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Organizer:
b2b Meetings
Business Networking
International Dimension
Entrepreneurial Business Spirit
Growth & Competitiveness
THE reference b2b trade fairof the Greater Region !
As the first trade fair of the Greater Region dedicated to SMEs and innovative start-up companies, the GR Business
Days aim to boost competitiveness and innovation, to relaunch growth and to support the economic development of companies in
foreign markets in close proximity and further away. With exhibitions, events, business meetings and b2b services, this exclusive and unique
business meeting platform, built on a modern & exciting area of nearly 9,000 sqms and integrating interregional and international business networking schemes, invites you to get in touch with the business world and meet your future industrial and commercial partners among the key sectors of the different neighbouring regions involved.
Since its launch in 2012, this new event format has kept all its promises and has succesfully made it to be listed in the business agendas as
THE annual unique b2b meeting platform for innovative companies in the Greater Region and beyond.
Beside the cross-border dimension, the participation of foreign joint stands and the presence of numerous delegations of
businessmen and -women coming from other countries will continue to give the trade fair its international exposure. With
its multi-sectoral orientation and innovative character, the GR Business Days trade fair encompasses a
dynamic and original business-mix that will surprise you with its rich and diversified
programme as well as pleasant and professional atmosphere, putting
business leaders at the forefront.
Target sectors: Target audience:
Exhibitors by sector: Visitors by sector:
The evolution of the since 2012: Overall satisfaction:
MICE & Tourism
ICT & e-Commerce17%
Industry16%
Services to companies 46%
Training & Education4%
Banking & Finances6%
Marketing & Communication 11%
ICT and e-Commerce12%
Industry15%
Services to companies 24%
Others26% Banking & Finance
9%
Marketing & Communication 10%
Training & Education4%
IuK-Technologien& e-Commerce
17%
Industrie16%
UnternehmensbezogeneDienstleistungen
46%
Aus- & Fortbildung4%
Banken & Finanzen6%
Marketing & Kommunikation 11%
IuK-Technologien& e-Commerce
12%
Industrie15%
UnternehmensbezogeneDienstleistungen
24%
Andere26% Banken & Finanzen
9%
Marketing & Kommunikation 10%
Aus- & Fortbildung4%
ICT & e-Commerce17%
Industry16%
Services to companies 46%
Training & Education4%
Banking & Finances6%
Marketing & Communication 11%
ICT and e-Commerce12%
Industry15%
Services to companies 24%
Others26% Banking & Finance
9%
Marketing & Communication 10%
Training & Education4%
IuK-Technologien& e-Commerce
17%
Industrie16%
UnternehmensbezogeneDienstleistungen
46%
Aus- & Fortbildung4%
Banken & Finanzen6%
Marketing & Kommunikation 11%
IuK-Technologien& e-Commerce
12%
Industrie15%
UnternehmensbezogeneDienstleistungen
24%
Andere26% Banken & Finanzen
9%
Marketing & Kommunikation 10%
Aus- & Fortbildung4%
+44%
éditi
on
édition
édition+8%
5.77
0
+25%
+20%
20éd
ition
édition
édition+42%
+27%
1.65
0éd
ition
édition
édition
+14%
3.00
0éd
itio n
édition
édition+16%
+31%
+6%
38éd
itio n
édition
édition
+33%
éditi
on
édition
édition+12%
158
+66%
éditi
on
édition
édition
60
+20%
Exhibitors Visitors Countriesrepresented
Space (sqms)Speed / DemosElevator Pitches
Businessmeetings
InnovativeStart-ups
5.77
0
80%
75%
92%
95%
95%
97%
90%
97%
99%
Overall atmosphereConcept of the GR Business Days
Quality of the organisationGeneral support & technical assistance
Promotional campaignTrade fair programmeQuality of the exhibitorsPromising business contactsRentability
Close collaboration with all the key actors and institutional partners of the Greater Region
A large-scale and multi-channel advertising campaign & more than 10 partnerships with national & regional media
A national press conference and several decentralised promotional actions
Promotion of the event in the Greater Region:
Numerous press releases and articles appearing in 32 newspapers with more than 1.000 advertisements
High visibility of the exhibition across the Luxembourg public transportation system
4 e-newsletters mailshots sent to approximately60,000 qualifed contacts
Live streaming of the trade show on radio / TV channels and renowned websitesin Luxembourg and inthe Greater Region
Promotion of the trade fair in more than 30 countries thanks to a network of 300 regional, European and international professional partners
Entr
epre
neur
ial d
ynam
ics re
inven
ting h
ow to
“talk business”!
Original Modern Fresh Innovative
Great value for money Dynamic Interactive Concentrated
They talk about their experiences and results
A new event format to “talk business” differently!Sharing visions and viewpoints to transform ideas and proposals into common strategies and projects
As a business forum organised over 2 days with important themes and debates aiming to stimulate concrete economic collaboration and promote further action for the development of this cross border economic space, this year again the GR Business Days trade fair is presenting a rich, dynamic and diversified program as well as interesting discussion panels and lively debates.
The highlights of the show:
Exhibition booths
Choose one of the exhibition modules tailored to your needs and benefit from many added value services to present your skills to a qualified audience.
