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IAU210 SAP: Automotive: Supplier IAU210 Release 1.0 16.01.2004

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  • IAU210 SAP: Automotive: Supplier IAU210

    Release 1.0 16.01.2004

  • IAU210 SAP: Automotive: Supplier.............................................................................................................................0-1

    Copyright ..................................................................................................................................................................0-2

    Target Audience....................................................................................................................................................0-4

    R/3 Integration Model ...........................................................................................................................................0-5

    Curriculum Path Automotive 1 ...............................................................................................0-6

    Curriculum Path Automotive 2 ...............................................................................................0-7

    Course Contents ....................................................................................................................................................0-8

    Contents ................................................................................................................................................................0-9

    IAU210 Introduction: Contents.................................................................................................................................1-1

    IAU210 Introduction: Course Goals .....................................................................................................................1-2

    IAU210 Introduction: Course Objectives..............................................................................................................1-3 IAU210 Introduction: Business Scenario 1..........................................................................................................1-4

    IAU210 Introduction: Business Scenario 2...........................................................................................................1-5 The Automotive Logistics Chain: Objectives .......................................................................................................1-6 Complete Logistics System for Networked Value-Added Chains ........................................................................1-7

    Automotive Logistics Chain: Levels 1....................................................................................................1-8

    Automotive Logistics Chain: Levels 2..................................................................................................................1-9

    Business Process Without External ServiceAgent 1 ........................................................................................1-10

    Business Process Without External ServiceAgent2 ............................................................................................1-11

    Business Process Without External ServiceAgent3 ............................................................................................1-12

    Business Process Without External ServiceAgent4 ............................................................................................1-13

    Business Process Without External ServiceAgent5 ............................................................................................1-14

    Business Process Without External ServiceAgent6 ............................................................................................1-15

    Notes on System Example ..................................................................................................................................1-16

    Business Process With External Service Agent ..................................................................................................1-17

    Process Overview for Supplier............................................................................................................................1-18

    The Automotive Logistics Chain: Summary.......................................................................................................1-19

    Overview of EDI Procedure: Objectives.............................................................................................................1-20 Terminology........................................................................................................................................................1-21

    R/3 EDI Procedure - Starting Point.....................................................................................................................1-22

    R/3 EDI - SD Procedure......................................................................................................................................1-23

    R/3 EDI - MM Procedure....................................................................................................................................1-24

    R/3 EDI Procedure ..............................................................................................................................................1-25

    EDI Scenario for Supplier (Extract) 1.................................................................................................1-26 EDI Scenario for Supplier 2 ................................................................................................1-27

    Overview of EDI Standards ................................................................................................................................1-28

    EDI Procedure: Summary ...................................................................................................................................1-29

    IAU210 Introduction: Summary .........................................................................................................................1-30

  • SD Scheduling Agreement Processing: Contents......................................................................................................2-1

    SD Scheduling Agreement Processing: Unit Objectives.......................................................................................2-2 SD Scheduling Agreement Processing: Business Scenario...................................................................................2-3

    SD Scheduling Agreements: Objectives ...............................................................................................................2-4 Business Process (Section)....................................................................................................................................2-5 - .............................................................................................................................................................................2-6

    - .............................................................................................................................................................................2-7

    SD Scheduling Agreement - Initial Screen ...........................................................................................................2-8

    - .............................................................................................................................................................................2-9

    Types of Delivery Schedule ................................................................................................................................2-10

    Relevance of Schedules for Delivery and MRP..................................................................................................2-11

    Creating Forecast and JIT Delivery Schedules ...................................................................................................2-12

    - ...........................................................................................................................................................................2-13

    Monitoring Changes............................................................................................................................................2-15 Cumulative Quantities - Definition .....................................................................................................................2-16 Cumulative Quantities - Examples......................................................................................................................2-17 Cumulative Quantities - Quantity Adjustment ....................................................................................................2-18 Supplier Go-Aheads ............................................................................................................................................2-19

    Correction Delivery Note....................................................................................................................................2-20

    Automatic Fiscal Year Change1 .........................................................................................................................2-21

    Automatic Fiscal Year Change2 .........................................................................................................................2-22

    Automatic Fiscal Year Change3 .........................................................................................................................2-23

    Automatic Fiscal Year Change4 .........................................................................................................................2-24

    Packing Proposal.................................................................................................................................................2-25

    - ...........................................................................................................................................................................2-26

    Automatic Determination of Scheduling Agreement for Delivery ScheduleStep 1 ............................................2-27

    Automatic Determination of Scheduling Agreement for Delivery Schedule Step 2 ...........................................2-28

    Automatic Determination of Scheduling Agreement for Delivery Schedule Step 3 ...........................................2-29

    Error Processing..................................................................................................................................................2-30

    SD Scheduling Agreement Processing : Summary .............................................................................................2-31

    Delivery Orders: Objectives................................................................................................................................2-32 Delivery Order Procedure ...................................................................................................................................2-33

    Delivery Order Procedure 1 ................................................................................................................................2-34

    Delivery Order Procedure2 .................................................................................................................................2-35

    Pick-Up Sheet .....................................................................................................................................................2-36

    - ...........................................................................................................................................................................2-37

    Scheduling Agreements for Delivery Orders ......................................................................................................2-38

    Delivery Orders - Structure .................................................................................................................................2-39

    - ...........................................................................................................................................................................2-40

  • - ...........................................................................................................................................................................2-41

    Delivery Orders: Summary .................................................................................................................................2-42

    Shipping Activities: Contents ...................................................................................................................................3-1

    Shipping Activities: Unit Objectives.....................................................................................................................3-2 Shipping Activities: Business Scenario.................................................................................................................3-3

    Shipping Activities: Business Process (Section)...................................................................................................3-4 Shipping Overview Diagram.................................................................................................................................3-5

    Messages in Shipping............................................................................................................................................3-6

    - .............................................................................................................................................................................3-8

    Shipping Point Determination...............................................................................................................................3-9

    Route Determination in Sales Documents ..........................................................................................................3-10

    - ...........................................................................................................................................................................3-11

    Delivery Structure ...............................................................................................................................................3-12

    - ...........................................................................................................................................................................3-13

    - ...........................................................................................................................................................................3-14

    Picking with WM/Lean WM: Process ................................................................................................................3-15

    Confirming Transfer Orders................................................................................................................................3-16

    Shipping Overview Diagram...............................................................................................................................3-17

    General Requirements for Packing .....................................................................................................................3-18

    Shipping Materials and Shipping Units ..............................................................................................................3-19

    Packing Shipping Units.......................................................................................................................................3-20

    Packing in Orders, Deliveries, and Shipments ....................................................................................................3-21

    Managing Stock for Shipping Materials .............................................................................................................3-22

    Supplier-Owned Packaging Material ..................................................................................................................3-23

    Customer-Owned Packaging Material ................................................................................................................3-24

    Disposable Packaging Material...........................................................................................................................3-25

    Receiving Returnable Packaging Materials:Which Transaction? .......................................................................3-26

    - ...........................................................................................................................................................................3-27

    Delivery Restriction - Shipment..........................................................................................................................3-28

    Shipment Documents and their Functions...........................................................................................................3-29

    Packing and Loading for Shipment.....................................................................................................................3-30

    Shipping Overview Diagram...............................................................................................................................3-31

    Goods Issue .........................................................................................................................................................3-32

    Effects of Goods Issue ........................................................................................................................................3-33

    - ...........................................................................................................................................................................3-34

    Delivery Communication Requirements .............................................................................................................3-35

    Shipping Activities: Summary ............................................................................................................................3-36

    Billing, Credit Memo Procedure: Contents...............................................................................................................4-1

