impact100sonoma

www.impact100sonoma.org

This workshop is made possible through the generous support of Impact100 Member Nancy Blankinship of Coldwell Banker Brokers

www.impact100sonoma.org 2

Agenda

Exploring Focus Areas, Community Grants and the Application Cycle

3:00Welcome; Overview of Impact100Constance Grizzell, Celia Canfield, BJ Bischoff

Impact Grant Focus Areas and Community Grants - Capital and ProgramsReview Revised Applications and Grant Calendar 2012 -2013Eligibility and Guidelines Patti England, Lorraine Ashton

Discuss Financial FormsSharon Nevins

4:15Creating Community Impact (Group Work) Constance Grizzell, Celia Canfield

4:55Concluding Remarks


Impact100 Sonoma

What is Impact100 Sonoma?• A women’s grant making organization (giving circle) founded in 2009 • 1 of 14 Impact100 organizations around the country• One woman – one gift of $1,000 – one vote = one Impact Grant of $100,000

(plus additional smaller grants, based on total number of members over 100)

Mission Statement• Increase the number of women involved in local philanthropy; • Raise awareness of the unmet needs of nonprofits in Sonoma Valley; • Inspire Members to become more involved with local charities;• Make an impact on the long-term sustainability of our nonprofit community.


Impact100 Sonoma

Our Success— $462,000 awarded in 3 years to 21 Sonoma Valley nonprofits

• Year 1: Awarded $110,000 to 5 organizations• Year 2: Awarded $157,000 to 7 organizations• Year 3: Awarded $195,000 to 9 organizations• Year 4 Goal: $225,000


Impact100 Sonoma

The 4 funding Focus Areas researched and selected by the Membership for the $100,000 annual Impact Grant:

• Enrichment & Environment• Prevention & Intervention• Social Outreach• Women & Girls


Impact100 Sonoma

• Enrichment & Environment: Programs and initiatives essential to protecting, promoting and educating the community on the critical importance of arts and culture, the environment, and recreation in creating and maintaining a thriving community.

A few examples are (we stress that these are some examples only, please use your imagination): music, dance, theatre and visual arts for all ages; sustainable farming and community gardens; animal welfare and animal assisted therapy; environmental impact and awareness; energy efficiency; disaster preparedness and relief; adult and children recreational programs and any program that would enrich a large section of our population or organizations.


Impact Grant Focus Areas

• Prevention & Intervention: Programs and initiatives that address behavioral issues and help people to develop the skills and emotional resilience necessary to exhibit positive mental and physical health; engage in positive social behavior; and eschew crime, violence and substance abuse.

A few examples are (we stress that these are some examples only, please use your imagination): comprehensive physical and mental health prevention and treatment; parenting skills; early intervention programs for individuals of any age with physical, mental and emotional challenges; educational and vocational achievement; conflict resolution skills; healthy choices education; mentoring; gang diversion; domestic violence; and child and elder abuse.



• Social Outreach: Programs and initiatives essential to strengthening and enhancing segments of the community with significant economic, educational, social, and physical needs.

A few examples are (we stress that these are some examples only, please use your imagination): affordable housing; affordable health care; no cost/low cost food programs; employment; homeless services; elderly and disadvantaged people services; counseling; crisis and emergency response services; legal mediation; immigration services; and foster care and foster care emancipation programs.



• Women & Girls: Programs that promote women and/or girls' safety, economic security, health, education, personal growth and leadership.

A few examples are (We stress that these are some examples only, use your imagination.): services and housing for abused women; job skills and employment; empowerment and leadership development programs; health programs; and teen pregnancy and parenting skills.



• Clarification of Focus Area Selection– Applicants can choose any Focus Area that they feel

fits the nature and intent of their proposal– Many proposals could fit in two or more Focus Areas– Impact100’s distinction between Prevention and

Intervention and Social Outreach• Prevention and Intervention is intended to focus on

individual clients or families• While Social Outreach is intended to focus on a social

norm or situation that needs addressing


Impact100 Community Grants

In 2011 the Impact Board decided that 35% of all funds received each year would go toward Community Grants of $5,000-$15,000 for these 3 targeted purposes which were researched and selected by the Membership:

• Capital Grants • Program Grants: Innovative Programs• Program Grants: Planning for Strategic Partnering/Collaboration


2012 Community Grant Areas

• CAPITAL GRANTS – The Capital Grants Program will award grants for any capital item or project an organization needs to simplify its operations or improve services. We will not be able to support capital or endowment campaigns, or software and hardware requests.



