ICTA

Location: Tennis Canada

Rexall Centre, Toronto, Ontario

Date: October 26, 2010

7pm

Fall 2010 Annual General Meeting

ICTA

1.Call to Order and Roll Call

2.Approval of Agenda

3.Approval of Minutes March 30th, 2010 Spring AGM (under League News)

4. President's Report – Sherry Shannon-Vanstone

5. League Reports

a) Ladies League – Adwynna MacKenzie

b) Juniors League – Todd Orrett

c) Mixed League – Bill Crothers

d) Plus 55 League – Bill Wright

Meeting Agenda

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ICTAMeeting Agenda

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6. Treasurer’s Report – Sharon Menczel

7. Liason and MLC Coordinator Report – Sonja Zibin

8. CIO’s Report – Adrian Cordea

9. 2010 ICTA Tournament – Stuart Teather

10. Executive Elections

11. Spring 2011 AGM – set date (suggest March 29, 2011)

12. Other Business

13. Adjournment

ICTA

Sherry Shannon-Vanstone – President

Rick Bertozzi – Vice President

Sharon Menczel– Treasurer

Kim MacKay – Secretary

Sam Kern – Past President

Adrian Cordea - CIO

Bill Wright - +55 League Director

Adwynna MacKenzie – Ladies League Director

Bill Crothers – Mixed League Director

Todd Orrett – Juniors League Director

Sonja Zibin – External Liaison

Stuart Teather – Tournament Director

2010 Board Of Directors

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Thanks to the all for another successful tennis season

Increase in fees

Club Payments – need name of Club Representative

2011 Budget

President’s Report

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12 divisions with 79 teams

1465 players• 283 Majors• 511 A• 473 B• 194 C

•New for 2011 is the addition of a Thursday C Division

formerly known as Thursday Ladies League. New or existing C

teams are welcome to play on Thursday morning.

League Reports: Ladies League a.

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Proposed Rule Changes for 2011•Season Starts Wednesday May 4, 2011

•All players must be available for up to 2 hours after the scheduled (agreed

upon) start time and until their match has been completed in its entirety.

•The order of play is to be arranged 36 hours prior to the match. (ie: by

Monday evening at 9 pm) or the order of play shall default to the courts

being played in order i.e. 1,2,3 and 4.

•Arrangements for make-up matches must be agreed upon within one week

of the original match start time, or assumed rescheduled for the make-up

deadline day and time.

Ladies League: b.

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Proposed Rule Changes for 2011 (continued)

•If a club has a scheduled makeup day for Ladies League fixtures and can provide four (4) courts prior to or at 9:30 am both teams must play all lines on the day the club allows. For clubs with fewer than four (4) courts allotted for make-up fixtures, the away team may decide whether to play the late court(s) or reschedule individual matches for another day and time.

•The make–up deadline for the first half of the season is Tuesday July 3,2011. The make–up deadline for the second half of the season is the Tuesday prior to the last match of the season.

Ladies League: c.

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• Goals for the Junior League− Get as many juniors playing team tennis− Short Term: Increase ICTA club participation from 36% to 50%− Long Term: Increase ICTA club participation to 75%

• What do juniors say about Team Tennis− Proud to represent your club− Meet new people− Variety of play (singles, doubles, mixed doubles)− Play with your friends− Play against different players − Cheer for your teammates− Become better friends on and off the court

• Tennis is a game for life. Get juniors hooked on tennis early

Junior League Introduction a.

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• Increased from 27 to 35 teams (Val Swail)

- Boys Majors (9 teams, unchanged)

- Boys A (increased from 15 to 17 teams)

- Girls (increased from 3 to 9 teams)

• Increased from 11 to 14 teams (Setsuko Pye)

- Mixed Majors (increased from 5 to 6 teams)

- Mixed A (increased from 6 to 8 teams)

• Total # of junior league participants: 420

• Why?