Thematic villagesExplore the dynamism and creativity of our thematic villages in the presence
of experts and professional advisors in different specialised areas:Start-Up Village, Cluster Village, Export Plaza, EU-Networking Village, and more.
Speed demos & elevator pitchesPrior to the trade show prepare and present a 1 minute “pitch” as
a teaser to attract your target audience and showcase your expertiseand innovative solutions using costumers case studies at
the “Speed Demo Arena” during the trade fair.
GR IT Planet Day with “Dark Side of the Biz” courseCatch up with the novelties on IT and the latest digital technologiesto optimise your company’s IT strategy. Discover our new“Dark Side of the Biz” course to fight IT piracy effectively.
Interactive TV stage with live streaming
Come and follow the latest trends presented by key decision makers and high level guest speakers during our interactive conferences and round tables on the main TV stage.
GR Business MarCom DayExchange your views and ideas and meet Marketing & Communication
decision makers during a thematic day to discoverall the latest trends in the MarCom industry.
3D Virtual marketplaceStay connected with your business contacts, even after the trade fair, thanks to a 3D virtual simulation of your exhibition booth and
benefit from post-show training especially designed for exhibitors.
EU & Exhibitors’ workshops
Enrich your knowledge on European topics and benefitfrom the practical experience of European experts
and the expertise of exhibitors during thematic workshops.
Buyers’ LoungeMultinational corporations or large companies: enjoy a VIP access
to the trade show and participate in our programme designed for buyers.In addition, become protagonist of our interactive conferences
or be a member of the jury in our “Speed Demo Challenges” programme.
Forum of the Greater Region Participate in interesting discussion panels and follow opinions and views on
the major challenges faced by the Greater Region illustrated by key playersin the political and economic world during the first evening of this forum.
VIP Lounge
Establish exclusive VIP contacts with political, diplomaticand consular representatives while enjoying this calm
environment and the many other privileged services offered.
Turkey - Kocaeli as Region of HonourDiscover the economic industrial potential of the Kocaeli Province located
around the Gulf of Izmit and not far away from Istambul in order to sustainthe development of business relations with Turkish industrail SME.
International b2fair® matchmaking event& “à la carte” NetworkingParticipate in our b2fair® meeting platform and enrich your international contacts with face-to-face tailored and personalised b2b meetings.Continue your business relations in a friendly and relaxed atmosphereduring the networking receptions.
offers
you:
“Speed Demo Academy” DaysParticipate in our GR media training in order to successfully proceed to the registration of your elevator pitch / speed demo.
“GR Exhibitor Training” DaysParticipate in our GR exhibitor training sessions in order to prepare in the best way possible your participation in the trade show and to optimise your presence prior to the event.
“Elevator Pitchs” Days Get in contact with us in order to book already now your timeslot for the registration of your elevator pitch.
Please note that the participation in our media training is recommended.
Trade fair logos for your print-outs
Online web banners
Visitors’ brochures & invitations
Stickers & posters
e-newsletters / e-invitations
Catalogue in flip book format
Mobile app
availabl
e
for exh
ibitors
!
Be a protagonist of the trade showand create your own
“GRBDays atmosphere”!
Did they convince you?Do not wait and register online!
The
Grea
ter
Regi
on in
brie
f: An
exce
llence model of European integration
WALLONIA
LORRAINE
GRAND DUCHY OFLUXEMBOURG
RHINELAND-PALATINATE
SAARLAND
Unique economic microcosm of 5 regionsExtending over a total area
of 65,400 sqkms11.3 million inhabitants
Open economywith 375,000 companies
and a GDP of € 353.2 billionrepresenting 2.6% of EU28 GDPHigh purchasing power with a
consumption of € 3 billion€130 billion exported and a largely
positive trade balance
The exhibition aims to bring the Greater Region to centre stage by inviting international business to come and find out about this economic microcosm of huge entrepreneurial potential.With its strategic position in the heart of Europe, this cross-border area is a source of very rich economic relations and constitutes a hub for regional SMEs towards business opportunities in Europe as well as a springboard to international markets.
€500 billion worth of FDIand 6,500 jobs created in 2012
8 international airports flying 11 million passengers and 11 million tons of freight
37 universitieswith 370,000 students73 research institutes,
57 clusters &18 competence centres
Over 200,000cross-border workers,
thereof 150,000 commuting to Luxembourg
Module exclusively reservedfor innovative start-ups (*)
Fully equipped stands and a variety of added-value services!
1.495,00 €
2.695,00 €
4.595,00 €
895,00 €
Organizer: Ort:
Organisateur:
RencontresRencontresRencontres b2b b2b b2b b2b
Business Networking Networking Networking Networking
Dynamique Dynamique Dynamique Dynamique Dynamique Internationale Internationale Internationale Internationale Internationale Internationale Dynamique Internationale Dynamique Dynamique Internationale Dynamique Dynamique Internationale Dynamique Dynamique Internationale Dynamique Dynamique Internationale Dynamique Dynamique Internationale Dynamique
PME Start-ups Acheteurs
Start-upsAcheteurs
Start-ups
Esprit Esprit Esprit entrepreneurial Esprit
entrepreneurial Esprit
Croissance & compétitivitécompétitivité
Print partners:Strategic partners:
Partners of the show: Sponsors:
Operational partners:
Media partners:
Institutional partners:
WEB MARKETING DEPARTMENT OF ACE COMPUTER SARL
Marketing made easy
Marketing made easy
STANDORTMAGAZIN DES DEUTSCHEN MITTELSTANDS
Starke Wirtschaft. Starke Region.
