I Reparto Personale · 2020. 12. 28. · III Reparto R O M A DIPARTIMENTO IMPIEGO DEL PERSONALE DELL’ESERCITO S E D E DIREZIONE PER L’IMPIEGO DEL PERSONALE MILITARE DELL’AERONAUTICA

STATO MAGGIORE DELLA DIFESA I Reparto Personale ______________________

Allegati: 1 (uno); 00187 Roma

Annessi: 8 (otto). PdC: Cap. Stefania PALMIERO e-mail: [email protected]

OGGETTO: Bandi di concorso per posizioni a “status internazionale” presso l’Organismo

Congiunto per la Cooperazione in materia di Armamento (OCCAR).

A DIREZIONE PER L’IMPIEGO DEL PERSONALE

MILITARE DELLA MARINA R O M A

e, per conoscenza,

SEGRETARIATO GENERALE DELLA DIFESA/DNA

III Reparto R O M A

DIPARTIMENTO IMPIEGO DEL

PERSONALE DELL’ESERCITO S E D E

DIREZIONE PER L’IMPIEGO DEL PERSONALE

MILITARE DELL’AERONAUTICA R O M A

^^^ ^^^ ^^^

Riferimento:

a. f. prot. n. M_D GSGDNA 0085155 in data 16 dicembre 2020 di SGD; b. f. prot. n. M_D GSGDNA 0085156 in data 16 dicembre 2020 di SGD; c. f. prot. n. M_D GSGDNA 0085157 in data 16 dicembre 2020 di SGD; d. f. prot. n. M_D GSGDNA 0085158 in data 16 dicembre 2020 di SGD (non a tutti). ^^^ ^^^ ^^^

1. Sono stati emanati i bandi di concorso presso l’Organismo Congiunto per la Cooperazione in materia di Armamento (OCCAR) per le posizioni riepilogate in allegato.

2. La durata del mandato è di 3 anni1 con trattamento economico ai sensi della legge n. 1114/62

e oneri a carico dell’Agenzia.

3. Le candidature dovranno pervenire allo Stato Maggiore della Difesa nella data indicata nel citato allegato, per il tramite esclusivo degli Organi di Impiego di Forza Armata, corredate

dalla scheda biografica in lingua italiana e dall’Occar Application Form (IP45-03 Issue 5), in

lingua inglese con firma autografa (formato PDF), in ragione dei successivi adempimenti per

la loro formalizzazione. Si sottolinea, altresì, che la prevista documentazione accessoria è

parte integrante del citato OCCAR Application Form e, pertanto, dovrà essere aggiornata e

presentata in formato leggibile.

4. Si inviano, in annesso, le job descriptions delle posizioni e si comunica che i bandi saranno pubblicati sulla pagina WEB della Difesa:

(http://www.difesa.it/SMD_/Staff/Reparti/I/Impiego/Bandi/Pagine/StatusInternazionaleInAtto.aspx).

d’ordine

IL VICE CAPO REPARTO

(Gen.B. Diodato ABAGNARA)

1 L'attivazione delle nuove p.o. è subordinata alla firma della U212 Near Future Submarine Programme Decision.

mailto:[email protected]://www.difesa.it/SMD_/Staff/Reparti/I/Impiego/Bandi/Pagine/StatusInternazionaleInAtto.aspx

Template IP45-02 Issue 4

2020 AI02 VN SENIOR COMBAT SYSTEM OFFICER_postponed Page 1 of 4

OCCAR

Organisation for Joint Armament Co-operation

Executive Administration

VACANCY NOTICE

Post

AI02 SENIOR COMBAT SYSTEM OFFICER

Grade

A4*

Division

U212 NFS

Section

TECHNICAL SECTION

Management of Staff

5

Location

Rome, Italy

Initial Contract Duration

3 years

Closing Date for Applications

29 January 2021

Start Date

01 April 2021 (subject to the signature of the U212 Near Future Submarine Programme Decision)

Interview Date

Week commencing on 15 February 2021

1. Background

OCCAR-EA will manage the U212 Near Future Submarine (U212 NFS) Programme on behalf of the Italian Participating State. The Programme scope includes the Development, Production and Initial In-Service Support phases for up to four U212 NFS submarines, as well as the support infrastructure, training equipment, spare parts and 10-years of support for each submarine.

The U212 NFS Programme Division will be located in the Rome, Italy, with a satellite in La Spezia, Italy at a later stage. This post is based in Rome.

