 2 weeks after petitions are received in

our officeour office

Questions – Just Ask!Questions – Just Ask!

Petitions/Int Med Sub-I and /Int Med Sub-I and Neurology Assignments/VSAS: Neurology Assignments/VSAS: Estella Turla Estella Turla

(([email protected]))

Office Hours – Check your email!Office Hours – Check your email!

Documents

How To Schedule 4 th Year Rotations January 2011