Official partners:
Chamber of Commerce of the Grand Duchy of LuxembourgInternational Affairs European Affairs & Greater Region
7, rue Alcide de Gasperi L - 2981 LuxembourgPhone: +352 42 39 39 370 / 333 Fax: +352 43 83 26
E-mail: [email protected]
You will never do business the same way again!
RESERVATION FORM - to be returned by 18th May 2015
MAILING ADDRESS (to be published in the official catalogue of the event)Company name:No: Street:Postal code: City: Country:Phone: Fax: E-mail:Contact person: (Surname & first name) Position:Direct phone: Direct e-mail:VAT Identification no: Trade Registration no:Website: http://Please indicate your main activity:
BILLING ADDRESS (only if different from the mailing address)Company name:No: Street:Postal code: City: Country:
RESPONSIBLE OF THE STAND (present during the event)Surname: First name: Position: Mobile: E-mail:
NEGOTIATION LANGUAGES French English German Others, please specify:
INFORMATION FOR THE CATALOGUE (mandatory field!)The exhibitor classification will be in alphabetical order and based on the first letter of the “Company name” mentioned below:Company name:Year of foundation: Number of employees:
DETAILED DESCRIPTION OF YOUR BUSINESS ACTIVITY (please fill out in English):
YOUR ACTIVITY SECTOR (max. 5 choices possible) Automotive & e-mobility ICT & e-commerce Materials & production technologies Transport & logistics Banking & finance Life science & biotechnology MICE & Tourism Others: Eco construction & sustainable development Machinery & metallurgy Services to companies Eco-technologies, environment & renewable energy Marketing & communication Training & education
YOUR PARTICIPATION PROFILE (1 choice possible)
Buyer / Ordering customer Supplier Buyer & supplier Investor
YOUR COMPANY TYPE (1 choice possible) Innovative start-up SME/SMI Research institute Bank / Financial services Micro company (<10 employees) University, school of higher education, ... Professional chamber, association, ... Large company (>250 employees) Public institution Other business support organisations Multinational Others, please specify:
FIELD OF ACTIVITIES (1 choice possible) Production (Industry) Services (Provider) Trade (Purchasing) Trade (Sales) Others, please specify:
NACE CODES: / /
YOUR COOPERATION PROFILE (multiple choice possible) Commercial cooperation Industrial & technical cooperation Technological & creative cooperation Financial cooperation Other cooperation:
DETAILED DESCRIPTION OF YOUR DESIRED COOPERATION OFFER / REQUEST (please fill out in English):
YOUR TARGET BY FUNCTION (max. 5 choices possible) CEO CIO IT Managers R&D / Innovation Managers Production Managers Marketing Managers Purchase Managers Financial Managers Human Resource Managers Sales Managers E-merchants Others:
Easy&qu
ick :
Regist
er on
line!
EXHIBITION MODULES & SERVICES OFFERED
package available for start-ups only (1)
EQUIPPED STANDPartition walls, panels in the colour of the trade fair, carpeting, signage / name board, 3kW basic power supply (*), spot lights and storage room (**)(*) Additional power supply on demand(**) Shared storage for « Bronze » & « Silver » packages
General administrative charges included (management & administration of the file, document processing and right to use the logo of the event).
FURNITURE Table Chair Sitting area (3 armchairs, 1 low table) Document holder Stool Information desk Computer desk Dustbin Plant (***) Folding screen Lamp
(***) Shared decoration for « Bronze » modules
RELATED SERVICES WiFi connection (****) Parking place Exhibitor badges Cleaning of the stand prior to the fair and after the first day of the event
(****) WiFi connection accessible to and shared with all exhibitors of the trade fair. Please order a cable connection in order to have a personal stable internet access.
MARKETING & COMMUNICATION Announcement in the official catalogue of the trade fair 250 visitor invitations Additional visitor invitations Referencing of your company logo in an e-newsletter Advertisement ½ inside page CMYK in the official catalogue (3,500 copies)
Advertisement 1 inside page CMYK in the official catalogue (3,500 copies)
BUSINESS NETWORKING Invitation to the Welcome Cocktail on the evening prior to the event Invitation to the official reception of the trade fair inauguration
and the networking evening reception Welcome Kit: 1 bottle of sparkling wine with 20 appetisers for your VIP clients Possibility to book a “Networking Area”
(1 hour, catering services to be ordered by and on account of the exhibitor)
AVAILABLE ADDED VALUE SERVICES Participation in the b2fair matchmaking event with online access to arrange your
individual business meetings Filmed presentation of your projects during an elevator pitch of 60 seconds
prior to the trade fair (only for exhibitors that register before 30th April 2015) Recording of a 3 minutes’ speed-demo on the TV Stage
(coaching & preparation of your pitch included) Organisation of an exhibitor workshop in relation with the key sectors of the trade fair 3D animation of your exhibition booth on the virtual fair
(available online until 31st December 2015)
- 1 1 1 - 3 3 4 - - - 1 1 1 1 2 1 1 2 2 - - 1 1 1 1 - - 1 1 1 1 - - 1 2 - - - 1 - - - 1
1 1 1 1 3 3 6 9
- - 250 500 - - - - - - - - -
- - 1 2
- -
1 1 1 1
1 1 1 2
- - 1 1
PRICE OF DIFFERENT MODULES OFFERED:
CHOICE OF THE EXHIBITION MODULE:(Please tick the corresponding box)
(1 ) Cr
iteria
for t
he d
efini
tion
of a
sta
rt-up
app
licab
le to
the
fair:
you
ng in
nova
tive
com
pany
em
ploy
ing
less
than
10
empl
oyee
s an
d es
tabl
ishe
d si
nce
1st J
anua
ry 2
012.
