HSTE User Guide

8/20/2019 HSTE User Guide

1/26ly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15

Highly Secure Translation Editor

(HSTE)

User Guide

http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/


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2 Highly Secure Translation Editor (HSTE) User Guide www.thebigword.com V3.0 08/15

Highly Secure Translation Editor User Guide

Contents

Page Number

System Requirements

3

Geng Started

4

Inial Installaon

5

Translaon of Editable Documents

Main Screen

6

Top Navigaon Menu: Home

7

Top Navigaon Menu: Tools

10

Top Navigaon Menu: Support

11

Working with Segments: Repeons, Alternave Translaons and Translaon Memory Matches 12

Working with Segments: Tags

13

Working with Segments: Segment Validaon

14

Concordance Search and Terminology

15

Working with Split Files

16

Translaon of Scanned Documents

Working on a Scanned Document

17

Transcripon of Audio Files

Working on an Audio Transcripon

18

Adding Speakers to a Transcripon

19

Adding Your Transcripon

20

Transcripon Navigaon 21

Saving or Compleng a Transcripon

22



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To use Highly Secure Translation Editor you will need

to have the correct system requirements in place.Please ensure your PC or Mac can meet the

specifications given in the table below.

Windows Mac

Operating System

Windows Vista SP2, Windows 7,

Windows 8/8.1 32 or 64 bit

Not directly supported. Highly Secure Transla-

tion Editor can be run through Windows 7+

emulation within MAC OS X.

Processor

1 Gigahertz (GHz) or faster 1 Gigahertz (GHz) or faster

Video

DirectX 9 graphics device with

WDDM 1.0 or above

DirectX 9 graphics device with WDDM 1.0 or

above

Memory 2GB or more memory capability 2GB or more memory capability

Storage 8GB or more of available space 8GB or more of available space

Internet

Broadband Internet Connection Broadband Internet Connection

All versions of Windows will require the latest .NET

Framework update (which is currently .NET 4.5) to run

Highly Secure Translation Editor. If .NET Framework

4.5 is not installed on your machine, you will see a

message requesting installation of the update.

Once you have installed the update, you will need to

click on the ‘Open HSTE’ hyperlink again to start the

installation process.

System requirements



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Step 1 Login to thebigword Globalisation Management System (GMS) with your usual

username and password: https://gms.thebigword.com

Step 2 From the dashboard select ‘thebigword tms - Linguist Tasks’.

Step 3 Move to the ‘Current’ tab and select the ‘Open HSTE’ hyperlink shown to the right-hand

side of the relevant row.

Please note:You will first need to accept a job in the ‘Offered’ tab before moving to the

‘Current’ tab to open the editor.

To access Highly Secure Translation Editor please follow the three steps detailed below.

Getting started

Step 1 Step 2

Step 3

http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/https://gms.thebigword.com/https://gms.thebigword.com/https://gms.thebigword.com/http://www.thebigword.com/highly-secure-translation-editor/


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The first time the editor is opened on a new

PC, an Application Install message will

appear on screen.

Click ‘Install’ to proceed.

The installation will begin automatically.

Initial installation

When the installation has completed, the

Highly Secure Translation Editor login screen

will appear. Enter the same username and

password you use to access thebigword GMS.

Once you are successfully logged in to Highly

Secure Translation Editor, the Job File

Browser will open. The Job File Browser will

display all jobs you have accepted, so you can

access all of your work from this screen.

The job selected from the Current tab (step 3,

Getting Started) will be displayed as anAccepted Job. Double-click the job to transfer

it to the Editable Jobs window at the top.

When you double-click your translation job

under Editable Jobs, it will then open in the

main Highly Secure Translation Editor screen.



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The screen image below shows the main Highly

Secure Translation Editor screen. Simple menus and

quick navigation buttons are placed for convenient

access. The screen elements are described in more

detail throughout this user guide.

Main screen

Translation

Memory Translation

Source Text Segment Validation

Top Navigation Menu

Translation Status

Connection

Project and

Target Text

Last Saved toLast

Translation of Editable Documents



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Top navigation menu

From the Home tab the following options can be

accessed.