2. Duties and Responsibilities

The Senior Combat System Officer is responsible and accountable to the Programme Manager for managing the following contractual areas:

The Combat System (C/S) including Anti submarine warfare, Anti surface warfare, Communications, Combat Management System, Electronic Warfare, Internal Networking System, Navigation and the Periscope System;


The Transversal activities related to the C/S Physical and Functional Integration, Electro Magnetic Engineering and TEMPEST regulation, INFOSEC and Cybersecurity, Submarine’s signature (acoustic, infrared, optical and radar);

The Senior Combat System Officer acts as deputy of U212 NFS Program Manager.

The Senior Combat System Officer will:

monitoring the development and production progress

monitor and coordinate the industry activities by assessing industries reports and contributions to working groups, technical meetings, progress meetings, and contractual reviews;

manage, co-ordinate and monitor the acceptance of contractual deliveries, in liaison with other Programme Division staff and experts from the Participating State;

establish and maintain the technical compliance matrix for the programme;

monitor and collect evidence of technical compliance with the technical specification;

manage technical and operational requirements, in liaison with the Participating States representatives;

co-ordinate the actions of C/S integration;

verify the conditions for payments

take part in the contract placement procedure for any new contract related to C/S technical, management and financial aspects

evaluate the Engineering Change Proposals

ensure the application of ILS aspects in liaison with the ILS Officer during development, production and integration of the C/S

monitor the configuration management process for the C/S

contribute to obsolescence management of the submarine by ensuring its application for the C/S and identifying possible solutions for future upgrades of the C/S and its sub-systems;

Verifying results from the programme from a reliability, maintainability, and availability points of view, the safety of operations and the safety concerning the development and the implementation of logistic means;

manage risks related to the C/S in liaison with the Risk Officer, in particular identify and review risks, developed and execute response plans;

contribute to transversal activities related to the C/S

contribute to reporting and monitoring of Programme Division performance against plans and objectives;


coordinate staff activities in the technical section and under the supervision of the Programme manager, set all Programme Division staff objectives and appraise staff performance;

3. Key competences and skills required for the grade

(You must provide evidence of meeting these key competences and skills in your Application, Section 12).

CS 1 Executive management skills and the ability to manage complex negotiations as well as dealing with difficult situations such as conflicts proven through results attained in performing jobs in this field for other national/international organisations;

CS 2 Excellent interpersonal, team working and leadership skills with the ability to interact sensitively, effectively and professionally with people from diverse cultural, educational and professional backgrounds;

CS 3 Conceptual thinking with the ability to analyse complex and wide ranging questions, issues and information, with a structured approach to the problem solving process, including providing recommended solutions and a proposed way forward;

CS 4 The ability to work in a changing, developing and demanding environment with the ability to orchestrate and implement clear, efficient and logical approaches to work, to manage time, assignments and objectives;

CS 5 The ability to use Computer and Information Technology (ICT) facilities, with a working knowledge of MS Office software.

4. Specialist knowledge and experience required for the post

(You must provide evidence of meeting these specialist requirements in your Application, Section 11).

4.1 Essential:

ES 1 Experience and broad knowledge of all areas required to perform the duties and responsibilities, with specific focus on naval defence procurement;

ES 2 Experience in qualification, trials/testing, and acceptance of complex deliverable, mainly in the domain of submarine C/S;

ES 3 Proven previous experience in managing contracts and applying programme management in the domain of submarine C/S;

ES 4 Proven experience of working with the customer governmental official technical and/or operational experts;

4.2 Desirable:

DS 1 Experience as C/S Engineer Officer on board a submarine and proven experience of at least 5-years integrating C/S on naval systems;


DS 2 In depth knowledge of the U212A 1st and 2nd batch C/S configuration;

DS 3 Previous experience in international programmes or co-operation activities;

DS 4 Awareness of other defence related structures and organisations;

DS 5 Knowledge of underwater acoustics attained during education or equivalent experience

5. Language Requirements

ADVANCED level of ENGLISH both oral and written.

Adequate knowledge of any other OCCAR language would be an asset.

* The language levels can be found on the OCCAR website, www.occar.int Human Resources / vacancies.

6. Qualifications

A university degree in Electronic or Telecommunication Engineering1 (or equivalent qualification).

7. Security Clearance

Security clearance at OCCAR SECRET level is required for this post.

8. Applications and Points of Contact

For further information regarding this Post, please contact:

Programme Integration Section Leader Telephone: +49 228 5502 156 Email: [email protected]

Applications for this Vacancy Notice should be submitted through the appropriate National Administrations.