1.495,00 € 2.695,00 € 4.595,00 €895,00 €
- 1 1 1 - 3 3 4 - - - 1 1 1 1 2 1 1 2 2 - - 1 1 1 1 - - 1 1 1 1 - - 1 2 - - - 1 - - - 1
1 1 1 1 3 3 6 9
- - 250 500 - - - - - - - - -
- - 1 2
- -
1 1 1 1
1 1 1 2
- - 1 1
IN CASE OF INTEREST,
YOU CAN ALSO CHOOSE AN UNFURNISHED STAND OR A CUSTOMISED PACKAGE.
FOR FURTHER INFORMATION, PLEASE CONTACT THE ORGANISER: +352 42 39 39 370 / 333.
(1 ) Cr
iteria
for t
he d
efini
tion
of a
sta
rt-up
app
licab
le to
the
fair:
you
ng in
nova
tive
com
pany
em
ploy
ing
less
than
10
empl
oyee
s an
d es
tabl
ishe
d si
nce
1st J
anua
ry 2
012.
ADDITIONAL SERVICES / ORDERSEVENT ACTIVITIES UNIT PRICE QUANTITY TOTAL PRICE
Organisation of an exhibitor workshop (additional / basic equipment included) 895.00 € ............... .................... Realisation of a TV report (max. 3 persons) 795.00 € ............... .................... Participation in 1 speed demo (additional) 395.00 € ............... .................... Filmed presentation of your projects during an elevator pitch of 60 seconds
prior to the trade fair (additional / only for exhibitors that register before 30th April 2015) 295.00 € ............... .................... Interview on the TV stage 295.00 € ............... ....................
(-> to note in the related section of page N°4) SubTOTAL: ...........................€MARKETING & COMMUNICATION
½ inside CMYK advertisement page in the official catalogue (3,500 copies) 595.00 € ............... .................... 1 inside CMYK advertisement page in the official catalogue (3,500 copies) 895.00 € ............... .................... 1 CMYK advertisement page on the 2nd cover page of the catalogue (3,500 copies) 1,495.00 € ............... .................... 1 CMYK advertisement page on the 3nd cover page of the catalogue (3,500 copies) 1,895.00 € ............... ....................
(-> to note in the related section of page N°4) SubTOTAL: ...........................€WATER
Hiring, connection, installation and removal of sink + cold water consumption 295.55 € ............... .................... Hiring, connection, installation and removal of sink + hot water consumption 427.80 € ............... .................... Water connection / sink by Luxexpo staff + consumption 218.50 € ............... ....................
INTERNET Cable Internet connection 225.00 € ............... ....................
WELCOME KIT 1 bottle of sparkling wine with 20 appetisers for your VIP guests 95.00 € ............... ....................
(-> to note in the related section of page N°4) SubTOTAL: ...........................€
ADDITIONAL FURNITURE / AUDIO / VIDEO EQUIPMENTAdditional furniture as well as audio and video equipment can directly be ordered by filling out and sending back the respective form(s) in the exhibitor’s guide.
COMMITMENTSBy the submission of this booking application form, the undersigned acting on behalf of the company mentioned below, duly authorised,
applies for the reservation of a stand at the professional trade fair “GR Business Days 2015”. has acknowledged the receipt and understanding of the participation conditions as well as of the General Terms where the undersign holds a copy of the regulation and accepts all the clauses, without any reservation nor restriction.
In accordance with Article 4 of the General Terms, when the organiser has accepted a booking application, the interested counterpart will be officially informed in writing. It is only via this confirmation document that the organiser commits itself and the booking becomes effective.
Booking applications will only be valid if they have been duly completed (handwritten mention ‘read and approved’, date, name, signature and company seal) and the amount due paid on receipt of the invoice, no later than 14 working days prior to the beginning of the trade fair. Payments by bank checks will not be accepted.
CANCELLATION POLICYThe exhibitors have the possibility to cancel their participation before the event according to the following conditions :
Cancellation by 13th May 2015: Cancellation charges up to 30 % of the total amount of the exhibition module and other related services / additional orders reserved will be charged.
Cancellation from 14th March to 15th May 2015: Cancellation charges up to 70 % of the total amount of the exhibition module and other related services / additional orders reserved will be charged.
Cancellation from 16th May 2015 onwards: No reimbursement of any amount paid will be possible anymore.