Job

Save and Save to Server

This will save the project you are working on

in its current form. There are two ways to save

your work:

1. Use the ‘Save’ button to save your translation

locally. By doing this, your work will remain

available on that particular machine only.

2. Use the ‘Save to Server’ button to commit

your work to thebigword server. By doing this,

your work will become available for you to

work on any machine. You will need an online

connection for this step.

A successful save is confirmed by a Save

Successful pop-up window message.

You can see information on when the file was

last saved or saved to server at the bottom

bar.

Complete

The Complete option is to be used when a

translation is finished and ready to be

submitted to the Project Manager. It will only

become fully available on the menu once all

segments in a file are translated.

Whenever the Complete option is selected,

you will be asked to confirm if you wish to

complete the file. On completion, you will not

be able to access the file again to makefurther changes.

Home



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Top navigation menu

Home

Untranslated Segments

Move to the previous or next untranslated

(0%)segments using the up and down chevron

buttons.

Non-100% Matches

Move to the previous or next non-100% match

using the up and down arrow buttons.

Non-Context Matches

Move to the previous or next non-context

match using the up and down chevron

buttons.

Editing

Cut

This option allows you to cut the selected

content and put it on the clipboard.

Copy

This option allows you to put the selected

content on the clipboard.

Paste

This option allows you to insert cut or copied

content.

Please note: In cases where clients have strict security

requirements, the Cut, Copy and Paste buttons will be

greyed out and these features will not be available.

Toggle Case

This option allows you to change case from



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Top navigation menu

Home

Editing

Enable Spell Check

This option allows you to enable and disable

the spell checker.

Find/Replace

This option allows you to search for a term or

phrase in the source or target text and replace

it with an alternative in the target text.

Symbols

This option allows you to insert special

characters into your translation.

Settings

This option opens a new pop-up window

where you can change the following settings.

Font face

Font size

Text auto selecon when opening a new

segment

Enable/disable navigaon warnings when

moving from one segment to the other

Enable/disable MS Word spell checker

Tag view and display mode



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Top navigation menu

Tools

From the Tools tab the following options can be

accessed.

View

Dictionaries

This option allows you to download and install a

number of dictionaries for use within Highly

Secure Translation Editor.

A pop-up window will present the dictionaries

that are available. Select the dictionary you wish

to download and click the ‘Install’ button.

Preview

This option allows you to view your translation

as a final document.

References

This option allows you to view client reference

documents linked to the translation, such as

style guides or instructions.

Shortcuts



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From the Support tab the following options can be

accessed.

Help

Clicking the Help button will link you to our

Product Support website (https://

support.thebigword.com), where you can

view online help guides and further

information. There is also an area where you

can quickly submit a support request should

you require technical assistance.

About

This contains high level information about

the version of Highly Secure Translation

Editor that is in use.

Top navigation menu

Support

http://www.thebigword.com/highly-secure-translation-editor/http://www.thebigword.com/highly-secure-translation-editor/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/https://support.thebigword.com/http://www.thebigword.com/highly-secure-translation-editor/


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Working with Segments:

Repetitions

Each segment will state the number of repetitions

present. This means that the text present within the

highlighted segment is repeated exactly in other

segments. The number relates to how many times the

repetition occurs.

Apply the translation to other repetitions

Above the target box there is a tick box next to ‘Apply

the translation to other Repetitions’. If you wish to

apply any changes made to this segment to the other

identical repetitions present in the text (in this case

three times), leave this box ticked.

If you would prefer to apply the changes to the active

segment only, untick the box.

Translation Memory Matches

Translation memory matches are indicated by the

colours shown to the left of each segment.

Green 100% Context Match

Blue

100% Match

Black 70% - 99% Match

Red Less than 70% Match

Alternative Translations

This feature will enable the selection of alternative

translations based upon the number of possible

translation memory matches available.

Below the segment you will see an indication of the

number of alternatives available. By clicking on the

arrow icon next to the segment, the alternative

translations will appear. Click the relevant alternative

to insert it in the target text box.

To select and work on a segment you can click on the

numbered segment to select it. If you want to move

through to the next segment you can click on it or use

the available shortcuts.

Working with segments

Repetitions, alternative translations and

translation memory matches



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Working with segments: Tags

Tags are metadata containing formatting and struc-

ture information in the file. You can select whether

tags should be displayed (fully or partially) or hidden.

