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Iowa Department of
Administrative Services
Bid Opportunities and
Contracts
User GuidJe
1 | P a g e
te Qf Iowa Bid Opport un it ies
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Search Active Bid Opportun ity Li sting
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Introduction This training guide supports the Iowa Department of Administrative Services Bid Opportunities application.
User Pages Bid Opportunity List The page contains the list of active Bid Opportunities. https://bidopportunities.iowa.gov
2 | P a g e
Search Active Bid Opportunity Listing
All Agenc ies
Keyword Search
Search Active Bid Op po rtu n i ty Listing
Bid Number
Bid Number
MED -17-002
Agency
Agency
Human
Services
Admi nist rat ion
Showing 1 to 1 of 1 ent ries
Human Services Administrat ion
Brokerl
Contact
Contact
Stephanie
Clark
Title
Title
Non-Emergency
Med ical
Transport at ion
Broker for Iowa
Med icaid fe.e-for
Service
Po pu lation
V
EffectiveDate • ExpirationDate
EffectiveDate Expiration Date
5/9/2016 1/ 2/ 2017 6
Search Users can search the Bid Opportunities by agency as well as by finding keywords contained in the solicitation, description and keywords fields.
The list automatically updates when an agency is selected and/or when the user types in the Keyword Search field.
Grid Sorting Users can sort on each individual column using the up/down arrows. The default for the Bid Opportunity list is to display the records added most recently at the top.
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BidNumber Agency Contact Title EffectiveDate ,. Expiration Dat,e
I BidNumber Agency I contact Title Effective Date Expiration Date
IFA001 Finance Kar l Physical Site 9/ 24/2016 10/21/2016 ~ 0 Aut hority \<Jendt Inspect ion
Se rvices
IA01722R FP AEA Karen Onl i ne 9/ 21/2016 10/21/2016 ~ 0 Purchasing Appleton Inst ruct ion a I
Resources
Bid Number Agency Contact Title EffectiveDate • Expiration Date
IMHDI Agency I Contact Title 11 Effective Date Expiration Date
MHDS 17·005 Human Suzanne Childrena€n1 s 8/3/2016 10/31/2016 ~ 0 Services Fross Mental Hea lth
Admi nist rat ion Crisis Serv ices
Planni ng Grants
Showing 1 to 1 of 1 entr ies (Iii ered fro m 12 tota l entr ies)
BidNumber
BidNumber
RFB0516412091
MED•17·002
IFA001
Agency Contact Tit le EffectiveDate • Expirat ion Date
Agency Contact Title EffectiveDate ExpirationDate
Ad minist rat ive Randy Individua l 10/26/ 2015 11/6/2016 ~ 6 Se rvices , Dept Bennett Serving Drink
Human
Services
The state of I owa wil l be con duct ing a bid fo r I nd iv idual Serv ing Dr ink Mix - Sugar Free - Fort i fi ed fo r th e CDC Warehouse in Woodwar d Iowa . The bid may be view ed at the Iowa Vend or Self Service websi te link below. Vendor s w ho would like to submit a bid wi ll nee d to reg ister on th e I owa Ven d or Se lf Serv ice w ebsi t e. https : / / vss . iowa .gov/webapp/ VSS _ON / Al t SelfS erv ice Administratiai,-----"l'll!cmr:n--------------------.---------------
Finance
Authority
Ka r l
Wendt
Physica l Sit e
Inspection
Se rvice s
9/ 24/ 2016 10/ 21/2016
Filtering Users can filter on each individual column to refine the search by typing in the text box in the column heading.
Hovering Bid Opportunities contain a longer description that cannot be displayed in the grid but once the user hovers over a line in the grid a popup displays to show the description.
Information Users can either click on the Bid Opportunity number or the Info icon to take them to the Information page.