RESERVATION FORM - to be returned by 18th May 2015
FAIR PACKAGE Bronze package of 4 m2 (available only for start-ups) ............................ Silver package of 6 m2 ............................ Gold package of 12 m2 ............................ Platinum package of 24 m2 ............................
EVENT ACTIVITIES ............................MARKETING & COMMUNICATION ............................WATER ............................INTERNET ............................WELCOME KIT ............................
GRAND TOTAL (final price): ................................€
SUMMARY OF THE ORDERS
(to be preceded by the mention “Read & Approved“)
SEAL: DATE, NAME & SIGNATURE:
Chamber of Commerce of the Grand Duchy of LuxembourgInternational Affairs European Affairs & Greater Region
7, rue Alcide de Gasperi L - 2981 LuxembourgPhone: +352 42 39 39 370 / 333 Fax: +352 43 83 26
E-mail: [email protected]
You will never do business the same way again !
Easy&qu
ick :
Regist
er on
line!
GENERAL TERMS APPLICABLE TO THE TRADE FAIR
17TH & 18TH JUNE 2015 IN THE PREMISES OF LUXEXPO
Article 1 – Organiser, location & participants
The organiser of the event is the Chamber of Commerce of the Grand Duchy of Luxembourg denominated hereby as the “organiser”.
As a professional chamber and public institution, the Chamber of Commerce of the Grand Duchy of Luxembourg located at 7, rue Alcide de Gasperi, L-2981 Luxembourg, regroups companies from all sectors of business - other than agriculture and crafts - and sees its rationale and role as guardian of the interests of its member companies. Since these may in some cases pursue divergent sectorial interests, the Chamber of Commerce sees its primary mission in the articulation, representation and defence of the interests of all its members.
Today, the Chamber of Commerce has some 50,000 affiliated members, accounting for 75% of total employment and representing 80% of GDP.
The 6 operational missions of the Chamber of Commerce are:
- involvement in the legislative procedure by the preparation of opinions;
- promoting the spirit of enterprise and the creation and development of businesses;
- promoting foreign economic and commercial relations;- fostering a system of education and training that meets the
needs of businesses;- providing services to business and the general public;- informing the public and stimulating debate as partner and
independent ambassador of the market economy (“think tank” and proposals of policy).
The professional trade fair “GR Business Days” is organised in cooperation with LUXEXPO S.A. and MLG Events.
In addition, the Chamber of Commerce of the Grand Duchy of Luxembourg will closely work together with the network of chambers of commerce and industry in the Greater Region and beyond, with numerous professional organisations at a regional and international level, with the members of the European business support network “Enterprise Europe Network” of the European
Article 1 - Organiser, location & participants Article 2 - Date & duration of the exhibition Article 3 - Participation in the trade fair Article 4 - Booking application Article 5 - Exhibits Article 6 - Stands, stand arrangements & exhibitor cards Article 7 - Electric installation & power consumption Article 8 - Water & drainage Article 9 - Build up & dismantling of stands Article 10 - Payment & cancellation policy
Article 11 - Advertising Article 12 - Displaying of prices Article 13 - Retail sales Article 14 - Legal provisions Article 15 - Liabilities & insurances Article 16 - Waste disposal charges Article 17 - Prevention of accidents Article 18 - Special provisions Article 19 - Oral agreements Article 20 - Internal discipline
Commission as well as with private commercial partners with a recognised experience in the field of event organisation.
The participation conditions of the “GR Business Days” are illustrated hereafter:
Location
The “GR Business Days” will take place at the Exhibition & Congress Center LUXEXPO at Luxembourg-Kirchberg. In the following general regulations, it will be addressed as “the buildings”.
Participants
Any person, firm or body having been accepted by the organiser to participate in the exhibition, will be called “the participant” in the following general regulations.
Article 2 - Date & duration of the exhibition
The organiser has the right to fix the dates and the opening hours of the trade fair and reserves the right to change the dates and hours at any time, which will not entitle the participant to claim any compensation.
Should any such change have an effect on the date or the duration of the trade fair, the contracts existing between the participant and the organiser will be regarded as being concluded for the new date and/or the new duration.
These changes of dates or opening hours will not allow the participants to withdraw, even partially, from their commitments.
Exhibitors will engage themselves in a manner where one or more of their representatives will be present at their stand during the entire duration of the fair.
Article 3 - Participation in the trade fair
Only companies in the activity sectors that are of concern by the exhibition (mentioned in detail on the information brochure and the registration form) can submit their request to participate in the
event.
The organiser will have the right to refuse reservation requests for the trade fair without providing any reasons.
Article 4 - Booking application
The booking application form of the trade fair should be fully completed, in a readable manner, and if possible in block letters. By completing the booking application form of the trade fair, the signatory of the application acknowledges that the present general regulations and all other directives of the organiser are legally binding upon him.
In case the booking application is introduced with conditions or reservations, the organiser has the right not to take the application into consideration. Once the organiser has accepted a booking application, the participant will be informed by a confirmation letter. Only this document will bind the organiser and will put the contract of participation into effect.
The acceptance of a booking application by the organiser does not guarantee any positive commercial result for the participant.