Applicants who are not Ministry of Defence staff wishing to apply for this Post should email the completed application and supporting documentation to [email protected] and [email protected].

OCCAR Privacy Statement:

When applying for an OCCAR vacancy, it is necessary for OCCAR to collect and process personal data about you in order to assess and evaluate your suitability for the vacancy, and (if successful) to coordinate with relevant service providers in preparation of your appointment. For further information please visit our web-site: OCCAR Privacy Statement - http://www.occar.int/privacy-data-protection.

1 It is an University degree of five or six year second cycle (master's) degree (300 or 360 ECTS)

http://www.occar.int/mailto:[email protected]:[email protected]:[email protected]://www.occar.int/privacy-data-protection


2020 AI03 VN GENERAL MANAGEMENT QUALITY OFFICER_postponed Page 1 of 4

OCCAR



VACANCY NOTICE

Post

AI03 GENERAL MANAGEMENT & QUALITY OFFICER

Grade

A4

Division

U212 NFS Programme Division

Section

Programme Management

Management of Staff

2

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background




The General Management and Quality Officer shall be directly responsible for all the General Management & Internal Quality and will report directly to the Programme Manager.

The post holder will be responsible for:

general coordination of management activities,


supervisor of coordination meetings,

implementation of OCCAR-CO initiatives within the Programme Division,

internal Quality Assurance (Quality Focal Point – QFP),

the QMS (quality management system) within the Programme,

customer satisfaction reviews,

deliverable documents in his/her domain,

facilitating the relations with the Nation, in particular with the Navy and Naval Staff.

As General Management Officer, he/she will:

Establish & maintain Programme Management Plan,

Collect data, issue Annual Report and maintain Programme History & Identify Lessons,

Supervise the overall organization of the Programme Committee and following action (planning, logistics, arrangements, attendants, reports, decision sheet, etc.)

Collect U212 NFS contributes for BDSPRO reports

Distribute approved report

Manage Programme documentation, set up the information management processes

Advise Programme Manager related to Human Resources Management (Identify PD tasks & generate a structure, identify need for new post or modification of existing post, establish job description, implement job description, grade posts, match grading with salary scale, draft and maintain the staffing plan)

Support integration and departure of staff members (Provide first information after selection, organise hand-over period, handle requests for training, facilitate training, maintain training records, support departure, support out-processing, check completion of departure formalities)

Prepare arrangements for closure (transfer responsibilities, data & assets).

As Internal Quality Officer, he/she will:

Contribute to, plan, manage and improve the Quality Management System

Establish and maintain the OCCAR-EA framework within the PD, advising staff and ensuring the application of OCCAR-EA procedures

Monitor & measure Objectives and the application of OCCAR processes

Collect data, analyse data and report to the BDSPRO

The post holder will perform any related duties as directed.




CS 1 Executive management skills and the ability to manage complex negotiations as well as dealing with difficult situations such as conflicts proven through results attained in positions held in this field for other national/international organisations;







4.1 Essential:

ES 1 Experience and a broad knowledge of all areas required to perform the duties and responsibilities, with specific focus on naval programme and procurement management;

ES 2 Experience of working with the customer governmental official programme management and/or quality experts;

ES 3 Former working experience in the submarine domain of the National Navy General Staff Naval/Armament Directorate or equivalent Navy Central Offices;

ES 4 In depth knowledge of current Network Scheduling techniques and Reporting Systems;

ES 5 Knowledge in applying programme management disciplines in a true Through Life Management sense.

4.2 Desirable:

DS 1 Experience in international programmes, co-operation activities;

DS 2 At least 5 years of previous working experience on board submarines;


DS 3 Knowledge of quality management procedures;

DS 4 Knowledge of other defence related structures and organization.

DS 5 Knowledge of personal management.





6. Qualifications

A university degree1 (or equivalent educational level qualification) with several years of experience in the activities directly related to the above mentioned tasks (mandatory).


Security clearance at OCCAR Secret level is required for this post.



Programme Integration Section Leader Telephone: +49 228 5502 156 Email: [email protected]








2020 AI04 VN SENIOR PLATFORM OFFICER Page 1 of 5

OCCAR



VACANCY NOTICE

Post

AI04 SENIOR PLATFORM OFFICER

Grade

A4

Division


Section

Technical Section

Management of Staff

1

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background


The U212 NFS Programme Division will be located in the Rome, Italy, with a satellite in La Spezia, Italy at a later stage. This post is based in Rome, but may move to La Spezia later subject to senior management’s decision.