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IFA001 Finance
Autho rity
Karl
Wendt
Phy sica l Site
Inspection Se rvices
9/24/2016
Bid Opportunity
Bid Information Bid Number IFA001
Sol icitation Phys ical Site Inspection Services
Solicitation Type
County
Agency 270
Finance Authority
1305 E. WALNUT ST
Hoover Building 3rd Floor
Des Moines, IA50319
Contact Information Contact Name Karl Wendt
Contact Title
Contact Phone Number (515) 281-7073
Contact Ema.ii: [email protected]
Valid Dates
Description
From 9/24/2016 8:00:00 AM
Until 10/21/2016 4:00:00 PM
10/21/2016
The purpose of thi s Request for Proposals is to solicit competitive proposals from eligible respondents capable of providing physical site inspection services.
1414ttAMU€-Physical lnspectionsRFP.pdf
Links
Printing Users can open/download a PDF of the Bid Opportunity information to print by clicking on the Printer icon.
The PDF displays all of the same information that the user will see in the Information page.
5 | P a g e
of Iowa Bid Opportunities
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Bid Opportunity Information Users can review the Bid Opportunity information, documents and links. They can also sign up to be notified when changes are made to the Bid Opportunity.
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Bid Info rma t ion
Bid Number
Sol ici t ation
Sol ici t ation Type
County
Descript ion
Descr iption
Agency Information
Number
Name
Add ress 1
Add ress 2
City/State/Zip
ACFS 17·058
Child ren a€ TMs Ment al Hea lth and Well -Be ing Lea rn ing Labs
The Iowa Depa rt ment of Human Services Agency seeks to study exist ing co llabora tive
effo r ts in t h,e state that have demonstrated an ab il it y to add ress cross-systems
bar rier s fo r yout h with complex needs. Th rough t his procurement t he Depart ment
intends to enter i nto a cont ract agreement with up to th ree 3 lo r the pur poses of
conducting a yea r-long, mu lt i -sit e lea rn ing process to better underst and what is
beneficial and how bes t to imp'lement and ope rate across systems fo r Ch ild well
bei ng.
401
Human Serv ices Administr at ion
Hoover State Office Bldg
130 5 E Walnut St
Des Moin,es, IA 50319
Bid Information
Description
Agency Information
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Co ntact Info rmation
Conta,ct Na,me Michelle Mui r
Co nta,ct Tit I e
Contact Emai l mm ui r@ dhs.state.ia.us
Contact Phone Number (515) 281-6871
Conta,ct Phone Extension
Contact Other Number
Contact Fax Nlumber
Va lid Da t es
From 9/ 2/ 201 6 .3 :0 0:00 PM
Unti l 11/7/2016 3 0 0:00 PM
Documen ts/ Attach men ts
AC FS 17-0 58 RFP Final pdf
ACFS_17-058_RFP _Fina l.r t f
ACFS _17-0 58_Amen d me nt_l _Fi n a L pdf
ACFS _17·0 58_RFP _Am ndl _l n co rpo rated.pd f
ACFS _17-0 58 _RFP _Am ndl _l ncorpo rated.rtf
ACFS _17-0 58_Bidd er _ QA.pd f
ACFS _17-0 58_Bidd er _ QA_Amen d ed_9.20.pdf
© © © © © © ©
Contact Information
Valid Dates
Documents/Attachments
8 | P a g e
Documents/ Attach men ts
AC FS 17-058 RFP f inal pdf
ACFS 17-058 RFP Fina l.r t f - - -ACFS _17·0 58_Amen d me nt_l _Fi n a I. pdf
ACFS _17-0 58_R FP _Am ndl _l n co rpo rated.pd!
ACFS _17-0 58_R FP _Am ndl _l n co rpo rated.rtf
ACFS_17-058_Bidd er _ QA.pd f
ACFS _17-0 58_Bidd er _ QA_Amen d ed_9.20.pdf
Documents/ Attach men ts
AC FS 17-058 RFP Final pdf
ACFS_17-058_RFP _Fina l.rt !
ACFS _17·0 58_Amen d me nt_l _Fi n a L pdf
ACFS _17-0 58_RFP _Am ndl _l n co rpo rated.pd!