- Greater awareness of leagues among clubs

- Court & player availability (minimum 2 courts and 4 players)

- Flexible match start times 

Junior Leagues 2010 b.

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Rewritten / Reorganized • Easier to find rule that one is looking for

• Common sense rule additions

Draft approved at the Team Captain’s meeting • A girl can not play as a boy in the WTT league.

• A player can play only one singles and one doubles match per fixture.

• Scheduling stronger players below weaker ones is prohibited.

• Team captain’s and league grievance processes are clearly spelled out.

• Team Eligibility - A roster in which the player’s names and the season match scores

must be entered in Tenniscores.

• Player Eligibility – Must have played a minimum of 2 league fixtures during the

regular season. Forfeits and defaults will be counted as matches played.

Rule Clarifications c.

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Team Captain’s meeting (September 28, 2010)• Start and end all leagues on the same week

• 8 week schedule

• 4 to 7 teams in a division (less travel time)

• Even number of teams preferred (no byes – season is short)

Action Items• Canvass for division chairs (West Boys / Girls, East Boys / Girls)

• Develop plan so club pros better support junior team tennis

• Contact OTA Regional Division Chairs – League awareness and joint promotion

• Contact other junior leagues (encourage/promote WTT)

• ICTA Junior League write up in the OTA Magazine

• Look into presenting ICTA Junior Leagues at TPA Conference and OTA AGM

• Tournament (last week of July – keep the momentum going. 3 clubs to host)

Motion Approve the reworded / reorganized / changed league rules

Junior Leagues 2011 d.

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• 149 teams this year 1788 players every week for 14 weeks.(134 teams last year)

• Major league had two divisions, very successful• 8 clubs were represented this year at the tournament• Biggest challenge this year was behavior; 3 clubs replaced

their own captains• Infractions handled ‘with some degree of flexibility in the spirit

of fairness’. ie. playing out of order, no way to really determine who was first, etc. Best way to handle it is let them to handle it fairly.

League Reports: Mixed

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West Division East Division I East Division ll

Brampton 96 Unionville 66 Aurora 89

Wallace Park 82 Ajax 62 Don Mills 58

Bramalea Il 66 Sandy Beach 59 Thornhill 57

Gordon Alcott 53 Ballantrae 58 Markham 45

Sheridan 53 Richmond Hill 25 Parkway Valley 18

Whiteoaks 53

Bramalea I 51

Fitness Institute 41

League Reports: Plus 55 - Standings

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• Past attempts to expand the League

• Current interest, expansion plans

• Interest in a ‘Plus 65’ League, Trial

• Need to reorganize East and West into geographical territories

• Winning teams not wanting to progress to the next level

• Primary purpose is to consolidate the existing clubs and promote

expansion of the Plus 55 league.

League Reports: Plus 55 - Report

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ICTATreasurer’s Report

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Interim Treasurer's Report: 

Bank Balance  $15,857.03  September statement not in yet. 

Accounts Receivable: •Bayview CC  $60.  Invoice mailed Aug 20th

•Boulevard  $30.  invoice faxed

•Don Mills  $30.

•Fitness Ctr East (North)  $60. + $30. (2008)

•Fitness Centre West  $60. + $30.  (2009)

•Glendon  $60.  invoice faxed Aug 18th

•James Gardens  $90.

•Kew Gdns  $30. (2009)  no teams 2010

•Erin Mills  $60.  (2009) 

Total  $540.

ICTA

Miele League Challenge 2010

This year it was nationwide - Montreal, Toronto, and Vancouver

Competition at 3.5 level +

       Format: 2 doubles matches and 1 singles match each

Winning teams competed at the Rogers Cup:

Women in Montreal and Men in Toronto 

Winners:

Men’s team was from British Columbia

Women’s team was from Quebec

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Liason’s Report

ICTACIO’s Report

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Number of visitsCurrent number of visitors: 142,512 (an increase of almost 20,000 visits from 2009).