The Senior Platform Officer will be responsible for all the submarine Platform matters and will report directly to the Programme Manager.

The post-holder will be responsible for the whole submarine Platform Contractual Activities in the following Areas and Systems:


Design Areas:

o Resistance and Power Prediction

o Hull and Structure

o Manoeuvrability

o Trim and Stability

o Safety

o General Arrangements

Systems:

o Hull Structure Hoistable mast plant

o Propulsion Plant energy generating system fuel cell propulsion units transmission and propulsion systems propulsion support systems propulsion support systems (fuel and lube oil) special purpose systems

o Electric Plant electric power power distribution systems lighting system power generation support systems special purpose systems

o Platform Command And Control System

o Auxiliary Systems climate control sea water systems fresh water systems air, gas, and miscellaneous fluid systems mechanical handling systems special purpose systems fire fighting systems

o Outfit and Furnishings

The post-holder will be as well responsible for the following Transversal Aspect Contractual activities related to the Submarine Platform:

Production Progress

Platform physical integration

Platform functional integration


Laws and regulation for Submarine design and production

In particular, the post holder will:

monitor the development and production progress

monitor the Industry activities “throughout the contract” (Working Groups, Technical meetings, Progress meetings, Contractual reviews…)

co-ordinate and monitor the acceptance for all contractual deliveries, in liaison with other sections and technical experts from the Nation

establish and maintain the technical compliance matrix for the programme

monitor and collect evidence of technical compliance with the technical specification as defined in the contract

take part in the preparation and negotiation of any new contract related to platform for technical and financial aspects

manage the up-date of technical and operational requirements, in liaison with the Nation

give technical briefings and presentations during PC meetings or other formal meetings

verify the conditions for payments related to Platform lots of the contract

be responsible for the coordination of Nation/Industry for what concerns his/her field of work

evaluate the Engineering Change Proposals requested by the Nation and provided by Industry

manage risks related to the platform in liaison with the Risk Officer, in particular identify and review risks, developed and execute response plans

He/she will also support the transversal activities related to the C/S mechanical integration.

As far as the other transversal activities are concerned, he/she will participate to them, consistently with the responsible staff, for the part dealing with areas of his/her responsibility.




CS 1 Executive management skills and the ability to manage complex negotiations as well as dealing with difficult situations such as conflicts proven through results attained in performing jobs in this field for other national/international organisations;








4.1 Essential:

ES 1 Experience and broad knowledge of all areas required to perform the duties and responsibilities, with a focus on submarine defence procurement and contract management;

ES 2 Broad experience in trials/testing, acceptance and qualification procedures of submarine systems;


ES 4 Knowledge in applying programme management disciplines in a Through Life Management sense;

ES 5 Former experience in the submarine domain of National Navy General Staff Naval/Armament Directorate or equivalent Navy Central Offices.

4.2 Desirable:

DS 1 Previous experience as Chief Engineer Officer on-board submarines and/or a former significant experience in the area of submarine design and/or shipbuilding is highly desirable and will be considered as an advantage;

DS 2 Experience in international programmes, cooperation activities and intercultural relationships;

DS 3 Experience of performing Qualitative and Quantitative assessments;

DS 4 Knowledge of other defence related structures and organization;

DS 5 Experience in managing and leading teams.






6. Qualifications

A university degree in Naval Architecture (or equivalent educational level qualification) with several years of experience in the activities directly related to the prescribed tasks (mandatory).





Programme Integration Management Section Leader

Email: [email protected]







2020 AI06 VN PLATFORM OFFICER Page 1 of 6

OCCAR



VACANCY NOTICE

Post

AI06 PLATFORM OFFICER

Grade

A3

Division


Section

Technical Section

Management of Staff

0

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background


The U212 NFS Programme Division will be located in the Rome, Italy, with a satellite in La Spezia, Italy at a later stage. This post is based in Rome, but may move to La Spezia later subject to senior management’s decision.


The post holder shall be responsible for all the product quality matter for which he/she shall report directly to the PM.

As long as the post of Quality and Acceptance Officer is not filled, the Platform Officer will act as the production Quality Officer.