ACFS _17-0 58_RFP _Amndl_l n co rpo ra ted .rtf
ACFS _17-0 58_Bidder _ QA.pd f
ACFS _17-0 58 _Bidd er_ QA_Amen d ed_9.20.pdf
© © © © © © ©
© © © © © © ©
Clicking on the document’s name will attempt to open the document, if the User has the appropriate application installed they will be able to review the document immediately.
Clicking the Download icon will allow the User to save the document and open it at a later time.
9 | P a g e
Li nks
a€.c Ch i Id rena€ ™'s
Menta l Healith and Well
Bei ng Workgroup
web page
a€( Ch ildrena€ lM s
Menta l Heallt h and Well
Bei ng Workgroup Final
Report
House File 2460,
Div ision XIII, Section 65
Li nks
a€.( Ch i Id rena€ fM 5
Menta l Heallt h and Well·
Bei ng Workgro up
web page
a€c Ch ildrena€ ™s
Menta l Healt h and Well
Bei ng Workgroup Final
Report
House File 2460,
Division XIII, Sectio n 65
http:/ / dhs.iowa.gov / m hds-advi so ry·g ro u ps/ ch i ldrens-mental · hea It h-we I l·being
work grou p
https://d h s.iowa.gov / sit es / defa u lt/ fi les/M HD S·C hi Id re ns-Men t a 1-Hea Ith-a nd·Well·
Be ing· Fin a 1-Report.pd f
http:/ / dhs.iowa.gov/ sites/ de fau lt /fi les /MH D5-H F-2460-Division-XI II .pd f
http:// dhs.iowa .gov/ m h d s·ad vi so ry·g ro u ps/ ch i ldrens· men ! al• hea It h-we I I-being·
wor kgr oup
https://d h s.iowa.gov / sit es / defa u lt/ fi les/M HD S-C hi Id re ns-Men t a 1-Hea It h-and-Well·
Be ing· Fin a l·Report.pd f
http://dhs.iowa.gov/ sites/ de fau lt /files /MH DS· HF· 2460· Di vi sion · XI I I.pd f
Want to receive email notifications about his bid? Sign up here!
Links
Clicking the url will open the link in a new browser tab.
Notifications Users that wish to be notified when changes are made to a Bid Opportunity can sign up by clicking on the button at the bottom of the page.
The User will then be taken to a popup to enter their name and e-mail information. An e-mail is sent to the User to confirm the request to receive notifications. Failure to confirm the request will result in the
10 | P a g e
Notification sign up
First INa1me
last INa1me
[~-~- ~ -~-~~~~~~__] Cance I
User not receiving notifications.
11 | P a g e
Opportunity
Bid Information Bid Number IFA001
Solicitation Physical Site Inspection Services
Solicitation Type
County
Agency 270
Finance Authority
1305 E. WALNUT ST
Hoover Building 3rd Floor
Des Moines, IA 50319
Contact Information Contact Name Karl Wendt
Contact Title
Contact Phone Number (515) 281-7073
Contact Email [email protected]
Valid Dates From 9/24/2016 8:00:00 AM
Until 10/21/2016 4:00:00 PM
The purpose of thi s Request for Proposals is to solicit competitive proposals from eligible respondents capable of providing physical site inspection services.
Physical Inspections RFP pdf
Links
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Enterprise A&A .. Create A11 Account Forgot Password Forgot Id
Account Id
Password
DAS Bid Opportun·ty
Account ID:
Password:
Account Id Examples Public User Account Format:
nrstname. /astname@iowaid
State Employee Account Format:
nrstname. [email protected]
'If you do not have [email protected] account use your State of Iowa employee email address.
Admin Pages Login Security for the Admin section of the application uses the State of Iowa Authentication and Authorization (A&A) system.
Link to Bid Opportunities Content Manager.
