ILEA In-Service Training Reporting Instructions ILEA is requesting that agencies now report via the Acadis® portal all training received for all officers as it occurs

, and not just mandatory annual in-service training. This will allow the ILEA/IDHS consolidated database (Acadis®) to provide accurate, up-to-date readiness data valuable in emergency response situations.

* Note: Instructors may currently report up to 4 hours of in-service training each year for time spent teaching any in-service classes. Please see Step 23 below for special instructions on how to report these hours in the Acadis® portal. Browser support: please note that the Acadis® portal supports only IE6, IE7 and IE8 at this time.

1. ILEA will create an account for the Acadis® portal for you. You will receive your account information in email. The ILEA has been collecting email addresses for Indiana police departments. If you have not notified ILEA of your CEO’s email please do so as soon as possible.

Indiana Public Safely Personnel Portal Welcome Information

Indiana Public Safety Personnel Portal Administratortome sMa.... details 1:09 PM{O minutes ago) ~ '\oi:Jltj

Thisrne:ssage isto confirm thet sn Indians PublicSsfety Personnel (IPSP) Portal sc:oount hssrec:entlybe€n crested fOfyOU. The IPS? POf1s1p1ovide:spublicsafety personnel with an easy. web-based method ofaCOE:SSing information published to them byihe Indiana Gepartmentof Homeland Security (IDHS)Ol theIndiana Law EnfOfc:ementAcsdemy(ILEA~The IPS? Portsl also allows u.sefStosubmitreel·time updates in Ofdeftomsintain current, sccurstereCOfds.

For IDKS personnel, the portal (once sdivE and available for IDKS u::.e) may Pfovide u:s.er sc:::ces; to the following:

Vie-wi ng the current status of IDKS certifi cations

• Registaing for EmergenOj MsnagernentAdministrstion (EMA) courses

Renewing EmagenOj Medical SeJVices(EMS~certifications online

For ILEA pern>n nel, the followi ng ha ndy qui c:k Iinks alE provided (booJa:n an< these!):

• Report Ne·.... Hire (all offi oers new to your agen cy)

Report Employment Change(retirement, resignation. dEath, leave. tamination, promotion/demotion. reactivation)

Read instructionsfocreDOrling in-service(NEW. report all training received-see instructions)

• Read instructions foconlinereeistration

The ILEA porta I pfOvide:s a OOE::SS for lew enforcement agen cy CEOs to the followi n9:

Reporting in........avice training houlSsnd events.

Registering agEncyoffioersonline fm-all Law Enfm-cementtraining at ILEA

• Reviewing reporting instructions fOf new hires and employment changes.

CI ic:k the followi ng link to a~ the Ind ia na Publ i c Safety Pasonnel Parla I log in page:

https:JJscs:disporlal.ingolll

Use the login infOfmation belo..... to Bcce:»yOUIBcoount

usema..-re. M'5~:::'ICEOpqrnaII0711

1?a;,;'M:ll'd: EJU.~3"iB

NOTE you will be req uiced to change your passWOfd on fiest login.

FOR All PORTAL USERS:

PLEA.SE ENSURE THAT YOU HAVE READALLINSTRLJCTIONSINT IS ErlllAILANDON THE PORTAL HOME PAGE PRIOR TO LOGGIN'G IN. You shouldpri nt out any instru ctions you may need from the porta I home page priOf to logg ing in.

For IDHS users:

The-portal is not available fOf IDHS users atthistime. A:sepalste snnounoementwill be sent once the portal is active fOf IDHS USE.

For ILEA users:

If you have difficulty logging in, pleaSE contact ILEAat(317)837-3245ordhesld@iles.lN.go'V.

Username

1 _

Password

1 --,-----

Forgot your password'

II Sign in IITerms of Service

2. Log into the Acadis® portal: https://acadisportal.in.gov with the username and password provided to you in email. If you have not received an email from the ILEA, contact the Registrar at (317) 839-5191.