    Billing, Credit Memo Procedure: Unit Objectives ................................................................................................4-2

  • Billing, Credit Memo Procedure: Business Scenario ............................................................................................4-3

    Billing: Objectives ................................................................................................................................................4-4 Business Process (Section)....................................................................................................................................4-5 Structure of the Billing Document ........................................................................................................................4-6

    Effects of Billing Document Creation...................................................................................................................4-7

    Options for Creating Invoices ...............................................................................................................................4-8

    Billing: Summary..................................................................................................................................................4-9

    Evaluated Receipt Settlement, Credit Memo Procedure, Payment: Objectives ..................................................4-10 Goods Receipt .....................................................................................................................................................4-11

    Information Contained in a Shipping Notification..............................................................................................4-12

    Automatic Goods Receipt Settlement .................................................................................................................4-13

    Automatic Payment Program ..............................................................................................................................4-14

    - ...........................................................................................................................................................................4-15

    Scheduling Agreement Processing With an External Service Agent: Unit Objectives .............................................5-1 Scheduling Agreement Processing With an External Service Agent: Business Scenario .....................................5-2

    Automotive Logistics Chain: Levels 2..................................................................................................................5-3

    Business Process with External Service Agent 1 ..................................................................................................5-4

    Business Process with External Service Agent 2 ..................................................................................................5-5

    Business Process with External Service Agent 3 ..................................................................................................5-6

    Business Process with External Service Agent 4 ..................................................................................................5-7 Business Process with External Service Agent 5 ..................................................................................................5-8

    Business Process with External Service Agent 6 ..................................................................................................5-9

    EDI Data Flow: Shipping Via External Service Agents .....................................................................................5-10

    Scheduling Agreement Elements ........................................................................................................................5-11

    Scheduling Agreement Elements (2)...................................................................................................................5-12 Delivery to the External Service Agent (Consignment Fill-Up) .........................................................................5-13 Notes on Packaging Materials.............................................................................................................................5-14

    Delivery from External Service Agent to Customer ...........................................................................................5-15

    Scheduling Agreement Processing with an External Service Agent: Summary .................................................5-16

    Production Processing: Contents...............................................................................................................................6-1

    Production Processing: Unit Objectives................................................................................................................6-2 Production Processing: Business Scenario............................................................................................................6-3

    Planning Delivery Schedules - Internal Delivery Schedules: Objectives..............................................................6-4 - .............................................................................................................................................................................6-5

    Functions of the Planning Delivery Schedule .......................................................................................................6-6

    Planning Delivery Schedule - Overview...............................................................................................................6-7

    - .............................................................................................................................................................................6-8

    - .............................................................................................................................................................................6-9

    - ...........................................................................................................................................................................6-10

  • - ...........................................................................................................................................................................6-11

    - ...........................................................................................................................................................................6-12

    Delivery Schedule Splitting Rules ......................................................................................................................6-13

    Assignment: Splitting Rules for Planning Delivery Schedule Instructions.........................................................6-14

    Planning Delivery Schedules - Internal Delivery Schedules: Summary .............................................................6-15

    Repetitive Manufacturing : Objectives ...............................................................................................................6-16 Make-to-Stock Repetitive Manufacturing - Scenario..........................................................................................6-17

    Make-to-Stock Repetitive Manufacturing -Main Points .....................................................................................6-18

    Make-to-Stock Repetitive Manufacturing - Master Data ....................................................................................6-19

    Master Data in Make-to-Stock Repetitive Manufacturing : Material..................................................................6-20

    Material Master: Repetitive Manufacturing Profile ............................................................................................6-21

    Material Master: Production Versions ................................................................................................................6-22

    Master Data in Make-to-Stock Repetitive Manufacturing : BOM ......................................................................6-23

    Master Data in Make-to-Stock Repetitive Manufacturing : Production Line .....................................................6-24

    Master Data in Make-to-Stock Repetitive Manufacturing : Routing ..................................................................6-25

    Routing................................................................................................................................................................6-26

    Run Schedule Header..........................................................................................................................................6-27

    Integration of Controlling ...................................................................................................................................6-28

    Make-to-Stock Repetitive Manufacturing - Planning .........................................................................................6-29

    Creating a Master Plan ........................................................................................................................................6-30

    Initial Screen for the Planning Table...................................................................................................................6-31

    Planning Table / Period-Based Planning.............................................................................................................6-33

    Planning in the Planning Table ...........................................................................................................................6-34

    RS Dispatch List .................................................................................................................................................6-35

    Make-to-Stock Repetitive Manufacturing - Controlling Material Flow..............................................................6-36

    Make-to-Stock Repetitive Manufacturing - Backflushing ..................................................................................6-37

    Backflushing .......................................................................................................................................................6-38

    - ...........................................................................................................................................................................6-39

    KANBAN: Objectives ........................................................................................................................................6-40 Production Processing: Contents.........................................................................................................................6-41

    KANBAN ...........................................................................................................................................................6-42

    The Kanban Card ................................................................................................................................................6-43

    Business Management Environment for KANBAN ...........................................................................................6-44

    KANBAN: Master Data......................................................................................................................................6-45

    Supply Area ........................................................................................................................................................6-46

    KANBAN Control Cycle ....................................................................................................................................6-47

    Supply Sources in the KANBAN Procedure.......................................................................................................6-48

    Excluding Materials from MRP ..........................................................................................................................6-49

    General Procedure in KANBAN.........................................................................................................................6-50

  • Setting a Kanban to Empty .................................................................................................................................6-51

    Setting Kanban to Full ........................................................................................................................................6-52 KANBAN Board.................................................................................................................................................6-53

    - ...........................................................................................................................................................................6-54

    MM Scheduling Agreement Processing: Unit Objectives.........................................................................................7-1 MM Scheduling Agreement Processing: Business Scenario.................................................................................7-2

    - .............................................................................................................................................................................7-3

    - .............................................................................................................................................................................7-4

    MM Scheduling Agreement - Initial Screen .........................................................................................................7-5

    - .............................................................................................................................................................................7-6

    Control Data for Forecast Delivery Schedules......................................................................................................7-7

    Procurement Process with Scheduling Agreements ..............................................................................................7-8

    MRP ......................................................................................................................................................................7-9

    Scheduling Agreement Releases .........................................................................................................................7-10

    Release Creation .................................................................................................................................................7-11

    Aggregation with the Release Creation Profile ...................................................................................................7-12

    - ...........................................................................................................................................................................7-14

    - ...........................................................................................................................................................................7-15

    Cumulative Quantitites - Definition....................................................................................................................7-16 Cumulative Quantitites - Examples.....................................................................................................................7-17 Reconciliation of Cumulative Quantities ............................................................................................................7-18 Releases for the Supplier.....................................................................................................................................7-19

    Contract-Referenced Scheduling Agreement ......................................................................................................7-20

    MM Scheduling Agreement Processing: Summary ............................................................................................7-22

    Internet Scenarios: Unit Objectives...........................................................................................................................8-1 Internet Scenarios: Business Scenario...................................................................................................................8-2

    Internet Scenario: Materials Management ............................................................................................................8-3

    Internet: Integration of R/3 with External Catalogs ..............................................................................................8-4

    Data Transferred ...................................................................................................................................................8-5

    Scenario 1 for Procurement Using Catalogs:Intranet - Entire Data Processing Inside the Firewall .....................8-6

    Scenario 2 for Procurement Using Catalogs:External Catalog .............................................................................8-7

    Scenario 3 for Procurement Using Catalogs:R/3 Product Catalog........................................................................8-8

    Internet Scenario: Sales and Distribution..............................................................................................................8-9

