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Imperial College Londonsdfgafgafga1
NHLI Athena SWANOpen Meeting Update11 July 2013
Professor Clare LloydDr Emma Watson
Athena SWAN – Background
• The Athena SWAN Charter is a recognition scheme supported by the UK Resource Centre for Women in science, engineering and technology (SET) and by Equality Challenge Unit.
» It aims to assist the recruitment, retention and progression of women in SET.
• SWAN is the Scientific Women's Academic Network and consists of a series of Awards at Bronze, Silver and Gold levels for departments and institutions across the UK who can demonstrate good practice.
NHLI and Athena
• NHLI Athena Silver SWAN awarded• Submitted May 2009, awarded September 2009
• Only SID in FoM
» Joined by School of Public Health in 2010
• Submitted November 2012, extension awarded May 2013
» Resubmission required by April 2014
• Feedback• Impressed by consultation process and efforts to engage with all staff
• Felt Action Plan was ambitious and may require focussing
• Award ceremony commended NHLI for its work with postdocs
• Lack of analysis of some data
• Lack of detail of progress, SMART goals required
• Lack of evidence of senior management involvement
Athena Markers
• Baseline Data And Supporting Evidence
• UG and PG Students
• Key Career Transition Points, Appointments, Promotions
• Career Advice and Support
• Culture, Communications and Development Organization
NHLI Process
• Staff / Student consultation• Survey
» College – 2010
» NHLI – 2013
» College – 2014?
• Workshops
• Self-Assessment Team
• Application & Action Plan
• Progress
• Change of culture
Athena Swan Workshops
• March 2012
• All invited to attend• Students to Professors
• 8 Separate workshops
• Led by Fiona Richmond, Organisational Development Consultant
• Four clear themes throughout all workshops• Basis of new action plan
Women-only Workshops
• 16 September 2013• Female Academics, 10-11.30• Female PhD, MD(Res) and Postdocs, 12-13.30• Led by Fiona Richmond, Organisational Development
Consultant
• Specific for NHLI women• Changing culture• Biggest impact on women• What do women need to progress
Athena Swan Workshops - Outcomes
• Mentoring
• Start up package
• Research days
• Leadership/Management
• September 2013 workshop outcomes tbc…
Mentoring
Mentoring
• PhD and MD(Res) Students• Via Degree registrations• More formalised than previously, with guidance but keeping flexibility
• Postdoctoral Research Associates including Career Development Fellows• Led by Institute Lead of Postdocs• Database Generation• In liaison with Postdoc Development Centre
• Lecturer and Clinical Senior Lecturer• Provided as part of the appointment process
• Non-Clinical Senior Lecturer, Reader and Professor• Needed – nothing in place.
NHLI Survey
• Canvassed opinion via NHLI on Mentoring
• Each NHLI academic was asked whether they would be interested:• In having an academic mentor
• In acting as an academic mentor for other academics within NHLI and FoM (depending on grade)
• In acting as academic mentor to NHLI Postdocs, thus continuing the Postdoc Development Scheme.
• > 50 responses with an overwhelming positive result for the possible and existing schemes
NHLI Mentoring Workshops
• Run annually• Catch up for 2013
»March/April 2013
»October/November 2013
• Annual Spring Mentoring Workshops – 2014 onwards
• For Mentors• For Mentees• Mentoring database
PhD & MD(Res) Mentoring
• Student Feedback• Periodic Review• PRES 2013• Student Body• Student Committee• Open Meeting with DPS
• Revised guidelines• From 1 August 2013• Student choice• Assignment within 3 month of registration
• Workshops offered
NHLI Mentoring for Female Scientists
• Annual speed mentoring events• Emphasis on career development and planning
»19 September 2013 Female postdocs, 10.00-11.30 Female PhD and MD(Res) students, 15.30-17.00
»Both followed by networking if desired
• Maternity mentoring
Start-Up Package
Start-up package
Aim: to maximise experience of new starters, and ensure their success•Face to face meeting with Head of Institute on starting•Newcomers Day
• Introduce new starters to NHLI
•Provide 1 hour slot with web manager to start professional and group webpages•Write a focus slot in the NHLI Newsletter on starting•Provide a tailored information pack •Provide mentoring
Research Days
Research Days
• Postgraduate Research Day• June annually
• Postdoctoral Research Day• Every two years (December 2014)
• Newcomers Day• May annually**
» 10 July 2013 and 26 November 2013
• Scientific Collaboration Days• Away Days• Annual NHLI/RBHFT Lectures with Poster Presentations• BHF Centre of Excellence Symposium• MRC Centre Symposia
» MRC & Asthma UK Centre in Allergic Mechanisms of Asthma» MRC-PHE Centre for Environment and Health
• Institute of Cardiovascular Medicine and Science Research Day
Leadership / Management
Leadership / Management
Aim: to address feeling that management is not transparent; there is no opportunity to influence, not clear how decisions are made.
