Upload
others
View
5
Download
0
Embed Size (px)
Citation preview
1
HR ForumCreating Inclusive Workplaces:Diversity, Inclusion, & Compliance
May 26, 2016
2
FLORIDA STATE UNIVERSITYOffice of Human Resources
Agenda
• HR Updates• Creating Inclusive Workplaces• Up Next• One-on-One Questions
3
FLORIDA STATE UNIVERSITYOffice of Human Resources
HR UpdatesCommunications• FLSA Overtime Changes
– Goes into effect December 1, 2016
– Increases minimum salary for exempt (overtime ineligible) employees to $47,476
– Salary minimum will be updated every 3 years (starting 2020)
– HR analyzing and developing implementation plan
– Recommendations will be set centrally
– Meetings and communications over coming months (HR Forum)
4
FLORIDA STATE UNIVERSITYOffice of Human Resources
HR UpdatesCommunications• FLSA Overtime Changes
– Employees reclassified to nonexempt won’t change pay plans Creating A&P Nonexempt plan
Duties, retirement, benefits, leave accruals, pay for regular hours worked won’t change
Become overtime eligible
Will have some time keeping changes
– Departments and managers must manage overtime Require pre-approval (but if they work we must pay)
Don’t allow to work over
5
FLORIDA STATE UNIVERSITYOffice of Human Resources
HR UpdatesCommunications• Employment of Relatives (Nepotism) Policy
– Goes into effect July 1, 2016– Posted to website & listserv early June
Guidance on how/when to use in hiring
– Form will replace memo– Relative anywhere up the chain of command (or
dotted line reporting) triggers policy (even on OPS hire)
– Questions: Katie Filomio, [email protected]
6
FLORIDA STATE UNIVERSITYOffice of Human Resources
HR UpdatesEmployment & Recruitment Services• Summer Camp Background Checks
– Reference Essentials of Summer Camp Background Checks for 2016
Employee Data Management• Auxiliary Funding Code changes
– Use new fund codes for actions effective 6/17 or later
7
FLORIDA STATE UNIVERSITYOffice of Human Resources
HR UpdatesAttendance & Leave• Pay Period ending 6/30/16 (A)
– Will be accelerated by 1 day due to the July 4th holiday
• Fiscal Year 2016 USPS Personal Holidays– Must be used by 6/30/16 or they will be forfeited
• Compensatory Leave Payout– On the paycheck dated 6/24/16 – Based on an employee’s balance as of pay period ending 6/16/16 – Request to retain should be submitted by 6/10/16
8
FLORIDA STATE UNIVERSITYOffice of Human Resources
Creating Inclusive Workplaces:Diversity, Inclusion, & Compliance
Tonya Kelly, Assistant Director
Amber Wagner, HR Administrator
9
FLORIDA STATE UNIVERSITYOffice of Human Resources
Objectives
• Create inclusive, harassment-free workplaces
• Develop awareness• Promote reporting• Ensure efficient response• Resources
10
FLORIDA STATE UNIVERSITYOffice of Human Resources
Inclusion
Diversity
Compliance
11
FLORIDA STATE UNIVERSITYOffice of Human Resources
Part 1: Compliance
12
FLORIDA STATE UNIVERSITYOffice of Human Resources
Non-Discrimination Laws
13
FLORIDA STATE UNIVERSITYOffice of Human Resources
FSU’s Policies
Equal Opportunity StatementTitle IX StatementNon-Discrimination PolicySexual Harassment PolicySexual Battery Policy
14
FLORIDA STATE UNIVERSITYOffice of Human Resources
Non-Discrimination Policy
Prohibits:• Denying employment opportunities• Taking negative employment action• Quid pro quo• Creating a hostile work environment
Because of an employee’s membership in a protected group in all terms and conditions of academics and employment.
15
FLORIDA STATE UNIVERSITYOffice of Human Resources
Protected Groups at FSU
FSU prohibits discrimination based on:race, creed, color, sex, religion*, national origin,age, disability*, genetic information, veterans’status, marital status, sexual orientation, genderidentity, gender expression, and other legallyprotected groups.
* Duty to provide reasonable accommodations.
16
FLORIDA STATE UNIVERSITYOffice of Human Resources
Examples of Inappropriate Behavior
• Mocking clothes, food, or physical appearance of people from different cultures, religions beliefs, sexual preferences, etc.
• Humor based on stereotyping/denigrating members of protected groups.– Watch out for in-group joking.
• Not respecting different beliefs.
• Making fun of accents or names.
• Hate speech.
17
FLORIDA STATE UNIVERSITYOffice of Human Resources
Examples of Inappropriate Behavior
• Continued unwelcome flirting/requests for dates.
• Calling someone honey, baby, sugar, sweetie, or similar terms.