    Sales and Distribution .........................................................................................................................................8-10

    - ...........................................................................................................................................................................8-11

    SAPs Product Configurator ...............................................................................................................................8-12

    Internet: Creating Sales Orders ...........................................................................................................................8-13

    Internet Scenarios: Production Planning .............................................................................................................8-14

    Production Planning (1): Internet KANBAN......................................................................................................8-15

  • Production Planning (2) ......................................................................................................................................8-16 Internet Scenarios: Summary ..............................................................................................................................8-17

    Whats Next in Automotive?: Unit Objectives .........................................................................................................9-1 Delivery Schedule Types for Scheduling Ageements ...........................................................................................9-2

    Bordero: Definition ...............................................................................................................................................9-3

    Bordero: Definition ...............................................................................................................................................9-4

    Bordero: Aim of Process.......................................................................................................................................9-5

    Bordero: Information Flow ...................................................................................................................................9-6

    Bordero: Material Flow.........................................................................................................................................9-7

    Packaging Logistics ..............................................................................................................................................9-8

    - .............................................................................................................................................................................9-9

    Package Administration (HUM) .........................................................................................................................9-10 Packing According to Packaging Instructions.....................................................................................................9-11

    Customer-Specific Packing in Production ..........................................................................................................9-12

    Whats New in Automotive? : Summary ............................................................................................................9-13

    Exercises .................................................................................................................................................................10-1

    - ...........................................................................................................................................................................10-2

    - ...........................................................................................................................................................................10-3

    - ...........................................................................................................................................................................10-6

    - .........................................................................................................................................................................10-10

    - .........................................................................................................................................................................10-12

    - .........................................................................................................................................................................10-14

    - .........................................................................................................................................................................10-19

    Solutions .................................................................................................................................................................11-1

    - ...........................................................................................................................................................................11-2

    - ...........................................................................................................................................................................11-3

    - ...........................................................................................................................................................................11-8

    - .........................................................................................................................................................................11-13

    - .........................................................................................................................................................................11-17

    - .........................................................................................................................................................................11-20

    - .........................................................................................................................................................................11-27

  • SAP AG 1999

    IAU210 SAP: Automotive: Supplier

    IAU210

    SAP: Automotive: Supplier

    IAU210 SAP Automotive: Supplier June 1998 Beta0 50024833

  • SAP AG

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    Copyright

    Copyright 1998 SAP AG. All rights reserved.

    Neither this training manual nor any part thereof maybe copied or reproduced in any form or by any means,or translated into another language, without the priorconsent of SAP AG. The information contained in thisdocument is subject to change and supplement without prior notice.

    All rights reserved.

    Trademarks SAP and the SAP logo are registered trademarks of SAP AG. MS-DOS and EXCEL are registered trademarks of Microsoft. OS/2, CICS, MVS, ACF/VTAM, VSE, AIX, OS/400 and AS/400 are registered trademarks of IBM. X Window System is a registered trademark of MIT University. SINIX, UTM and BS2000 are registered trademarks of Siemens. UNIX is a registered trademark of AT&T. HP-UX is a registered trademark of Hewlett Packard. DECnet, DECstation, DECsystem, VAXstation and VMS are registered trademarks of DEC. Ethernet is a registered trademark of the Xerox Corporation. ORACLE SQL*net, SQL*+ PRO*C are registered trademarks of the ORACLE Corporation. INFORMIX-OnLine and INFORMIX-ESQL/C are registered trademarks of the INFORMIX

    Corporation.

  • SAP AG

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    Target Audience

    Members of automotive supplier project teams, for example: Procurement specialists Sales & distribution specialists Material requirements planners Computer personnel

    The following courses are prerequisites for the IAU210course: LO020, LO050, LO150 und LO235. Participationin other level 2 and level 3 courses in related areas is recommended, as is a basic knowledge of and experience in the supplier industry.

    Note to the user The training materials are not teach-yourself programs. They complement the course instructor's

    explanations. Space is provided on each page for you to make notes on this additional information.

  • SAP AG

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    R/3 Integration Model

    R/3R/3Client/Server

    ABAPClient/Server

    ABAP

    COControlling

    COControlling

    AAAsset

    Accounting

    AAAsset

    Accounting

    PSProjectSystem

    PSProjectSystem

    WFWorkflow

    WFWorkflow

    ISIndustry

    Solutions

    ISIndustry

    Solutions

    MMMaterials

    Mgmt

    MMMaterials

    Mgmt

    HRHuman

    Resources

    HRHuman

    Resources

    SDSales &

    Distribution

    SDSales &

    Distribution

    PPProductionPlanning

    PPProductionPlanning

    QMQualityMgmt

    QMQualityMgmt

    FIFinancial

    Accounting

    FIFinancial

    Accounting

    PMPlant

    Maintenance

    PMPlant

    Maintenance

    The SAP R/3 System continues to set new standards for universal standard software. Based on progressive development techniques, the SAP R/3 System allows comprehensive integration of business administration and data processing.

    The SAP R/3 System components are characterized by comprehensive business functions with the most modern technology. The integration of the applications ensures that all the functions are directly available in the system and thus in the enterprise.

  • SAP AG

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    Curriculum Path Automotive 1Level 3

    IAU210 3 DaysSAP Automotive:Supplier

    Level 2

    LO020 4 DaysProcurement Processes

    LO150 5 DaysCustomer Order Management

    LO050 5 DaysManufacturing Planning

    LO235 2 DaysKANBAN

  • SAP AG

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    Curriculum Path Automotive 2Level 3

    IAU220 3 DaysSAP Automotive:Original EquipmentManufacturer

    IAU230 1 DaySAP Automotive:Aftermarket l

    Level 2

    LO050 5 DaysManufacturing Planning

    LO020 4 DaysProcurement Processes

    LO150 5 DaysCustomer OrderManagement

  • SAP AG

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    Course Contents SD: Scheduling Agreement Processing (Inbound

    Processing) SD: Delivery / Shipping / Billing MM: Evaluated Receipt Settlement,

    FI: Credit Memo Procedure, Payment SD: Processing With an External Service Agent PP: Repetitive Manufacturing / KANBAN MM: Scheduling Agreement Processing (Outbound

    Processing) Internet Scenarios Whats next in R/3-Automotive?

  • SAP AG

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    Contents

    Preface

    Exercises Solutions

    Unit 6 Production

    Unit 7 MM Scheduling Agreement Processing

    Unit 8 Internet: Overview

    Unit 9 Whats Next in Automotive?

    Unit 1 Introduction

    Unit 2 SD Scheduling Agreement Processing

    Unit 3 Shipping Activities

    Unit 4 Billing, Credit Memo Procedure

    Unit 5 Scheduling Agreement Processing With an ESA

  • (C) SAP AG IAU210 1-1

    SAP AG

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    IAU210 Introduction: Contents

    Overview of the automotive logistics chain

    Overview of the EDI procedure

  • (C) SAP AG IAU210 1-2

    SAP AG

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    IAU210 Introduction: Course Goals

    This course will enable you to understand business processes which are typical of the automotive supplier industry and are covered in the R/3 industry solution SAP Automotive

    The course gives you a preview of planned developments for the automotive environment.

  • (C) SAP AG IAU210 1-3

    SAP AG

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    IAU210 Introduction: Course Objectives

    Discuss the automotive logistics chain, with and without the integration of an external service agent

    Explain the EDI procedure using the IDoc interface Assign the message types supported under Release

    4.0B to business processes.