Furthermore the post holder shall support and report to the Senior Platform Officer for all the Platform contractual activities in the following submarine Design Areas and Systems:

Design Areas:

o Resistance and Power Prediction

o Hull and Structure

o Manoeuvrability

o Trim and Stability

o Safety

o General Arrangements

Systems:

o Hull Structure Hoistable mast plant

o Propulsion Plant energy generating system fuel cell propulsion units transmission and propulsion systems propulsion support systems propulsion support systems (fuel and lube oil) special purpose systems

o Electric Plant electric power power distribution systems lighting system power generation support systems special purpose systems

o Platform Command and Control System

o Auxiliary Systems climate control sea water systems fresh water systems air, gas, and miscellaneous fluid systems mechanical handling systems fire fighting systems special purpose systems

o Outfit and Furnishings

The post-holder will be as well responsible for the following Transversal Aspect Contractual activities:

Production Progress


Platform physical integration

Platform functional integration

Laws and regulation for Submarine design and production

In particular, the post holder in accordance with the directions provided by Senior Platform Officer will:

monitor the development and production progress

monitor the Industry activities “throughout the contract” (Working Groups, Technical meetings, Progress meetings, Contractual reviews…)

co-ordinate and monitor the acceptance for all contractual deliveries, in liaison with other sections and technical experts from the Nation

establish and maintain the technical compliance matrix for the programme

monitor and collect evidence of technical compliance with the technical specification as defined in the contract

take part in the preparation and negotiation of any new contract for technical and financial aspects

manage the up-date of technical and operational requirements, in liaison with the Nation

give technical briefings and presentations during PC meetings or other formal meetings

verify the conditions for payments related to Platform lots of the contract

coordinate national and industrial activities in his/her field of work

evaluate the Engineering Change Proposals requested by the Nation and provided by Industry

manage risks related to the platform in liaison with the Risk Officer, in particular identify and review risks, developed and execute response plans.

As far as the other transversal activities are concerned, he/she will participate to them, consistently with the responsible post-holders, for the part dealing with areas of his/her competence.

As far as Product Quality activities are concerned, the post holder will:

define, monitor and control the Quality Assurance Systems applicable to NFS Programme;

approve and control, in coordination with the GQAR, the specific Quality Plans issued by the Contractor;

coordinate the relationship between NFS Programme Division and the national bodies responsible for Quality Assurance;

organise and chair meetings concerning the Quality Assurance process;


contribute to all activities to apply the Quality Systems contractually defined;

contribute to all activities to define and maintain the contractual requirements;

validate the deliveries and/or the performances concerning the quality management;

contribute to In Service Support activities interfacing with relevant Government Quality Assurance Representatives (GQAR);

issue / update the Requests for Government Quality Assurance (RGQA) and monitor the implementation;

incorporate RGQA information within reporting and Q&A activities;

transfer responsibility of identified tasks to the Q/A officer once required.




CS 1 The ability to establish and maintain excellent working relations at all levels in a multicultural context and with respect for diversity;

CS 2 Excellent interpersonal and team working skills with the ability to interact and communicate at all levels within OCCAR as well as with Nations;

CS 3 The ability to work in a changing, developing and demanding environment;

CS 4 The ability to implement clear, efficient and logical approaches to work, to manage assignments, objectives and time;

CS 5 The ability to use Computer and Information Technology (ICT) facilities and able to demonstrate a good working knowledge of MS Office software.



4.1 Essential:

ES 1 Experience and broad knowledge of all areas required to perform the duties and responsibilities with a specific focus on submarine defence procurement and contract management;

ES 2 Broad experience in trials/testing, acceptance and qualification procedures of submarine systems;


ES 4 Knowledge in applying quality management procedures;


ES 5 Former experience in the submarine domain of the National Navy General Staff Naval/Armament Directorate or equivalent Navy Central Offices.

4.2 Desirable:

DS 1 Previous experience as Chief Engineer Officer on-board submarines and/or a former significant experience in the area of submarine design and/or shipbuilding is highly desirable and will be considered as an advantage;

DS 2 Experience in international programmes and cooperation activities;

DS 3 Experience of performing Qualitative and Quantitative assessments;

DS 4 Knowledge of other defence related structures and organization;

DS 5 Experience of conducting external quality audit.





6. Qualifications

A university degree in Naval Architecture (or equivalent educational level qualification) with several years of experience in the activities directly related to the prescribed tasks (mandatory).