Once the participation is accepted, it cannot be cancelled by the participant without incurring any fee. The price of renting the stand allocated to the participant as well as all the related services of the same booking request will remain due according to the conditions indicated in Article 10 of the present regulation, the postage stamp being taken into account with regard to the date of the submission of the cancellation notice to be authenticated by the exhibitor.
Article 5 – Exhibits
The participant will not exhibit any products other than those that correspond to the activity sectors of the trade fair. The organiser reserves the right to take away from any stand those products which it may judge to be in contradiction to the present general regulations and to store the products at the participant’s expense and without any liability on the part of the organiser.
None of the products exhibited shall be taken out of the buildings before the closing the trade fair, unless an explicit agreement has been given by the organiser.
Article 6 - Stands, stand arrangements & exhibitor cards
The participants shall have no right with regard to the decision of the organiser concerning the dimensions of stands. The organiser will group the participants according to the nature of the products, solutions and services exhibited and on a geographic basis in case of collective participation of regional and national stands (according to the possibility).
The participants will not be able to choose their own location; however, the organiser will take into account the wishes of the participants to the maximum level possible. In the case of unforeseen circumstances, the organiser reserves the right to modify the exhibition stand distribution plans or the dimensions of stands without granting participants with the right to claim any compensation.
If, owing to such modifications, the area of a stand is reduced, the organiser will refund the difference in rent as a result. The stands must have a total area in the multiples of one square metre. Under some circumstances, the organiser may be given responsibility for the arrangement of stands. In such a case, they will supply, at fixed rental prices, floors, carpets, partition walls, counters, show cases, armchairs, chairs and tables, refrigerators, sinks, etc... Further details on these items are listed either in the booking application form, the exhibitor’s guide or on the cost estimation presented on explicit demand to the participant.
The price of renting the partitions are due even if a partition separates two different stands. It is strictly forbidden to perforate, nail, paint, stick objects onto or damage in any way any part of the stand. Only adhesive letters shall be used for the lettering on the cyma. If any of the above rules are not followed, then the cost of the damage incurred will be invoiced to the exhibitor. Any service exceeding the normal installation of the stand will be billed
according to the extra hours worked.
The organiser will take charge of the general lighting and heating of the buildings.
For the stands other than the ones mentioned in detail in the 4 exhibitor modules proposed by the organiser, the stand and stand arrangements must be submitted to the organiser for preliminary approval. Installations on a stand which do not conform to these plans, will be removed or modified at the expense of the participant, who will not have any right to claim compensation. The general appearance of a stand shall in no way offend the feelings of visitors and it shall fit harmoniously into the general framework of the trade fair. The height of the partition walls shall not exceed 2.50 meters from the bare floor of the hall.
The participants will be responsible for the cleanliness of the area of their stand and will not block the alleys nor encroach upon them and under no circumstances will obstruct their neighbours at the trade fair (see under Article 11 - Advertising).
The exhibitor is fully responsible for the material put at his disposal and shall necessarily return it at the end of the event. Any material which is not returned or damaged will be charged.
Once the invoice for the participation is entirely paid, the organiser will provide the participants with exhibitor and stand installation cards. These cards are not for commercial use. Exhibitors and their employees are responsible for any fraud regarding these entrance tickets. In the event of abuse, cards will be confiscated by the organiser.
The number of cards that will be allocated is mentioned in the booking application form. Supplementary exhibitor and stand installation cards can be provided by the organiser after a written request introduced by the exhibitor.
Article 7 - Electrical installation & power consumption
The nominal voltage is three-phase 400 volts or single-phase 240 volts. Connections are made via an individual or collective meter, according to the exhibitor module that has been reserved, single-phase or three-phase E.U. socket. Electricity (input and connection) will be distributed exclusively by LUXEXPO S.A., L-2088 Luxembourg / tel. (+352) 4399 1, fax (+352) 4399 315.
During the event, a team of electricians will be available to the exhibitors to set up any additional installation or maintenance in the stands. These services will be billed according to the hours worked.
The electrical stand installations set up by the exhibitor’s qualified personnel are subject to prior approval and acceptance from LUXEXPO at a price of € 30.00. These installations must comply with DIN regulations and should conform to the requirements of the Electricity Department of the City of Luxembourg. It is strictly forbidden to connect power greater than that agreed upon with LUXEXPO, without prior authorisation.
Supplementary connection and power consumption costs will by invoiced directly by the organiser to the participant. Unless specified otherwise, the amount paid is an advance, final billing for electricity may lead to a credit note (reimbursement) or additional billing depending on the actual power consumed as noted on the meter. The ruling prices can be summarised as follows:
ELECTRICITY
Electricity upon consumption at 0.54 € / kV (VAT included) according to the meter reading after the show:
3kV: 240 monovolts: 189.54 € (incl. tax)12kV: three-phase 400 volts + neutral conductor: 223.47 € (incl. tax)40kV: three-phase 400 volts + neutral conductor: 383.06 € (incl. tax)Spot + light bulb + fixture / piece: 34.98 € (incl. tax)
The exhibitor who orders electricity service during the official stand installation period (during the week) will be charged +50% of the total service ordered (including labour), and +100% for Saturday and Sunday before the event commences. These late requests will be carried out in the order of their registration and according to the
availability of the labour force.