    At the conclusion of this unit, you will be ableto:

  • (C) SAP AG IAU210 1-4

    SAP AG

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    IAU210 Introduction: Business Scenario 1

    This scenario shows typical business processes used by an automotive OEM and supplier. Special emphasis is laid on communications between OEM and tier 1suppliers, as well as suppliers on other levels. The quantity and value flow is explained.

  • (C) SAP AG IAU210 1-5

    SAP AG

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    IAU210 Introduction: Business Scenario 2

    Starting from the OEMS MM scheduling agreement, forecast and JIT delivery schedules are sent via EDI to the suppliers. The suppliers deliver against the JITdelivery schedules and bill the deliveries(internally). The OEM carries out evaluated receipt settlement and executes a payment run, dispatching credit memo and payment advice notes.

    The supplier carries out production using repetitive manufacturing / KANBAN. In this example, procurement is demonstrated using scheduling agreements.

  • (C) SAP AG IAU210 1-6

    SAP AG

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    The Automotive Logistics Chain: Objectives

    Describe the automotive logistics chain, with and without the integration of an external service agent.

    At the conclusion of this unit, you will be ableto:

  • (C) SAP AG IAU210 1-7

    SAP AG

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    Complete Logistics System for Networked Value-Added Chains

    EDI

    EDI

    Con

    tro

    lCo

    ntr

    ol

    Ope

    rat.

    Pla

    nn

    ing

    Ope

    rat.

    Pla

    nn

    ing

    Stra

    t.Pl

    an

    nin

    gSt

    rat .

    Pla

    nn

    ing

    EDI

    EDI

    Valu

    e-a

    dde

    d pr

    oc

    ess

    Valu

    e-ad

    ded

    pro

    cess

    From raw material to consumer

    VENDOR

    CUSTOMER

    Supplier Tier 1supplier

    Vehicle Manufacturer

    Dealer

  • (C) SAP AG IAU210 1-8

    SAP AG

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    Automotive Logistics Chain: Levels 1

    OEM

    Supplier(tier 1)

    Subsupplier(tier 2)

  • (C) SAP AG IAU210 1-9

    SAP AG

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    Automotive Logistics Chain: Levels 2

    O.E.M.

    Supplier (Tier 1)

    Subsupplier(Tier 2)

    External service agent

    The external service agent (ESA) has a consignment warehouse, from which he delivers to the OEM. Other functions can be carried out by the external service agent, such as: set creation packing sets for assembly assembling items repackaging The ESAs activities can be settled using the MM service billing function.

  • (C) SAP AG IAU210 1-10

    SAP AG

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    Goods recipient Supplier of goodsSched. agt

    schedule line

    Business Process Without External ServiceAgent 1

    For this example, we assume that a goods recipient (for example, an O.E.M.) has made a scheduling agreement with a supplier of goods (supplier). The computer systems of goods recipient and supplier communicate via EDI.

  • (C) SAP AG IAU210 1-11

    SAP AG

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    Goods recipient Supplier of goodsForecast delivery sched. (DELINS)SD sched. agtschedule line

    (forecastdelivery schedule)

    Sched. agtschedule line

    Business Process Without External ServiceAgent 2

    For this example, we assume that a goods recipient (for example, an O.E.M.) has made a scheduling agreement with a supplier of goods (supplier). The computer systems of goods recipient and supplier communicate via EDI.

    Forecast delivery schedules are dispatched monthly via EDI. They are relevant for planning, but not for delivery.

  • (C) SAP AG IAU210 1-12

    SAP AG

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    Goods recipient Supplier of goodsForecast delivery sched. (DELINS))Sched. agt

    schedule line

    Business Process Without External ServiceAgent 3

    JIT delivery sched. (DELINS))

    Delivery

    GI

    SD sched. agtschedule line

  • (C) SAP AG IAU210 1-13

    SAP AG

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    Goods recipient Supplier of goods

    Goods receipt

    Shipping notification (DESADV)Shippingnotification

    Forecast delivery sched. (DELINS)Sched. agt

    schedule line

    Business Process Without External ServiceAgent 4

    JIT delivery sched. (DELINS)

    Delivery

    GI

    Invoice

    Accountingdocument

    SD sched. agtschedule line

  • (C) SAP AG IAU210 1-14

    SAP AG

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    Goods recipient Supplier of goods

    Goods receipt

    Shipping notification (DESADV)Shippingnotification

    Credit memo (GSVERF)

    Forecast delivery sched. (DELINS))Sched. agt.

    schedule line

    Business Process Without External ServiceAgent 5

    ERS

    Invoice

    Accountingdoc. 1

    Accounting document 1: open item

    JIT delivery sched. (DELINS))

    Delivery

    GI

    Invoice

    Accountingdocument

    Update

    SD sched. agtschedule line

  • (C) SAP AG IAU210 1-15

    SAP AG

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    Goods recipient Supplier of goods

    Delivery

    WAGoods receipt

    Invoice

    Accountingdocument

    Shipping notification (DESADV)Shipping

    notification

    Credit memo (GSVERF)Update

    Payment advice note (REMADV)Payment advice

    note

    Accounting document 2: payment

    Paymentrun

    Accountingdoc. 2

    Forecast delivery sched. (DELINS)SD sched. agtschedule line

    MM sched. agtschedule line

    Business Process Without External ServiceAgent 6

    ERS

    Invoice

    Accountingdoc. 1

    Accounting document 1: open item

    JIT delivery sched. (DELINS)

    Delivery

    GI

    Invoice

    Accountingdocument

    Update

    Payment advice note

    SD sched. agtschedule line

  • (C) SAP AG IAU210 1-16

    SAP AG

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    Notes on System Example

    Manufacturer (Sapsota AG) and supplier (Compumotive Ltd.) are both in the same R/3 client.

    Communications are transmitted via the IDoc interface with transactional RFC. There is no EDI subsystem (converter).

  • (C) SAP AG IAU210 1-17

    SAP AG

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    Business Process With External Service Agent

    Accounting document 1: open itemAccounting document 2: payment

    Goods recipient Supplier of goods

    Goods receipt

    Payment advice note (REMADV)Accounting

    doc. 2

    Forecast del. sched. (DELINS)

    Credit memo

    Accounting doc 1

    ESA

    Credit memo (GSVERF)

    Delivery note(EDLNOT)

    ESA withdrawalDelivery note

    (DESADV) Delivery for ESA withdrawal

    Consignment fill-up

    (DESADV)

    JIT deliverysched.

    (DELINS)

    Sched. agtschedule line

    SD sched. agtschedule line

    Delivery

    UpdatePaymt advice note

    Accounting doc.

    GI

    Invoice

  • (C) SAP AG IAU210 1-18

    SAP AG

    R

    Materials mgt Purchasing (purch.

    order, sched. agmt) Inventory mgt Invoice verification,

    credit memo procedure

    InvoiceInvoice

    ShippingShipping

    FDS JDS FDS JDS

    Process Overview for Supplier

    K A N B A N / J I TK A N B A N / J I T

    Time scheduling Production order Work centers

    Flexible shop floor control

    Rate-based planning Run schedule headers Production lines

    Customer-order-orientedprocessing

    Production order Work centers

    Sales planningSales planningSched. agmtSched. agmt

    Demand managementDemand management

    MRPMRP

    CustomerCustomer

    Prod. by lot sizeProd. by lot size Repetitive mfgRepetitive mfg Make-to-order prod.Make-to-order prod.

  • (C) SAP AG IAU210 1-19

    SAP AG

    R

    The Automotive Logistics Chain: Summary

    In this topic, you have covered The different levels of the automotive logistics chain. Automotive business processes in general

    SD / MM procedures with and without an external service agent Production

  • (C) SAP AG IAU210 1-20

    SAP AG

    R

    Overview of EDI Procedure: Objectives

    outline the EDI procedure using the IDoc interface. assign to business processes the message types

    supported under Release 4.0B.