Programme Integration Management Section Leader




http://www.occar.int/mailto:[email protected]:[email protected]:[email protected]




http://www.occar.int/privacy-data-protection


2020 AI07 VN ILS OFFICER Page 1 of 5

OCCAR



VACANCY NOTICE

Post

AI07 ILS OFFICER

Grade

A3

Division


Section

Technical Section

Management of Staff

0

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background

OCCAR-EA will manage the U212 Near Future Submarine (U212 NFS) Programme on behalf of the Italian Participating State. The Programme scope includes the Development, Production and In-Service Support phases for up to four U212 NFS submarines, as well as the support infrastructure, training equipment, spare parts and 10-years of support for each submarine.



The ILS Officer is responsible for all the ILS/ISS matters of the programme and reports directly to the PM.

The ILS Officer will be responsible for the following ILS & ISS and Transversal Activities:

Maintenance Management

Supply Support Management


Technical Support Services

Obsolescence Management

Technical Information and Data (TID) Services

Training Support Services

Life Cycle Cost

Info-logistics

Temporary Support (TS)

Through Life Management

In particular, the post holder will:

determine the through life logistic support strategy with the competent national government bodies

define the U212 NFS maintenance concepts and the cycles ensuring compliance to the national maintenance organisation

represent the customer interests in all ILS/ISS related topics ensuring industries’ awareness ILS/ISS requirements during the development and production phase and for the preparation of the common support policy

interact with all other sections of the Programme Division and Central Office on topics pertaining to assigned responsibility

verify the programme deliverable from a reliability, maintainability, and availability points of view, the safety of operations and the safety concerning the development and the implementation of logistic means

implement and maintain the Life Cycle Costing (LCC) processes, in particular the collection of LCC data from the Participating State and Industry

validate equipment pertaining to supply contracts, with previous acquisition of the opinion of the Sections competent on specific items and/or related activities

organise meetings and prepare relevant documents, pertaining to ILS/ISS technical requirements and contractual performance specifications

plan and manage all aspects regarding ILS, guiding and monitoring the studies related to the various maintenance concepts and organisation, in compliance with the Participating States requirements

harmonise all activities of logistic nature with all activities of technical nature pertaining to each ship of the U212 NFS family

interact with all other Sections of the Programme Division according to all relevant activities of interest

contribute to Experts Working Groups, as directed by the Programme Manager

contribute to the formulation of new contractual requirements


support the PM/DPM in the acceptance of equipment pertaining to supply contracts

verify the conditions for payments related to ILS/ISS lots of the contract

be responsible for the coordination of Nation/Industry for what concerns his/her field of work

define, design and prepare plans for training of personnel for the operation, maintenance and repair of the U212 NFS once in service, approving the studies on the above activities provided by industry

manage risks related to the ILS in liaison with the Risk Officer, in particular identify and review risks, developed and execute response plans

ensuring the handover of ISS related responsibilities to the ISS officer once this position is filled

As far as GFX Manager aspects are concerned, the post holder will:

co-ordinate and monitor the provision Government Selected or Furnished Equipment (GSFE) and Government Furnished Facilities (GFF) and industry using correctly

monitor (for interfaces only) the information flow between the Prime Contractor and GSFE suppliers, in close liaison with national representatives. He/she will validate the assumptions related to GFSE data, whenever the prime contractor is missing definite GFSE data

evaluate the impact of and report on (for interfaces only) any problems related to GSFE and propose solutions

manage risks related to the ILS in liaison with the Risk Officer, in particular identify and review risks, developed and execute response plans












4.1 Essential:

ES 1 Experience and broad knowledge of all areas required to perform the duties and responsibilities, in particular ILS/ISS/TLM, including Material Management, Maintenance Management, Obsolescence Management, Life Cycle Cost;

ES 2 Competencies, knowledge and previous experiences in contract management, with particular reference to the ILS/ISS area;

ES 3 Experience of working with the customer governmental official technical and/or operational experts;

ES 4 Theoretical and Practical expertise in the ILS/ISS area and proven successful experience in ILS/LSA;

ES 5 Former working experience in the submarine domain of the National Navy General Staff/Armament Directorates or equivalent Navy Central Offices and deep knowledge of national defence ILS/ISS structures and organisations.

4.2 Desirable:

DS 1 Former experience of at least 5-years on board of a submarine, or Submarine design and/or ship’s maintenance;

DS 2 Experience of working international programmes or co-operation activities;

DS 3 Knowledge in IT Tools for -logistics (CATLOC, OPUS 10, SIC, SIGAM etc.);

DS 4 Working knowledge of relevant ILS standards;

DS 5 Expertise in LSA including RAM&T, FMECA, RCM, LCC, WLC, AECMA 2000M & 1000D, spares modelling.