• Obscene gestures, sounds, jokes, practical jokes, emails, texts, leering.
• Giving unwelcome sexually suggestive compliments.
• Allowing coworkers to harass a colleague who is transitioning from one gender to another.
• Sexual violence.
18
FLORIDA STATE UNIVERSITYOffice of Human Resources
Zero Tolerance Policy
FSU has a duty to: • Investigate • Eliminate• Address effects• Prevent recurrence
Applies to all students, faculty, staff, visitors, and contractors.
Applies to all programs and activities, both on and off campus.
19
FLORIDA STATE UNIVERSITYOffice of Human Resources
Who Handles Complaints?EOC– Against staff, faculty, visitors,
contractors– Procedures in Non-
Discrimination Policy
Title IX Director– Jennifer Broomfield– Against students– Procedures in Student Code
of Conduct
20
FLORIDA STATE UNIVERSITYOffice of Human Resources
Key Points
• Unwelcome conduct
• Intent is irrelevant
• Complaining person need not be target
• Gender and sexual orientation neutral
• Consensual relationships
• Mandatory reporting duties
• Non-Retaliation
21
FLORIDA STATE UNIVERSITYOffice of Human Resources
Part 2: Diversity & Inclusion
22
FLORIDA STATE UNIVERSITYOffice of Human Resources
Culture & Cultural Competency
Culture is made up of a set of values, attitudes and beliefs that differ from one
culture to another.
Cultural Competency is the ability to work effectively with people from different
backgrounds, ethnicities, belief systems, and experiences.
23
FLORIDA STATE UNIVERSITYOffice of Human Resources
CultureCulture is the lens through which we view the world.
Parents Family Geography
Community School Generation
Race Ethnicity Place in Family
Education Religion Travel
Socio-economics Societal Events Life Changes
Role Models Friends Time
24
FLORIDA STATE UNIVERSITYOffice of Human Resources
Culture
The Hidden (Out of Awareness)
The Visible (Conscious Awareness)
Race/ Ethnicity Gender Language Appearance
Physical Ability
Life Experiences Attitudes Body Language
Customs Ethics Age Problem-solving approaches
Thoughts/Perspectives Values Culture
Patterns of handling emotions
What does direct eye contact mean? Concept of time
More than a tip of the Iceberg
25
FLORIDA STATE UNIVERSITYOffice of Human Resources
Developing Cultural Competency
• Awareness of your own worldview• Willingness to learn about other cultures• Committing to fair and respectful treatment• Recognize people as individuals
• Adjusting your lens . . .
26
FLORIDA STATE UNIVERSITYOffice of Human Resources
Developing Cultural Competency
What’s your perception?
27
FLORIDA STATE UNIVERSITYOffice of Human Resources
Employee’s Toolkit• Hard Skills (technical)
– Computer software– Machine use– Accounting – Drafting blueprints
• Soft Skills (interpersonal)– Communication– Motivation– Managing expectations– Cultural competency
28
FLORIDA STATE UNIVERSITYOffice of Human Resources
Goal of Inclusion
Create a productive workplace where people of all backgrounds and cultures feel included, welcome, and valued.
– Inclusive– Respectful
– Productive
29
FLORIDA STATE UNIVERSITYOffice of Human Resources
Benefits of Inclusion
• Happier workplace
• Reduces absenteeism, sick leave, and turnover
• More motivated and engaged employees
• Better teamwork
• Creative solutions
• Better communication
• Improved customer service
30
FLORIDA STATE UNIVERSITYOffice of Human Resources
Barriers to Inclusion
• Biases (conscious and unconscious)
• Lack of knowledge
• Passivity
• Rigidity
31
FLORIDA STATE UNIVERSITYOffice of Human Resources
Unconscious Bias
• www.youtube.com/watch?v=rbe5D3Yh43o.
32
FLORIDA STATE UNIVERSITYOffice of Human Resources
Trusted 10 Exercise
33
FLORIDA STATE UNIVERSITYOffice of Human Resources
Trust Levels and Inclusion
Level 1: Acquaintances
Level 2: Comfy
Level 3: Deep Trust
34
FLORIDA STATE UNIVERSITYOffice of Human Resources
Avoiding Pitfalls
• Examine your own behavior– be a positive role model– be aware of unconscious & “like me” bias
• Challenge stereotypes and assumptions– ex. believing that certain groups of people are only good
at certain things
• Effectively addressing situations
• Filter – avoid “in group” joking
35
FLORIDA STATE UNIVERSITYOffice of Human Resources
Handling Conflict
• Be aware of your body language
• Be considerate and respectful
• Be accepting and open-minded
• Provide clarification where possible
• Avoid jumping to conclusions
• Seek assistance from Human Resources
36
FLORIDA STATE UNIVERSITYOffice of Human Resources
Creating an Inclusive Environment
• Recognize your role• Prioritize inclusion• Don’t assume• Step out of your comfort zone
– get to know other employees from different backgrounds
• Put yourself in their shoes• Address issues promptly & seriously• Be receptive to feedback
37
FLORIDA STATE UNIVERSITYOffice of Human Resources
Where Are You?