    At the conclusion of this unit, you will be ableto:

  • (C) SAP AG IAU210 1-21

    SAP AG

    R

    Terminology EDI

    Electronic Data InterchangeProcedure for the automatic interchange of structured business documents.

    IDocIntermediate DocumentInstrument for realization of interfaces.

  • (C) SAP AG IAU210 1-22

    SAP AG

    R

    R/3 EDI Procedure - Starting Point

    R/3 system

    Document

    OEM Tier 1 supplier

    Document

    Tier X supplier

  • (C) SAP AG IAU210 1-23

    SAP AG

    R

    R/3 EDI - SD Procedure

    R/3 system

    Document

    IDoc IDoc

    OEM Tier 1 supplier

    EDI system

    External EDI subsystem

    Specific standardEDI messages

    Tier X supplier

  • (C) SAP AG IAU210 1-24

    SAP AG

    R

    R/3 EDI - MM Procedure

    R/3 system

    IDoc IDoc

    OEM Tier 1 supplier

    External EDI subsystem

    Document

    EDI system

    Specific standardEDI messages

    Tier X supplier

  • (C) SAP AG IAU210 1-25

    SAP AG

    R

    R/3 EDI Procedure

    R/3 system

    Document

    IDoc IDoc

    OEM Tier 1 supplier

    EDI system

    External EDI subsystem

    Specific standardEDI messages

    Document

    EDI system

    Specific standardEDI messages

    Tier X supplier

  • (C) SAP AG IAU210 1-26

    SAP AG

    R

    EDI Scenario for Supplier (Extract) 1

    SAP R/3EDI interface (IDoc interface) for SD

    EDI subsystem

    IDocShipping

    notification

    IDocForecast or

    JIT DSIDoc

    Delivery order

    (MAIS)

    IDocCredit memo

    IDocinvoice

    IDocPayment

    advice note(FI)

  • (C) SAP AG IAU210 1-27

    SAP AG

    R

    EDI Scenario for Supplier 2

    SAP R/3EDI interface (IDoc interface) for MM

    EDI subsystem

    IDocShipping

    notification

    IDocCreditmemo

    IDocInvoice

    IDocPayment

    advice note(FI)

    IDocForecast or

    JIT DS

  • (C) SAP AG IAU210 1-28

    SAP AG

    R

    Overview of EDI StandardsMessage type VDA Odette Edifact Ansi.

    X.12Misc. R/3

    messagetype

    Forecast delivery sched. 4905 DELINS DELFOR 830 DELINS

    JIT delivery schedule 4915 DELINS DELJIT 862 DELINS

    Delivery order Subset DELJIT GM DELORD(inboundprocessing)

    Delivery note and transport data

    4913 AVIEXP DESADV 856 DESADV

    Credit memo 4908 INVOIC DEBADV 820 GSVERF

    Debit memo 4908 INVOIC DEBADV 820 GSVERF

    Payment advice note 4907 REMADV REMADV 820 REMADV

  • (C) SAP AG IAU210 1-29

    SAP AG

    R

    EDI Procedure: Summary

    In this topic, you have covered The EDI procedure using IDocs, independent of standards. The EDI messages supported by SAP. The conversion of logical message types to specific standards.

  • (C) SAP AG IAU210 1-30

    SAP AG

    R

    IAU210 Introduction: Summary

    This unit gives you an overview of the automotive logistics chain as reproduced in R/3. It describes the communication flow between the various levels on the chain:

    OEM Supplier (tier 1) Subsupplier (tier X)

    Within R/3, EDI communications between these levels are carried out using message types which are independent of standards. Using an EDI subsystem, these are then converted into EDI messages of a specific standard type.

  • (C) SAP AG IAU210 2-1

    SAP AG

    R

    SD Scheduling Agreement Processing:Contents

    SD Scheduling Agreements

    Delivery Orders

  • (C) SAP AG IAU210 2-2

    SAP AG

    R

    SD Scheduling Agreement Processing: Unit Objectives

    Outline the structure of a scheduling agreement and create scheduling agreements.

    Create and set the basic controls for forecast and JITdelivery schedules.

    Explain the sales process using cumulative quantities.

    Describe the process of determining scheduling agreements for inbound delivery schedules.

    Explain the use of delivery orders (MAIS procedure)as an alternative to JIT delivery schedules.

    At the conclusion of this unit, you will be ableto:

  • (C) SAP AG IAU210 2-3

    SAP AG

    R

    SD Scheduling Agreement Processing: Business Scenario

    OEM and suppliers agree on scheduling agreements to represent a long-term customer-supplier relationship.

    The customer dispatches forecast delivery schedules to the supplier for planning purposes.

    The supplier receives the customers JIT delivery schedules and delivery orders, which are relevant for delivery.

  • (C) SAP AG IAU210 2-4

    SAP AG

    R

    SD Scheduling Agreements: Objectives

    list the basic elements of inbound forecast and JITdelivery schedules.

    outline the structure of a scheduling agreement and create scheduling agreements and schedule lines.

    create a packing proposal in the scheduling agreement.

    create and set the basic controls for forecast and JITdelivery schedules

    explain the sales process using cumulative quantities (delivery schedules)

    describe the process of determining a scheduling agreement for an inbound delivery schedule.

    At the conclusion of this topic, you will be able to:

  • (C) SAP AG IAU210 2-5

    SAP AG

    R

    Goods recipient Supplier of goodsForecast delivery sched. (DELINS)SD sched. agtschedule line

    Sched. agtschedule line

    Business Process (Section)

    JIT delivery sched. (DELINS)

    This example is based on the following scenario: The goods recipient transmits a monthly forecast delivery schedule (FDS) per EDI to the supplier of

    goods. The supplier of goods uses it for MRP. JIT delivery schedules (JDS) are transmitted on a daily basis, again per EDI. In the example, the JIT

    delivery schedule is set as relevant for delivery, but not for MRP.

  • (C) SAP AG IAU210 2-6

    SAP AG

    R

    SD Scheduling Agreement - GeneralScheduling agreementScheduling agreement

    1.4.98

    1.6.99

    Definition Outline agreement created for one or more materials, containing the quantity of material that a customer expects to require over a certain period of time.

    Use The scheduling agreement is used as a basis for delivery of a material. The customer regularly transmits forecast delivery schedules in order to schedule delivery of a certain quantity of materials.

  • (C) SAP AG IAU210 2-7

    SAP AG

    R

    Administration of various types of schedules(forecast, JIT and planning delivery schedules)

    Receipt of delivery schedules per EDI Updating of delivery schedule histories Monitoring of changes Use of cumulative quantities Correction delivery notes Automatic fiscal year change Entering of packing proposals

    SD Scheduling Agreement - Main Points

    SchedAgtSchedAgt

    1.4.981.6.99

    Planning delivery schedules are not relevant to the business scenario in this unit and are covered in the unit on Repetitive Manufacturing.

  • (C) SAP AG IAU210 2-8

    SAP AG

    R

    SchedAgtSchedAgt

    1.4.981.6.99

    Document types (extract) SSA : Scheduling agreement with delivery schedule SAEX: ESA scheduling agreement LZM : Scheduling agreement with delivery order

    Organizational levels Sales organization mandatory Distribution channel levels Division

    Sales office optional Sales group levels

    SD Scheduling Agreement - Initial Screen

    This section deals with scheduling agreements with document type SSA.

  • (C) SAP AG IAU210 2-9

    SAP AG

    R

    SD Scheduling Agreement - Structure

    KopfKopfKopf Kunde: 5401Kunde: 5401Kunde: 5401

    PositionPositionPosition Material: 4712Material: 4712Material: 4712

    41.1998 7541.1998 7542.1998 9042.1998 90

    ......