Advanced level of English both oral and written.



http://www.occar.int/


6. Qualifications

An university degree1 (or equivalent educational level qualification) with several years of experience in the activities directly related to the above mentioned tasks (mandatory).





Programme Information Section Leader

Telephone: +49 228 5502 156







mailto:[email protected]:[email protected]:[email protected]://www.occar.int/privacy-data-protection


2020 AI09 VN COMMERCIAL AND FINANCE OFFICER_amended Page 1 of 4

OCCAR



VACANCY NOTICE

Post

AI09 COMMERCIAL AND FINANCE OFFICER

Grade

A3

Division


Section

Commercial and Finance

Management of Staff

0

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background




The Commercial and Finance Officer shall be responsible for all the Contract/Finance matters and will report directly to the Programme Manager (PM).

As far as contract activities are concerned, he/she will: manage the prime contract and amendments

manage relationships with OCCAR Central Office pertaining to contract regulations

and procedures including participation to the Commercial Community of Practice


manage relationships with the Participating State (PS) for questions concerning

contract rules, finance, or taxes

give advice to the PM concerning the correct legal execution of the contract

address legal or contractual issues arising during the execution of the contract

contribute to the contract placement procedure for new contracts and amendments

participate in the OCCAR Commercial Community of Practice

As far as finance activities are concerned, he/she will:

prepare the yearly Administrative Budget (AB) and Operational Budget (OB) of the

Programme Division

prepare Forecasts of Outturns and exercise Budget execution control as per OMP 11

prepare Midterm Estimates for Administrative Budget (AB) and Operational Budget

(OB) as per OMP 11

prepare Administrative and Operational Financial Plans as per OMP 11

submit call for funds (CFF) to Finance Division to be issued to the PS

co-ordinate funding requirements with OCCAR Central Office

ensure financial coverage before entering into commercial commitments

maintain the financial status of the Programme and deliver data to monitor financial

performance

prepare reports, financial analysis, summaries or forecasts as required by OCCAR

financial rules

support the Board of Auditors in its duties and implement audit recommendations

support and provide advice the Programme Manager on financial matters

validate Requisitions for Commitment and record relevant data, both for AB and OB

validate OB and AB invoices and record relevant data into the accounting system

maintain the Programme financial records

participate to all OCCAR finance meetings for the Programme Division;

support the Risk Officer in managing of risks related to contract and finance aspects;

support the PM and Internal Quality Officer in maintaining an effective and efficient

Quality Management System;

support the PM and the Planning & Reporting Officer in drafting documents related

to contract and finance aspects.












4.1 Essential:

ES 1 Experience and a broad knowledge of all areas required to perform the duties and responsibilities, with specific focus on naval defence procurement, especially in financial management of programmes, including budgeting and forecasting, and contract management;

ES 2 Experience in utilising spreadsheet calculation and dedicated financial accounting databases;

ES 3 Previous working experience in the National Navy General Staff/Naval Armament Directorate, preferably in the submarine domain;

ES 4 Proven experience in managing commercial and financial aspects related to contracts.

4.2 Desirable:

DS 1 Knowledge of Financial Accounting principles;

DS 2 Knowledge of Accrual Accounting methodology;

DS 3 Knowledge of International Public Sector Accounting Standards (IPSAS);

DS 4 Experience of internal and external, quality and financial audits;

DS 5 Experience in international co-operation activities.


Upper intermediate level of English both oral and written.





6. Qualifications

A university degree1 (or equivalent educational level qualification) with several years of experience in the activities directly related to the tasks prescribed is mandatory.





Olaf Brenner (Programme Integration Section Leader) Email: [email protected]





1 It is a university degree of five or six year second cycle (master's) degree (300 or 360 ECTS)



2020 BI01 VN ASSISTANT_postponed Page 1 of 5

OCCAR



VACANCY NOTICE

Post

BI01 ASSISTANT

Grade

B5

Division


Section

N/A

Management of Staff

0

Location

Rome, Italy


3 years


29 January 2021

Start Date


Interview Date


1. Background




a. Management Assistant

The post holder will report directly to the Programme Manager. He/she will provide secretarial support to the Programme Manager, to the Programme Division and will be responsible for all secretarial and administrative matters. In particular, he/she will:

Act as U212 NFS Programme Division Security Assistant;


Manage documentation held by the U212 NFS Programme Division in accordance with OCCAR-EA security procedures and instructions;

Handle incoming and outgoing mail;

Provide administrative support for the U212 NFSPD;