PROGRAM GRANTS - Innovation and Planning Programs may be awarded funding for a short-term project. The outcome of the project could provide critical data necessary to support the submission of proposal for additional funding from the Impact $100,000 grant in the following grant year.



PROGRAM GRANTS

• Innovation: Funding for a time-limited experimental program that tests the effectiveness of a current or proposed service; to test a new idea or adapt a proven program to a new situation; or existing program enhancements. We encourage and support creative thinking, “THINK OUTSIDE OF THE BOX”. These innovative projects will address a specific need of the community and will last approximately 6 to 12 months.



PROGRAM GRANTS

• Planning for Strategic Partnering/Collaboration: A planning grant is intended for two or more organizations who provide similar, overlapping or complementary services and who wish to investigate a formal alliance for strategic partnering or collaboration. It is intended to be a small, time-limited grant, which may or may not result in a real collaboration or a formal partnership between those organizations.

Collaborations should provide enhanced and more effective quality of services than either organization presently provides. It will include a summary report on the structure and facets of the collaboration and outcomes of the project.Planning will last approximately 6 to 12 months.


Grant Cycle

• Begins with Letter of Inquiry due Feb. 1st.– Grant Chairs receive LOIs– Financial Review Committee reviews the LOIs– Focus Areas receive LOIs and review them for

potential Impact in the Community• Nonprofits are notified on Feb. 22nd by Grant

Chairs if they are invited to submit a Full Proposal


Grant Cycle

• Full Proposals are due on March 25th

– Grant Chairs receive Full Proposals– Financial Review Committee reviews organization’s Financial

condition and project budget– Focus Area and Community Grant Committees receive Full

Proposals– Site visits are scheduled and conducted– FAC and CG Committees select Finalists – Finalists are announced on June 3rd

– Finalists make presentations to the membership on June 22nd and winners are selected


Impact100 Sonoma

Grant Calendar 2012 – 2013• Feb 1 Letters of Inquiry due from nonprofits by midnight • Feb 22 Invitations sent to nonprofits to submit full proposals• Mar 25 Full Proposals due from nonprofits by midnight• Apr 15-Jun 1 Focus Area & Community Grant Committees evaluate

Full Proposals, Schedule Site Visits, and Select Finalists• Jun 3 Grant Finalists and Members are notified• Jun 4 Media Notified• Jun 5-12 Grant Chairs meet with Finalists• Jun 22 Fourth Annual Meeting: Members select grants recipients


Impact100 Sonoma

REVISED LETTER OF INQUIRY (LOI) FORM

& IMPACT GRANT & COMMUNITY

GRANT FORMS


Impact100 Sonoma

Revised Application Forms• Letter of Inquiry forms for both Impact Grants and Community Grants

have been modified and a financial statement for year ending 2012 is requested. Letters of Inquiry will be completed using a fillable word document on our website and must be filed electronically via email

• Impact Full Proposal and Community Grant Full Proposal forms have also been modified and will be completed using a fillable word document on our website and must be filed electronically via email.

• New forms will be available on our website after Workshop: www.impact100sonoma.org

• Questions can be address at [email protected] or at [email protected]

http://www.impact100sonoma.org/

mailto:[email protected]


Impact100 Sonoma

APPLICATION FORMSREVIEWED


Impact100 Sonoma

REVIEW OF FINANCIAL STATEMENTS

BY

FINANCIAL REVIEW COMMITTEE

Constance Grizzell

SHOULD THESE BE PRINTED OUT?


