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iComplyTo Safeguard System Information
Phase 1Resource Packet
Revised 3/25/2011
iComply GoalThe iComply initiative aims to identify and properly secure any electronic device that is used to store and carry Henry Ford Health System or HAP information. If employees have Henry Ford or HAP information on an electronic device, they are required to work with their Information Security Officer, Privacy Officer and IT to ensure it is secured with password protection and encryption.
iComply will target certain electronic devices in phases throughout 2011. The first phase will target flash drives, laptop computers and external hard drives.
Safeguards for other electronic devices will be examined and addressed during subsequent phases.
Contact Responsibilities Reserve and confirm dates/times/locations of the iComply station for
your facility Ensure that the tables/chairs/skirting/table clothes/power
strips/extension cords/easels reserved and available for IT Lead to set-up station
Ensure station location is set-up appropriately: Envelopes and pens available for participants Poster positioned to identify station FAQ supply available for participants Crossword puzzle available for participants Bulk collect/Inventory form available for participants
Schedule time to visit your station throughout the amnesty period Wear iComply polo shirt, khaki pants and ID badge on the days you
visit the iComply stations, if possible. Be prepared to engage with participants to answer questions about
privacy/security or iComply Program Reserve a secure room to store all materials/equipment once station
closes each night
IT Lead Responsibilities Set-up and breakdown iComply stations each day Retain and assist with securing all materials/equipment once station
closes each night in a locked room or office Ensure secured collection containers from ISR are available at each
station Ensure station location is set-up appropriately:
Secured collection bins from ISR for disposal Technical equipment for transfers (i.e., laptop, monitors, etc.) Wireless Internet access cards
Wear iComply polo shirt, khaki pants and ID badge at the iComplystations
Be prepared to engage with participants to answer questions about privacy/security or iComply Program during slow periods
Secure all iComply materials once station closes each night in a locked room or office
Henry Ford Hospital
Date Time Location
March 28 6 a.m. – 3 p.m.. E&R 2083
March 29 Noon – 6 p.m.. E&R 2083
March 30 8 a.m. – 6 p.m.. Buerki Auditorium
March 31 6 a.m. – 1 p.m. E&R 2083
April 1 6 a.m. – 6 p.m. E&R 2083
April 2 6 a.m. – 6 p.m. E&R 2083
ContactsMichele Westcott, 313-492-3973 Kelly Jones-Brown, 313-580-3430Nora Lessnau, 734-478-2361Darryl Bonner, 313-732-5853
Henry Ford Hospital
Date Time Location
April 4 6 a.m. – 6 p.m. E&R 2083
April 5 Noon – 6 p.m. E&R 2083
April 6 10 a.m. – 6 p.m. E&R 2083
April 7 6 a.m. – 6 p.m. E&R 2083
April 8 10 a.m. – 6 p.m. E&R 2083
IT LeadsMike Ritonja, 586-530-4786David Hunt, 248-312-9108
HFMH – Clinton Township
Date Time Location
March 28 – April 8 6 a.m. – 6 p.m. Cafeteria
ContactsGeoff Patterson, 586-872-1405 Deb Murray, 313-550-2233
IT Leads (3/28 – 4/8)Bill Frederiksen, 248-894-1953Carl Rimmel, 586-604-7848
IT Lead (4/4 – 4/8)Kevin Merryman, 616-262-0837
HFMH – Warren
Date Time Location
March 28 – April 8 6 a.m. – 6 p.m. Cafeteria
April 2 8 a.m. – Noon Cafeteria
ContactsBob Donnay, 248-495-8992Deb Murray, 313-550-2233
IT LeadsRob Martin, 586-222-1796Adam Eaddy, 248-259-6141
Henry Ford West Bloomfield Hospital
Date Time Location
March 28 – April 8 6 a.m. – 6 p.m. Main Street
April 2 8 a.m. – Noon Main Street
ContactsAmy Wang, 248-910-7001Debbie Chapman, 248-894-0904
IT LeadsSteve Manning, 248-202-4245Randy Sutton, 248-421-4491
Henry Ford Wyandotte Hospital
Date Time Location
March 28 – April 8 6 a.m. – 6 p.m. Main Lobby
April 2 8 a.m. – Noon Main Lobby
ContactsBetty Nalepa, 313-215-5823Dee Bradley, 313-363-1027
IT LeadsWatkin McQueen, 313-647-1565Ed Beamish, 313-378-0697
Kingswood
Date Time Location*
March 28 – March 30 7 a.m. – 5 p.m. 192N – Conference Room
ContactsSue Witting, 586-339-4521Todd Kropp, 313-876-2526
IT LeadCraig Albright, 734-709-1070
*Updated 3/25/2011
Henry Ford Behavioral Health
Date Location Contact
March 28 – April 8 Clinton Twp. Marsha Candela
March 28 – April 8 Dearborn Michelle Solo
March 28 – April 8 Maplegrove Heather Meyer
These sites will complete a bulk collect form to do the following:• Schedule a tech to visit their site by sending completed
form to Diane Carroll at [email protected]; or • Drop-off to a iComply station for processing. Call the IT
Lead at an existing station before delivery for processing.