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Home B cl CippJ1u111t1es ~ogout
List Bid Opportunity Show ffi3 entries -.. Agency Effective Expiration
Bid Number So licitation Description Name Date Date Status Edit Remove Active
Bid Number Solicrtat,on Description Agency Name Effective Date ExpiratlOn Date status
#040706 Iowa Educators This bid is fo r a statewide offer for preK- Education. 3/ 1/2006 4/7/2006 Closed 0 X
Consortium 12 faculty and staff to purchase cellular Dept Of Cellular Phone phone plans. Participation is vo luntary
Plan Bid by the schools. Complete information is
available in the RFP.
#309080420 14 Bring Your A This is not a request fo r competitive bid. Vl/o rkforce 8/4/20 14 8/11 /20 14 Closed 0 X
Game to This is a notice of intent to award a sole Development
WOrkfTraining source contract under Iowa Department
materials of Administrative Ru les 11 8.78A Iowa
V\tl rkfo rce is looking fo r training
materials as fo llowed: 10--Adult
Curriculum Guide 1--Multimedia
Resources 250 Adult text books 500--
Veterans \M::l rk books The parties agree
to comply with the te rms and cond it ions
on the following attachments wh ich are
by th is reference made a part of the
Agreement. Gereral Terms and
Conditions fo r goods contracts are
posted at:
http://das.gse.iowa.gov/terms_goods.pdf FOB Destination Payment Terms: Net
60
#7 1006 Project In accordance with the informal Cultural 7/12/2006 7/25/2006 Closed 0 X ., Facilitator/Curator competition procedures provided fo r in Affa irs. Dept
fo r American 11 Iowa Administrative Code rule 106_9, Of Masterpiece in IA the Iowa Department of Cultural
Project Affa irs/Iowa Arts Council (the Agency) is
seeking a project facilitator (Service
Provider) to develop and implement its
American Masterpieces in Iowa project.
The Agency antic ipates that the te rm of
any resulting contract will be th rough
June 30, 2007 beginning on or about
August 15, 2006. Plus Attachment A
Menu After the User logs into A&A and are authenticated within the application they are directed to the Admin menu. The menu options shown are dependent on the role of the user.
Users assigned to the User Role will have access to only the Bid Opportunities functionality. Additionally, the User Role will only have access to the records they have created or been assigned to.
Bid Opportunities When a user clicks the Bid Opportunity Menu option the list of Bid Opportunities is displayed. The user has the ability to search and sort on the Bid Number, Solicitation, Description, Agency Name, Effective Date, Expiration Date and Status columns. The user can also Add, Edit or Remove records as needed. Removing a record will only set it to be Inactive and not remove it from the list.
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Bid Opportunity
Bid Number
Effective Date 10126/2016 10:12 AM ii
Expiration Date 10/26/2016 10:12 AM ii
Solicitation
Agency ID Administrative services. Dept
Description A description of your bid
Keywords separate your keywords wrth spaces
Solicitation Type ID
County ID
Is Active O
Save
Back to List
Add Bid Opportunity When a user chooses to Add a new Bid Opportunity record they are taken to a page where they will fill out the information.
The user must select an Agency and enter the Bid Number, Solicitation and Description before they can save the record.
Keywords can be used to enhance the Search functionality on the public facing Bid Opportunity page. Keywords must be separated by spaces in order for them to be found properly.
15 | P a g e
Add Bid Opportunity
Bid Number
The Bid Number fie ld is required.
Effective Date 10/2612016 10:12 AM ii
Exp iration Date 1012612016 10:12 AM ii
Solicitation
The Solicitation field is required.
Agency ID Administrative Services, Dept
Description A description of your bid
/,
This field is required.
Keywords Separate your keywords wrth spaces
/,
Solicitation Type ID . ,
County ID
Is Active □
save
Back to List
[ 10/26/2016 9:44 AMI
( October 2016 > t Su Mo Tu We Th Fr Sa
25 26 27 28 29 30 1
2 3 4 5 6 7 8
9 110 11 12 13 14 15
16 117 118 19 20 211 22
23 24 25 • 27 28 29
30 31 1 2 3 4 5
0
The user can use the calendar control to select the Effective and Expiration date/times or they can just enter them manually. This is how they would choose a date.