Financial Statement Review

Impact100 Sonoma uses a special Financial Review Committee (FRC)to review each organizations Financial Status

A copy of the applicant’s most recent Fiscal Year end Statement of Financial Position (Balance Sheet) and Statement of Activities (Income Statement) must accompany each Letter of Intent, transmitted in a separate document in the email in which the Letter of Intent is filed.

The FRC will create an electronic copy of each organization’s Financial Statements in a Cloud application (to be determined) so that Financial Documents may be viewed for three years on Impact Grants and one year for Community Grants.

The FRC will be:– Looking for Financial Stability– Determining if the Organization has the capacity to handle the Grant in the case of the

Impact Grant– Determining if the Grant Budget accompanying the Full Proposal is reasonable


Impact100 Sonoma

Eligibility Requirements

All applicants for either an Impact Grant or Community Grant must meet the following criteria:• Be tax-exempt under section 501(c)(3) of the Internal Revenue Code• Be located in the Sonoma Valley in the area ranging from Kenwood to Schellville• Be in operation for at least 36 months prior to applying for the Impact Grant and 24

months for a Community Grant• Serve residents and expend funds in the Sonoma Valley• Expend grant funds within 24 months of grant award date• Be compliant with the Registry of Charitable Trusts, California State Department of

Justice • Impact Grant winners may not apply again for 3 years from their grant. No

limitation on when Community Grant winners may reapply.


Impact Grant Guidelines

IMPACT GRANTGrant funds must support…1. An existing program with specific program analysis data and

outcomes; or2. The expansion of an existing program; or3. Launching a new program; or4. A new collaborative effort with one more agencies5. Impact proposals are limited to Capital Expenditure of 25% of

the Impact award ($25,000)


Grant Guidelines• Impact Grant funds may NOT be used for:

General operating expensesDebt reduction or operational deficitsGrants to individualsPrivate foundationsEndowment funding Interim or bridge fundingPartisan, legislative or political activityProjects of religious organizations or bodies of worshipAnnual appeals or fundraising drives, activities, or eventsGeneral capital campaigns unrelated to a specific projectAdvertising


Creating Community Impact

GROUP EXERCISE

• Create a Hypothetical Grant Logic Model/Proposal Abstract

• Identify Possible Partners


Creating Community Impact

Work in small groups to (1) develop a grant proposal abstract or a logic model and (2) identify prospective partners for a hypothetical grant application for a hypothetical nonprofit organization coming into Sonoma Valley. Address the following need and determine how to approach it in order to create community impact by addressing this community problem:

• Sonoma Valley does not have a comprehensive Parks and Recreation department for adults of all ages in our community where low cost recreational activities and adult team sports are open to all.

INPUTSResources

Resources• Staff• Volunteers• Consultants• Location• Partners• Equipment• Technology• Materials

Participation• Participants• Clients• Community

members• Parents• Youth• Providers• Policy makers

Activities• Treatment• Classes• Counseling• Skill

development• Case

management• Curriculum

design• Conferences• Advocacy

Short-TermLearning• Services• Awareness• Knowledge• Attitudes• Skills• Opinions• Aspirations•Motivation

Long-Term Conditions•Human•Economic•Civic•Environment

PROBLEM STATEMENT: Why this program is needed

ASSUMPTIONS/THEORIES: Literature review, evaluation, local experienceENVIRONMENTAL FACTORS: Political, economic, social, cultural, geographic

Logic Model - Common Elements

Individuals • Families • Communities Organizations •

SystemsExpect Want Hope

OUTPUTSQuantified

OUTCOMESQuantified and Directional


*Marla Suuart, Sonoma County, [email protected]

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*Benefits of Using a Logic Model

• Helps clarify program rationale and expectations• Summarizes your theory of change• Identifies gaps in logic and uncertain assumptions• Summarizes complex programs to communicate with

stakeholders, funders, legislators, clients, community• Helps identify appropriate evaluation questions and

methodologies• Builds understanding and consensus• Keeps your focus on achieving and demonstrating outcomes• Demonstrates accountabilityAll elements must be used to create Proposal Abstract

www.impact100sonoma.org

This workshop is made possible through the generous support of Impact100 Member Nancy Blankinship of Coldwell Banker Brokers