One Ford Place
Date Time Location
March 28 – April 1 8 a.m. – 5 p.m. Cafeteria
ContactsDenise Browning, 734-771-2290 Therese Samarco, 313-293-3034 Rachel Pearson, 313-874-3107Meredith Phillips, 734-478-1268
IT LeadsDanny Vitale, 586-212-2064Dan Wozniak, 800-760-7371 (Pager ONLY)
Northfield
Date Time Location
March 28 – March 29 8 a.m. – 3 p.m. TRACR (1st Floor)
ContactsRose Morrison, 248-641-4025Meredith Phillips, 734-478-1268
IT LeadGeoff Billiu, 734-740-4404
Health Alliance Plan - Midtown
ContactsDeborah Marine, 248-756-3771
IT LeadKevin Merryman, 616-262-0837
Date Time Location
March 28 8 a.m. – 3 p.m. HAP DetroitLunchroom
March 29 - April 1 10 a.m. – 3 p.m. HAP DetroitLunchroom
Health Alliance Plan - Southfield
ContactsSandy Ledesma, 313-715-4977
IT LeadDerrick Buckingham, 313-729-8816
Date Time Location
March 28 8 a.m. – 3 p.m. HAP SouthfieldLunchroom
March 29 - April 1 10 a.m. – 3 p.m. HAP SouthfieldLunchroom
HFMC – Sterling Heights
Date Time Location
March 31 12 p.m. – 9 p.m. Administrative Offices
ContactsBob Sandzik, 313-790-5591Denise Robinson, 313-218-4163
IT LeadDiane Carroll, 586-246-0981
HFMC – Lakeside
Date Time Location
March 31 – April 1 8 a.m. – 5 p.m.Administrative
Conference Room
ContactsBob Sandzik, 313-790-5591Peter Tate, 313-282-9608
IT LeadJohn McQuiston, 248-245-3466
HFMC - Cottage
Date Time Location
March 28
8 a.m. – 5 p.m. Everyday
1st Flr Conf. Room (1-4)
March 29 3rd Flr Boardroom
March 30 1st Flr Conf. Room (3-4)
March 31 1st Flr Conf. Room (1-2)
April 1 1st Flr Conf. Room (1-4)
ContactsBob Sandzik, 313-790-5591Nancy Zehnpfennig, 586-871-1213
IT LeadKen Smith, 248-742-9199
HFMC - Fairlane
Date Time Location
April 4 8 a.m. – 5 p.m. Conf. Room D
ContactsBob Sandzik, 313-790-5591Cecilia Fydroski, 734-365-4027
IT LeadRandy Baugher, 734-348-3832
Henry Ford Medical Centers
Dates Location Contact
March 28 – April 8 Ann Arbor/Canton Monica Balicki
March 28 – April 8 NCO Donna Wellington
March 28 – April 8 Pierson Nancy Zehnpfennig
These sites will complete a bulk collect form to do the following:• Schedule a tech to visit their site by sending completed
form to Diane Carroll at [email protected]; or • Drop-off to a iComply station for processing. Call the IT
Lead at an existing station before delivery for processing.
Henry Ford Medical Centers
Dates Location Contact
March 28 – April 8Chicago Road/Chrysler
Clinic/Ten Mile Rd.Peter Tate
March 28 – April 8 Columbus Steve Horger
March 28 – April 8 Farmington/Novi Anne Snowden
These sites will complete a bulk collect form to do the following:• Schedule a tech to visit their site by sending completed
form to Diane Carroll at [email protected]; or • Drop-off to a iComply station for processing. Call the IT
Lead at an existing station before delivery for processing.
Henry Ford Medical Centers
Dates Location Contact
March 28 – April 8 Royal Oak Denise Robinson
March 28 – April 8 Somerset Rosemary Tindall
March 28 – April 8 Southfield/Troy Mary Finn
March 28 – April 8 Livonia/Harbortown Sharon Burke
These sites will complete a bulk collect form to do the following:• Schedule a tech to visit their site by sending completed
form to Diane Carroll at [email protected]; or • Drop-off to a iComply station for processing. Call the IT
Lead at an existing station before delivery for processing.
Henry Ford Medical Centers
Dates Location Contact
March 28 – April 8 Plymouth/Woodhaven Lynda Chapelle
March 28 – April 8 Southland/Taylor Barb Czopek
March 28 – April 8 Detroit East/Northwest Bob Sandzik
March 28 – April 8 East Jefferson/Hamtramck Marianne Beach
These sites will complete a bulk collect form to do the following:• Schedule a tech to visit their site by sending completed
form to Diane Carroll at [email protected]; or • Drop-off to a iComply station for processing. Call the IT
Lead at an existing station before delivery for processing.
Community Care Services
Dates Location Contact
March 28 – April 8 Various Greg Solecki
CCS personnel should visit an existing iComply station to participate in the program and drawing. The CCS IT team will be available to provide support. For further questions, contact Greg Solecki at 313-874-6539.
iPad 2 Drawing• Employees can only enter the drawing by completing the crossword
puzzle based on privacy/security policies
• One entry for each participating employee. Participation will be verified.
• Collect all entries and place in envelope provided at station and return to Meredith Phillips at OFP 5F on the final day your iComply station closes. Please identify packet of entries by writing name of location on the outside of the envelope
• Entries must be delivered back to the iComply station. No emailing, faxing or inter-office mail will be allowed.
• Medical Center Administrators: Provide entries to participants and place in envelope for pick-up. This will be coordinated with Meredith Phillips.
• Winning entry must have 100% correct answers. No exceptions.
• Drawing will take place on May 2, 2011 and winners will be announced on the same day
iComply IT Logs• The iComply IT Logs. pdf contains three tabs:
– Flash Drive Log– External Hard Drive Log– Laptop Log
• The Flash Drive Log will be used mostly by medical center administrators who are scheduling a tech or bulk collecting for their staff
• The External Hard Drive Log and the Laptop Log will be used by the participants wishing to register their laptop or external hard drive
• Each station will have a limited supply to be used by the participants
Program Contacts
