ICD-10Getting There…..

Dermatology

What Physicians Need To Know

• Claims for ambulatory and physician services provided on or after 10/1/2015 must use ICD-10-CM diagnosis codes.

• Hospital inpatient claims for discharges occurring on or after 10/1/2015 must use ICD-10-CM diagnosis codes.

• CPT Codes will continue to be used for physician inpatient and outpatient services and for hospital outpatient procedures.

• ICD-10-PCS – a NEW procedure coding classification system, must be used to code all inpatient procedures on Facility Claims for discharges on or after 10/1/15.

• ICD-9-CM codes must continue to be used for all dates of services on or before 9/30/2015.

• Further delays are not likely.

ICD-9 vs ICD-10 Diagnosis Codes

ICD-9-CM Diagnosis Codes ICD-10-CM Diagnosis Codes

3 to 5 digits 7 digits

Alpha “E” & “V” – 1st Character Alpha or numeric for any character

No place holder characters Include place holder characters (“x”)

Terminology Similar

Index and Tabular Structure Similar

Coding Guidelines Somewhat similar

Approximately 14,000 codes Approximately 69,000 codes

Severity parameters limited Extensive severity parameters

Does not include laterality Common definition of laterality

Combination codes limited Combination codes common

Number of Codes by Clinical Area

Clinical Area ICD-9 Codes ICD-10 Codes

Fractures 747 17,099

Poisoning and Toxic Effects 244 4,662

Pregnancy Related Conditions 1,104 2,155

Brain Injury 292 574

Diabetes 69 239

Migraine 40 44

Bleeding Disorders 26 29

Mood Related Disorders 78 71

Hypertensive Disease 33 14

End Stage Renal Disease 11 5

Chronic Respiratory Failure 7 4

Right vs. left

accounts for nearly ½

the increase in the #

of codes.

The Importance of Good Documentation

• The role of the provider is to accurately and specifically document the nature of the patient’s condition and treatment.

• The role of the Clinical Documentation Specialist is to query the provider for clarification, ensuring the documentation accurately reflects the severity of illness and risk of mortality.

• The role of the coder is to ensure that coding is consistent with the documentation.

• Good documentation….• Supports proper payment and reduces denials• Assures accurate measures of quality and efficiency• Captures the level of risk and severity• Supports clinical research• Enhances communication with hospital and other providers• It’s just good care!

Inadequate vs. Adequate DocumentationExample 1: Dermatitis Related to Ingested Substances

Inadequate Documentation Required ICD-10 Documentation

Here for rash eval. On day 4 of antibiotic course for strep throat.

Woke up with maculopapular rash. Reports taking antibiotics this morning. Rash secondary to drug allergy.

Here for rash eval. On day 4 of Amoxicillin course for strep throat.

Woke up with generalized maculopapular rash. Reports taking antibiotics as prescribed. Rash secondary to PCN allergy.

Needed improvements:

Severity, cause, specific

ingested substance, and

encounter type.

Inadequate vs. Adequate Documentation Example 2: Skin Cancer

Inadequate Documentation Required ICD-10 Documentation

Biopsy proven skin cancer of arm and vitiligo.

Biopsy proven malignant melanoma of left upper arm. Right lower eyelid and periocular vitiligo.

Needed improvements:

Site, laterality, type, stage

and underlying condition(s).

Inadequate Documentation Required ICD-10 Documentation

Consulted to assist with management of patient with multiple burns due to an incident occurring 2 weeks ago.Approximately 13.5% of BSA with burns.

Consulted to assist with management of patient with third degree burn of left anterior arm, second degree burns bilateral thighs. Third degree burn covers 4.5% of BSA. Second degree burns cover 9% of BSA.

Patient was using pressure cooker at home and accidently spilled scalding water on herself 2 weeks ago.

Inadequate vs. Adequate Documentation Example 3: Burns

Needed improvements:

Site, laterality, body surface

area (BSA) by degree of

burn, and injury specifics.

Inadequate Documentation Required ICD-10 Documentation

Terminally ill nursing home resident with diabetes, S/P above knee amputation presents for G-tube placement. He has multiple pressure ulcers of varying stages & measurements. Ulcer noted on back, hip, & buttock. There is also some injury noted on the coccyx.

Terminally ill nursing home resident with type II NIDDM, S/P (L) above knee amputation presents for G-tube placement. Stage 1 decubitus (L) upper back, stage 2 decubitus extending from (R) hip to (R) lower back including (R) buttock. Coccyx with deep tissue injury.

Inadequate vs. Adequate Documentation Example 4: Pressure Ulcers

Needed improvements:

Location, laterality,

contiguous ulcers, stages(s),

underlying condition(s), and

complication(s).

Key Requirements for Documentation

• Identify dermatological disorders with and etiology of physiological origin.

• Identify the exact site, laterality, and the morphology type as either primary or secondary.

• Identify conditions that are known to be the cause of any disorder

• Clarify the specific disease type, if known, rather than using umbrella terms such as “dermatitis”.

• List any associated conditions (e.g., Type I Diabetes, Allergies)

With ICD-10, the need for specific and accurate documentation is increased significantly.

Using Sign/Symptom and Unspecified Codes

• Sign/symptom and “unspecified” codes have acceptable, even necessary, uses.

• If a definitive diagnosis has not been established by the end of the encounter, it is appropriate to report codes for signs and/or symptoms in lieu of a definitive diagnosis.

• When sufficient clinical information is not known or available about a particular health condition, it is acceptable to report the appropriate “unspecified” code.

• It is inappropriate to select a SPECIFIC code that is not supported by the medical record documentation.

Training for Physicians

Dates Method Content

Nov 2014 – Jan 2015 Department Meetings

Introduction/Overview

Jan 2015 – Mar 2015 Web-based OverviewService Specific DocumentationFuture Order EntryDiagnosis Assistant

Mar 2015 – Jun 2015 Classroom Documenting for ICD10 using the Electronic Health Record

Jun 2015 – Sep 2015 Web-based OverviewDocumenting Operative and Procedure Notes for ICD-10-PCS

Future Orders & Diagnosis Assistant

Demonstration