    EinteilungenEinteilungen 05.10.98 3005.10.98 3006.10.98 2006.10.98 2007.10.98 2507.10.98 2512.10.98 ...12.10.98 ...

    ........

    Lieferabruf 5Lieferabruf 5 Feinabruf 25Feinabruf 25AbrufeAbrufeHistorienbildungHistorienbildung

    HeaderHeaderHeader Customer: 5401CustomerCustomer: 5401: 5401

    ItemItemItem Material: 4712Material: 4712Material: 4712

    41.1998 7541.1998 7542.1998 9042.1998 90

    ......

    ScheduleSchedule lineslines 05.10.98 3005.10.98 3006.10.98 2006.10.98 2007.10.98 2507.10.98 2512.10.98 ...12.10.98 ...

    ........

    ForecastForecast DS 5DS 5 JIT DS 25JIT DS 25Delivery Delivery schedulesschedules

    FormationFormation of historyof history

    You can create several scheduling agreement items under one header. However, SAP recommends that you use only one item per header. This is the more common procedure and also allows for a better overview, system performance and error processing. Each delivery schedule contains schedule lines, which are logged in the history together with the delivery schedules.

  • (C) SAP AG IAU210 2-10

    SAP AG

    R

    Types of Delivery Schedule

    Weekly or monthly Weekly or monthly quantitiesquantities

    Daily quantitiesDaily quantities

    J F M A ...

    Forecast delivery schedule (for example, monthly quantities)

    01 02 03 04 05 06 07 08 09 ...

    JIT delivery schedule (for example, daily quantities)

    Forecast delivery schedules are generally less precise than JIT delivery schedules. They are therefore mainly used for planning and MRP, while JIT delivery schedules are generally relevant for delivery.

  • (C) SAP AG IAU210 2-11

    SAP AG

    R

    Relevance of Schedules for Delivery and MRPPlanning

    type

    JDS Horizon t

    JDS

    A

    B

    C

    D

    E

    FDSJDS

    FDSJDS

    FDSJDS

    JDSFDS

    FDS

    Del.Sch.

    Key: Schedule lineDelivery scheduleArea of schedule relevant for MRPArea of schedule relevant for delivery

    Examples:

    You set the MRP indicator E if the goods recipient works without JIT delivery schedules. The forecast delivery schedule is then relevant not only for MRP but also for delivery.

    For this example, C is set, making the forecast delivery schedule relevant for MRP and the JIT delivery schedule relevant for delivery.

    MRP indicator B means that - within the JIT delivery schedule horizon, the JIT delivery schedule is relevant for MRP and delivery, and - out with the JIT delivery schedule horizon, the forecast delivery schedule is relevant for MRP and delivery.

  • (C) SAP AG IAU210 2-12

    SAP AG

    R

    Creating Forecast and JIT Delivery Schedules

    OEM

    MRP run

    daily

    Schedulelines

    JIT deliverysched linesJIT deliverysched lines

    weekly

    Planning of schedulesForecast delivery schedulesJIT delivery schedules

    Forecast DS8

    JIT DS40

    JIT DS40

    Supplier

    Lieferabruf 6

    21.221.2

    Feinabruf21.3

    Feinabruf21.3

    Lieferabruf 7

    21.221.2

    Feinabruf21.3

    Feinabruf21.3

    Forecast DS 8

    38383939

    JIT DS40

    JIT DS40

    Production

    MRP runJIT DS40JIT DS

    40

    Forecast and JIT delivery schedules are usually received from the OEM per EDI. Manual creation of forecast and JIT delivery schedules is allowed. In most cases, several generations of forecast and JIT delivery schedules must be administrated.

  • (C) SAP AG IAU210 2-13

    SAP AG

    R

    Administrating Generations of Administrating Generations of SchedulesSchedules

    New schedule replaces older schedule (forecast del.sched./forecast del.sched. and JIT del.sched./JITdel.sched.)

    You can compare generations as desired FDS / FDS FDS / JDS JDS / JDS in a table and in a graphic

    DateDate QtyQty CQCQ01.07.01.07. 10001000 1000 1000 01.08.01.08. 20002000 3000 3000 01.09.01.09. 10001000 4000 4000 01.10. 01.10. 10001000 50005000

    DateDate QtyQty CQCQ01.07.01.07. 15001500 1500 1500 01.08.01.08. 10001000 2500 2500 01.09.01.09. 20002000 4500 4500 01.10. 01.10. 10001000 55005500

    ExampleExample:: FDS 1FDS 1 FDS 2FDS 2

    Exceptions to the above replacement rule:

    Contrary to the above replacement rule, the customer can, if desired, mix new schedules with old. In order to do this the customer must, however, set a special indicator in the schedule.

    For VDA 4915 JIT delivery schedules, the special indicator is the MRP status key. The value that the customer sets for this indicator is displayed in the JIT delivery schedule header. If the MRP status key has value B, the older forecast delivery schedule lines that fall before and after the validity period of the new schedule are copied to the new schedule. Otherwise, the new schedule completely replaces the older one.

    For Odette delivery schedules the special indicator is the forecast delivery schedule key. This indicator is not displayed. If the forecast delivery schedule key has value 1, the older schedule lines that fall before the validity period of the new schedule are copied to the new schedule. Otherwise, the new schedule completely replaces the older one.

  • (C) SAP AG IAU210 2-14

  • (C) SAP AG IAU210 2-15

    SAP AG

    R

    Monitoring Changes

    Tolerance days: 10 Change of dateTolerance qty: 100 pc. Change of quantityTolerance % rate: 20 % Change of quantity

    PiecesPieces

    500500

    400400

    200200

    300300

    100100

    3030 4040 50502020 6060 70701010 DaysDays

    newnew

    oldold

    Percentage/quantity tolerance applies if one of the two is contained in the delivery schedule. Percentage rate quantity change refers to cumulative quantities. Quantity tolerance is therefore usually used in the short term, and percentage tolerance in the long term.

  • (C) SAP AG IAU210 2-16

    SAP AG

    R

    Cumulative Quantities - Definition

    The monitoring of sales / procurement operations between business partners

    Customer Vendor

    ??!!

  • (C) SAP AG IAU210 2-17

    SAP AG

    R

    Cumulative Quantities - Examples

    Examples: Cumulative received quantity (CRecQ)

    Sum of all delivery quantities received by the customerin the customers fiscal year.

    Cumulative delivered quantity (CDQ)Sum of all delivery quantities made in the customers fiscal year.

    Cumulative released quantity (CRelQ)Sum of the cumulative quantities received by thecustomer, and the schedule line quantities up tothe relevant deadline..

  • (C) SAP AG IAU210 2-18

    SAP AG

    R

    Cumulative Quantities - Quantity Adjustment

    Initial situation CRecQCRecQ = 1000= 1000

    CDQ = 1200CDQ = 1200

    CDQ CDQ -- CRecQCRecQ = 200 = 200 (quantity in transit)(quantity in transit)

    Quantity adjustment after receipt of delivery scheduleQuantity adjustment after receipt of delivery scheduleDATEDATE Release Release QtyQty OpenOpen CRelQCRelQ

    2.1.2.1. 5005009.1.9.1. 500500

    300300500500 20002000

    15001500

    2.1.2.1.3.1.3.1.4.1.4.1.

    6.1.6.1.5.1.5.1.

    100100

    50505050

    100100100100

    100100100100

    --

    --

    --

    13001300120012001100110010501050

    14001400

    Forecast Forecast deldel..schedsched..