IssuesMost of the issues were account related (about 80%) followed by score entering challenges (about 15%) and other small issues.

Future plansWe’re planning a website re-design for 2011 season, more intuitive and easy to use.

ICTA

• Best tournament yet• Volunteers were good and plentiful• Players all showed up on time with waivers• No delay in starts due to weather• Tournament ran on time• Barbeque was good• Award Ceremonies on court better• Better court numbering• Better sign set up• Better staff support• Better raffle results

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2010 ICTA Tournament Report: a.

ICTA

• Tournament concerns• Sponsorship• Court time• Grounds• Online presence

• Solutions• Sponsorship through Tennis Canada / OTA partners

• partner with TC and OTA to make this happen

• Online presence• better updates and information from Tournament Director through

League Directors – email blasts to all ICTA players with information from our sponsors to enhance package

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2010 ICTA Tournament Report: b.

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2010 ICTA Tournament Report: c.

ICTA Tournament

2010

2010 2010 2009 2009 2008 2008

Income Category Actual Budget Actual Budget Actual Budget

Tennis Canada Sponsorship $2,500.00 $2,500.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00

Wilson Sponsorship $500.00 $500.00 $0.00 $0.00 $500.00 $500.00

Merchant of Tennis Sponsorship $500.00 $500.00 $0.00 $250.00 $250.00 $0.00

Tennis Access Head Sponsorship $500.00 $0.00    

Miele Sponsorship $1,500.00 $0.00    

Dunlop Sponsorship $500.00 $500.00 $374.00 $370.00 $370.00 $370.00

Barbeque Barbeque $1,231.80 $1,000.00    

Lucky Draw Raffle $535.00 $400.00 $0.00 $400.00 $0.00 $0.00

Total $7,766.80 $5,400.00 $5,374.00 $6,020.00 $6,120.00 $5,870.00

   

Expenses    

Participant's Awards Awards $0.00 $300.00 $770.99 $850.00 $867.56 $776.29

Winner's Trophies Awards $1,489.77 $1,576.31 $1,419.42 $1,200.00 $1,194.98 $1,092.85

Facility Rental Facility $1,500.00 $1,500.00 $1,575.00 $1,575.00 $1,575.00 $1,575.00

Ice, water Facility $59.82 $100.00 $85.50 $300.00 $114.84 $282.50

Name Tags, misc Facility $123.42 $200.00 $182.17 $300.00 $254.19 $282.50

Signs Facility $308.45 $300.00 $279.94 $500.00 $459.90 $565.00

Postage/Mileage Lucky Draw prizes Raffle $2,626.00 $0.00 $0.00 $100.00 $35.55 $0.00

Balls Facility $374.00 $374.00 $374.00 $370.00 $370.00 $370.00

Barbeque Barbeque $978.17 $500.00 $0.00 $0.00 $0.00 $0.00

Volunteers $12.00 $0.00 $0.00 $0.00 $0.00 $0.00

PA System Facility $0.00 $50.00 $22.68 $100.00 $27.12 $0.00

Insurance Facility $172.80 $160.00 $538.50 $550.00 $538.50 $538.50

Total $7,644.43 $5,060.31 $5,248.20 $5,845.00 $5,437.64 $5,482.64

Net Profit / Loss $122.37 $339.69 $125.80 $175.00 $682.36 $387.36

ICTA

Sherry Shannon-Vanstone – President

Rick Bertozzi – Vice President

Ilse Berk – Treasurer

Kim MacKay – Secretary

Sam Kern – Past President

Adrian Cordea - CIO

Bill Wright - +55 League Director

Adwynna MacKenzie – Ladies League Director

Bill Crothers – Mixed League Director

Todd Orrett – Juniors League Director

Sonja Zibin – External Liaison

Stuart Teather – Tournament Director

Executive Elections—Slate for 2011

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11. Set date for Spring 2011 AGM (March 29, 2011)

12. Other Business

13. Adjournment

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2010 ICTA AGM: Wrap Up