16 | P a g e
[ 10/26/2016 9:44 AMI
09 44 II y ..,
Edit Bid Opportunity
Bid Number
Effective Date
Exp irat ion Date
So licitation
Agency ID
Description
Keywords
Sol icitation Type ID
County ID
Is Active D
#040706
0310112006 12:00 AM ii
0410712006 1:00 PM ii
Iowa Educators Consortium Cellular Phone Plan BId
Education, Dept Of - Jamie Moran - (3 19) 268-7645
This bid is fo r a statewide offer for preK-12 facu lty and staff to purchase ce llular phone plans. Participation is vo luntary by the schools. Complete
information Is available in the RFP.
Separate your keywords with spaces
/,
This is how they would choose a time.
48 Hours Targeted Small Business (TSB) This posting will be sent to the TSB website after the record is saved. The Effective Date and Time selected above determines when this record posts to the public facing website and must be set at least 48 hours after the creation of this posting in Bid Opportunities.
Edit Bid Opportunity When a user chooses to edit a Bid Opportunity record they are taken to a page where the current information is already filled out and they can update it.
17 | P a g e
Bid Opportunity Statistics
Created Date 3/23/2006 8:03: 10 AM Created By System
Updated Date Updated By
Last Accessed on 4/6/2006 7:45:26 PM Number of Users Accessed 15
Bid Opportunity Notifications
l!I Email LastName FirstName Remove
Email LastName FirstName
Loading ...
Showing 0 to 0 of 0 entries
I Add Notification ~J -First Name I last Name
Add
Bid Opportunity Statistics The Bid Opportunity Statistics section shows the when the record was created and who created it. It also shows when the record was last updated and who updated it. Finally, it shows the last time the Bid Opportunity was viewed on the website and the total number of times it has been viewed.
Bid Opportunity Notifications The Bid Opportunity Notifications section displays a list of people that have requested notifications when the Bid Opportunity record is updated. The user has the ability to search and sort on the Email, Last Name and First Name columns. The user can also Add or Remove records as needed. Removing a record will remove the record from the database.
A Bid Opportunity Notification is sent when the Solicitation or Expiration Date fields are updated as well as when Documents and Links and added/removed.
When a user chooses to Add a new Notification record they are taken to a popup where they will fill out the information. The user is then sent an e-mail to confirm the notification request.
18 | P a g e
Bid Opportunity Links
Title
Trtle
Iowa Educators Consortium Active RFP's
Showing 1 to 1 of 1 entries
Add Link
Title
URL
template text
Bid Opportunity Documents
Descri ption
l oescription
Showing o to o of o entries
Ill • URL Remove
URL
http:ttwww.iec-ia.org/bids/rfpposting.html )C
X
Add
Ill Mime Type
MimeType
Loading ...
Bid Opportunity Links The Bid Opportunity Links section displays a list of links that are displayed in the public site. The user has the ability to search and sort on the Title and URL columns. The user can also Add or Remove records as needed. Removing a record will remove the record from the database.
When a user chooses to Add a new Link record they are taken to a popup where they will fill out the information.
Bid Opportunity Documents The Bid Opportunity Documents section displays a list of documents that are displayed in the public site. The user has the ability to search and sort on the Name, Description and Mime Type columns. The user can also Add or Remove records as needed. Removing a record will remove the record from the database.
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Add Document
Name
Description
Upload File J Choose File I No file chosen
Bid Opportunity Users
Name
Name
Showing O to O of O entries
Add User
User Select a user
X
Add
-Loading ...
X]
Add
Bid Opportunity Users The Bid Opportunity Users section displays a list of users that have access to the Bid Opportunity record in the Admin page. This allows Admin users to add another user that did not create the record so they can see the Bid Opportunity and make any changes necessary. The user has the ability to search and sort on the Name column. The user can also Add or Remove records as needed. Removing a record will remove the record from the database.
Logout When a user clicks the Logout Menu option they are logged out of the Admin section and are taken back to the public facing section.
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