3. On first login, you will be required to accept a ‘Terms of Use’ agreement:

4. You will also be required to change your password:

5. A ‘Help Center’ in the portal can guide you through the login process:

PI'iIltT

Setup Your Profile

'00 liD Ag- lA -

• Enter yOU'" anent password:

I..........

'" Enter yfAS new password:

I.......

• ConfrmYOlXrlewpassword:

I.......

cancel ~tinue Signing In

-ReQUtedlnformabon

Enter Your Current PasswordWhen setting up your profile, te verify your identity you are required toenter your current password.

• Your current password was provided to you in an email from youradministrater.

• If you have requested a new password using the Forgot yourpassword? link on the portal login page, you must use thepassword provided in the most recent email from youradministrater. Previous passwords will no longer work.

Password RulesYour new password must conform te certain rules te be accepted. Pleasereview the rules below before entering your new password:

• A password is required

Confirm your new passwordTo ensure that you have typed your new password correctly, you arerequired to re-enter the new password to confirm.

6. Your ‘Home’ page should display the contact information, PSID and certification information for your department’s CEO:

7. To report annual training, you will click the Training tab at the top of the page:

8. Initially, the page will look like this:

9. To add a report for training received, click on the Add a training event link above the Attendees column:

ITrainingRegistration 1Home 1L-----...L--------'----.....I

-

Dmitrius S Ansley-

~ly Profile

~lailin!l Address 1456Gatlinburg, TN 13275(Sevier County)

(586) 123-4823 x 962Base 12~gmail.com257

Academy ID 1023257

-Certifications

-No certifications exist.

Home Registration Tr

Training Events Monitor

Add a training event

Status

l:J Draft

l:J Submitted

l:J Approved

l:J Rejected

Events Attendees

Add a ~ning event

Attendees

10. All fields with *red asterisks are required. NOTE: In the Course Title field enter the name of the training course followed by the name of your agency –this is required

11. In the Official Provider / Certified Instructor field, you should enter the training organization name, followed by the provider number, or the Instructor name, followed by the certification number:

OR

. Please see the example below:

12. Include an email and phone number for your CEO or Training Officer in the Instructor Contact section. ILEA will use this information to communicate with you regarding questions about your agency’s reported in-service events.

13. When finished, click Add Attendees at the bottom of the page:

14. Enter all attendees by providing SSN or PSID only. Do not search by name:

OR

Add a Training Event

Trainingl Description

SHERIFFS DEPAR MEN

* Hours

Course I~lio. 1

~============================================* Course Title 1Shotg,un Sa.fety - ADAMS CDUN

* Start [)ate 15117120<1 n 1

* En,dl [)ate 1511712n1 n 1

,-----I

J'rovider Type

* Type OffICial Provid1er I Certified IniStrllctor

1Arlin gto n ra in in gl Services : 659-<B5-1

J'rovider Type

* Type 0~

Instrudor Oontad

Emeail 1jsmith@adamsoountysherifforl}

Phone 1Duty v 1(18121)165cBI-~e)(t. D

cancel save As Draft Add Attendees

t:{

__I I__-----JI 1 1I-----J-----JPSID Last ~l!am e First I~l:am e Middle 5S~1

1191-11-8876

NOT

15. Exact matches on PSID will be added to the attendee list immediately:

16. Exact matches on SSN will display with a radio button to the left in a Suggested Matches list. Select the attendee, and click Continue:

Note: Do not use the No Matches – I want to add a new person option. If you cannot locate the person for whom you need to add training, re-verify the PSID and/or SSN, and try again. If you are still unable to find the right individual, you must use the New Hire Report Form to report the person to ILEA for processing into Acadis®.

17. Repeat the steps 13-15 to add more attendees as necessary.

18. When finished adding all attendees for a training event, click Continue to move on to the submission step:

19. After reviewing all details of the Training Event Record to ensure accuracy, click the Submit for approval button. Once a training event is submitted for approval, editing is prohibited. Please ensure that all information is complete and accurate before submitting for approval.