38
FLORIDA STATE UNIVERSITYOffice of Human Resources
Campus Diversity & Inclusion Resources
Diversity & Inclusion CouncilAffinity Groups
InitiativesLearning Opportunities
39
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Council
Diversity & Inclusion Operating Plan• Created in 2009 • Approved by the Board of Trustees
Diversity and Inclusion Council • Heads efforts to implement this plan • Led by the President • Facilitated by the Assistant Vice President of
Human Resources and Chief Diversity Officer
40
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Council
The Council fully embraces the mission of enhancing diversity and inclusiveness throughout the entire campus community. As we continue to increase awareness and the participation of individuals and groups that represent cultural diversity, we are committed to the development of policies, programs, groups and special initiatives that address diversity and inclusion.
41
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Council
PresidentJohn Thrasher
Steering CommitteePresident's Cabinet
CouncilFaculty, Staff, Students, Community Members
HR Administrative LiaisonsHuman Resources Staff
Affinity Groups
42
FLORIDA STATE UNIVERSITYOffice of Human Resources
Affinity Groups• Latin@ Faculty Advocacy and Resource Group
Dr. Delia Poey- [email protected]
• Black Faculty & Staff Network (BFSN)Dr. Rhea Lathan- [email protected]
• LGBTQ+ Faculty & Staff NetworkDr. Lynn Hogan- [email protected]
• Veterans Friends & Families Group (VF2G)Mr. Michael “Pete” Peterson- [email protected]
43
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Initiatives
• Recruit, develop, and retain a diverse faculty and staff
• Recruit and graduate outstanding and diverse students
• Develop and strengthen partnerships with diverse internal and external organizations
44
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Learning Opportunities
• Embracing Diversity: Cultivating Respect and Inclusion• Allies & Safe Zones 101: A basic training in allyship and
contemporary LGBTQ issues. • Allies & Safe Zones 201 – Trans Ally: A two-hour training that
engages participants in understanding trans identities, gender variance, socialized gender expectations, intersex identities, and becoming allies to people with trans and other gender variant identities.
• Allies & Safe Zones 202 – Personal Identity Development• Allies & Safe Zones 203 – Navigating the Holidays• Dialogue and Hot Topics• ADA: Understanding the Americans with Disabilities Act
45
FLORIDA STATE UNIVERSITYOffice of Human Resources
Diversity & Inclusion Learning Opportunities
D&I Certificate Series (core courses):• PDDI01 D&I Cert Orientation: This workshop is an
interactive online presentation designed to introduce participants to the purpose and goals of the FSU Diversity & Inclusion Certificate.
• DDI02 Cultural Competence & Higher Education• PDDI03 Cultural Competence in Administration &
Management• PDDI04 Cultural Competence in Teaching & Research
46
FLORIDA STATE UNIVERSITYOffice of Human Resources
2014 & 2015 Heed Award Recipient
47
FLORIDA STATE UNIVERSITYOffice of Human Resources
2016 Diversity Champion
48
FLORIDA STATE UNIVERSITYOffice of Human Resources
Final Thoughts• Model appropriate behavior
– Set the tone/culture (professional filter)– Encourage reporting– Silence and inaction also sends a message
• Proactively manage work environment– Know your responsibilities– Actively promote inclusion– If you see something say something– Remind employees/Regularly circulate policies
• Contact EOC in HR– For consultation– To report incidents BEFORE taking action
Especially if recent protected activity (Retaliation)
49
FLORIDA STATE UNIVERSITYOffice of Human Resources
Thank You!Contact EOC @ (850) 645-6519
50
FLORIDA STATE UNIVERSITYOffice of Human Resources
Up Next
June & July Hiatus
August HR Forum: Benefits Tips & Nepotism Policy (Tentative)
Thursday, August 18, 2016
51
FLORIDA STATE UNIVERSITYOffice of Human Resources
One-on-One QuestionsSection Representative
Attendance & Leave Christine ConleyBenefits/Retirement Michael HorganCompensation Services Lisa RosenthalDiversity & Inclusion Tonya KellyEmployee & Labor Relations Beverlyn SamuelsEmployee Data Management Christine ConleyEmployment & Recruitment Services Taylor MooreEqual Opportunity & Compliance Amber WagnerFacilities HR Shiffany RawlsFaculty Relations Danni Staats
Training & Organizational Development Sandra Dixon