The exhibitor is entirely responsible for the equipment made available to him and must return this equipment to the LUXEXPO personnel at the end of the event. Any equipment damaged or not returned to LUXEXPO will be billed. It is forbidden to remove the fuses from the power supply sockets without authorisation from LUXEXPO.
Article 8 - Water & drainage
The water-drainage installation points distributed in the halls in principle allow each stand to be connected to the water distribution network. A stand can, however, on an exceptional basis, use the water source located in the spot next to it. For this reason, the exhibitor whose stand contains one or more sources of water must contact the LUXEXPO technical services before setting the booth. An exhibitor can under no circumstances oppose the installation of water or drainage source required for a neighbouring stand.
Article 9 – Build up & dismantling of stands
The participants should have completed the arrangement of their stands on the eve of the opening of the trade fair, i.e., Tuesday, 16th June 2015 at 07.00 pm. In case a participant has not occupied his stand before the opening of the trade fair, without prior explicit communication, he will be considered as having withdrawn; the organiser will then take position of that stand, with the participant having no right to claim reimbursement or compensation.
Dismantling of stands will not start until after the closing of the trade fair and not before 18th June 2015 at 07.30 pm under all supervision on the part of the organiser and can be continued till 10.00 pm. For tailor-made exhibition booths, the dismantling period can be prolonged till 19th June at 12.00 am. Failure to adhere to the dismantling instructions mentioned before will be subject to a fixed penalty of € 1,750 due by the exhibitor. In order to respect the dismantling instructions indicated by the organiser, regular checks will be carried out on the second day of the show from 04.00 pm onwards.
The stand installation and dismantling passes will be given to the craftsmen and those working on the arrangement of the stands. Access to the event will not be granted without the presentation of this pass during the official installation and dismantling period.
The exhibitor is responsible for the packing of his own promotional and exhibition material at the end of the trade fair which will be carried out by its own personnel on the spot. As the rented furniture will be removed on 18th June from 07.30 pm onwards, the exhibitor will pay attention to empty it (info desk, document holder, ...) and not to leave any documents or personal belongings. In case of eventual objects left behind, the organiser cannot be liable for any loss or damage.
Any exhibition object, regardless of its type and/or use, not removed after the end of an event within a period determined by the organiser, will be removed by LUXEXPO without prior notification, at the expense of the exhibitor.
Article 10 – Payment & cancellation policy
Payment
Together with the final admission to the exhibition, the participant will receive an invoice from the organiser with the amount for the due renting charges of his stand and the general fees for the services booked.
Only if the booking applications are duly completed (mention “read and approved”, name, date, signature and seal of the company) and the amount due is paid on receipt of the invoice and no later than 14 working days prior to the beginning of the trade fair, the submitted registration will be accepted. Payments via bank cheques are excluded.
The methods and deadlines for payment are mentioned on the invoice that will be issued by the organiser. The participants who delay payment may be excluded from the exhibition without any right to compensation, and the organiser may take position of their stands.
In case of reservation, final accounts for the costs of consumption of electricity, water and telephone are payable before the closing date of an exhibition or at the moment of the presentation of the invoice. If the participant fails in his payment obligations, the organiser will have the right to retain parts of stand equipment and/or exhibits belonging to the participant.
Cancellation charges
The exhibitors have the possibility to cancel their participation before the event according to the following conditions:
- Cancellation by 13th May 2015:Cancellation charges up to 30 % of the total amount of the exhibition module and other ser vices / additional orders reserved will be charged.
- Cancellation from 14th March to 15th May 2015:Cancellation charges up to 70 % of the total amount of the exhibition module and other services / additional orders reserved will be charged.
- Cancellation from 16th May 2015 onwards:No reimbursement of any amount paid will be possible anymore. With regard to the date of cancellation, the post stamp or any other express delivery shall be taken into account.
Article 11 - Advertising
The participant can only make use of the surfaces inside his stand for advertising purposes. The introduction of advertisements for third parties are strictly forbidden. The organiser has the right to seize any unauthorised advertising within the building without having to hear the participant or having any recorse to law. Advertising material such as circulars, brochures, folders or price lists will only be distributed or displayed within the stands.
Participants are not allowed to distribute advertising objects, such as balloons or objects which can disturb the other exhibitors and the visitors. The streaming of music and projection of radio or television emissions must be authorised in writing by the organiser. Participants are not allowed to organise lotteries or competitions. It is strictly forbidden for any of the participants to step out of their stands in order to call visitors and are not allowed to draw the attention of visitors by using loudspeakers or even by shouting.
Any tasting shall only take place inside a stand. Concentrations of visitors in the corridors, owing to demonstrations, shall be avoided. Upon the observation of any such contraventions, the organiser may order the closure of the stand without prior warning.
Article 12 - Displaying of prices
According to the regulation of the “Office des Prix”, and in accordance with the Grand Ducal Regulation of 29th July 2004 relating to the indication of prices for products and services, sale prices to consumers (including VAT) for all goods and services offered for sale must be clearly posted.
Article 13 - Retail sales
Retail sales of exhibited products are forbidden during the present b2b event.