PSID last: ~lame First: IName r>1iddle SSN

JIs 95-1548l1 I II II I I -- [clearl~

PSID last: ~lame First: Name Middle SS~j

XIBaese IReganl II I I -- [Clear 11 F~ I

PSIO

8595-1548

Attendees

Name (last. First)

Baese, Regan T

SSN

xxx-xx -8876

Primilrv Orgilnization

Willamette University Campus Safety

Academy II> last Name First Name ~Iiddle SSN

o No ~Iatches - 1 want to add a new person.

IISuggested ~Iatches (1)

Name (Last, First)

o Balsamo, Jam!1 D

II

Academy II>

1023053

II

SSN

xxx·xx-6789

Primary Organizatton

l1gard Police Deparlment

L--__----'I IL--__---..JI IL--__---..JI L-I__------'AcademyJD *lastName *RrstName Middle SSN

cancel ~_in_u_e__

• Re u!red Information

X

PSIO IName (last. First) SSNI Primiil rv Org,i1 niziItion

3610-0814

2234-8814

Adams, Matthew Russell

Cortie, John Frands JR

SII It (Of P'Owl

xxx-xx-8121 Sellersburg Police Department

xxx-xx-6 59 7 Sellersburg Police Department

20. You may review submitted events in the Submitted band of your Training Events Monitor. Click the “+” to open the Submitted section to review your events:

21. After a training event is approved by the Academy, it will move to the Approved section of your Training Events Monitor. Click the “+” to open the Approved section to review your approved events:

21. See next page

Training IEvents Monitor

Status Events

Add a trainino event

Attendees

G Draft

~ Submitted

Coorse Title Course No. Starting &ld:ng

o

3

People Pend:ng Appro val

o

3

Tot. Attendees

Shotgun Safety

Training Events Monitor

Status

02/17/2009 02/17/2009

Events

Add a training event

Attendees

G Draft

G Submitted

~ Approved

Course Title Course No. Starting &ld:ng

o

2

People Pend:ng Appro val

o

2

Tot. Attendees

Shotgun Safety 02/17/2009 02/17/2009

22. Should the Academy require corrections to your reported training, the event will be updated within the Submitted section of your Training Events Monitor. Click the “+” to open the Submitted section to review events periodically if they have not been approved, as further information or corrections may be required. You may be instructed to call the Academy to provide the needed information or corrections. To review further details, click the Course Title and read possible instructions provided in the Description by the ILEA.

Special Reporting Instructions For In-Service Instructors Instructors may currently report up to 4 hours of in-service training each year for time spent teaching any in-service classes. These hours must be reported in Acadis® as separate training events for the instructors (that is, instructors may not

be included on the student roster for classes they teach). Use the format below for reporting teaching hours as in-service training hours for the instructor.

23. Create a new and separate event for the instructor for the course (do not add the instructor to same roster as the

students). Add the word “INSTRUCTOR” in the Course No. field above the Course Title.

24. Follow all other instructions in steps 7-22 above to complete the entry for the instructor hours, adding the Instructor as the

only attendee to this special instructor course.

Training Events Monitor

Add a training event

Status Events Attendees

(:::J Draft

(:::J Submitted

o o

2

Course- Title- Course-No. Starting &lang Pe-ople- Pe-nding Approval Tot. A'ttendees

CORRECTION NEEDED: Shotgun~ Call Darlene at 317-232-3564 02/17{2009 02/17{2009

(:::J Approved U 0

o 2

o

Add a Training Event

Training l}escription

SH ERIFFS 0EPAR 1.1 EN

* Hours

Course I~lio. IINS RUe OR

~========================~* Cou rse Title 1Sh otg,u n Sa fety - ADAM S eoUN

* Start Date 1511712010 1

* Enlll Date 1511712010 1

1