    JITJIT deldel..schedsched..

    The system determines the open quantities by calculating the difference between delivery schedule quantities and quantities in transit. For example, since there is a quantity in transit of 200 pieces, R/3 regards the first 3 JIT delivery schedule lines are as delivered.

  • (C) SAP AG IAU210 2-19

    SAP AG

    R

    Supplier Go-Aheads

    MaterialMaterial gogo--aheadahead current cumulative material gocurrent cumulative material go--ahead ahead quantity (quantity (currentcurrent CMGQ)CMGQ) maximum cumulative material gomaximum cumulative material go--ahead ahead quantity (quantity (maxmax. CMGQ). CMGQ)

    Production goProduction go--aheadahead current cumulative production gocurrent cumulative production go--ahead ahead quantity (quantity (currentcurrent CPGQ)CPGQ) maximum cumulative production gomaximum cumulative production go--ahead ahead quantity (quantity (maxmax. CPGQ). CPGQ)

    Delivery goDelivery go--aheadahead current cumulative delivery gocurrent cumulative delivery go--ahead ahead quantity (quantity (currentcurrent CDGQ)CDGQ) maximum cumulative delivery gomaximum cumulative delivery go--ahead ahead quantity (quantity (maxmax. CDGQ). CDGQ)

    Repetitive MfgRepetitive Mfg

    Prod.Line

    Cumulative material go-ahead quantities and cumulative production go-ahead quantities (current and maximum) are stored in the forecast delivery schedule header, cumulative delivery go-ahead quantities in the JIT delivery schedule header.

  • (C) SAP AG IAU210 2-20

    SAP AG

    R

    Correction Delivery Note

    Correction delivery notes when introducing R/3 SDscheduling agreements

    Correction of cumulative delivered quantities at any point intime if differences with customer arise

    Delivery note Delivery note Date Date Qty Qty CDQCDQ11 05.07.05.07. 100100 100 100 2 2 10.07.10.07. 200200 300 300

    4711 4711 14.07.14.07. -- 200200 10010033 15.07.15.07. 100100 200 200 44 20.07.20.07. 200200 400 400 55 30.07.30.07. 300300 700700

    CorrectionCorrection:: -- 200 200 pcpc onon 14. 07.14. 07.

  • (C) SAP AG IAU210 2-21

    SAP AG

    R

    Automatic Fiscal Year Change 1

    Cumulative quantities generally reset atend of fiscal year

    You know when a new fiscal year has started if the OEM enters the figures set to zero on date in

    the IDoc by reading the customers CRecQ on receipt of the

    EDI delivery schedule, if no figures set to zero ondate is transmitted

    Mon Tue Wed Thu Fri Sat Sun

    6132021

    7142128

    18152229

    29162330

    310172431

    4111825

    5121926

    July 98

    31

    Cumulative quantities are usually reset to zero at the end of the year. This year is not necessarily the calendar year. The fiscal year change is automatically registered on receipt of the EDI (Electronic Data Interchange) delivery schedule. The end of the fiscal year is defined in the fiscal year variant field in the customer record for the goods recipient (marketing view). If this field is not maintained, the system assumes that the fiscal year ends on the 31.12.

  • (C) SAP AG IAU210 2-22

    SAP AG

    R

    Automatic Fiscal Year Change 2

    Example (no figures set to zero date, no quantity in transit)

    End of fiscal year 97: 31.7.98 Date of delivery schedule 24.7.98

    FY = 97 CDQ (97) = 1000 CRecQ = 1000 The customer sends a delivery schedule to the

    supplier in fiscal year 97. Its cumulative received quantity matches the cumulative delivered quantity from 97. The customer is in fiscal year 97.

    Mon Tue Wed Thu Fri Sat Sun

    6132021

    7142128

    18152229

    29162330

    310172431

    4111825

    5121926

    July 98

    31

  • (C) SAP AG IAU210 2-23

    SAP AG

    R

    Automatic Fiscal Year Change 3

    Example (no figures set to zero date,no quantity in transit)

    End of fiscal year 97: 31.7.98 Date of delivery schedule 6.8.98

    FY = 98 CDQ (97) = 1000 CDQ (98) = 100 CRecQ = 1100 The customer sends a delivery schedule to the

    supplier in fiscal year 98. Its cumulative received quantity matches the sum of cumulative delivered quantities from 97 and 98. The customer has not yet closed fiscal year97.

    Mon Tue Wed Thu Fri Sat Sun

    6132021

    7142128

    18152229

    29162330

    310172431

    4111825

    5121926

    July 98

    31

  • (C) SAP AG IAU210 2-24

    SAP AG

    R

    Automatic Fiscal Year Change 4

    Example (no figures set to zero date,no quantity in transit)

    End of fiscal year 97: 31.7.98 Date of delivery schedule 10.8.98

    FY = 98 CDQ (97) = 1000 CDQ (98) = 100 CRecQ = 100 The customer sends a delivery schedule to the

    supplier in fiscal year 98. Its cumulative received quantity matches the cumulative delivered quantity from 98. The customer has now closed fiscal year 97.

    Mon Tue Wed Thu Fri Sat Sun

    6132021

    7142128

    18152229

    29162330

    310172431

    4111825

    5121926

    July 98

    31

  • (C) SAP AG IAU210 2-25

    SAP AG

    R

    Packing Proposal

    A customer packing proposal and a rounding quantity can be entered in the scheduling agreement.

    The system proposes this data when the delivery is processed.

  • (C) SAP AG IAU210 2-26

    SAP AG

    R

    ManualManual Determination of SchedulingDetermination of SchedulingAgreementAgreement

    Partner descriptionPartnerPartner descriptiondescription

    Unloading pointUnloading pointUnloading point

    Customer material numberCustomer material numberCustomer material number

    UsageUsageUsage

    Sold-to partySoldSold--toto partyparty

    Purchase order numberPurchase order numberPurchase order number

    DescriptionDescriptionDescription

    Scheduling Scheduling agreementagreement ororselection listselection list

    DeliveryDeliveryDelivery

    Existing forecast delivery schedules can be found using the search help shown above.

  • (C) SAP AG IAU210 2-27

    SAP AG

    R

    Determination of sold-to party for EDI FDS/JDS inaccordance with Customizing

    If a single sold-to party cannot be determined:

    Error!

    Automatic Determination of SchedulingAgreement for Delivery ScheduleStep 1

    Vendor no.Vendor noVendor no..

    Partner descriptionPartnerPartner descriptiondescription

    Unloading pt (optional)Unloading ptUnloading pt (optional)(optional)Sold-to partySoldSold--toto partyparty

    The forecast or JIT delivery IDoc contains fields for the customer's vendor number for the supplier, the plant to be delivered to, and the unloading point.

    Use this information to determine the customer number in a table. You enter the plant to be delivered to in R/3 in the field, Partner description. If the determination goes wrong, the IDoc basis system sends a mail to the appropriate personnel.

    To maintain this table in Customizing, select the following path: Sales and Distribution/Sales/Sales Documents /Scheduling Agreements with Delivery Schedules /Control Incoming EDI for Scheduling Agreements/ Assign sold-to party for delivery schedules

  • (C) SAP AG IAU210 2-28

    SAP AG

    R

    Optional selection criteria corresponding to your entries in Customizing:

    Automatic Determination of SchedulingAgreement for Delivery ScheduleStep 2

    General data

    CheckUnPtPackMaterialsTextNoPackQt.Texts

    XCheck PO no. X

    You can define the purchase order number (closing number) and the unloading point as additional selection criteria in a Customizing table.