If displayed, tags are identified by blue tag highlights

in the source and target text.

To see what a tag represents, hover over the blue

highlight with your cursor and the tag detail will dis-

play in a tooltip.

In Highly Secure Translation Editor tags are protected

so they stay in place and are not removed during the

translation process.

Placing Tags

By default, when you open a new segment all tags will

be in place in the target segment.

You can then handle tags in a variety of ways:

Keep the tags in place and type your translation

in-between them.

Delete the tags and then place them back as

you translate using the blue Insertable Tags

buttons at the top of the screen.

Delete the tags and then place them back as

you translate by right-clicking on the target text

box, selecting Insert Tag and selecting the ap-

propriate tag pair.

Please note: If a tag is missing in a segment, a tag error

will display in red and this must be rectified before a seg-

ment can be completed. To rectify the error, insert the

missing tag using the Insertable Tags buttons at the top

of the screen or right -clicking on the target text box, se-

lecting Insert Tag and selecting the missing tag.

Tags



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Working with segments

As you translate, a number of icons will be shown at

the far right-hand side of every segment. To see what

each icon represents, hover over the icon with your

cursor and an explanation will display in a tooltip.

A red icon indicates there is a tag error within

the segment. These segments need to be recti-

fied before they can be completed.

If you try to move from a segment with a tagerror, you will be prompted to either discard

your changes or cancel to stay on the segment

and rectify the error.

An amber icon indicates there might be errors

in the segment, e.g. missing punctuation, un-

translated text, terminology errors, etc.

Please note: You can still complete a segment with

an amber warning.

An amber ABC icon indicates there might be

spelling errors within the segment. The relevant

words will be underlined in amber.

Please note: You can still complete a segment with

an amber warning.

The checkmark icon allows you to mark a seg-

ment as pending or complete.

The grey Revert Segment icon allows you to

undo any changes and restore the segment last

saved state.

Segment Validation



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Concordance search and terminology

Concordance Search

Whenever a translation memory is available, you

will see an indication of its name at the bottom of

the main screen.

You can execute a concordance search by typing

the term or phrase you wish to search in the

translation memory at the top of the screen and

pressing Enter or the magnifying glass icon.

Alternatively, you can select the term or phrase in

the source or target text and press F3 on your

keyboard.

A new Concordance Search window will display.

Here you can select if you want to run the search in

the source or the target text.

The Tools menu allows you to change the following

settings:

The minimum match percentage required

for a segment to be included in the result

list.

The number of results you wish to display

per page.

Terminology

The terminology feature provides the ability to

perform term validation.

Terms are identified within segments highlighted in

Red A translation exists and is not being cor-

rectly used in the target text.

Green A translation exists and is being correctly

Blue The term exists in the source language but

there is no translation available in the tar-



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Preview of the scanned document

File menu to save

and complete your

translation

Working with the Direct Edit mode

Information regarding source and

target languages for the current job

Edit menu with

copy and paste

functionality

To work on a scanned document within Highly

Secure Translation Editor, you will first need to

accept your job. Scanned source documents will

open within the following screen.

Translation of Scanned Documents

Tools menu

Screen and layout

Translation

box

Screen and layout



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Preview of the scanned document

File menu to save

and complete your

translation

Working with the Annotations mode

Information regarding source and

target languages for the current job Edit menu with

copy and paste

functionality

Translation

When completing the translation of a scanned

document, the annotations mode of HSTE may

be used.

Annotations are used to highlight an area in a

document that you will either provide a

translation for or indicate that the selected area

is illegible.

Translation of Scanned Documents



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To add an annotation, click the highlightedAdd button. Alternatively, you may also press

the Ctrl key on your keyboard, hold the left

button and drag the annotation as required.

To move an annotation so it covers the

desired area, you can click on the highlighted

box and use your mouse to drag the

annotation to its required place.

You can also resize the box using the arrows

on the edges of the annotation box.

Once you have added your annotation, enter

your translation on the right-hand side of the

screen.

At the top of the screen you can find a

number of formatting options that you can

use to replicate the source document’s

formatting and layout in your translation.