Article 14 - Legal provisions
Participants declare that they acknowledge and will respect all Luxembourg Laws and all existing legal provisions. It is understood that only the Courts of Luxembourg are considered as competent and that all notices given to the participant, his representatives, his employees or his delegates at an exhibition are valid, the participant having elected domicile in the buildings of the “LUXEXPO S.A.”
The organiser reserves the right to decide on any cases not mentioned in the present general regulations. Decisions taken will be immediately enforceable.
Article 15 - Liability & insurances
In the case of deviation of the English version from the French version of the present order form, the latter is decisive. In case of losses or damage suffered by an exhibiting company in the framework of the trade fair, whatever be the nature or the cause, the organiser cannot be held liable in any way or extent and will contract the insurances mentioned below for the “GR Business Days” trade fair:
1. Legal Civil Liability (group contract);2. Rental risks;3. Multi-risk exhibition.
The stands will only be insured for theft if there is evidence of forced entry into the enclosed halls. The stands are not insured for any other form of theft.
The above mentioned risks are covered during the period of the trade fair; however, the periods of installation and dismantling are not included.
The exhibitor agrees in turn to contract the following insurances to a licensed insurance company:
- liability coverage for damages that may be caused by the exhibitor’s personnel at the booth to third parties during the show and during periods of installation and dismantling of the exhibition;- compensation to insure the damages where its personnel could be a victim;- all risks for covering damages that could be caused to the exhibition materials during transportation to / from the fair, during the periods of installation and dismantling of the trade fair.
Declaration:
The exhibiting company renounces to all claims that it is entitled to exercise
a) against the organiser of the trade fair “GR Business Days”, in this case the Chamber of Commerce of the Grand Duchy Luxembourg;
b) against LUXEXPO and/or the real estate company - Parc des Expositions de Luxembourg S.A.;
c) against one or several exhibitor companies taking part in the show, respectively against tenants or subtenants of the buildings of the entities mentioned in point b), except for cases of malevolence.
The exhibitor company also undertakes to obtain from its own insurers an identical waiver of claims to the benefit of the entities mentioned in point a) & b) and of the other exhibitor companies, respectively, tenants/subtenants of the buildings of the entities mentioned in point b).
Similarly, it waives any direct action it might be entitled to file against the insurer of the entities mentioned in point a) & b) or of the other exhibitor companies taking part in the exhibition or of the tenants/subtenants of the fair buildings by virtue of Article 89 of the Law of 27th July 1997 concerning insurance contracts.
Article 16 - Waste disposal charge
The organiser reserves the right to invoice the participants a global sum for the expenses of waste disposal.
Article 17 - Prevention of accidents
The participant should provide the machines exhibited with protection devices in accordance with the Luxembourg Laws.
At any time, the organiser has the right to forbid the use of a machine or apparatus, if it is of the opinion that the working of such machine or apparatus is liable to be dangerous or
to disturb one or several neighbouring participants.
In any case, the participant is solely responsible for any damages caused, during the assembly or dismantling period as well as during the exhibition, by his construction, his exhibits or the persons working for him.
All merchandises as well as packaging material that are being circulated or stored in the buildings will be at the risk and responsibility of the participant.
Article 18 - Special provisions
If the total subscribed area exceeds the available space, the organiser is entitled to reduce the attributed space or even to refuse certain registrations. In some cases, the organiser may modify the areas of the stands which are already allocated, without giving any right to the participant to claim compensation.
The participant shall not be permitted
- to use inside the buildings easily inflammable or radiating material, explosives, gas devices or other dangerous objects; in the case of any contravention, such objects will be taken away without any warning and at the charge of the participant;
- to affix or hang advertising material in or outside the stand,on columns, roof constructions, partition walls, walls, etc. being a part of a stand;
- to damage floors, walls and roofs of the halls, to use nails, screws, etc. or to fix on them any object or part of a stand;
- to damage stand equipment belonging to the organiser, e.g.to paint, to use wallpaper, or to drill holes into stand walls;
- to make use of boards or signs with commercial names or marks which might mislead or which might cause prejudice to the other participants;
- to build without special authorisation from the organiser, platforms or stages in the stand or establish separate spaces such as offices, exhibition rooms, bars, etc.;
- to make use of the neighbour’s walls or divisions;- to make any form of political publicity.
The organiser will be entitled to judge and take decisions for any case that is not specified or missing in the present general regulations, the conditions of participation or the exhibitor’s guide.
Article 19 - Oral agreements
Any oral agreement, individual authorisation, or special regulation requires a written confirmation from the organiser.
Article 20 - Internal discipline
By completing the act of registration, each participant agrees, on his own behalf and on that of his delegates, to comply with the provisions specified in the present general regulations, with any regulation of the Police or of the Technical Services Department of the City of Luxembourg and of any other authority.
In the event where the present rules are not followed, and after a formal written notice to comply with the mentioned rules within 24 hours remains unsuccessful, the organiser can terminate the contract binding them to the exhibitor with immediate effect. In this case, the exhibitor will be obligated to leave the premises within the period determined by the organiser.
Any exhibition object, regardless of its type and/or use, not removed within a period determined by the organiser, will be removed by the organiser without prior notification, at the expense of the exhibitor. The organiser is entitled to use its full domestic rights within the buildings.