    To maintain this table, select the following path in Customizing: Sales and Distribution/Sales/Sales Documents/Scheduling Agreements With Delivery Schedules /Control EDI Inbound Processing/ Define Special Features for Delivery Schedules.

  • (C) SAP AG IAU210 2-29

    SAP AG

    R

    Automatic Determination of SchedulingAgreement for Delivery Schedule Step 3

    IDoc Matchcode

    SchedAgtSchedAgt

    1.4.981.6.99

    ? Error!

    OK

    SchedAgtSchedAgt

    1.4.981.6.99

    SchedAgtSchedAgt

    1.4.981.6.99

    SchedAgtSchedAgt

    1.4.981.6.99

    SchedAgtSchedAgt

    1.4.981.6.99

    Error!

    Vendor no.Vendor noVendor no..

    Plant to be del.Plant toPlant to be delbe del..

    Unloading ptUnloading ptUnloading pt

    Plant to be del.Plant toPlant to be delbe del..

    Unloading ptUnloading ptUnloading pt

    UsageUsageUsage

    DescriptionDescriptionDescription

    Sold-to partySoldSold--toto partyparty

    Partner desc.PartnerPartner descdesc..

    Unloading ptUnloading ptUnloading pt

    UsageUsageUsage

    DescriptionDescriptionDescription

    Cust. materialCustCust.. materialmaterial Cust. materialCustCust.. materialmaterial

    Closing no.Closing noClosing no.. PO no.POPO nono..optionaloptional

    optionaloptional

    The online search and the automatic determination of scheduling agreement for inbound delivery schedule take place simultaneously.

    The optional beside closing number and unloading point means, according to the optional selection criteria set in Customizing.

  • (C) SAP AG IAU210 2-30

    SAP AG

    R

    Error Processing

    person responsible notified automaticallyper e-mail

    manual rework allowed

    ?

    If, for example, the system finds several possible scheduling agreements for a delivery schedule, the person responsible can assign it manually.

  • (C) SAP AG IAU210 2-31

    SAP AG

    R

    SD Scheduling Agreement Processing :Summary

    In this topic, you have covered:

    Basic elements of inbound forecast and JIT delivery schedules. Scheduling agreement structure and creating scheduling agreements

    and schedule lines. Packing proposal in the scheduling agreement. Control of forecast and JIT delivery schedules. Monitoring of sales process using cumulative quantities. Determination of SD scheduling agreements for inbound delivery

    schedules.

  • (C) SAP AG IAU210 2-32

    SAP AG

    R

    Delivery Orders: Objectives

    Outline the general procedure for using delivery orders.

    Describe the differences between scheduling agreements with document types LZM and SSA delivery orders and JIT delivery schedules

    Create scheduling agreements for the delivery order procedure.

    Create delivery orders.

    At the conclusion of this topic, you will be able to:

  • (C) SAP AG IAU210 2-33

    SAP AG

    R

    Delivery Order Procedure

    SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-1SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-2SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-3

    The customer and the supplier have existing outline agreements, in this case scheduling agreements for the delivery order procedure.

  • (C) SAP AG IAU210 2-34

    SAP AG

    R

    Delivery Order Procedure 1

    SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-1SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-2SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-3

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    Delivery orderDelivery order

    OrderMat.-1

    Mat.-2

    Mat.-3

    Mat.-1

    Mat.-2

    Mat.-3

    Mat.-1

    Mat.-2

    Mat.-3

    Pick-up sheet

    Mat.-1Mat.-2

    Mat.-3

    On the basis of these scheduling agreements, the customer prepares data for the delivery and transmits it in a pick-up sheet. The suppliers EDI subsystem receives the inbound pick-up sheet and converts it into an IDoc (Intermediate Document). This is stored in the R/3 system. The supplier creates a delivery order based on the IDoc. The data in the delivery order either comes from the IDoc or is manually copied from the pick-up sheet. The system uses this data to determine the corresponding scheduling agreement and creates order lines in the delivery order according to the quantities desired by the customer.

  • (C) SAP AG IAU210 2-35

    SAP AG

    R

    Delivery Order Procedure 2

    SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-1SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-2SchedAgtSchedAgt

    1.4.981.6.99

    Mat.-3

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    AuslieferungsAuslieferungs--auftragauftrag

    Order

    Delivery orderDelivery order

    OrderMat.-1

    Mat.-2

    Mat.-3

    Mat.-1

    Mat.-2

    Mat.-3

    Mat.-1

    Mat.-2

    Mat.-3

    Pick-up sheet

    Mat.-1Mat.-2

    Mat.-3

    Delivery 1- Mat.-1

    Delivery 2- Mat.-2- Mat.-3

    Forwardingagent

    Unload. pt.1

    Unload. pt. 2

    The supplier creates one delivery per customer unloading point. These deliveries can be brought together for one shipment. The customer's forwarding agent collects the materials at the agreed time. There is generally only one unloading point per pickup sheet.

    The delivery is invoiced. The customer pays, making reference to the pick-up sheet number in the invoice.

  • (C) SAP AG IAU210 2-36

    SAP AG

    R

    Pick-Up Sheet

    External customer document with function similar to JIT delivery schedule

    Addressee: supplier and forwarding agent Basis for delivery order Contains one or more materials, from one

    or more scheduling agreements, to be delivered on the same date

    Pick-up Sheet

    Mat.-1

    Mat.-2Mat.-3

    The pick-up sheet is like the customer's shopping list. R/3 at present only supports inbound administration of pick-up sheets at the supplier.

  • (C) SAP AG IAU210 2-37

    SAP AG

    R

    Document types (extract) SSA : Scheduling agreement with delivery schedule SAEX: ESA scheduling agreement LZM : Scheduling agreement with delivery order

    Organizational levels Sales organization mandatory Distribution channel levels Division Sales office optional Sales group levels

    SD Scheduling Agreement (Repeat)

    SchedAgtSchedAgt

    1.4.981.6.99

    This section deals with scheduling agreements for delivery orders (document type LZM).

  • (C) SAP AG IAU210 2-38

    SAP AG

    R

    Scheduling Agreements for Delivery Orders

    HeaderHeaderHeader Customer: 5401CustomerCustomer: 5401: 5401

    ItemItemItem Material: 4712Material: 4712Material: 4712

    05.10.98 7505.10.98 7512.10.98 9012.10.98 90

    ......

    ScheduleSchedule lineslines

    ForecastForecast DS 5DS 5DelDel.. schedsscheds FormationFormation of historyof historySchedAgtSchedAgt

    1.4.981.6.99

    The system automatically sets the planning indicator to E (no JIT delivery schedules).

  • (C) SAP AG IAU210 2-39

    SAP AG

    R

    Delivery Orders - Structure

    DelDel.. OrdOrd..

    Order HeaderHeader Pick-up date, time from/to

    Item 10ItemItem 1010 Material number

    Sched line 1Sched lineSched line 11 Confirmed quantity/date

    Sched line 2Sched lineSched line 22 Confirmed quantity/date

    Item 20ItemItem 2020 Material number

    Sched line 1Sched lineSched line 11 Confirmed quantity/date

    Usually, each delivery order item has exactly one order line. Several order lines can only result from the availability check.

  • (C) SAP AG IAU210 2-40

    SAP AG

    R

    Pick-up date automatically taken asdelivery and pricing date.

    Each item must refer to an LZMscheduling agreement.

    Delivery Orders - Main Points 1

    InvoiceInvoice

    Pick-Up sheet

    18.12.98

    AuslAusl..--AuftrAuftr..

    OrderMat.1Mat.2

    SchedAgtMat. 1SchedAgtMat. 1

    1.4.981.6.99

    SchedAgtMat. 2SchedAgtMat. 2