Program Coordinator III

Revised Date: 08/08/2017

JOB DESCRIPTION

Job title: Program Coordinator III

Job Category: Exempt

PCLS: 30349

Salary Grade: G

Summary

Incumbents in the Program Coordinator series plan and coordinate the day-to-day fiscal, administrative, and operational activities of a narrowly defined program or set of activities. The program is usually focused to a single purpose, may be scientific, research, educational, or service oriented.

Distinguishing Characteristics

The Program Coordinator III is distinguished from the Program Coordinator II in that incumbents in the III level typically organize programs that are larger in size and/or scope; are more complex, are critical to the mission of the University, and/or have a larger range of geographic impact and recognition.

Reporting and Supervisory Responsibilities

The Program Coordinator III may report to a faculty member, Director, Department Head, or Manager. This classification may train and direct full-time benefited employees as well as hourly employees, graduate students, and/or volunteers. Additionally, this classification may serve as administrative proxy in the Director/Department Head’s absence.

Typical Functions

1. Designs, coordinates, and implements the aspects of a program.2. Serves as a principal liaison between students, faculty, staff, other departments, and/or external

constituencies.3. Facilitates seminars, meetings, and special projects.4. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in

implementation and administration of program objectives.5. Monitors and administers program revenues and expenses; may develop or participate in the

development of funding proposals for the program.6. Writes, edits, and coordinates development of course catalogs, promotional materials,

educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.

7. Collects and analyzes data; prepares scheduled and special reports; maintains program records and statistical information.

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Program Coordinator III

Revised Date: 08/08/2017

JOB DESCRIPTION

8. Ensures completion of clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications.

9. Writes and/or assists with writing grants and proposals as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities.

10. May maintain and create content for program website.11. May perform specialized activities of a programmatic nature in direct support of the

accomplishment of program objectives and protocol.12. May train and direct lower level staff, student employees, volunteers, and/or graduate students.13. May contribute to business and operational decisions that affect the department. 14. May teach or lead seminars, classes, and/or workshops.15. May serve as administrative proxy in the absence of a Director/Department Head in a small

work unit that functions without an Assistant Director/Department Head.16. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills, and Abilities

1. Knowledge of principles and practices related to specific program.2. Knowledge of research and information gathering methods and procedures.3. If applicable, knowledge of grant development, implementation, budgeting, fiscal control, and

reporting.4. Ability to make administrative/procedural decisions and judgments.5. Ability to coordinate and organize meetings and/or special events.6. Clerical, word processing, and/or office skills.7. Skilled in the use of personal computers and related software applications.8. Skilled in organizing resources and establishing priorities.9. Skilled at records maintenance.10. Ability to lead and train staff and/or students.11. Ability to interact with students, faculty and/or staff in a team environment.12. Knowledge of communication principles, media, and marketing techniques.13. Ability to gather and analyze statistical data and generate reports.14. Program specific knowledge, skills, and abilities as described in recruitment notices.15. Ability to exercise a high level of creativity, decision making, problem solving, and discretion as

work is varied and may be undefined.

Minimum Qualifications

Bachelor's degree in a related field plus two years of relevant work experience; or a master’s degree in a related field; or an equivalent combination of education plus experience is required.

Work Environment and Physical Requirements 2

Program Coordinator III

Revised Date: 08/08/2017

JOB DESCRIPTION

Employees typically work in an office environment and are protected from weather conditions or contaminants, but not necessarily occasional temperature changes. However, in certain instances employees may work outdoors and may not be protected from weather conditions. Employees could be exposed to hazardous chemicals. Employees nearly continuously sit and often use repetitive hand motion (such as typing). Bending and stooping is occasionally required. Employees nearly continuously listen, hear, and talk.

Fundamental Abilities

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

1. Communicating : Communicates effectively both verbally and in writing. 2. Problem solving : Analyzes information and evaluates results to select the best solution and solve

problems. 3. Monitoring : Measures performance of self; makes improvements and takes appropriate

corrective action.4. Critical Thinking : Comes to well-reasoned conclusions, solutions, and approaches to problems.5. Team Building : Works to create a team-based environment. Consistently demonstrates

cooperative behavior with colleagues, supervisors, and customers.6. Active Listening : Gives full attention when others are speaking; listens to understand, asks

questions as appropriate, and does not interrupt.7. Service Orientation : Actively seeks opportunities to help others.8. Conflict Resolution : Acts professionally when encountering customers who, at times, may be

frustrated.

Core Characteristics

As representatives of Utah State University and primary contributors to its mission, all employees are expected to demonstrate the following characteristics:

1.

2. Take initiative.3. Maintain confidentiality.4. Be accountable.5. Behave ethically.6. Be honest and trustworthy.7. Demonstrate a strong work ethic.

8. Be inquisitive.9. Be detail oriented.10. Be self-motivated.11. Efficiently manage multiple tasks.12. Be a team player.13. Be committed to improving USU.

Disclaimer

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Program Coordinator III

Revised Date: 08/08/2017

JOB DESCRIPTION

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

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Program Coordinator III

Revised Date: 08/08/2017

JOB DESCRIPTION

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