Adding a Translated annotation

Editing and formatting an annotation

Moving and resizing an annotation



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Once the translation is complete, select File

located in the menu at the top left of your

screen and select Complete. The translated

document will then be returned to the

Project Manager.

Completing a file

If required, you can preview the translateddocument at any stage.

You can do this by selecting Preview, which

will show a list of all annotations, along with

information about their status and the page

they refer to.

Preview

Information panels

Annotation Info: Provides information on

the active annotation, such as the annotation

number, status and the page it is located on.

It also indicates the annotation’s position on

the page. If no annotation is selected, this

will be greyed out.

Summary: Provides you with the total

number of annotations present per status.

History: Provides information on the active

annotation, including the creator’s ID, date

and time of any changes made.

If no annotation is selected, this will be

greyed out.



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Working on an audio transcription

Highly Secure Translation Editor will enable you to

perform transcription work.

You will accept and open a transcription job in the

same way as described in pages 5 and 6. You will only

see a difference when your editor screen opens. The

transcription screen will appear as follows.

The transcription screen includes the

audio recorder at the top of the

screen, which will enable play and

pause functionality split by time

frame.

In the ‘Name’ and ‘Description’ fields you

can identify a number of speakers within the

sound-

bite. If there are not multiplespeakers, you will still need to allocate an

overall ‘Name’ and ‘Description’ to your

work.

The panel labelled ‘Transcription’ is

where your text can be entered. A

copy and paste function is availablewithin this screen to allow you to

replicate any repeated content.

The screen layout and font size can

be adjusted using the buttons and the

slider at the bottom of the screen.

‘Online’ should only be clicked when

you have finished your work. Once you

have marked your job as ‘Complete’,

you will not be able to return to it.

To ‘close

and save’ so

you can

return to the

job use the

close window

symbol.

Transcription of Audio Files



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Adding speakers to a transcription

To attach transcriptions to a particular speakerwithin the sound file you can identify them

within a time frame in the transcription. The

name and description given can be the exact

name of the individual and their role in the

conversation or just Speaker 1, Speaker 2, etc.

Once the ‘Name’ and ‘Description’ have been

entered, click the ‘Add’ button.

This will add the user (as shown) in the left-hand

side column.

This step can be repeated to add additional

speakers.

Next to the speaker label you will see the

‘Remove’ button. Click this if you wish to delete

one of the speakers you have set up.

The highlighted speaker (in the light grey)

represents the currently selected.



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Adding your transcription

Once the audio is playing you are able to begin your transcription within the ‘Transcription’ box. You can

add formatting to the text by highlighting the relevant areas. Highlighting prompts the formatting box to

appear so you can add bullet points, bold and colour to emphasise certain areas within your text.

Once you are happy with the text you have entered for your

transcription, you will need to add it to the transcript box.

Text is added by selecting the tab key on your keyboard.

This will add your text to the transcript box below.

To add a transcript to another speaker simply select the speaker

required from the left-hand side column and then repeat the steps

above.

Once your text has been entered into the transcript box you will

notice a red box and white cross next to the speaker titles. You can

click on the red box to remove speaker transcription.

The green arrows enable you to add information into the

transcript. Highlight the relevant speaker and then add your new

transcription and click the ‘Insert’ button to continue. An orangetarget icon appears to show you where the text will be inserted.

Click the tab button on your keyboard to insert.



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Transcription navigation

Within the Transcription view you can use the ‘Find’function to locate particular words within the text.

The magnifying glass symbol is located at the bottom

of the screen.

By clicking on the magnifying glass symbol the search

box will appear for you to enter your search.

Once you have entered your search term, the

magnifying glass will enable the start of your search.



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Saving or Completing a Transcription

If you wish to exit the application and work on thecurrent transcription at a later date, you will need to

save your work.

You can do this by closing the browser window using

the cross at the top right-hand side corner of your

screen. This will save all work carried out up to the

point of exit.

To submit your transcription you will need to mark

your work as ‘Complete’.

To complete your work, click on the ‘Online’ menu on

the top bar of your screen.

This will give you the option to click ‘Complete’. Once

you have selected ‘Complete’, a pop-up box will check

that this is the action you wish to take.

Please note: Once you have marked your job as

‘Complete’, it will no longer be accessible for further view

or edit.