•Define Head of Section (HoS) role•Expectations for HoS
Both discussed at Management Advisory Committee and in process.
Leadership / Management
• MAC Athena Seminar• Leadership from HoI
• Attendance mandatory
• Tailored presentation for Head of Sections
• Agenda item• Management Advisory Committee
• Higher Degrees Committee
• Section meetings (most)
• Head of Section training• Promoting Equality and Diversity
• Harassment – The management perspective
• Personal Review and Development Plan (PRDP)
Leadership / Management
• Self-Assessment Team• Ownership and responsibility for tasks• Regularity of meetings• Visibility of Athena Action Plan
• Tailored Athena seminars• HoI Open Meetings• Section Meetings• Student Committee / Body• Postdoc Committee / Body
I work / study at NHLI, what should I be doing?
Career Development & Planning
• Use the resources available to you• Supervisors / Line Managers• Mentors• NHLI & Imperial• NHLI Funding Bulletin / Research Managers• NHLI Newsletter• Research Days
• Take ownership / plan your career
• Embrace Personal Review and Development Plans
Training
• Staff and students should develop their professional portfolio regularly• Students
» Graduate School courses
» Conferences and Research Days
• Postdocs
» Conferences and Research Days
» ‘Roberts’ ten days training a year
» Learning and Development Centre
• Academics
» School of Professional Development
» Conferences and Research Days
• You should feel confident that your training and development is important to NHLI
Training
• Personal Review and Development Plan (PRDP)
• Promoting Equality and Diversity
• Introduction to Management at Imperial
• Effective Recruitment and Selection
• Introduction to Supervising PhD Students at Imperial
• Health and Safety Responsibilities for Academic Supervisors
• The Springboard Women’s Development Programme
• etc
Provide Feedback
• What was good at your last place of work?
• What is good about your next place of work?
• Why did you come to NHLI?
• What are we doing well?
• Can you see how to improve a process?
• Respond to Staff / Student surveys
Examples of feedback…
HoI Open Meeting
• Expectation to discuss collaborations• Schematic of Institute collaborations
• ‘Family-friendly’ hours• 10am-12pm
• Networking ‘breakfast’ instead of 5pm drinks
• Difficulty of Hammersmith-Brompton transport• Two Open Meetings
» Brompton Campus – 4 July 2013
» Hammersmith Campus – 12 July 2013
Newcomers Day
• Originally individual seminars• Attendance variable• Many seminars
• Changed to paired sessions
• Changed to whole day annually• Feedback from:
»Newcomers»Athena Self-Assessment Team
Postgraduate Day
• Instead of call for volunteers, targeted emails to all academics with clear explanation of need.
• Sessions not scientifically targeted• Split into themes
• Attendance low in late sessions• Attendance register for students
PRES 2013
• Clinical Training Fellowship process wasn’t clear and was last-minute
•New structure in place
•Seminars in advance
•Mock interviews
»Panels in advance
PRES 2013
• FT milestones not feasible for clinicians
»Older»Clinics»Family
• Milestones & Requirements on NHLI website hyperlinked to JDs• Expectations set out PRIOR to appointment
Transport between campuses
• Difficulty in getting to Institute events from several campuses• Taxis for Institute Events
• No knowledge of such opportunity• Dissemination of availability of taxis for Institute
events
Questions?