Respond to enquiries to the Programme Manager’s office;

Maintain the Programme Manager’s diaries (i.e. meetings, conferences, duty travels);

File and maintain (in liaison with National Navy Staff Personnel Department) Navy military personnel National records (Staff Report mainly) and relevant documents;

Draft and type documents/e-mails/faxes on request;

Maintain the attendance list of the Programme Division;

Coordinate all necessary aspects relevant to the preparation of meetings (i.e. room-booking);

Provide complementary support to U212 NFS personnel;

Act as U212 NFS Programme Division Information and Communication Technology Focal Point Assistant;

Act as U212 NFS Programme Division Health & Safety Assistant;

Support the Programme Manager and Internal Quality Officer in maintaining an effective and efficient Quality Management System;

Support the Programme Manager and the Planning & Reporting Officer in the related documentation drafting for all Site aspects.


b. Site Management Assistant1

In close liaison with the PPA Management Assistant, the U212 NFS Rome Site Management Assistant is responsible for site support to the U212 NFS Programme Division. This includes the provision, maintenance and supply of infrastructure and services. The post holder will also maintain a close functional link with La Spezia satellite site management and with Central Office Common Support Division (CSD) to ensure the promulgation of “Site wide” policies and procedures.

Within the limits of the delegations received, the Site Management Assistant will report directly to the U212 NFS Programme Manager. He/she will be responsible for and provide the following services/tasks:

General:

Liaise with CSD to coordinate following site related tasks: management of Site Services and service contracts, implementation and management of Health and Safety matters;

1 The post incumbent will be assisting the site management meaning the functional area of site management (not a person/site manager)


Support the DSO in the implementation and follow up of security regulations;

Assets management:

Define general purchase and supply requirements of office services in coordination with Programme Manager and Commercial and Finance Officer , where not covered by the rental contract;

Support the Commercial and Finance Officer in the identification of suppliers and running of limited competitions and manage the related contracts;

Manage assets and consumables including keeping inventory, tracking and registering of all assets in Financial Management System;

Administrative budget:

Handle, process invoices and create new vendor account in FMS for administrative budget;

Support the Commercial and Finance Officer in the management of the U212 NFS Administrative budget;

Duty Travel:

Handle administrative tasks regarding the Duty Travel Order and Duty Travel Claim process for U212 NFS Programme Division Staff Members and assess potential impact on the Administrative Budget;

Book travel tickets and rental cars, accommodations and liaise with internal/external sources responsible for travel arrangements;

Personnel management:

Support the Programme Manager in the management of local personnel administration (arrival of newcomers) as prescribed by the OCCAR-EA Human Resources Division.



CS 1 Excellent interpersonal skills with the ability to interact and communicate at all levels within OCCAR as well as with Nations;


CS 3 The ability to work independently based on objectives set by the line manager;

CS 4 The ability to use Computer and Information Technology (ICT) facilities, and able to demonstrate a good working knowledge of MS Office software;

CS 5 Good team-working skills with ability to establish good working relations at all levels in a multicultural context and with respect for diversity.




4.1 Essential:

ES 1 Experience related to the required tasks proven through the results attained performing jobs in this field for other national/international organisations;

ES 2 Experience in managing personnel records and relevant documentation;

ES 3 Proven capability to draft papers, letters and documents;

ES 4 The ability to use Computer and Information Technology (ICT) facilities, and able to demonstrate a good working knowledge of MS Office software;

ES 5 Previous experience as administrative assistant in an office of the Navy General Staff, Naval Armament Directorate or other central Navy /National Armament Directorate organs.

4.2 Desirable:

DS 1 Basic experience in managing Budget, Procurement and Contracts;

DS 2 Experience in inventory keeping;

DS 3 Experience in site services management;

DS 4 Experience in organizing meeting/events/committees.





6. Qualifications

A higher secondary education or equivalent in the activities directly related to the tasks prescribed is highly desirable.







Programme Integration Section Leader Tel +49 228 5502 156 Email: [email protected]






segnatura: M_D SSMD REG2020 0200858 18-12-20202020-12-18T08:41:15+0100DIODATO ABAGNARA

2020-12-18T08:41:32+0100FirmaHSM

Documents

I Reparto Personale · 2020. 12. 28. · III Reparto R O M A DIPARTIMENTO IMPIEGO DEL PERSONALE DELL’ESERCITO S E D E DIREZIONE PER L’IMPIEGO DEL PERSONALE MILITARE DELL’AERONAUTICA